Waikouaiti Coast Community Board
MINUTES
Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Surf Club Social Rooms, Warrington Domain, Warrington on Wednesday 08 November 2023, commencing at 5.30 pm
PRESENT
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Chairperson |
Alasdair Morrison |
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Deputy Chairperson |
Andy Barratt |
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Members |
Sonya Billyard |
Mark Brown |
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Chris McBride |
Cr Jim O'Malley |
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Geraldine Tait |
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IN ATTENDANCE |
Mike Cartwright (Acting Head of People and Capability). |
Governance Support Officer Rebecca Murray
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Constable Olivia Winbush, New Zealand Police was unable to attend the meeting. |
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Andy Barratt on behalf of OneCoast addressed the meeting regarding their funding application. He provided an overview of the project and responded to questions. |
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Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board: Confirms the agenda without addition or alteration.
Motion carried (WCCB/2023/055) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (WCCB/2023/056) |
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5.1 Waikouaiti Coast Community Board meeting - 20 September 2023 |
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Moved (Chris McBride/Andy Barratt): That the Board: Confirms the Waikouaiti Coast Community Board meeting held on 20 September 2023 as a correct record. Motion carried (WCCB/2023/057) |
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Julian Phillips, Otago Regional Council - Transport Implementation Lead, provided an update on bus services. He provided an overview of the patronage, processes and procedures for the bus services and responded to questions. Mr Phillips advised any requests for bus service changes would need to be submitted in writing to Otago Regional Council.
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Moved (Alasdair Morrison/Andy Barratt): That the Board: Notes the Otago Regional Council Bus Services Update.
Motion carried (WCCB/2023/058) |
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Emily Cooper provided an update on the Coastal Communities Cycleway Project and an overview of her presentation to the Public Forum at the Council meeting held on 30 October 2023. She advised that the group were launching a website to enable the public to see an overview of the project which would include a provision to donate and responded to questions.
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Moved (Alasdair Morrison/Andy Barratt): That the Board: Notes the Coastal Communities Cycleway Project Update.
Motion carried (WCCB/2023/059) |
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The NZMCA Otago Area Committee Chairperson, Ken Foote, provided an update on their Warrington site and responded to questions.
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Moved (Alasdair Morrison/Andy Barratt): That the Board: Notes the update.
Motion carried (WCCB/2023/060) |
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A report from Civic provided a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund. |
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Progress of Waikouaiti Area (POWA) requested $1,000.00 towards paying an artist and materials for a mural on the Main Street of Waikouaiti.
Sonya Billyard withdrew from this item. |
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Moved (Alasdair Morrison/Mark Brown): That the Board:
Approves the funding application from the Progress of Waikouaiti Area (POWA) for $1,000.00 towards paying an artist and materials for a mural on the Main Street of Waikouaiti.
Motion carried (WCCB/2023/061) |
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Sonya Billyard returned to the meeting. |
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OneCoast requested $750.00 toward an off grid solar lighting system to illuminate the depths of the containers at the hub.
Andy Barratt withdrew from this item. |
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Moved (Mark Brown/Cr Jim O'Malley): That the Board:
Approves the funding application from OneCoast for $750.00 towards an off grid solar lighting system to illuminate the depths of the containers at the Hub.
Motion carried (WCCB/2023/062) |
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Andy Barratt returned to the meeting. |
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A report from Civic informed the Board on activities in the Board’s area, which included: Meeting date for February 2024 Draft Speed Management Plan 2024-2027 Review of Dog Control Bylaw and Dog Control Policy Future Development Strategy (FDS) Destination Management Plan for Ōtepoti Dunedin Correspondence Currently Being Consulted on by Dunedin City Council Roadworks Schedule Dunedin City Council Updates
Chris McBride left the room at 7.34 pm and returned to the meeting at 7.36 pm.
Sonya Billyard left the room at 7.38 pm.
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Moved (Alasdair Morrison/Chris McBride): That the Board:
Notes the Governance Support Officer’s Report. Motion carried (WCCB/2023/063) |
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Moved (Alasdair Morrison/Chris McBride): That the Board:
Confirms the first meeting date of 2024 as Wednesday 14 February 2024 in Waikouaiti. Motion carried (WCCB/2023/064) |
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Sonya Billyard returned to the meeting at 7.41 pm |
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A discussion was held on the Board’s draft Community Plan 2024/34 circulated prior to the meeting. |
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Board members provided an update on activities, which included: Freedom Camping - Alasdair Morrison advised Freedom Camping had started to pick up at the Warrington site.
Liaison with Funding Applicants - Alasdair Morrison updated the Board on the Blueskin Youth and Amenities progress with their project. He also advised that Friends of the Taieri Willow had updated their name and was now the Coastal Otago Willow and Weavers.
Matanaka Drive Replanting Project - Mark Brown advised that planting for this year was now complete. He also advised that a few of the plantings had had their plant guards removed.
Moana Gow Swimming Pool Committee - Andy Barratt advised that the AGM had recently been held. He also advised the process to join the pool and that this process could be put in the POWA and Blueskin News publications.
OneCoast Recycling - Geraldine Tait & Andy Barratt provided an update which included that DCC staff had visited and provided an update on the site layout recently.
Community Engagement - Sonya Billyard & Andy Barratt advised that the Board’s newsletter will be available prior to Christmas.
Truby King Recreation Reserve Management Committee - Andy Barratt advised that working bees onsite would be held soon.
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Moved (Alasdair Morrison/Sonya Billyard): That the Board:
Notes the Board Updates. Motion carried (WCCB/2023/065) |
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Moved (Alasdair Morrison/Mark Brown): That the Board:
Approves the funding of $600.00 for the Board newsletter printing to be paid to POWA as the umbrella organisation.
Motion carried (WCCB/2023/066) |
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The Chairperson provided a verbal update at the meeting, which included:
Seacliff Waste Water Treatment Plant Upgrade Summary Future of Community Board Survey Apes Road Bus Parking for the Marae Dust Suppression on unsealed roads Sulisker Street trees and fencing Census Information Overview of the high and low points for the year
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Moved (Alasdair Morrison/Cr Jim O'Malley): That the Board:
Notes the Chairperson’s update. Motion carried (WCCB/2023/067) |
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Councillor Jim O’Malley provided an update on items of interest, which included: Draft Speed Management Plan Review 10 year plan
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Moved (Cr Jim O'Malley/Chairperson Alasdair Morrison): That the Board:
Notes the Council Activities Update. Motion carried (WCCB/2023/068) |
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Extend an invitation to Regan Horrell as the Zone 6 Community Board Representative to the February 2024 meeting to provide an update to the Board. |
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The meeting concluded at 8.20 pm.
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CHAIRPERSON