Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 12 December 2023, commencing at 9.00 am

 

PRESENT

 

Mayor

Mayor Jules Radich

 

Deputy Mayor

Cr Cherry Lucas

 

 

Members

Cr Bill Acklin

Cr Sophie Barker

 

Cr David Benson-Pope

Cr Christine Garey

 

Cr Kevin Gilbert

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Mandy Mayhem

 

Cr Jim O'Malley

Cr Lee Vandervis

 

Cr Steve Walker

Cr Brent Weatherall

 

Cr Andrew Whiley

 

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Leanne Mash (General Manager Business and Community Engagement) Robert West (General Manager Corporate and Quality), Jeanette Wikaira (General Manager Arts, Culture and Recreation), Claire Austin (General Manager Customer and Regulatory), David Ward (Acting General Manager Infrastructure and Development), Nicola Morand (Acting Manahautū (General Manager (Māori, Partnerships and Policy), Dr Raphael Krier-Mariani (Coastal Specialist), Ben Hogan (Transport Delivery Manager), Mark Mawdsley (Team Leader Advisory Services), Heather Bachop (Heritage Advisor), Jeanine Benson (Group Manager Transport), Jasmin Lamorie (Senior Corporate Planner), Peter Hocking (General Manager Dunedin City Holdings Ltd) and Richard Davey (Treasurer Dunedin City Holdings Ltd).

 

Governance Support Officer                  Lynne Adamson

 

 

1          Opening

Dr Tony Curtis SCP, Dean of Dunedin, St Pauls Cathedral opened the meeting with a prayer.   

2          Public Forum

2.1       Jennifer Scott spoke on various matters around the city.

 

3          Apologies

             There were no apologies.

 

4          Confirmation of agenda

 

 

Moved (Mayor Jules Radich/Cr Steve Walker):

That the Council:

 

Confirms the agenda with the following alteration:

 

That the meeting will move to non public at 3.00 pm and that Mayor Radich would vacate the chair and Cr Cherry Lucas would assume the chair.

 

Motion carried (CNL/2023/298)

5          Declarations of interest

Members were reminded of the need to stand aside from decision making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

a)       Notes the Elected Members’ Interest Register; and

b)      Confirms the proposed management plan for Elected Members’ Interests,

c)       Notes the proposed management plan for the Executive Leadership Team’s Interests.

Motion carried (CNL/2023/299)

 

6          Confirmation of Minutes

6.1       Ordinary Council meeting - 5 December 2023

 

Moved (Cr Cherry Lucas/Cr Kevin Gilbert):

That the Council:

a)         Confirms the public part of the minutes of the Ordinary Council meeting held on 05 December 2023 as a correct record.

Motion carried (CNL/2023/300)

  

Reports

7          10 Year Plan 2024-34 - Review of the Significance and Engagement Policy

 

A report from Corporate Policy provided an update on the review of the Significance and Engagement Policy undertaken as part of the 10 Year Plan 2024-34 process and sought approval of the proposed changes.

 

The General Manager Arts, Culture and Recreation (Jeanette Wikaira) and Senior Corporate Planner (Jasmin Lamorie) spoke to the report and responded to questions. 

 

 

Moved (Mayor Jules Radich/Cr Mandy Mayhem):

That the Council:

 

a)         Approves the revised Significance and Engagement Policy.

b)        Notes that the revised Significance and Engagement Policy would be included as a supporting document during the 10 Year Plan consultation.

c)         Requests staff to investigate the inclusion or otherwise of Foulden Marr as a strategic asset in time for the January 10 Year Plan 2024-34 meeting.

Motion carried (CNL/2023/301)

 

8          10 Year Plan 2024-34 - Community Outcomes

 

A report from Corporate Policy sought approval of the community outcomes for developing the 10 year plan 2024-34 (the Plan), and consultation with the community.

 

The General Manager Arts, Culture and Recreation (Jeanette Wikaira) and Senior Corporate Planner (Jasmin Lamorie) spoke to the report and responded to questions.

 

 

Moved (Mayor Jules Radich/Cr Steve Walker):

That the Council:

 

a)     Approves, community outcomes, for the purposes of developing the 10 year plan 2024-34, and consulting with the community.

Motion carried (CNL/2023/302)

 

9          Coastal Plan Update

 

A report from Transport provided an update on the St Clair – St Kilda coastal plan (Whakahekerau – Rakiātea Rautaki Tai).

 

The Acting General Manager Infrastructure and Development (David Ward), Coastal Specialist (Dr Raphael Krier-Mariani) and Transport Delivery Manager (Ben Hogan) spoke to the report and responded to questions.

 

Cr Carmen Houlahan left the meeting at 9.34 am and returned at 9.36 am

 

 

Moved (Cr Andrew Whiley/Cr Mandy Mayhem):

That the Council:

 

a)         Notes the St Clair – St Kilda Coastal Plan Update report.

Motion carried (CNL/2023/303)

 

10        Kettle Park Landfill Investigations Update

 

A report from Transport provided an update on the Kettle Park coastal landfill short term engineering options to mitigate the risk of exposure to contaminant at the seaward dune face at Kettle park (east of Moana Rua Road).

 

The Acting General Manager Infrastructure and Development (David Ward), Coastal Specialist (Dr Raphael Krier-Mariani) and Transport Delivery Manager (Ben Hogan) spoke to the report and responded to questions.

 

Cr Carmen Houlahan left the meeting at 10.01 am and returned at 10.04 am.

Cr Christine Garey left the meeting at 10.33 am and returned at 10.36 am.

 

Moved (Mayor Jules Radich/Cr Steve Walker):

 

That the Council:

 

             Adjourns the meeting for 20 minutes.

 

             Motion carried

 

The meeting adjourned at 10.54 am and reconvened at 11.15 am.

 

 

Moved (Mayor Jules Radich/Cr Lee Vandervis):

That the Council:

 

a)             Lay the report on the table, to be uplifted at the 30 January 2024 meeting.

             Division

             The Council voted by division

 

For:                 Cr Lee Vandervis (1).

Against:         Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (14).

Abstained:   Nil

 

The division was declared LOST by 1 vote to 14

 

 

Moved (Cr Andrew Whiley/Cr Mandy Mayhem):

That the Council:

 

a)             Approves an overspend of up to $5m to complete immediate works to mitigate the risk of landfill discharge by using geotextile bags for high risk areas, while the long-term remediation strategy for the Kettle Park landfill was being refined

Division

The Council voted by division

 

For:                  Crs Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Steve Walker and Andrew Whiley (10).

Against:          Crs Bill Acklin, Lee Vandervis, Brent Weatherall and Mayor Jules Radich (4).

Abstained:    Cr Jim O'Malley (1).

 

The division was declared CARRIED by 10 votes to 4 with 1 abstention

 

                          Motion carried (CNL/2023/304)

 

Moved (Mayor Jules Radich/Cr Steve Walker):

 

That the Council:

 

             Adjourns the meeting for 30 minutes.

 

             Motion carried

 

The meeting adjourned at 11.57 am and reconvened at 12.38 pm.

 

11        Ōtepoti Dunedin Heritage Action Plan

 

A report from City Development sought adoption of the draft Ōtepoti Dunedin Heritage Action Plan 2023 (HAP) and the HAP Implementation Plan.

The report noted that the HAP builds on the previous work of the 2007 Heritage Strategy and the Dunedin Heritage Fund. The community benefits of adopting the HAP included: a planned strategic approach to DCC’s work to conserve Dunedin’s built heritage; focused actions that would help meet the challenges of working with Dunedin’s built heritage; and working alongside heritage advocates, developers, and heritage building owners to further contribute to Dunedin’s cultural and economic wellbeing.

 

The Acting General Manager Infrastructure and Development (David Ward), Team Leader Advisory Services (Mark Mawdsley) and Heather Bauchop (Heritage Advisor) spoke to the report and responded to questions.

 

 

 

Moved (Cr Sophie Barker/Cr Kevin Gilbert):

That the Council:

a)              Agrees the vision for the Ōtepoti Dunedin Heritage Action Plan was:

“Ōtepoti Dunedin is a city that treasures its heritage as a living inheritance from its past and a legacy for future generations.”

b)              Adopts the Ōtepoti Dunedin Heritage Action Plan with the following amendments:

·                Inclusion of the vision;

·               Change Paragraph 4 on page 2 to “The mission for the Heritage Action Plan.”

·               Change Paragraph 8 to “The 2023 Heritage Action Plan envisages a city where historic buildings are conserved and restored, maintained and strengthened, re-used rather than replaced, valued by the community, and promoted as a defining characteristic of Ōtepoti Dunedin’s built environment”

·               Adds to Introduction paragraph 2 on page 4 “Ōtepoti Dunedin is considered Aotearoa New Zealand’s premier heritage destination”.

c)              Notes the draft Ōtepoti Dunedin Heritage Action Plan Implementation Plan.

d)         Requests staff to continue to engage with key stakeholders and investigate the following additions to the implementation plan:

·               The establishment of a Heritage Building Owners Forum to provide feedback and lobby on any built heritage issues.

·               Work to ensure that heritage tourism (including product and market development) is highlighted.

·               Consider options for a zero-carbon adaptive reuse policy.

·               Recognise and support the existing skills resource.

e)         Notes that staff will bring an updated draft Implementation Plan to Council in time for 10 year plan 2024-34 deliberations in May 2024.

f)          Notes that confirmation of a governance approach for oversight of the implementation of the Heritage Action Plan, will follow approval by Council of a governance framework.

Motion carried (CNL/2023/305)

 

12        Alternative Methods for Weed Control

 

A report from Transport provided information on alternative methods for weed control (including health benefits, potential implications for budgets and levels of service) in time for the January 2024 10-year plan meeting.

 

The Acting General Manager Infrastructure and Development (David Ward) and Transport Delivery Manager (Ben Hogan) spoke to the report and responded to questions.

 

Cr Carmen Houlahan left the meeting at 1.15 pm and returned at 1.16 pm.

Cr Bill Acklin left the meeting at 1.15 pm and returned at 1.37 pm.

 

 

Moved (Cr Steve Walker/Cr Christine Garey):

That the Council:

a)              Notes the Alternative Methods for Weed Control report.

b)             Approves retaining the status quo – to provide the current level of service by undertaking existing weed control methods using a chemical herbicide.

Division

The Council voted by division

 

For:                Crs David Benson-Pope, Christine Garey, Marie Laufiso, Cherry Lucas, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (8).

Against:         Crs Bill Acklin, Sophie Barker, Kevin Gilbert, Carmen Houlahan, Mandy Mayhem, Jim O'Malley and Lee Vandervis (7).

Abstained:   Nil

 

The division was declared CARRIED by 8 votes to 7

 

 Motion carried (CNL/2023/306)

 

Crs Christine Garey and Carmen Houlahan left the meeting at 2.16 pm.

 

13        Proposed Parking Changes

 

A report from Transport presented the recommendations of the Hearings Committee on proposed changes and corrections to parking and turning restrictions.

 

The Acting General Manager Infrastructure and Development (David Ward), and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.

 

Cr Christine Garey returned to the meeting at 2.18 pm and Cr Carmen Houlahan at 2.19 pm.

 

 

Moved (Cr Jim O'Malley/Cr Mandy Mayhem):

That the Council:

 

a)         Adopts the proposed changes to parking and traffic restrictions shown in the September 2023 update of the Dunedin City Council's traffic and parking restrictions database, https://tinyurl.com/ParkingSeptember2023

b)        Notes that the Hearings Committee had considered feedback from consultation on the proposed changes to parking restrictions

c)         Notes that all parking restrictions previously approved by Council remained unchanged.

Motion carried (CNL/2023/307) with Cr Lee Vandervis recording his vote against

 

Cr Kevin Gilbert left the meeting at 2.20 pm.

 

14        Review - DCC Treasury Risk Management Policy

 

A report from Civic provided an update on the three yearly review of the Dunedin City Council Treasury Risk Management Policy, undertaken by Dunedin City Holdings Limited (DCHL), for inclusion in the DCC’s 10 Year Plan 2024-34.

 

 

Peter Hocking (General Manager, DCHL) and Richard Davey (Treasurer, DCHL) spoke to the report and responded to questions.

 

Cr Kevin Gilbert returned to the meeting at 2.23 pm.

Cr Marie Laufiso left the meeting at 2.27 pm and returned at 2.30 pm.

 

 

Moved (Cr Lee Vandervis/Cr Cherry Lucas):

That the Council:

 

a)         Notes the letter (dated 6 December 2023) from the Board of DCHL outlining the proposed changes to the Policy.

b)        Approves the changes to the DCC Treasury Risk Management Policy.

Motion carried (CNL/2023/308)

 

 

Resolution to exclude the public

Moved (Mayor Jules Radich/Cr Andrew Whiley):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 5 December 2023 - Public Excluded

S7(2)(j)

The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.

 

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

.

 

C2  Code of Conduct - Cr Houlahan

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3  Code of Conduct - Mayor Radich

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

             Extends the meeting beyond 6 hours.

 

Motion carried (CNL/2023/309)

 

 

The meeting moved into confidential at 2.34 pm and concluded at 3.57 pm.

 

 

 

..............................................

MAYOR