Notice of Meeting:
I hereby give notice that an ordinary meeting of the Dunedin
City Council will be held on:
Date: Tuesday
30 January 2024
Time: 10.00
am
Venue: Council
Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin
Sandy Graham
Council
PUBLIC AGENDA
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Mayor
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Mayor Jules Radich
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Deputy Mayor
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Cr Cherry Lucas
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Members
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Cr Bill Acklin
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Cr Sophie Barker
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Cr David Benson-Pope
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Cr Christine Garey
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Cr Kevin Gilbert
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Cr Carmen Houlahan
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Cr Marie Laufiso
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Cr Mandy Mayhem
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Cr Jim O'Malley
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Cr Lee Vandervis
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Cr Steve Walker
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Cr Brent Weatherall
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Cr Andrew Whiley
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Senior Officer Sandy
Graham, Chief Executive Officer
Governance Support Officer Lynne
Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Council
30 January 2024
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ITEM TABLE OF CONTENTS PAGE
1 Opening 4
2 Public
Forum 4
3 Apologies 4
4 Confirmation
of Agenda 4
5 Declaration
of Interest 5
6 Confirmation
of Minutes 17
6.1 Ordinary Council
meeting - 5 December 2023 17
6.2 Ordinary Council
meeting - 12 December 2023 31
Reports
7 Actions
from Resolutions of Council Meetings 42
8 Forward
Work Programme for Council - January 2024 49
9 Significant
Forecasting Assumptions for the 10 year plan 2024-34 57
10 Building
Owner Incentives (sustainability, earthquake strengthening, heritage
conservation) Report 119
11 Revised
meeting schedule 2024 127
12 Approval
to Grant Electricity Easement to Aurora Energy Limited - Part Local Purpose
(Esplanade) Reserve at Burnside, Dunedin 132
Resolution to Exclude the Public 141
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Council
30 January 2024
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1 Opening
Peter Small (Dunedin
Interfaith Council) will open the meeting on behalf of the Buddhist community.
2 Public
Forum
At the close of the agenda public
forum registrations were still being taken. The speakers will be
confirmed following closure of registrations 24 hours before the meeting starts.
3 Apologies
An apology has been received from
Cr Kevin Gilbert.
That the Council:
Accepts
the apology from Cr Kevin Gilbert.
4 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Council
30 January 2024
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
3. Staff are
reminded to update their register of interests as soon as practicable.
RECOMMENDATIONS
That the Council:
a) Notes/Amends if
necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the
proposed management plan for Elected Members' Interests.
c) Notes the proposed
management plan for the Executive Leadership Team’s Interests.
Attachments
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Title
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Page
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⇩a
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Councillor Interest
Register
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6
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⇩b
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Executive Leadership
Team Interest Register
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15
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Council
30 January 2024
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Confirmation
of Minutes
Ordinary
Council meeting - 5 December 2023
RECOMMENDATIONS
That the Council:
a) Confirms the public
part of the minutes of the Ordinary Council meeting held on 05 December 2023 as
a correct record.
Attachments
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Title
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Page
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A⇩
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Minutes of Ordinary
Council meeting held on 5 December 2023
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18
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Council
30 January 2024
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Council
MINUTES
Minutes of an ordinary
meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public
Art Gallery, The Octagon, Dunedin on Tuesday 05 December 2023, commencing at
10.00 am
PRESENT
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Mayor
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Mayor Jules Radich
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Deputy Mayor
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Cr Cherry Lucas
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Members
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Cr Bill Acklin
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Cr Sophie Barker
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Cr David Benson-Pope
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Cr Christine Garey
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Cr Kevin Gilbert
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Cr Carmen Houlahan
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Cr Marie Laufiso
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Cr Mandy Mayhem
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Cr Jim O'Malley
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Cr Lee Vandervis
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Cr Steve Walker
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Cr Brent Weatherall
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Cr Andrew Whiley via
audio visual link
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IN ATTENDANCE
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Sandy Graham (Chief Executive
Officer), Robert West (General Manager Corporate and Quality), Claire Austin
(General Manager Customer and Regulatory), David Ward (Acting General Manager
Infrastructure and Development), John Christie (Manager Enterprise Dunedin),
Leanne Mash (Communications and City Marketing Manager), and Nicola Morand
((Manahautū (General Manager Māori, Partnerships and
Policy)(Acting)), (Acting General Manager Infrastructure and Development),
Jonathan Rowe (Programme Manager, South Dunedin Future), Josh Von Pein
(Programme Manager – Mayor Projects), Glen Hazelton (Project Director,
Central City Plan), Sharon Bodeker (Special Projects Manager), Dr Anna
Johnson (City Development Manager) and Emma Christmas (Senior Planner)
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Governance Support Officer Lynne
Adamson
OPENING KARAKIA
The Mayor opened the meeting with a Karakia.
1 Public
Forum
Benjamin Paterson –
International Flights
Benjamin Paterson spoke about the
survey he conducted for the reinstatement of international flights into Dunedin
Airport. He had received 22,000 responses with the most popular
destinations being Brisbane, Gold Coast, Melbourne and Sydney. Benjamin
sought Council support for his initiative.
Ben responded to questions and
advised that he had a trip to Auckland planned for late January where he
planned to meet with airline representatives to speak on his survey.
Bevan Meddings – the
Exchange
Mr Meddings spoke on the need for
an upgrade to the Exchange area. He provided information on the buildings
he owned and spoke of the significance of other buildings and accommodation in
the area which drew visitors to the Exchange.
He urged Councillors to visit, assess
the area and include an upgrade in future works for the city. Mr Meddings
responded to questions.
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2 Apologies
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There
were apologies from Crs Jim O’Malley and Marie Laufiso for absence and
Cr Andrew Whiley for lateness.
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Moved
(Mayor Jules Radich/Cr Steve Walker):
That
the Council:
Accepts the apologies from Crs Jim
O’Malley and Marie Laufiso for absence and Cr Andrew
Whiley for lateness.
Motion
carried (CNL/2023/289)
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3 Confirmation
of agenda
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Moved (Mayor Jules Radich/Cr Mandy Mayhem):
That the Council:
Confirms the agenda with
the following alterations:
That Item 9 – Housing
Capacity Assessment Update 2023 and other supporting research to inform the
draft Future Development Strategy be taken before Item 8 – Future
Development Strategy: Adopting the draft for consultation
That Item C2 of the
Supplementary Agenda – Proposed Governance Approach to Strategies,
Plans and Programmes of Work be withdrawn from the Agenda.
That Item 12 – LGNZ
– Special General Meeting has an additional paper which had been
circulated.
Motion
carried (CNL/2023/290)
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4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
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Moved (Mayor Jules Radich/Cr Cherry Lucas):
That the Council:
a) Notes the Elected Members' Interest Register; and
b) Confirms the proposed management plan for
Elected Members' Interests.
c) Notes the proposed management plan for the Executive
Leadership Team’s Interests.
Motion
carried (CNL/2023/291)
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5 Confirmation
of Minutes
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5.1 Ordinary
Council meeting - 28 November 2023
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Moved (Cr Cherry Lucas/Cr Kevin Gilbert):
That the Council:
a) Confirms the public part of the minutes of the
Ordinary Council meeting held on 28 November 2023 as a correct record.
Motion
carried (CNL/2023/292)
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Reports
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6 South
Dunedin Future - Risk Assessment & Adaptation Approaches
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A report from Māori,
Partnerships & Policy provided an update on the South Dunedin Future
programme, which included findings from the risk identification stage, to
seek endorsement of a longlist of generic adaptation approaches. It
sought approval to engage the community on those topics.
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The Acting General Manager Infrastructure and Development
(David Ward); Manahautū (General Manager Māori Partnerships and
Policy (Acting) (Nicola Morand); and Programme Manager, South Dunedin Future
(Jonathan Rowe) spoke to the report and responded to questions.
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Moved (Mayor Jules Radich/Cr
Christine Garey):
That the Council:
a) Notes the background of the South Dunedin Future programme
and work undertaken since the previous update report to the Strategy,
Planning and Engagement Committee on 14 August 2023.
Risk
Assessment
b) Notes the risk assessment workstream of the South Dunedin
Future programme will be undertaken in three stages: (i) risk identification;
(ii) risk exposure and vulnerability assessment; and (iii) detailed risk
assessment.
c) Notes the attached Risk Identification Report for South
Dunedin, which constitutes the first stage of risk assessment workstream, and
has been prepared by the ‘Kia Rōpine’ consultant team (WSP, BECA and Tonkin &
Taylor).
d) Notes the Risk Identification Report has undergone technical
peer review by Jacobs New Zealand Ltd and Royal HaskoningDHV, and that there
remain peer review feedback items to resolve in the next stage of the risk
assessment workstream.
e) Notes work has commenced on the second stage of the risk
assessment workstream, confirming the risk assessment methodology, which will
be completed by mid-2024 and reported back to Councils.
Adaptation
Approaches
f) Notes the adaptation approaches workstream of the South
Dunedin Future programme will be undertaken in five stages: (i) domestic and
international good practice report; (ii) longlist of generic adaptation
approaches; (iii) spatial longlist of adaptation approaches; (iv) spatial
shortlist of adaptation approaches; and (v) preferred approaches.
g) Notes the attached Domestic and international good practice
report, which constitutes the first stage of the adaptation approaches
workstream, and has been prepared by the ‘Kia Rōpine’
consultant team (WSP, BECA and Tonkin & Taylor).
h) Notes the attached Longlist of generic adaptation approaches
– Context summary report and Factsheets, which constitute the second
stage of the adaptation approaches workstream, and have been prepared by the
‘Kia Rōpine’ consultant team (WSP, BECA and Tonkin &
Taylor).
i) Notes that the Domestic and international good practice
report, and the Longlist of generic adaptation approaches – Context
summary report and Factsheets, have undergone technical peer review by Jacobs
New Zealand Ltd, supported by Royal HaskoningDHV and Bell Adapt Ltd.
j) Endorses the attached Longlist of generic
adaptation approaches – Context summary report and Factsheets for the
purposes of community engagement.
Community
Engagement
k) Notes the next stage of the risk assessment workstream includes
seeking community input into identification and confirmation of relevant
risks for South Dunedin.
l) Notes the next stage in the adaptation approaches
workstream is to engage with partners, stakeholders and affected communities
on the longlist of generic adaptation approaches.
m) Approves the SDF programme team undertaking engagement with partners, stakeholders and affected
communities on the basis of the approaches identified in the Longlist of
generic adaptation approaches – Context Summary Report and Factsheets,
which will inform development of subsequent adaptation approaches work.
Division
The
Council voted by division
For: Crs
Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin
Gilbert, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Steve Walker, Brent
Weatherall and Mayor Jules Radich (11).
Against:
Cr Lee Vandervis (1).
Abstained:
Nil
The division was declared CARRIED by 11 votes to 1
Motion
carried (CNL/2023/293)
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Moved (Mayor Jules Radich/Cr Steve Walker):
That the Council:
Adjourns
the meeting for 5 minutes.
Motion
carried
The meeting adjourned at 11.18 am and reconvened at 11.33
am.
Cr Andrew Whiley entered the meeting at 11.33 am.
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7 Developing
a Climate Change Adaptation Plan for Dunedin City
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A
report from Māori, Partnerships & Policy canvased key considerations
and options for the development of a climate change adaptation plan for
Dunedin and to seek direction from Council about which option(s) should be
explored further.
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The Acting General Manager Infrastructure and Development
(David Ward); Manahautū (General Manager Māori Partnerships and
Policy (Acting) (Nicola Morand); and Programme Manager, South Dunedin Future
(Jonathan Rowe) spoke to the report and responded to questions.
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Moved (Mayor Jules Radich/Cr Kevin Gilbert)
That the Council:
Adjourns
the meeting for 40 minutes
Motion
carried
The meeting adjourned at 12.09 pm and reconvened at 12.51
pm
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Moved (Cr Sophie Barker/Cr Christine Garey):
That the Council:
a) Endorses further work to scope development of a
Dunedin adaptation plan based on the following three options:
i) Option One (Comprehensive/Core
Adaptation Function)
– Establishing a dedicated adaptation planning resource within DCC with
responsibility for developing (i) a high-level, city-wide adaptation plan for
Dunedin; (ii) a series of lower-level plans covering specific domains or
smaller geographic areas in greater detail (as required); and (iii) managing
existing adaptation planning work.
ii) Option Two (Comprehensive/Programme) – Establishing a dedicated
programme to develop (i) a high-level city-wide adaptation plan for Dunedin
and (ii) a series of lower-level plans covering specific domains or smaller
geographic areas in greater detail (as required).
iii) Option Three (Limited/Project) – Establishing a dedicated
project to develop a high-level city-wide adaptation plan for Dunedin.
b) Notes that the costed options will be provided for Council
in time for consideration as part of the deliberations for the 10 year plan
in May 2024.
c) Notes
that as part of the development of the options there will be workshops with
Councillors, engagement with mana whenua and other key stakeholders.
Division
The Council voted by division
For: Crs
Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin
Gilbert, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Steve Walker, Brent
Weatherall, Andrew Whiley and Mayor Jules Radich (12).
Against: Cr
Lee Vandervis (1).
Abstained: Nil
The division was declared CARRIED by 12 votes to 1
Motion
carried (CNL/2023/294)
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Cr Carmen Houlahan left the meeting at 1.05 pm and returned
at 1.08 pm.
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10 Central
City Plan Update and Business Case Development for future stages
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A report from the Project
Management Office presented revised cost estimates from those prepared in
2017 for the above ground transport and amenity works for the Central City
Plan.
The report sought Council
consideration to what level of above ground amenity works should be
undertaken on the Bath Street component of the Central City Plan. It
also presented high level cost estimates for the Octagon.
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The General Manager Corporate and Quality (Robert West),
Programme Manager – Major Projects (Josh Von Pein) and Project
Director, Central City Plan (Glen Hazelton) spoke to the report and responded
to questions.
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Moved (Mayor Jules Radich/Cr Kevin Gilbert):
That the Council:
Adjourns
the meeting for 5 minutes.
Motion
carried
The meeting adjourned at 2.19 pm and reconvened at 2.28
pm.
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Moved (Cr David Benson-Pope/Cr
Christine Garey):
That the Council:
a) Approves a budget of $2.63m for a high level upgrade for above ground amenity on Bath
Street.
b) Notes that this was an increase in budget of $1.13m.
Division
The Council
voted by division
For: Crs
David Benson-Pope, Christine Garey, Mandy Mayhem, Steve Walker (4).
Against: Crs
Bill Acklin, Sophie Barker, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Lee
Vandervis, Brent Weatherall Andrew Whiley and Mayor Jules Radich (9)
Abstained: Nil
The division
was declared LOST by 9 votes to 4
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Moved (Cr David
Benson-Pope/Cr Christine Garey):
That the Council:
c) Notes that a business case for the remainder of the CCP projects would
be prepared
in the 2024/2025 year.
d) Notes the business case would be used as a basis to review
the Central City Plan.
Division
The Council
voted by division
For: Crs
Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin
Gilbert, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Lee Vandervis, Steve
Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (13).
Against: Nil
Abstained: Nil
The division
was declared CARRIED by 13 votes to 0
Motion
carried (CNL/2023/298)
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Moved (Mayor Jules Radich/Cr Bill Acklin):
That the Council:
a) Confirms
a moderate level upgrade for above ground amenity on Bath Street
b) Notes
that $1.5m was already included within existing budgets.
Division
The
Council voted by division
For:
Crs
Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin
Gilbert, Carmen Houlahan, Cherry Lucas, Brent Weatherall, Andrew Whiley and
Mayor Jules Radich (10).
Against:
Crs Mandy Mayhem, Lee Vandervis
and Steve Walker (3).
Abstained:
Nil
The division was declared CARRIED by 10 votes to 3
Motion
carried (CNL/2023/299)
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Moved (Mayor Jules Radich/Cr Steve Walker):
That the Council:
Adjourns
the meeting for 5 minutes.
Motion
carried
The meeting adjourned at 3.18 pm and reconvened at 3.31 pm.
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11 Letter
of Expectation for Dunedin City Holdings Limited and Group
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A report from Civic provided
a draft Letter of Expectation for the Dunedin City Holdings Limited
Board for consideration.
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The Chief Executive Officer (Sandy Graham) and Special
Projects Manager (Sharon Bodeker) spoke to the report and responded to
questions.
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Moved (Mayor Jules Radich/Cr
Cherry Lucas):
That the Council:
a) Approves the draft Letter of Expectation to the
Board of Dunedin City Holdings Limited on behalf of the Council as
Shareholder.
b) Authorises the Mayor to sign the Letter of
Expectation on behalf of the Council as Shareholder.
Motion
carried (CNL/2023/300) with Cr Lee Vandervis recording his vote against
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12 LGNZ
- Special General Meeting
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A report from Corporate
Policy sought a Council decision on how it wished to vote on the proposed
resolution at the upcoming Local Government New Zealand Special General
Meeting to endorse The Future by Local Government – A consensus outcome
paper.
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The Chief Executive Officer (Sandy Graham) and Special
Projects Manager (Sharon Bodeker) spoke to the report and responded to
questions.
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Moved (Mayor Jules Radich/Cr Kevin Gilbert):
That the Council:
Extends
the meeting beyond 6 hours.
Motion
carried
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Moved (Mayor Jules Radich/Cr Cherry Lucas):
That the Council:
a) Build a new system of government that’s fit for purpose.
Motion carried (CNL/2023/301) with Cr Lee Vandervis recording his
abstention
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Moved (Mayor Jules Radich/Cr Cherry Lucas):
That the Council:
b)
Rebalance the country’s tax take between central and local government
Motion
carried (CNL/2023/302) with
Cr Lee Vandervis recording his abstention
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Moved (Mayor
Jules Radich/Cr Cherry Lucas):
That the Council:
c) Create strong,
more authentic relationships between local government and iwi, hapū and Māori.
Motion
carried (CNL/2023/303) with Cr
Lee Vandervis recording his abstention
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Moved (Mayor Jules Radich/Cr Cherry Lucas):
That the Council:
d) Align
central, regional and local government priorities.
Motion
carried (CNL/2023/304) with Cr
Lee Vandervis recording his abstention
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Moved (Mayor
Jules Radich/Cr Cherry Lucas):
That the Council:
e) Strengthen local democracy and leadership
Motion
carried (CNL/2023/305) with Cr
Lee Vandervis recording his abstention
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2 Proposed
Governance Approach to Strategies, Plans and Programmes of Work
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This item was withdrawn
from the agenda.
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Resolution
to exclude the public
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Moved (Mayor Jules Radich/Cr Steve Walker):
That the Council:
Pursuant
to the provisions of the Local Government Official Information and Meetings
Act 1987, exclude the public from the following part of the proceedings of
this meeting namely:
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General
subject of the matter to be considered
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Reasons
for passing this resolution in relation to each matter
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Ground(s) under
section 48(1) for the passing of this resolution
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Reason for
Confidentiality
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C1
Ordinary Council meeting - 28 November 2023 - Public Excluded
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S7(2)(a)
The
withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
S7(2)(g)
The
withholding of the information is necessary to maintain legal professional
privilege.
S7(2)(h)
The
withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
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.
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C3
Infrastructure Related Purchase
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S7(2)(g)
The
withholding of the information is necessary to maintain legal professional
privilege.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
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S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be prejudiced
by the holding of the whole or the relevant part of the proceedings of the
meeting in public are as shown above after each item.
Motion
carried (CNL/2023/306)
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The meeting moved into confidential at 4.22 pm. and
concluded at 4.47 pm.
..............................................
MAYOR
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Council
30 January 2024
|
Ordinary Council meeting - 12 December 2023
RECOMMENDATIONS
That the Council:
a) Confirms the public
part of the minutes of the Ordinary Council meeting held on 12 December 2023 as
a correct record.
Attachments
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Title
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Page
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A⇩
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Minutes of Ordinary
Council meeting held on 12 December 2023
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32
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Council
30 January 2024
|
Council
MINUTES
Minutes of an ordinary
meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public
Art Gallery, The Octagon, Dunedin on Tuesday 12 December 2023, commencing at
9.00 am
PRESENT
|
Mayor
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Mayor Jules Radich
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Deputy Mayor
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Cr Cherry Lucas
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Members
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Cr Bill Acklin
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Cr Sophie Barker
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Cr David Benson-Pope
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Cr Christine Garey
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Cr Kevin Gilbert
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Cr Carmen Houlahan
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Cr Marie Laufiso
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Cr Mandy Mayhem
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Cr Jim O'Malley
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Cr Lee Vandervis
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Cr Steve Walker
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Cr Brent Weatherall
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Cr Andrew Whiley
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IN ATTENDANCE
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Sandy Graham (Chief Executive
Officer), Leanne Mash (General Manager Business and
Community Engagement) Robert West (General Manager Corporate and
Quality), Jeanette Wikaira (General Manager Arts, Culture and Recreation),
Claire Austin (General Manager Customer and Regulatory), David Ward (Acting
General Manager Infrastructure and Development), Nicola Morand (Acting
Manahautū (General Manager (Māori, Partnerships and Policy), Dr
Raphael Krier-Mariani (Coastal Specialist), Ben Hogan (Transport Delivery
Manager), Mark Mawdsley (Team Leader Advisory Services), Heather Bachop
(Heritage Advisor), Jeanine Benson (Group Manager Transport), Jasmin Lamorie
(Senior Corporate Planner), Peter Hocking (General Manager Dunedin City
Holdings Ltd) and Richard Davey (Treasurer Dunedin City Holdings Ltd).
|
Governance Support Officer Lynne
Adamson
1 Opening
Dr Tony Curtis SCP, Dean of Dunedin, St Pauls Cathedral
opened the meeting with a prayer.
2 Public
Forum
2.1 Jennifer
Scott spoke on various matters around the city.
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3 Apologies
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There
were no apologies.
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4 Confirmation
of agenda
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Moved (Mayor Jules Radich/Cr Steve Walker):
That the Council:
Confirms the agenda with
the following alteration:
That the meeting will move to
non public at 3.00 pm and that Mayor Radich would vacate the chair and Cr
Cherry Lucas would assume the chair.
Motion
carried (CNL/2023/298)
|
5 Declarations
of interest
Members were
reminded of the need to stand aside from decision making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
|
|
Moved (Mayor Jules Radich/Cr Cherry Lucas):
That the Council:
a) Notes
the Elected Members’ Interest Register; and
b) Confirms
the proposed management plan for Elected Members’ Interests,
c) Notes
the proposed management plan for the Executive Leadership Team’s
Interests.
Motion
carried (CNL/2023/299)
|
6 Confirmation
of Minutes
|
6.1 Ordinary
Council meeting - 5 December 2023
|
|
|
Moved (Cr Cherry Lucas/Cr Kevin Gilbert):
That the Council:
a) Confirms the public part of the minutes of the
Ordinary Council meeting held on 05 December 2023 as a correct record.
Motion
carried (CNL/2023/300)
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Reports
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7 10
Year Plan 2024-34 - Review of the Significance and Engagement Policy
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A report from Corporate
Policy provided an update on the review of the Significance and Engagement
Policy undertaken as part of the 10 Year Plan 2024-34 process and sought
approval of the proposed changes.
|
|
|
The General Manager Arts, Culture and Recreation (Jeanette
Wikaira) and Senior Corporate Planner (Jasmin Lamorie) spoke to the report
and responded to questions.
|
|
|
Moved (Mayor Jules Radich/Cr Mandy
Mayhem):
That the Council:
a) Approves the revised Significance and Engagement
Policy.
b) Notes that the revised Significance and Engagement Policy
would be included as a supporting document during the 10 Year Plan
consultation.
c) Requests
staff to investigate the inclusion or otherwise of Foulden Marr as a
strategic asset in time for the January 10 Year Plan 2024-34 meeting.
Motion
carried (CNL/2023/301)
|
|
8 10
Year Plan 2024-34 - Community Outcomes
|
|
|
A report from Corporate
Policy sought approval of the community outcomes for developing the 10 year
plan 2024-34 (the Plan), and consultation with the community.
|
|
|
The General Manager Arts, Culture and Recreation (Jeanette
Wikaira) and Senior Corporate Planner (Jasmin Lamorie) spoke to the report
and responded to questions.
|
|
|
Moved (Mayor Jules Radich/Cr Steve Walker):
That the Council:
a) Approves, community outcomes, for the purposes of
developing the 10 year plan 2024-34, and consulting with the community.
Motion
carried (CNL/2023/302)
|
|
9 Coastal
Plan Update
|
|
|
A report from Transport
provided an update on the St Clair – St Kilda coastal plan (Whakahekerau
– Rakiātea Rautaki Tai).
|
|
|
The Acting General Manager Infrastructure and Development
(David Ward), Coastal Specialist (Dr Raphael Krier-Mariani) and Transport
Delivery Manager (Ben Hogan) spoke to the report and responded to questions.
|
|
Cr Carmen Houlahan left the meeting at 9.34 am and
returned at 9.36 am
|
|
|
Moved (Cr Andrew Whiley/Cr Mandy Mayhem):
That the Council:
a) Notes the St Clair – St Kilda Coastal Plan Update
report.
Motion
carried (CNL/2023/303)
|
|
10 Kettle
Park Landfill Investigations Update
|
|
|
A report from Transport
provided an update on the Kettle Park coastal landfill short term engineering
options to mitigate the risk of exposure to contaminant at the seaward dune
face at Kettle park (east of Moana Rua Road).
|
|
|
The Acting General Manager Infrastructure and Development
(David Ward), Coastal Specialist (Dr Raphael
Krier-Mariani) and Transport Delivery Manager (Ben Hogan) spoke to the
report and responded to questions.
|
|
Cr Carmen Houlahan left the meeting at 10.01 am and
returned at 10.04 am.
Cr Christine Garey left the meeting at 10.33 am and
returned at 10.36 am.
Moved (Mayor Jules Radich/Cr Steve Walker):
That the Council:
Adjourns
the meeting for 20 minutes.
Motion
carried
The meeting adjourned at 10.54 am and reconvened at 11.15
am.
|
|
|
Moved (Mayor Jules Radich/Cr Lee Vandervis):
That the Council:
a) Lay
the report on the table, to be uplifted at the 30 January 2024 meeting.
Division
The
Council voted by division
For: Cr
Lee Vandervis (1).
Against: Crs
Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin
Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim
O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules
Radich (14).
Abstained: Nil
The division was declared LOST by 1 vote to 14
|
|
|
Moved (Cr Andrew Whiley/Cr Mandy
Mayhem):
That the Council:
a) Approves an overspend of up to $5m to complete
immediate works to mitigate the risk of landfill discharge by using geotextile bags for high risk
areas, while the long-term remediation strategy for the Kettle Park landfill
was being refined
Division
The Council
voted by division
For: Crs
Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen
Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Steve Walker and Andrew
Whiley (10).
Against: Crs
Bill Acklin, Lee Vandervis, Brent Weatherall and Mayor Jules Radich (4).
Abstained: Cr
Jim O'Malley (1).
The division
was declared CARRIED by 10 votes to 4 with 1 abstention
Motion
carried (CNL/2023/304)
|
Moved (Mayor Jules Radich/Cr Steve Walker):
That the Council:
Adjourns
the meeting for 30 minutes.
Motion
carried
The meeting adjourned at 11.57 am and reconvened at 12.38
pm.
|
11 Ōtepoti
Dunedin Heritage Action Plan
|
|
|
A report from City
Development sought adoption of the draft Ōtepoti Dunedin Heritage Action
Plan 2023 (HAP) and the HAP Implementation Plan.
The report noted that the HAP
builds on the previous work of the 2007 Heritage Strategy and the Dunedin
Heritage Fund. The community benefits of adopting the HAP included: a planned
strategic approach to DCC’s work to conserve Dunedin’s built
heritage; focused actions that would help meet the challenges of working with
Dunedin’s built heritage; and working alongside heritage advocates,
developers, and heritage building owners to further contribute to
Dunedin’s cultural and economic wellbeing.
|
|
|
The Acting General Manager Infrastructure and Development
(David Ward), Team Leader Advisory Services (Mark
Mawdsley) and Heather Bauchop (Heritage Advisor) spoke to the report and
responded to questions.
|
|
|
|
|
|
Moved (Cr Sophie Barker/Cr Kevin
Gilbert):
That the Council:
a) Agrees
the vision for the Ōtepoti Dunedin Heritage Action Plan was:
“Ōtepoti
Dunedin is a city that treasures its heritage as a living inheritance from
its past and a legacy for future generations.”
b) Adopts
the Ōtepoti Dunedin Heritage Action Plan with the following amendments:
· Inclusion
of the vision;
· Change
Paragraph 4 on page 2 to “The mission for the Heritage Action
Plan.”
· Change
Paragraph 8 to “The 2023 Heritage Action Plan envisages a city where
historic buildings are conserved and restored, maintained and strengthened,
re-used rather than replaced, valued by the community, and promoted as a
defining characteristic of Ōtepoti Dunedin’s built
environment”
· Adds
to Introduction paragraph 2 on page 4 “Ōtepoti Dunedin is
considered Aotearoa New Zealand’s premier heritage destination”.
c) Notes
the draft Ōtepoti Dunedin Heritage Action Plan Implementation Plan.
d) Requests
staff to continue to engage with key stakeholders and investigate the
following additions to the implementation plan:
· The
establishment of a Heritage Building Owners Forum to provide feedback and
lobby on any built heritage issues.
· Work
to ensure that heritage tourism (including product and market development) is
highlighted.
· Consider
options for a zero-carbon adaptive reuse policy.
· Recognise
and support the existing skills resource.
e) Notes
that staff will bring an updated draft Implementation Plan to Council in time
for 10 year plan 2024-34 deliberations in May 2024.
f) Notes
that confirmation of a governance approach for oversight of the
implementation of the Heritage Action Plan, will follow approval by Council
of a governance framework.
Motion
carried (CNL/2023/305)
|
|
12 Alternative
Methods for Weed Control
|
|
|
A report from Transport
provided information on alternative methods for weed control (including
health benefits, potential implications for budgets and levels of service) in
time for the January 2024 10-year plan meeting.
|
|
|
The Acting General Manager Infrastructure and Development
(David Ward) and Transport Delivery Manager (Ben Hogan) spoke to the report and
responded to questions.
|
|
Cr Carmen Houlahan left the meeting at 1.15 pm and
returned at 1.16 pm.
Cr Bill Acklin left the meeting at 1.15 pm and returned at
1.37 pm.
|
|
|
Moved (Cr Steve Walker/Cr Christine Garey):
That the
Council:
a) Notes the Alternative Methods for Weed Control report.
b) Approves retaining the status quo – to
provide the current level of service by undertaking existing weed control
methods using a chemical herbicide.
Division
The Council voted by division
For: Crs
David Benson-Pope, Christine Garey, Marie Laufiso, Cherry Lucas, Steve
Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (8).
Against: Crs
Bill Acklin, Sophie Barker, Kevin Gilbert, Carmen Houlahan, Mandy Mayhem, Jim
O'Malley and Lee Vandervis (7).
Abstained: Nil
The division
was declared CARRIED by 8 votes to 7
Motion
carried (CNL/2023/306)
|
Crs Christine Garey and Carmen Houlahan left the meeting at
2.16 pm.
|
13 Proposed
Parking Changes
|
|
|
A report
from Transport presented the recommendations of the Hearings Committee on
proposed changes and corrections to parking and turning restrictions.
|
|
|
The Acting General Manager Infrastructure and Development
(David Ward), and Group Manager Transport (Jeanine Benson) spoke to the
report and responded to questions.
|
|
Cr Christine Garey returned to the meeting at 2.18 pm and
Cr Carmen Houlahan at 2.19 pm.
|
|
|
Moved (Cr Jim O'Malley/Cr Mandy Mayhem):
That the Council:
a) Adopts the proposed changes to parking and
traffic restrictions shown in the September 2023 update of the Dunedin
City Council's traffic
and parking restrictions database, https://tinyurl.com/ParkingSeptember2023
b) Notes that the Hearings Committee
had considered feedback from consultation on the proposed changes to parking
restrictions
c) Notes that all parking restrictions previously approved by
Council remained unchanged.
Motion
carried (CNL/2023/307) with Cr Lee Vandervis recording his vote against
|
Cr Kevin Gilbert left the meeting at 2.20 pm.
|
14 Review
- DCC Treasury Risk Management Policy
|
|
|
A report from Civic provided an update on the three yearly
review of the Dunedin City Council Treasury Risk Management Policy,
undertaken by Dunedin City Holdings Limited (DCHL), for inclusion in the
DCC’s 10 Year Plan 2024-34.
|
|
|
Peter Hocking (General Manager, DCHL) and Richard Davey
(Treasurer, DCHL) spoke to the report and responded to questions.
|
|
Cr Kevin Gilbert returned to the meeting at 2.23 pm.
Cr Marie Laufiso left the meeting at 2.27 pm and returned
at 2.30 pm.
|
|
|
Moved (Cr Lee Vandervis/Cr Cherry
Lucas):
That the Council:
a) Notes the letter (dated 6 December 2023) from the Board of DCHL
outlining the proposed changes to the Policy.
b) Approves the changes to the DCC Treasury Risk
Management Policy.
Motion
carried (CNL/2023/308)
|
The meeting moved into confidential at 2.34 pm and concluded
at 3.57 pm.
..............................................
MAYOR
|
|
Council
30 January 2024
|
Reports
Actions from Resolutions of Council Meetings
Department: Civic
EXECUTIVE SUMMARY
1 The
purpose of this report is to show progress on implementing resolutions made at
Council meetings.
2 As
this report is an administrative report only, there are no options or Summary
of Considerations.
RECOMMENDATIONS
That the Council:
a) Notes the Open and
Completed Actions from resolutions of Council meetings as attached.
DISCUSSION
3 This
report also provides an update on resolutions that have been actioned and
completed since the last Council meeting. Note that items on the Forward
Work Programme are not included in the attached schedules.
NEXT STEPS
4 Updates
will be provided at future Council meetings.
Signatories
|
Author:
|
Lynne Adamson - Governance Support Officer
|
|
Authoriser:
|
Clare Sullivan - Manager Governance
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Council Open Actions
|
43
|
|
⇩b
|
Council Closed Actions
|
46
|
|
|
Council
30 January 2024
|
Forward Work Programme for Council - January 2024
Department: Civic
EXECUTIVE SUMMARY
1 The
purpose of this report is to provide the updated forward work programme for the
2024 – 2025 year (Attachment A).
2 As
this is an administrative report only, there are no options or Summary of
Considerations.
RECOMMENDATIONS
That the Council:
a) Notes the updated
Council forward work programme as shown in Attachment A.
DISCUSSION
3 The
forward work programme is a regular agenda item which shows areas of activity,
progress and expected timeframes for Council decision making across a range of
areas of work.
4 As
an update report, the purple highlight shows changes to timeframes. New
items added to the schedule are highlighted in yellow. Items that have
been completed or updated are shown as bold.
5 A
number of items will now be reported on the various committees forward work
programmes. These are identified in the schedule.
NEXT STEPS
6 An
updated report will be presented to future Council meetings.
Signatories
|
Author:
|
Clare Sullivan - Manager Governance
|
|
Authoriser:
|
Leanne Mash - General Manager Business and Community
Engagement
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Council Public Forward
Work Programme
|
51
|
|
|
Council
30 January 2024
|
Significant Forecasting Assumptions for the 10 year plan
2024-34
Department: Civic
EXECUTIVE SUMMARY
1 The
purpose of this report is to seek Council approval of financial, waste, and
future legislative significant forecasting assumptions (assumptions) that are
to be used in the development of the 10 year plan 2024-2034 (the 10 year
plan).
RECOMMENDATIONS
That the Council:
a) Approves, for the
purposes of developing the 10 year plan 2024-34 and consulting with the
community, the significant forecasting assumptions at Attachment A.
BACKGROUND
2 Schedule
10 (17) of the Local Government Act (LGA) provides the following:
A long-term plan must clearly identify—
(a) all
the significant forecasting assumptions and risks underlying the financial
estimates:
(b) without
limiting the generality of paragraph (a), the following assumptions on which
the financial estimates are based:
(i) the
assumptions of the local authority concerning the life cycle of
significant assets; and
(ii) the
assumptions of the local authority concerning sources of funds for the future
replacement of significant assets:
(c) in
any case where significant forecasting assumptions involve a high level of uncertainty,
(i) the
fact of that uncertainty; and
(ii) an
estimate of the potential effects of that uncertainty on the financial
estimates provided.
3 At
its meeting on 25 September 2023, Council approved the first set of significant
forecasting assumptions (growth, economic, and climate change projections) for
inclusion in the 10 year plan. This report seeks approval of the remaining
significant forecasting assumptions to be used in the development of the 10
year plan, including the assumptions on which the financial estimates are
based, and assumptions on future legislative changes.
DISCUSSION
4 The
financial assumptions presented at Attachment A include interest rates,
inflation rates, and Waka Kotahi funding assistance rate assumptions to be used
over the 10 year period.
5 Where
possible, external advice has been used to support the assumptions made.
For example, the interest rate assumptions have been provided by Dunedin City
Treasury Ltd (Attachment B), and the inflation rates proposed to be used have
been provided by BERL (Attachment C).
6 Council
receives grant funding from Waka Kotahi towards its transport activity.
Since 2021/22, funding constraints and changes in priority have meant that
transport renewals funding from Waka Kotahi has been limited to a fixed amount
that is less than the applicable funding assistance rate.
7 The
Waka Kotahi funding package and final subsidy rates for 2024/25 onward will not
be known until around July 2024. We have assumed that the applicable
funding assistance rate will be 51% throughout the 10 year period. We have also
assumed that a shortfall in funding will continue.
8 Other
financial assumptions made are based on Council’s Accounting Policies,
for example, the useful lives of significant assets.
9 With
the recent change of Government, there is a higher level of uncertainty of
future legislative changes. Advice has been received that the water
services legislation enacted in 2023 will be repealed, and that the future
direction for new water services is currently being developed.
Information on the timing and nature of proposed new water services is not
expected until sometime in February 2024. For the purposes of the 10 year
plan, the assumption has been made that Council will continue to deliver 3
waters services over the life of the 10 year plan.
10 Waste
Disposal assumptions have been made on the level of waste to landfill, and
kerbside collection volumes. Estimates of kerbside collection volumes
have been based on data from Tauranga City Council, as its kerbside collection
model aligns with the new kerbside collection model being introduced on 1 July
2024. An assumption has also been made that an extension to the Green Island
Landfill resource consent will be granted.
OPTIONS
11 Council is
required under the LGA to have significant forecasting assumptions as part of
the 10 year plan. Options have not been presented but Council may decide
to modify the significant forecasting assumptions.
NEXT STEPS
12 The
Significant Forecasting Assumptions, with any amendment, will be used in the
development of the 10 year plan.
Signatories
|
Author:
|
Sharon Bodeker - Special Projects Manager
|
|
Authoriser:
|
Carolyn Allan - Chief Financial Officer
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Significant Forecasting
Assumptions - 2024 - 34
|
62
|
|
⇩b
|
DCTL Treasury Report -
December 2023
|
67
|
|
⇩c
|
BERL Cost Adjusters
|
69
|
|
SUMMARY OF CONSIDERATIONS
|
|
Fit with purpose of Local Government
This decision enables democratic local
decision making and action by, and on behalf of communities, and promotes the
social, economic, environmental and cultural wellbeing of the Dunedin
communities in the present and for the future.
|
|
Fit with strategic framework
|
|
Contributes
|
Detracts
|
Not applicable
|
|
Social Wellbeing Strategy
|
✔
|
☐
|
☐
|
|
Economic Development Strategy
|
✔
|
☐
|
☐
|
|
Environment Strategy
|
✔
|
☐
|
☐
|
|
Arts and Culture Strategy
|
✔
|
☐
|
☐
|
|
3 Waters Strategy
|
✔
|
☐
|
☐
|
|
Spatial Plan
|
✔
|
☐
|
☐
|
|
Integrated Transport Strategy
|
✔
|
☐
|
☐
|
|
Parks and Recreation Strategy
|
✔
|
☐
|
☐
|
|
Other strategic projects/policies/plans
|
✔
|
☐
|
☐
|
The 10 year plan contributes to all of the objectives and
priorities of the strategic framework as it describes the Council’s
activities, the community outcomes, and provides a long term focus for
decision making and coordination of the Council’s resources, as well as
a basis for community accountability.
|
|
Māori Impact Statement
The adoption of the Māori Strategic Framework signals
Council’s commitment to mana whenua and to its obligations under the
Treaty of Waitangi. Mana whenua and Māori will have an opportunity to
engage with the 10 year plan consultation process through a series of planned
hui.
|
|
Sustainability
Major issues and implications for sustainability are
discussed and considered in the Infrastructure Strategy and financial
resilience is discussed in the Financial Strategy.
|
|
LTP/Annual Plan / Financial Strategy /Infrastructure
Strategy
This report provides details of the assumptions being made
to assist the development of the 10 year plan.
|
|
Financial considerations
Financial assumptions are provided in the report.
|
|
Significance
The 10 year plan is significant and will be consulted on
using the Special Consultative Procedure.
|
|
Engagement – external
There has been no external engagement in the preparation
of the draft assumptions. However information from BERL and DCTL has
been use to inform some of the assumptions.
|
|
Engagement - internal
Staff from across Council are involved in the development
of the 10 year plan.
|
|
Risks: Legal / Health and Safety etc.
The level of uncertainty for each of the assumptions made,
and the effect of the uncertainty is included in the report.
|
|
Conflict of Interest
There are not known conflicts of interest.
|
|
Community Boards
Community Boards will be consulted on the 10 year plan
2024-34.
|
|
|
Council
30 January 2024
|
Building Owner Incentives
(sustainability, earthquake strengthening, heritage conservation) Report
Department: City Development and Māori, Partnerships and
Policy
EXECUTIVE SUMMARY
1 The
purpose of this report is to give Council an overview of work that has been
undertaken in recent years to support housing growth and the protection of
heritage buildings, responding to the Council resolution March 2023 on possible
initiatives to further incentivise vacant inner city space and discusses the
specific building incentive actions contained in the Ōtepoti Dunedin
Housing Plan 2022, Ōtepoti Dunedin Heritage Action Plan, and the Zero
Carbon Plan.
2 The
report describes the cross-Council approach being taken by staff to ensure
options are developed in a coordinated manner for future consideration by
Council.
3 Building
incentives are one way that the Dunedin City Council (DCC) can respond to the
residential, non-residential, and heritage building needs of the Dunedin
community. The rationale for building incentives is they can encourage and
support local responses to protect, improve, and/or build residential and
heritage buildings in a strategic, coordinated, and transparent way.
RECOMMENDATIONS
That the Council:
a) Notes the Building
Owner Incentives (sustainability, earthquake strengthening, heritage
conservation) Report.
BACKGROUND
4 In
recent years Council has undertaken a variety of work to support and facilitate
housing growth and the protection of our heritage buildings in the city, most
notably through the increased housing capacity and heritage enabling
opportunities via the Second-Generation Plan (2GP).
5 Council
has supported community initiatives to protect and conserve our historic
heritage buildings through the Dunedin Heritage Fund and provided financial
incentives (via reduced consent fees) to support the installation of solar
panels, improved insulation, and earthquake strengthening.
6 In
March 2023 Council resolved the following:
Moved (Cr
David Benson-Pope/Cr Steve Walker):
That the
Council:
b) Ask
staff to report as part of Annual Plan discussions 2023-2024 on possible
initiatives to further incentivise the residential conversion of vacant
inner-city space.
Division
The Council voted by
division
For:
Crs
Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert,
Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve
Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (14).
Against:
Cr Lee Vandervis (1).
Abstained:
Nil
The
division was declared CARRIED by 14 votes to 1
Motion
carried (CNL/2023/076)
7 During
2022 and 2023 Council adopted three key strategic plans which include actions
to develop further options for incentivising more accessible and energy
efficient homes, and to further support heritage conservation and restoration
projects. These are:
· Ōtepoti
Dunedin Housing Plan 2022 – adopted by Council in August 2022
· Zero
Carbon Plan – adopted by Council in September 2023
· Ōtepoti
Dunedin Heritage Action Plan – adopted by Council in December 2023
DISCUSSION
8 A
summary of recent and planned work relating to incentivising building upgrades
and development (residential, non-residential, and heritage) is shown below.
Second Generation Plan (2GP) and Future Development
Strategy (FDS)
9 Council
has undertaken work in recent years through the development of the 2GP to
facilitate housing growth options and to ensure that there is a range of
housing choices in Dunedin to provide for the community’s needs and which
supports well-being.
10 Variation
2 (‘Additional Housing Capacity’) to the 2GP was notified on 3
February 2021. It contained a range of changes to the 2GP intended to create
more housing capacity. It also included changes to better manage subdivision of
greenfield sites, and included significant changes to rules that set density
requirements including:
· Allowing
a duplex to be built on all properties over 500 m2 within
General Residential 1 and reticulated Township and Settlement areas.
· Changes
to minimum site sizes for subdivision and development down to 400 m2
from 500 m2 in General Residential 1 and reticulated Township
and Settlement areas.
· Changes
to make the minimum site size for subdivision and development consistent and to
allow access legs to be included for sites under 1,200 m2.
These rule changes effectively allow a duplex with two units per 500 m2
of land or one standalone.
11 In
December 2023 Council received an update report on the work undertaken by staff
on the Housing Capacity Assessment. This is a key aspect of the Future
Development Strategy (FDS) that is jointly being prepared by the DCC and Otago
Regional Council (ORC) for mid-2024.
12 The
2GP gives effect to the requirement of section 6(f) of the Resource Management
Act 1991 for the protection of historic heritage from inappropriate
subdivision, use, and development. The 2GP contains a schedule of
heritage buildings, structures, sites, and identifies heritage precincts.
These places and precincts are managed by the heritage provisions within the 2GP.
Current Building Incentives
13 The
DCC currently provides three building incentives by offering reduced consent
fees. These are:
a) for
installing solar panels (since 2009);
b) increasing
insulation (since 2018);
c) earthquake
strengthening (since 2012).
14 These
were discussed in the Ōtepoti Dunedin Housing Plan 2022 Update
report that was noted by the Community Services Committee on 12 September 2023.
15 The
installation of solar panels (a) and increased insulation (b) are specific to
residential buildings. The third incentive relates to seismic strengthening for
both residential and commercial buildings. Uptake of these incentives has been
low, and further work is required to understand why this is the case.
16 The Dunedin
Heritage Fund (the Fund) is funded and administered by the DCC and managed by
the Dunedin Heritage Fund Committee. From its establishment in 1993, the Fund
has focused on providing incentive funding for the conservation, including
earthquake strengthening, of Ōtepoti Dunedin’s historic places
(buildings, structures, and sites). The DCC provides an annual grant to the
Fund of $680,700. In the 2022-2023 financial year requests for funding totalled
over $2.2 million.
Ōtepoti Dunedin Heritage Action Plan
17 The Ōtepoti
Dunedin Heritage Action Plan, adopted by Council on 12 December 2023, includes
specific actions in its implementation plan (actions 5-7 and 11-12. See
Attachment A) focused on developing options to incentivise the use of vacant
space in heritage buildings and heritage precincts. This work focuses on
protected heritage buildings, the majority of which are in the central city
area. Owners of eligible heritage buildings can also access support and
assistance via the Dunedin Heritage Fund.
Ōtepoti Dunedin Housing Plan 2022
18 Council
adopted the Ōtepoti Dunedin Housing Plan 2022 on 30 August 2022, and the
Community Services Committee noted the Ōtepoti Dunedin Housing Plan 2022 Implementation
Plan 2023-2024 on 6 March 2023. Action 6 of the Implementation Plan
is – Develop an options analysis of incentives: identifying options
for an incentive scheme that encourages building and retrofitting homes with
design for everyone, and making homes warmer and reducing construction waste.
(Attachment A).
19 The
DCC Principal Policy Advisor - Housing has commenced work and has been
reviewing incentives offered by other Councils across New Zealand and
discussing options with staff from a range of departments. Examples of the
current incentives offered by other Councils include Wellington City
Council’s cash reimbursement if a development meets certain accessibility
and insulation standards and Thames-Coromandel Council allowing greater land
coverage if accessibility standards are met.
Zero Carbon Plan
20 The
Zero Carbon Plan adopted by Council in September 2023 includes several actions
relating to building incentives to support emissions reduction. These include
incentives that encourage and support energy efficiency in current and new
build residential properties (E1.3.4 and E1.3.6), reducing waste in
construction projects (R1.4.5 and R1.4.6), and exploring other ways to
encourage emissions reduction that may include building incentives.
Details of the actions are shown in Attachment A.
Developing building incentive options and reviewing existing
incentives
21 As
discussed above, staff are currently working on and/or about to commence work
on developing building incentive options for future consideration by
Council. The work will require input from a wide range of Council departments
and staff.
22 It is
important that the work is done in a coordinated way to ensure that Council can
make informed and prioritised decisions on the building incentive options when
they are presented to them in the future.
23 Staff will
review the current building incentives offered by Council and consider possible
incentives for conversion of vacant inner-city space.
24 Staff will
review incentives offered by other Councils and will consider:
a) developing
a set of criteria to assess if the building incentive options will produce the
desired outcomes, while enabling flexibility for Council to add or remove
incentive options in the future and to adapt to changes in Central Government
housing legislation or policy direction.
b) improvements
in the operational delivery of building incentives by making sure that the
DCC’s incentives are accessible, transparent, and accountable against
outcomes in the DCC’s strategies and plans.
c) utilising
existing community stakeholder groups e.g. Housing Action Plan and Heritage
Action Plan to discuss incentive options.
OPTIONS
25 As this
report is for noting there are no options.
NEXT STEPS
26 Staff will
work on potential building incentive options and report back to Council in time
for the draft 2025-2026 Annual Plan.
Signatories
|
Author:
|
Dr Anna Johnson - City Development Manager
Gill Brown - Principal Policy Advisor Housing
|
|
Authoriser:
|
Robert West - General Manager Corporate Services
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Actions for Building
Owner Incentives (sustainability, earthquake strengthening, heritage
conservation) Report – January 2024
|
126
|
|
SUMMARY OF CONSIDERATIONS
|
|
Fit with purpose of Local Government
This decision promotes the social
well-being of communities in the present and for the future.
|
|
Fit with strategic framework
|
|
Contributes
|
Detracts
|
Not applicable
|
|
Social Wellbeing Strategy
|
☒
|
☐
|
☐
|
|
Economic Development Strategy
|
☒
|
☐
|
☐
|
|
Environment Strategy
|
☒
|
☐
|
☐
|
|
Arts and Culture Strategy
|
☐
|
☐
|
☒
|
|
3 Waters Strategy
|
☐
|
☐
|
☒
|
|
Spatial Plan
|
☒
|
☐
|
☐
|
|
Integrated Transport Strategy
|
☐
|
☐
|
☒
|
|
Parks and Recreation Strategy
|
☐
|
☐
|
☒
|
|
Other strategic projects/policies/plans
|
☒
|
☐
|
☐
|
This report aligns with the implementation plan actions of
the Ōtepoti Dunedin Housing Plan 2022, the Ōtepoti Dunedin Heritage
Action plan, Zero Carbon Plan, and fits with the strategic framework (as
above)
|
|
Māori Impact Statement
Staff will discuss opportunities for including mana whenua
in the development of building incentive options.
|
|
Sustainability
Climate change mitigation/emissions reduction efforts are
an important aspect of sustainability. Several proposed building
incentives are actions in the Zero Carbon Implementation plan and will
contribute towards reaching council’s emissions reduction targets.
|
|
LTP/Annual Plan / Financial Strategy /Infrastructure
Strategy
The are no implications to current levels of service or
performance measures, and this work is not included in the LTP.
However, the building incentive work proposed for 2024 will report to Council
in time for the Annual plan 2025-2026.
|
|
Financial considerations
There are no financial considerations relating to this
report, but these will be considered as work is undertaken to develop
building incentive options, which will come to Council later in 2024.
|
|
Significance
This decision is considered low in terms of
Council’s Significance and Engagement Policy.
|
|
Engagement – external
External stakeholder engagement has taken place as part of
the development of the Ōtepoti Dunedin Housing Plan 2022, the
Ōtepoti Dunedin Heritage Action Plan, and Zero Carbon Plan. As
outlined in the report, further external stakeholder engagement will be
undertaken as part of developing building incentive options.
|
|
Engagement - internal
City Development, Heritage, Regulatory, Housing, Policy,
Zero Carbon, Policy, and Finance teams have all had input into the report.
|
|
Risks: Legal / Health and Safety etc.
There are no known risks relating to this report.
|
|
Conflict of Interest
There are no known conflicts of interest.
|
|
Community Boards
Community Boards will be included in consultation as
building incentive options are developed.
|
|
|
Council
30 January 2024
|
|
|
Council
30 January 2024
|
Revised meeting schedule 2024
Department: Civic
EXECUTIVE SUMMARY
1 The
report seeks the adoption of a revised meeting schedule for 2024, in accordance
with Clause 19(6)(a) of Schedule 7 of the Local Government Act 2002.
2 The
proposed meeting schedule, appended as Attachment A, covers the period from
January 2024 through to December 2024.
3 This
is in response to changes to the 10 Year Plan timetable.
RECOMMENDATIONS
That the Council:
a) Approves the revised
meeting schedule as attached to the report.
BACKGROUND
4 The
revised timeline enables staff to present the 10 year plan reports to the
proposed Council meeting commencing on February 20 2024.
5 Once
approved the revised schedule will be published on the DCC website, calendars
updated and community boards advised.
6 As
this is an administrative report only, there are no options or Summary of
Considerations.
NEXT STEPS
7 If
approved, the meeting dates will be entered into diaries and the website
updated.
Signatories
|
Author:
|
Clare Sullivan - Manager Governance
|
|
Authoriser:
|
Leanne Mash - General Manager Business and Community
Engagement
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Updated 2024 Meeting
Schedule
|
129
|
|
|
Council
30 January 2024
|
Approval to Grant Electricity Easement to Aurora Energy Limited
- Part Local Purpose (Esplanade) Reserve at Burnside, Dunedin
Department: Parks and Recreation
EXECUTIVE SUMMARY
1 This
report discusses an application by Aurora Energy Limited (Aurora) for the grant
of an electricity easement over part of a Local Purpose (Esplanade) Reserve (Reserve)
at Burnside, Dunedin.
2 The
easement relates to the installation of underground fibre cable and associated
cabling over part of the Reserve to connect onto the existing overhead line on
a power pole within the Reserve. This report is largely procedural to
regularise existing infrastructure.
3 This
report asks Council to make two decisions:
a) Firstly,
a decision as the administering body of the Reserve to grant an easement; and
b) Secondly, a
decision to exercise the delegation given by the Minister of Conservation to
Council.
RECOMMENDATIONS
That the Council:
a) Grants, as
administering body of the Local Purpose (Esplanade) Reserve, pursuant to
Section 48 of the Reserves Act 1977, an easement in gross to Aurora Energy Limited
for the installation of an underground fibre cable and associated cabling over
part of the Local Purpose (Esplanade) Reserve at Burnside (Record of Title
201821).
b) Decides the criteria
for exemption from public notification has been met.
c) Acting
under its delegation from the Minister of Conservation dated 12 June 2013 and
pursuant to Section 48 of the Reserves Act 1977, approves an easement in gross
to Aurora Energy Limited for the installation of an underground fibre cable and
associated cabling over part of the Local Purpose (Esplanade) Reserve at
Burnside (Record of Title 201821).
BACKGROUND
4 Around
2016/2017, Aurora upgraded its communication link technology at Burnside,
Kaikorai Valley. This involved the installation and overlay of new fibre
communications cable and ducting. As part of the upgrade, Aurora proposed
connecting the new fibre cable via the existing power pole within the Reserve,
to the overhead power line.
5 The
location and route of the fibre cable, which extends approximately 14.4 metres,
is within the easement Area ‘A’ shown on LT Plan 509135 at
Attachment A. The easement area is also outlined in blue in the aerial
photograph at Attachment B. This easement area comprises a total of
approximately 43 m2.
6 Aurora
advised in 2016 that they considered alternative locations to place the fibre
cable, but due to technical and property constraints, linking the fibre cable
to the existing power pole in the Reserve was deemed to be the only feasible
option in this area.
7 On
22 June 2016, an Agreement to Grant Electricity Easement (Agreement) was signed
by staff on behalf of Council with Aurora. This confirmed the grant of an
easement and permitted Aurora to proceed with the installation of the proposed
underground fibre cable and associated cabling over that part of the Reserve.
The Agreement also recorded that Aurora would meet all costs associated with
the installation works and with completing the easement including survey and
legal costs.
8 Aurora
has advised that the physical works and survey of the easement area have
proceeded and are now complete. Aurora and the Council are now wanting to
complete formalisation of this by registration of an easement.
9 This
Report has been prepared to obtain the required approval from Council (as the administering body of the Reserve and under
its delegated authority from the Minister of Conservation), to enable the
completion of registration on an easement.
DISCUSSION
Land Status
10 The land is
Local Purpose (Esplanade) Reserve owned by Dunedin City Council. It is
described as Lot 3 Deposited Plan 346118 contained in Record of Title 201821 held
as Local Purpose (Esplanade) Reserve subject to the Reserves Act 1977.
Council as the owner and as the administering body
11 The Council,
in its capacity as administering body of the Reserve, has the responsibility
for ensuring compliance with the requirements of the Reserves Act 1977 and to
consider the merits of the request for a grant of easement.
The Reserves Act 1977
12 Section 48
of the Reserves Act 1977 provides the statutory authority for the grant of
easements over reserves.
13 Section 48
of the Reserves Act 1977 requires public notification of the intention to grant
an easement unless it can be demonstrated that:
a) the
Reserve is vested in an administering body and is not likely to be materially
altered or permanently damaged; and
b) the
rights of the public in respect of the Reserve are not likely to be permanently
affected by the establishment and lawful exercise of the easement.
14 The area in
which the easement is located is relatively undeveloped and provides a
‘buffer’ to the adjoining Kaikorai Stream from nearby industrial
and commercial premises. It has an existing power pole located on it. As such, the
land is not used by the general public and does not form part of a park or
reserve area where the public may congregate.
15 This means
that the Reserve is not likely to be further materially altered or permanently
damaged by installation of the underground cables and services, with
appropriate remediation afterwards. The rights of the public in respect of the
wider Reserve are not likely to be permanently affected by the establishment
and lawful exercise of the easement, particularly given that there is no public
use of the area.
16 The effects
on the Reserve in the future of any general maintenance or repair work within
the easement area will only be temporary and Aurora will undertake appropriate
ground remediation.
17 Section 48
of the Reserves Act 1977 empowers the Reserve's administering body (the
Council), to grant easements over reserve lands subject to the Resource
Management Act and the consent of the Minister of Conservation. The
Minister of Conservation has delegated powers of consent to the Council, without
limitation, under instrument of delegation dated 12 June 2013.
Reserves Management Plan
18 The
Reserves Management Plan – General Policies document ("General
Policies") covers all basic issues of the day-to-day administration of
reserves in Dunedin. There is no other management plan for the Reserve.
19 Although
the General Policies specify that easements should be for a limited term, in
this instance Council Officers recommend that the easement be granted in
perpetuity, or until it has ceased its intended purpose as its primary purpose
is public benefit.
20 The
policies also require the applicant to meet all costs associated with
legalising and maintaining the easement.
Standard Easement terms and conditions
21 The proposed
key elements of this easement include:
Statute Section
48 of the Reserves Act 1977
Grantee Aurora
Energy Limited
Reserve Local
Purpose (Esplanade) Reserve at Burnside
Purpose The
right to install underground fibre cable and associated cabling
Term In
perpetuity
Rental Nil
22 An
acceptable Agreement to Grant an Easement has been prepared and was executed by
the Council and Aurora in June 2016 and includes the requirement that:
a) Aurora
will meet all costs associated with installation of underground fibre cable and
associated cabling, as well as Reserve remediation, all survey, legal, LINZ and
related costs to register the new easement;
b) All physical
works must be carried out to the satisfaction of Council's Parks and Recreation
staff; and
c) Aurora
is responsible for obtaining all necessary consents, including any resource
consent.
23 Given the
physical works are complete and the survey work is also complete, the final
steps are to formalise the Council approval and to enable Aurora to complete
registration of the easement.
Council as the Minister of Conservation's delegate
24 The Council,
in its capacity as the Minister of Conservation's delegate, has the supervisory
role in ensuring that the decision on whether or not to grant the easement over
part of the Reserve has been arrived at in compliance with the requirements of
the Reserves Act 1977.
25 In
particular, the Council as the Minister's delegate, needs to be satisfied that:
· the status of
the land has been correctly identified;
· there is
statutory power to grant the easement;
· the necessary
statutory processes have been followed;
· the easement
has been appropriately considered; and
· the
decision is a reasonable one.
26 The Local
Purpose (Esplanade) Reserve is owned by Council in fee simple and is held and
managed subject to the Reserves Act 1977. This is recorded on Record of
Title 201821. Section 48 of the Reserves Act 1977 provides the statutory
authority to grant an easement over this Reserve. The statutory processes
have been followed with full consideration given to whether public notification
is required.
27 The
functions and purposes of the Reserve and adjacent public land will not be unduly
impacted by legalising the proposed electricity easement. The decision is
a reasonable one considering the facts outlined in this report.
OPTIONS
Option One – Recommended Option
28 That the
Council:
a) Grants,
as administering body of the Local Purpose (Esplanade) Reserve, pursuant to
Section 48 of the Reserves Act 1977, an easement in gross to Aurora Energy Limited
for the installation of an underground fibre cable and associated cabling over
part of the Local Purpose (Esplanade) Reserve at Burnside (Record of Title
201821).
b) Decides the
criteria for exemption from public notification has been met.
c) Acting
under its delegation from the Minister of Conservation dated 12 June 2013 and
pursuant to Section 48 of the Reserves Act 1977, approves an easement in gross
to Aurora Energy Limited for the installation of an underground fibre cable and
associated cabling over part of the Local Purpose (Esplanade) Reserve at
Burnside (Record of Title 201821).
Advantages
· Granting
the easement regularises the physical works that have been completed and
supports a local power infrastructure provider to upgrade its communications
link technology.
· The
extent of work required within the Reserve for installation and future
management is minimal and unlikely to affect park users.
· Confirms
that the Council has fully considered the merits of the proposed easements and
has complied with the requirements of the Reserves Act 1977.
Disadvantages
· Council
would not be able to build over the easement area without first obtaining
Aurora Energy Limited’s consent. Council staff do not foresee any
need for Council to build over this area.
Option Two – Status Quo
29 Do not
consent to the grant of an electricity easement to Aurora Energy Limited for
the installation of an underground fibre cable and associated cabling over part
of the Local Purpose (Esplanade) Reserve.
Advantages
· No
advantages have been identified.
Disadvantages
· This report is
seeking to regularise existing works by formalising the grant of this
electricity easement. If Council does not want to approve the easement, then
this could create legal issues.
NEXT STEPS
30 If the
Council consents to the grant of an electricity easement and is satisfied the
legislative requirements are met, the legislative process for formalising and
registering the electricity easement can proceed to completion.
Signatories
|
Author:
|
Owen Graham - Senior Leasing and Land Advisor
|
|
Authoriser:
|
Heath Ellis - Acting Group Manager Parks and Recreation
Jeanette Wikaira - General Manager Arts, Culture and
Recreation
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
LT Plan 509135 showing
proposed Easement Area 'A'
|
139
|
|
⇩b
|
Aerial Photo showing
Local Purpose (Esplanade) Reserve and Easement Area ‘A’ (LT Plan
509135) outlined in blue
|
140
|
|
SUMMARY OF CONSIDERATIONS
|
|
Fit with purpose of Local Government
This decision relates to providing local
infrastructure to ensure continuity of services for Aurora to undertake it
power supply and essential network utility work.
This decision supports the economic and
social well-being of communities in the present and for the future.
|
|
Fit with strategic framework
|
|
Contributes
|
Detracts
|
Not applicable
|
|
Social Wellbeing Strategy
|
☒
|
☐
|
☐
|
|
Economic Development Strategy
|
☒
|
☐
|
☐
|
|
Environment Strategy
|
☒
|
☐
|
☐
|
|
Arts and Culture Strategy
|
☐
|
☐
|
☒
|
|
3 Waters Strategy
|
☐
|
☐
|
☒
|
|
Spatial Plan
|
☐
|
☐
|
☒
|
|
Integrated Transport Strategy
|
☐
|
☐
|
☒
|
|
Parks and Recreation Strategy
|
☒
|
☐
|
☐
|
|
Other strategic projects/policies/plans
|
☐
|
☐
|
☒
|
The installation of the underground fibre cable and
associated cabling is a practical solution for upgrading the Aurora
communication link technology in the locality.
|
|
Māori Impact Statement
There are no known implications for mana whenua.
|
|
Sustainability
The upgraded fibre cable and associated cablingwill
provide greater security and reliability to Aurora Energy Limited’s
communications systems. This will benefit the community and contribute
to economic sustainability and social and physical well-being.
|
|
LTP/Annual Plan / Financial Strategy /Infrastructure
Strategy
There are no known implications.
|
|
Financial considerations
There are no financial considerations as Aurora Energy
Limited will meet all costs associated with this matter.
|
|
Significance
The decision has been assessed as being of low
significance under Council’s Significance and Engagement Policy.
|
|
Engagement – external
This matter was first attended to between Council and
Aurora in 2016. Aurora advises the physical works are completed as is survey
of the easement area. Subject to this decision, legal processes can then be
completed to complete registration of the easement.
|
|
Engagement - internal
Parks and Recreation Asset and Commercial Manager.
The Council’s Legal Services Team has provided advice in relation to
the Reserves Act requirements.
|
|
Risks: Legal / Health and Safety etc.
This report is largely procedural to regularise the
existing works. If Council does not approve the easement, then this could
create legal issues.
|
|
Conflict of Interest
There are no known conflicts of interest.
|
|
Community Boards
The easement area is not located within a Community Board
area.
|
|
|
Council
30 January 2024
|
|
|
Council
30 January 2024
|
|
|
Council
30 January 2024
|
Resolution to Exclude the
Public
That the Council excludes
the public from the following part of the proceedings of this meeting (pursuant
to the provisions of the Local Government Official Information and Meetings Act
1987) namely:
|
General subject of the matter to be considered
|
Reasons
for passing this resolution in relation to each matter
|
Ground(s) under
section 48(1) for the passing of this resolution
|
Reason for
Confidentiality
|
|
C1
Confirmation of the Confidential Minutes of Ordinary Council meeting -
5 December 2023 - Public Excluded
|
S7(2)(j)
The
withholding of the information is necessary to prevent the disclosure or use
of official information for improper gain or improper advantage.
S7(2)(g)
The
withholding of the information is necessary to maintain legal professional
privilege.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority to
carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
|
.
|
|
|
C2
Confirmation of the Confidential Minutes of Ordinary Council meeting -
12 December 2023 - Public Excluded
|
S7(2)(a)
The
withholding of the information is necessary to protect the privacy of natural
persons, including that of a deceased person.
|
.
|
|
|
C3
Confidential Council Actions from Resolutions at Council Meetings
|
S7(2)(a)
The
withholding of the information is necessary to protect the privacy of natural
persons, including that of a deceased person.
S7(2)(g)
The
withholding of the information is necessary to maintain legal professional
privilege.
S7(2)(h)
The
withholding of the information is necessary to enable the local authority to
carry out, without prejudice or disadvantage, commercial activities.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority to
carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
|
S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of information
for which good reason for withholding exists under section 7.
|
|
|
C4
Confidential Council Forward Work Programme
|
S7(2)(h)
The
withholding of the information is necessary to enable the local authority to
carry out, without prejudice or disadvantage, commercial activities.
|
S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
|
|
C5
Potential Property Purchase
|
S7(2)(g)
The
withholding of the information is necessary to maintain legal professional
privilege.
S7(2)(i)
The
withholding of the information is necessary to enable the local authority to
carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
|
S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
|
This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the proceedings
of the meeting in public are as shown above after each item.
