Agenda of Infrastructure Services Committee

Infrastructure Services Committee

13 February 2024

Infrastructure Services Committee

MINUTES

Minutes of an ordinary meeting of the Infrastructure Services held in the Council Chamber, Dunedin Public Art Gallery, The Octagon on Tuesday 15 August 2023, commencing at 10.00 am

PRESENT

Chairperson	Cr Jim O'Malley
Deputy Chairperson	Cr Brent Weatherall
Members	Cr Bill Acklin	Cr Sophie Barker
	Cr David Benson-Pope	Cr Kevin Gilbert
	Cr Carmen Houlahan	Cr Cherry Lucas
	Ms Donna Matahaere-Atariki	Cr Mandy Mayhem
	Ms Marlene McDonald via audio visual link	Mayor Jules Radich
	Cr Lee Vandervis	Cr Andrew Whiley

IN ATTENDANCE

Robert West (Acting Chief Executive Officer), Simon Drew (General Manager Infrastructure and Development), Nicola Morand (Acting Manahautū - General Manager Māori, Partnerships and Policy), Jeanine Benson (Group Manager Transport), Chris Henderson (Group Manager Waste and Environmental Solutions), David Ward (Group Manager 3 Waters), Nick Sargent (Manager Transport Strategy), Stacey Hitchcock (Senior Transport Planner) and Clare Sullivan (Principal Committee Advisor)

Governance Support Officer Rebecca Murray

1 karakia timatanga

Marlene McDonald opened the meeting with a karakia timatanga.

2 Public Forum

2.1 Public Forum - OneCoast

Judy Martin (Chair) and Andy Barratt (Committee Member) from OneCoast were in attendance to speak about how local community organisations could work with the Council on the shared goal of waste minimisation. They updated members on how OneCoast had grown. They responded to questions.

3 Apologies

Apologies were received from Cr Steve Walker, Cr Marie Laufiso and Cr Christine Garey.

Moved (Cr Jim O'Malley/Cr Mandy Mayhem):

That the Committee:

Accepts the apologies from Cr Steve Walker, Cr Marie Laufiso and Cr Christine Garey.

Motion carried (ISC/2023/028)

4 Confirmation of agenda

Moved (Cr Jim O'Malley/Cr Andrew Whiley):

That the Committee:

Confirms the agenda without any addition or alteration.

Motion carried (ISC/2023/029)

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Jim O'Malley/Cr Bill Acklin):

That the Committee:

a) Notes the Elected or Independent Members' Interest Register; and

b) Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (ISC/2023/030)

6 Confirmation of Minutes

6.1 Infrastructure Services Committee meeting - 20 June 2023

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Committee:

Confirms the minutes of the Infrastructure Services Committee meeting held on 20 June 2023 as a correct record.

Motion carried (ISC/2023/031)

Part A Reports

7 Actions From Resolutions of Infrastructure Services Committee Meetings

A report from Civic provided an update on the implementation of resolutions made at Infrastructure Services Committee meetings.

Moved (Cr Jim O'Malley/Cr Bill Acklin):

That the Committee:

Notes the Open and Completed Actions from resolutions of Infrastructure Services Committee.

Motion carried (ISC/2023/032)

8 Infrastructure Services Committee Forward Work Programme

A report from Civic provided an update on the Infrastructure Services Committee forward work programme.

The General Manager Infrastructure and Development (Simon Drew) responded to questions.

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Committee:

Notes the Infrastructure Services Committee forward work programme.

Motion carried (ISC/2023/033)

9 Otago Regional Waste Assessment and Review of Dunedin Waste Minimisation and Management Plan
	A report provided the Committee with the Regional Waste Assessment that had been completed in partnership with the four other Otago territorial authorities. Cr Andrew Whiley left the room at 10.27 am and returned to the meeting at 10.37 am. The Group Manager Waste and Environmental Solutions (Chris Henderson) responded to questions.
	Moved (Cr Jim O'Malley/Cr Mandy Mayhem): That the Committee: a) Notes the 2023 Otago Regional Waste Assessment is now complete, as per section 51 of the Waste Minimisation Act 2008. c) Nominates the Chair and Deputy Chair of the Infrastructure Services Committee to participate in a Waste Minimisation and Management Plan Steering Group. d) Invites mana whenua to identify Rūnaka representatives to participate in a Waste Minimisation and Management Plan Steering Group. Motion carried (ISC/2023/034)
	Moved (Cr Jim O'Malley/Cr Mandy Mayhem): That the Committee: b) Resolves to proceed with an amendment to the Dunedin Waste Minimisation and Management Plan. Motion carried (ISC/2023/035) with Cr Lee Vandervis recording his vote against

10 DCC Transport Programme for the Regional Land Transport Plan
	A report presented the Dunedin City Council (DCC) transport programme that was being prepared for the 2024 Regional Land Transport Plan (RLTP). Cr Carmen Houlahan left the meeting at 11.02 am and returned to the meeting at 11.05 am. The Group Manager Transport (Jeanine Benson) and Senior Transport Planner (Stacey Hitchcock) responded to questions.
	Moved (Cr Jim O'Malley/Mayor Jules Radich): That the Committee: a) Notes the DCC Transport Programme for the 2024 Regional Land Transport Plan; and b) Works with the Otago Regional Council to include a loop bus or tram in the DCC Transport Programme for the 2024 Regional Land Transport Plan. Motion carried (ISC/2023/036) with Cr Lee Vandervis recording his vote against

	Cr David Benson-Pope left the meeting at 11.27 am.

	Moved (Cr Jim O'Malley/Cr Brent Weatherall): That the Committee: Adjourns the meeting until 11.30 am. Motion carried

	The meeting adjourned at 11.25 am and reconvened at 11.35 am.

11 Shaping Future Dunedin Transport Programme Update
	A report provided an update on the DCC Shaping Future Dunedin Transport Programme. The Group Manager Transport (Jeanine Benson), Manager Transport Strategies (Nick Sargent) and Team Leader Regulation Management (Simon Spiers) responded to questions.

	Moved (Cr Jim O'Malley/Cr Mandy Mayhem): That the Committee: Notes the Shaping Future Dunedin Transport Programme Update. Motion carried (ISC/2023/037) with Cr Lee Vandervis recording his vote against

12 Proposed Parking Changes
	A report presented the recommendations of the Hearings Committee on proposed changes and corrections to parking restrictions with the Albany Street Connection project, the Retail Quarter Upgrade and other changes to general parking. Marlene McDonald left the meeting at 12.17 pm and returned to the meeting at 12.21 pm. Cr Carmen Houlahan left the meeting at 12.25 pm and returned to the meeting at 12.28 pm. Cr Jim O’Malley, General Manager Infrastructure and Networks (Simon Drew), Group Manager Transport (Jeanine Benson) and Manager Transport Strategies (Nick Sargent) spoke to the report and responded to questions. Marlene McDonald left the meeting at 12.46 pm.

	Moved (Cr Jim O'Malley/Cr Mandy Mayhem): That the Committee: a) Adopts the proposed changes to parking restrictions shown in the July 2023 update of the Dunedin City Council's traffic and parking restrictions database https:/‌/‌tinyurl.com/‌ParkingJuly2023 . Division The Committee voted by division For: Crs Bill Acklin, Sophie Barker, Kevin Gilbert, Cherry Lucas, Mandy Mayhem, Andrew Whiley, Jim O'Malley; and Donna Matahaere-Atariki (8). Against: Crs Carmen Houlahan, Lee Vandervis, Brent Weatherall; and Mayor Jules Radich (4). Abstained: Nil The division was declared CARRIED by 8 votes to 4 Motion carried (ISC/2023/038)

	Moved (Cr Jim O'Malley/Cr Mandy Mayhem): That the Committee: b) Notes that the Hearings Committee has considered feedback from consultation on the proposed changes to parking restrictions. c) Notes that all parking restrictions previously approved by Council remain unchanged. Motion carried (ISC/2023/039)

	Moved (Cr Jim O'Malley/Cr Mandy Mayhem): That the Committee: Adjourns the meeting until 1.45pm. Motion carried

	The meeting adjourned at 1.05 pm and reconvened at 1.45 pm.

13 3 Waters Infrastructure Strategy

A report provided an update on the legislative requirements for three waters in the Dunedin City Council (DCC) 2024-2034 10 Year Plan and to recommend that three waters is not included in the 2024-2054 Infrastructure Strategy section of the Long Term Plan.

The Group Manager 3 Waters (David Ward) and In-House Legal Counsel (Nadia McKenzie) responded to questions.

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Committee:

Approves information on three waters services not being included in the 2024-2054 Infrastructure Strategy, which is being prepared as part of the 2024-2034 10 Year Plan, unless required as a result of changes to three waters reform legislation.

Motion carried (ISC/2023/040)

14 3 Waters Update Report

A report provided an update on 3 Waters activities.

The Group Manager 3 Waters (David Ward) responded to questions.

Moved (Cr Jim O'Malley/Cr Andrew Whiley):

That the Committee:

Notes the 3 Waters Activity Update.

Motion carried (ISC/2023/041)

15 Naming of a private way

A report sought the approval of the road name ‘Caroline Way’ for a private way in Abbotsford.

Moved (Cr Sophie Barker/Cr Jim O'Malley):

That the Committee:

Approves the naming of the private way located at 115 North Taieri Road as ‘Caroline Way’.

Motion carried (ISC/2023/042)

16 Items for Consideration by the Chair

The Chair (Cr Jim O’Malley) and members thanked Simon Drew for his contribution to Council.

17 Karakia Whakamutunga

Cr Jim O’Malley closed the meeting with a Karakia Whakamutunga.

The meeting concluded at 2.08 pm.

..............................................

CHAIRPERSON

Infrastructure Services Committee

13 February 2024

3 Waters Update Report

Department: 3 Waters and Legal

EXECUTIVE SUMMARY

1 The purpose of this report is to provide an update on 3 Waters activities.

RECOMMENDATIONS

That the Committee:

a) Notes the 3 Waters Update Report.

DISCUSSION

Capital Programme

Pipe Network Renewals

2 A programme of pipeline renewals with lead contractors Downer, Fulton Hogan and McConnell Dowell has been active since 2020. We are currently working across communities in Sawyers Bay, Northeast Valley and Waikouaiti. Sawyers Bay renewal works are targeted to be completed early 2024 with Kaikorai Valley renewal works starting then. An upgrade to the water supply to Mosgiel is a priority project that is expected to commence early in 2024. Future packages of work are currently being designed so that construction can continue without interruption and can match available funding. Construction activity for Financial Year (FY) 2023/24 is being delivered in concert with the DCC wide capital envelope.

3 Significant pipeline renewals have been completed as part of the Retail Quarter Upgrade. Lead contractor, Isaac Construction has replaced 3 Waters infrastructure, prior to undertaking surface works, which has improved the resilience and performance of 3 Waters services in the city centre area.

4 Advanced works on the Musselburgh pump station and associated discharge manifold that delivers flow to three transfer pipelines to the Tahuna WWTP is ongoing and is expected to be completed by April 2024. The above work facilitates redirecting dry weather flow to the most competent of the three pipelines so that remedial work can be undertaken on the other two pipelines.

Pumping Station Renewals

5 The current package of wastewater pumping station renewals is expected to be complete in March 2024. The next tranche of wastewater pumping station renewals is being developed and it is proposed to enter a term contract for this work. For the water pumping station renewals programme, tenders have been sought for the renewal of an existing pumping station.

Treatment Plant Renewals

6 Design and physical work packages for treatment plant renewals are underway at Green Island, Tahuna, Mosgiel, Seacliff (wastewater) and West Taieri and Waikouaiti (water supply).

Capital Programme Status

7 The DCC Capital Expenditure Budget for 2023-24 year is $213 million. DCC is actively managing the budget to a forecast spend of $195 million. 3 Waters are actively managing the capital expenditure programme to deliver a forecast spend of $85 million

Future Planning

Integrated System Planning

8 The Integrated System Planning (ISP) programme has now entered its fourth and final stage, the development of dynamic adaptive planning pathways (DAPP). These pathways will detail the key 3 Waters investments required in future to transform our services while ensuring that our plans are adaptive to future uncertainty. The ISP programme outputs are expected to be completed by May 2024.

Future Development Strategy

9 Staff in the 3 Waters Group have completed infrastructure assessments as part of the Future Development Strategy (FDS) on areas of interest for future growth, assisted with mapping of constraints and new/upgraded infrastructure requirements and assisted with the writing of the FDS.

10 FDS work has included estimating costs and timeframes to provide three waters infrastructure for potential future growth areas. This information has informed the investment required to be included in the 2024-34 10 year plan and the asset management plan for any areas that the FDS identifies for future development.

Infrastructure Strategy

11 In August 2023, the Infrastructure Services Committee (ISCOM) approved the exclusion of 3 Waters from the Infrastructure Strategy to align with operative water service delivery legislation. As discussed in more detail later in this Report, the Minister of Local Government announced in December 2023 that Cabinet has agreed to introduce a bill to repeal all legislation relating to water services entities. Further, that councils will need to add and integrate information about water services into their 2024-34 10 year plans.

12 Consequently, staff have prepared a 3 Waters section of the Infrastructure Strategy that is reflective of 3 Waters services remaining at Council.

Regulatory Performance

Wastewater

13 Wastewater treatment plant compliance audits were undertaken by the Otago Regional Council (ORC) staff in June 2023. This year’s audit reflects that the DCC continues to implement work to address historic non-compliances with the discharge quality limits in Warrington and Waikouaiti and the good progress we have made to date.

14 An abatement notice, issued to DCC in June 2022 in relation to discharge quality exceedances at Tahuna wastewater treatment plant, is no longer in effect as the non-compliances have been resolved.

Drinking water

15 Under the requirements of the Water Services Act 2021, Drinking Water Safety Plans (DWSPs) were developed for all four DCC drinking water supplies. This included a Primary DWSP, four supply-specific DWSPs, a Sampling Rationale and Plan, and four source water risk management plans. These were provided to the regulator, Taumata Arowai, in November 2022.

16 A rapid review of the DWSPs was completed by Taumata Arowai in mid-2023. DCC has been advised that Taumata Arowai intends to review the Dunedin City DWSP, including the Primary DWSP, early in 2024, although a date has not yet been confirmed. The DWSPs have been updated ready for the review with changes that have occurred since November 2022. The three remaining supply-specific DWSPs, will be reviewed and updated versions will be provided to Taumata Arowai prior to April 2024.

17 Reporting on the drinking water quality assurance rules is required annually. The DCC’s first annual compliance report to Taumata Arowai, covering the 2023 calendar year, is due in early 2024.

Relationships

DCC Collaboration

18 The 3 Waters Group is supporting the advancement and adoption of key DCC initiatives led by the Procurement and Portfolio & Project Support Office (PPSO) teams and been deeply involved in the City Development team’s Future Development Strategy. The 3 Waters Group works cohesively with the DCC in-house legal team on a range of matters. 3 Waters also works with the Department of Internal Affairs’ National Transition Unit as required.

Treaty Partners Mana Whenua

19 DCC 3 Waters continues to actively engage with Mana Whenua, often via Aukaha, particularly through the Integrated System Planning programme.

Regulation

20 DCC 3 Waters continues to actively engage with Taumata Arowai and the ORC. This involves both strategic and operational meetings being held regularly, and a breadth of relations being formed and continuing to grow.

Regional Collaboration

21 DCC 3 Waters has provided (or offered when needed) technical, business process, health and safety and operational support to various Otago councils.

National Collaboration

22 Wellington Water - DCC 3 Waters has previously worked closely alongside Wellington Water to ensure the successful roll out of the water compliance platform that provides Taumata Arowai with continuous reporting.

23 Watercare - DCC 3 Waters has previously liaised with Watercare on several topics such as gaining knowledge and insights to improve our planned maintenance activities and how to deliver a growing capital works programme.

24 Water NZ - DCC 3 Waters is actively involved with the Water Services Managers Group and many of the Special Interest Groups which enable staff to be competent on a range of topics, from zero carbon to smart water meters, and backflow prevention. Senior staff are also actively involved with the Water Utilities Association which allows DCC to showcase its achievements nationally to other Councils, the private sector, and the DIA.

Reform Activities

New direction for water services delivery

25 In December 2023, the Minister of Local Government advised in a letter to the Mayor of Dunedin, that Cabinet had agreed to repeal all legislation relating to water services entities. The letter also signalled the key principles for implementing its plan for water services; namely, Local Water Done Well.

The Minister’s letter outlined that Cabinet agreed:

· A bill will be introduced to repeal all legislation relating to water services entities (Water Services Entities Act 2022, Water Services Entities Amendment Act 2023, and Water Services Legislation Act 2023). (Note the Water Services Act 2021 and Water Services Economic Efficiency and Consumer Protection Act 2023 (relating to regulation) have not been included in the letter).

· The repeal bill is expected to be introduced in February 2024 and enacted as soon as possible (including reinstatement of previous legislation relating to water services).

· Options available to councils to complete their 2024-34 10 year plans will be included in the repeal bill (including the option to include water services information).

· Key principles of the Government’s “Local Water Done Well” plan include:

i) Introducing greater central government oversight, economic and quality regulation.

ii) Improving the current council-controlled organisation model and developing a new class of financially separate council-owned organisation (CCO).

iii) Setting rules for water services and infrastructure investment.

iv) Ensuring water services are financially sustainable through revenue sufficiency, balance sheet separation, ring-fencing and funding for growth.

26 Staff are separately considering potential delivery models for regional/inter-regional delivery of 3 Waters services. This will be progressed further once the repeal bill or further information is introduced.

Review of Public-Private Boundary Responsibilities on 3 Waters Networks

27 Assessment of the quantity and criticality of private stormwater assets (e.g. watercourses) functioning as part of DCC’s stormwater network has been completed. This work will inform any future decisions on the ownership and management of private stormwater assets.

28 DCC had been working to the assumption that national direction on public-private boundary responsibilities on three waters networks would be provided via the Government’s Affordable Water Reform programme including that private watercourses would be managed and maintained by new Water Services Entities. It appeared that under this model, wastewater laterals would become public assets also managed by the Water Service Entities once they extend beyond the boundary of the property they serve. This approach is already applied in much of the country but not in Dunedin.

29 It now remains unclear how the current Government will address this particular issue. The 3 Waters Group are not proposing any changes to current ownership and boundary arrangements until there is more clarity from the Government’s “Local Water Done Well” plan.

Interim Stormwater Management Approach

30 There are currently 89 identified private watercourse issues to be addressed – this number has grown from 19 as of February 2019. Work to address the highest priority issues includes:

· Motu Street – completed.

· Beaconsfield Road, Portobello – completed.

· Cannington Road – in progress.

· Bath Street (works scheduled to commence this financial year).

31 Due to resource constraints, no commitments have been made to further physical works to address issues. Addressing the balance of the identified private watercourses is now on hold and any new issues that arise will be assessed and prioritised against existing issues but no action will be taken.

Fees and Charges

Water Charge – Quantity of Water

32 Alongside the increased regulatory compliance, production and reporting requirements there have been significant increases in the cost of treating and distributing water. Consequently, a review of the cost of treated water per cubic metre is being undertaken as part of the 10 year plan process. DCC has held the cost of water charge to below $2 per cubic metre for a long time and this is now below the break-even cost of providing this service.

Trade Waste and Wastewater - Tankered Waste Charges (per tonne)

33 Likewise, the costs associated with receiving, treating, and disposing of tankered waste, alongside the increased health and safety requirements is significantly greater than the income DCC receives to provide these services. Consequently, a comprehensive review of the cost of accepting tankered waste is being undertaken as part of the 10 year plan process.

OPTIONS

34 As this is a noting report there are no options to consider.

NEXT STEPS

35 Staff will continue to:

a) Deliver the capital programme approved during the 2023/2024 Annual Plan but in accordance with amendments to the rate of accelerated delivery and the DCC wide capital envelope.

b) Develop process improvements to ensure continued compliance with the new regulatory frameworks.

c) Continue ISP work to inform investments for Council’s consideration during the 2024-2034 10 Year Plan.

d) Work closely with the sector as the new Government’s intended Local Water Done Well plan becomes clearer.

Signatories

Author:

Jared Oliver - Planning Manager

Nadia McKenzie - In-House Legal Counsel

Authoriser:

David Ward - General Manager, 3 Waters & Transition

Sandy Graham - Chief Executive Officer

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This report relates to providing local infrastructure that is considered good-quality and cost effective.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☒	☐	☐
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

The 3 Waters activities support the outcomes of a number of strategies.

Māori Impact Statement

Engagement and contribution to decision making is primarily through the Integrated System Planning and associated adaptive plan processes which partners with Aukaha and has direct input from representatives of both Ōtākou and Puketeraki Runaka.

Sustainability

The 3 Waters activity contributes positively to the interests of the community by ensuring the provision of safe drinking water, and the safe and sustainable disposal of wastewater and stormwater.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The 3 Waters activities are included in the 10 Year Plan.

Financial considerations

The updates reported are within existing operating and capital budgets.

Significance

This noting report is considered of low significance under the Significance and Engagement Policy.

Engagement – external

As an update report no external engagement has been undertaken.

Engagement - internal

The Legal team have provided input into the current status of the legislation.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

No conflicts have been identified.

Community Boards

3 Waters activities are of interest to all members of the community including those areas covered by Community Boards.

Infrastructure Services Committee

13 February 2024

Waste Futures Update

Department: Waste and Environmental Solutions and Legal Services

EXECUTIVE SUMMARY

1 This report provides an update on the major workstreams underway as part of the Waste Futures programme. The report provides updates on the following:

a) Improvements to Kerbside Collection, Recycling services, and Waste Diversion and Transfer Facilities; and

b) The status of the Smooth Hill landfill resource consent applications; and

c) The status of the Green Island landfill and Resource Recovery Park Precinct resource consent applications.

RECOMMENDATIONS

That the Committee:

a) Notes the Waste Futures project update.

BACKGROUND

Waste Futures Programme

2 The Waste Futures programme actively seeks to enhance Dunedin's entire waste system, encompassing the collection, recycling, and reuse processes, while also minimizing the amount that needs disposal in landfills. This initiative operates on a circular economy approach and contributes to the DCC's attainment of its carbon emissions and waste reduction objectives. The Waste Futures programme includes:

a) Implementation of the updated Dunedin City Council Waste Minimisation and Management Plan (2020).

b) Improvements to the kerbside collection service, recycling system and waste diversion and transfer facilities.

c) Preparing for the closure of the Green Island landfill.

3 The Waste Futures system is graphically shown in Figure 1 below:

Figure 1 – The Waste Futures system

DISCUSSION

Improvements to Kerbside Collection, Recycling Services, and Waste Diversion and Transfer Facilities

4 Council resolved to adopt a new kerbside collection service for inclusion in the 2021 10‑Year Plan on 31 May 2021. Council also allocated funding for the development of a Resource Recovery Park (RRP) consisting of new waste diversion and transfer facilities, to be constructed at the Green Island Landfill site. These facilities include:

a) An Organics Processing Facility for food and garden waste.

b) A Material Recovery Facility for mixed recyclables.

c) A Construction and Demolition Recovery Facility for construction and demolition waste.

d) A Bulk Waste Transfer Station for depositing general waste, prior to transfer to the landfill tip face at Green Island (current) or alternative landfill (future).

5 We will update and improve the existing public facilities at Green Island, including the Rummage Store, Education Centre, and recycling drop-off areas. Additionally, we will enhance opportunities for community groups to get involved in resource recovery operations.

6 A procurement process was initiated in late 2021 for DCC to look for an experienced partner to help deliver the new service that would align with the objectives of Council’s solid waste planning.

7 Following a competitive procurement process, Council signed Contract 9642 'Kerbside Collection and Resource Recovery Park Precinct' with Enviro NZ Limited in September 2022. The contract spans from 1 July 2023 to 30 June 2033, with the option to extend for an additional 10 years, contingent upon performance.

8 The contract includes:

a) Extending kerbside waste and recycling collection services to include Berwick, Woodside, Henley and Pukehiki (further extensions will be explored during the life of the contract).

b) From mid-2024, introduction of kerbside food and garden waste collection along with wheelie bin collection services for rubbish (replacing the majority of current plastic rubbish bag collections).

c) Construction and management of a modern resource recovery park for improved recycling, reuse, and food scraps and garden waste composting at Green Island.

d) Management of the waste transfer stations at Waikouaiti, Middlemarch, and Green Island.

e) Introduction of improved options for recycling to replace rural ‘Skip Days’ from mid-2024.

f) Weekly collections of recycling and rubbish for the student precinct.

g) Servicing of public place recycling drop-off stations and litter bins.

h) Expanded waste minimisation education.

9 The new kerbside collection system is shown in figure 2 below:

Figure 2 – New kerbside collection system

10 Staff are planning for the introduction of new services from 1 July 2024. This work includes a comprehensive communications campaign and improvements to the customer services website and smart-phone application. Staff are also working through the concept design, detailed design, consenting, and procurement required for the Resource Recovery Park.

11 Construction of the organic waste receival building began in October 2023 in advance of the rest of the RRPP and will be completed prior to the commencement of the new kerbside collection system on 1 July 2024. Food and garden waste collected under the new kerbside collection system, and any greenwaste dropped off by the public at Green Island, will be consolidated and shredded within the enclosed organics building and then loaded onto trucks to be transported for composting off-site at the Enviro NZ plant in Timaru.

12 A new composting operation for food and garden waste will be established at Green Island as part of the wider Resource Recovery Park (RRP) development during 2024/25. Once the PRP is operational, both organic waste and mixed recycling collections will be processed at the Green Island facilities and the transport of material to Timaru will cease. The resource consents for the RRP facilities, including the composting operation, are due to be submitted in February 2024.

13 The proposed Green Island Resource Recovery Park is shown in figure 3 below:

14 The removal of most organic waste from the waste stream, combined with the new waste diversion facilities, is expected to achieve a reduction of 10,000 – 14,000 tonnes of waste to landfill per year, and a 24% reduction in associated carbon emissions.

15 In March 2023 the New Zealand Waste Strategy (2010) was replaced by Te rautaki para | Waste Strategy (2023). The new levels of service for kerbside collections adopted by Council as part the 2021 – 2031 10-Year Plan align with changes in the strategy.

16 The current Waste Minimisation and Management Plan was adopted on 25 May 2020 and is scheduled for review no later than 2026. An earlier review has been undertaken as part of an Otago Regional Waste Assessment, following reports commissioned by the Otago Mayoral Forum (the Forum) in 2021/22.

17 The report for the Forum, ‘Waste and Recycling in Otago’, was prepared by Eunomia Consulting Limited (Eunomia), a company specialising in the waste sector. Upon considering this report, the Forum commissioned Eunomia to further explore how councils could collaborate on waste management, with an initial focus on organic waste, and construction and demolition waste. A second report covering these matters in more detail was received by the Forum in October 2022.

18 The second report recommended that regional opportunities should be pursued, and a joint regional waste assessment prepared.

19 An Otago Regional Waste Assessment (the Assessment) was subsequently completed in early 2023 in partnership with the four other Otago territorial authorities. This was presented to the Infrastructure Services Committee on 15 August 2023 with a recommendation that the Dunedin Waste Minimisation Plan be amended to incorporate the findings of the Assessment. The Committee resolved:

Moved (Cr Jim O'Malley/Cr Mandy Mayhem):

That the Committee:

b) Resolves to proceed with an amendment to the Dunedin Waste Minimisation and Management Plan.

Motion carried (ISC/2023/035) with Cr Lee Vandervis recording his vote against

20 Staff have commenced work on amending the Dunedin Waste Minimisation and Management Plan.

Preparing for the Closure of the Green Island Landfill

Smooth Hill Landfill

21 The Green Island Landfill plays a significant role in Dunedin’s waste management system, being the only Class 1 landfill in Dunedin that can accept municipal solid waste and hazardous waste. While Council is actively committed to achieving its waste reduction and diversion targets, there is a need for a Class 1 landfill for waste disposal once Green Island reaches capacity. Council is therefore progressing the establishment of a modern landfill facility at Smooth Hill to meet future demand.

22 An application to Otago Regional Council (ORC) and DCC for resource consents for the development of Smooth Hill and associated roading upgrades was made in August 2020. Following public notification, and submissions from the community and stakeholders, the applications were heard by an independent hearings panel in May 2022.

23 A decision granting the consents was issued on 9 September 2022. The consents were subject to one appeal to the Environment Court which was successfully resolved during mediation on 18 and 19 April 2023 and the Environment Court approved the consents on 8 May 2023.

24 Council consulted on funding for the development of Smooth Hill as part of the 2021 – 2031 10‑Year Plan. Construction was initially scheduled to start in the 2024-25 year and be completed in 2027; however, the conditions of consent for Smooth Hill require at least three years of baseline environmental monitoring prior to commencement of construction. Because of this requirement, construction on the new landfill is expected to start in the 2026-27 year, with projected completion in 2029. The baseline environmental monitoring is currently underway.

25 The Smooth Hill landfill Community Liaison Group and Independent Peer Review Panel have also been established. The purpose of the Liaison Group is to provide a platform for regular communication and information sharing between Council and the local community, and membership includes representatives nominated under the conditions of consent set out by the Environment Court; however, any interested parties can attend and participate at meetings.

26 The first meeting of the Liaison Group occurred on 26 October 2023. The meeting was well attended by members of the community. The meeting considered and approved the Terms of Reference and provided feedback on the proposed membership of the Independent Peer Review Panel. The next meeting of the Liaison Group is currently being scheduled likely early March 2024.

27 The purpose of the Peer Review Panel is to provide independent technical expertise on the results of environmental monitoring, detailed design, and operation of the Smooth Hill landfill. Following feedback from the Liaison Group the proposed membership of Peer Review Panel was updated and confirmed on 8 November 2023.

Green Island Landfill

28 The consents for Green Island Landfill were due to expire in October 2023; however, Smooth Hill Landfill will not be ready to accept waste until 2029 (contingent on completion of baseline monitoring, detailed design, management plans, and construction).

29 Staff have evaluated several alternative options to ensure the City’s waste disposal demands can be met. This has led to the selection of an option which continues the filling of the southwestern area of Green Island landfill within the existing 38 ha footprint and perimeter bund. The selected option is expected to extend the projected life of the landfill to between 2029 – 2031.

30 Staff applied to ORC and DCC for resource consents for continued landfilling operations at Green Island on 16 March 2023.

31 On 24 March 2023 ORC confirmed that the application had been accepted for processing. ORC also confirmed that DCC has continuance rights to continue exercising the current resource consents until the replacement consents have been decided and any appeals resolved.

32 The Green Island landfill capacity provides flexibility for fluctuating waste demands and ensures there is a viable option available for the continued disposal of waste until such time as the resource recovery facilities are fully operational and waste disposal at Smooth Hill can commence. This includes accommodating the potential for construction delays to the Smooth Hill development and allows for a period of transition in operations between the two landfills.

OPTIONS

33 As this is an update report there are no options to consider.

NEXT STEPS

34 Additional kerbside collections for food and garden waste and refuse will be implemented on 1 July 2024.

35 The organics receivals building will be constructed and operational prior to the commencement of kerbside collections of food and garden waste. The remaining facilities in the Resource Recovery Park will be developed during 2024-25.

36 Staff will continue the baseline environmental monitoring as required by the Smooth Hill resource consents, alongside continued engagement with the local community via the Smooth Hill Community Liaison Group and the Independent Peer Review Panel.

37 Staff will continue the resource consent process for the Green Island landfill and Resource Recovery Park, alongside the procurement process for development of the new facilities.

38 Staff will continue developing an amended Waste Minimisation and Management Plan alongside engagement with relevant stakeholders and the community.

Signatories

Author:

Chris Henderson - Group Manager Waste and Environmental Solutions

Karilyn Canton - Chief In-House Legal Counsel

Authoriser:

Scott MacLean - General Manager, Climate and City Growth

Sandy Graham - Chief Executive Officer

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the environmental well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☒	☐	☐
Environment Strategy	☒	☐	☐
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

The Waste Futures Programme contributes to the Environment Strategy by enabling Dunedin City Council to continue to ensure effective reduction and management of solid waste to achieve the goals set out in its Waste Management and Minimisation Plan, with appropriate regard given to the goals of the Emissions Management and Reduction Plan.

Māori Impact Statement

Mana whenua as a treaty partner have been engaged and consulted throughout the project, particularly during the Business Case and Resource Consent application development phases.

Sustainability

The Waste Futures Project (which includes kerbside collection services) has the overall objective of ensuring the effective reduction and management of solid waste to achieve the goals set out in Council’s Waste Management and Minimisation Plan.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The Waste Futures Project was publicly consulted on during the 2021 10-Year Plan process.

Financial considerations

Costs for the Waste Futures Project are currently budgeted for in the 2021 10-Year Plan and updated draft budgets are included in the draft 2024 10-Year Plan.

Significance

This report is a noting report only.

Engagement – external

Morrison Low has provided industry advice on the approaches being adopted by other local authorities in relation to the introduction of wheelie bins for refuse collection. The Waste Futures Project was publicly consulted on during the 2021 10-Year Plan process. Engagement is ongoing with the Smooth Hill Community Liaison Group and the Independent Peer Review Panel in relation to the proposed landfill at Smooth Hill.

Engagement - internal

Internal engagement is ongoing with the Zero Carbon Team, Legal Services Team, Project and Programme Support Office, and Executive Leadership Team.

Risks: Legal / Health and Safety etc.

There are some legal risks associated with a project of this nature, however these risks are being actively managed and have been reduced with the grant of a resource consent for Smooth Hill.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Community Boards will each be updated and engaged in the relevant parts of the process.

Infrastructure Services Committee

13 February 2024

Road Naming

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks the approval of a road name for two private ways in the Mosgiel-Taieri area.

2 The new road names proposed by the developer are:

· ‘Wychwood Lane’ as the preferred name for Stage 1 of the subdivision located at 80 School Road South, Taieri. This option complies with the DCC Road Naming Policy.

· ‘Wantwood Lane’ as the preferred name for Stage 2 of the subdivision located at 80 School Road South, Taieri. This option complies with the DCC Road Naming Policy.

· ‘Wilden Lane’ as the alternative name for either of the private ways at Stage 1 or 2 of the subdivision located at 80 School Road South, Taieri. This option does not comply with the DCC Road Naming Policy. The developer was given the opportunity to provide evidence or elaborate on the relevance of this option, but they did not complete the application. As it could not be assessed, it is not recommended as a road naming option.

RECOMMENDATIONS

That the Committee:

a) Approves the naming of the new private way off School Road, as ‘Wychwood Lane’ for Stage 1 of the subdivision.

b) Approves the naming of the new private way off School Road, as ‘Wantwood Lane’ for Stage 2 of the subdivision.

BACKGROUND

3 The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. The DCC Road Naming Policy requires that Community Boards consider proposed names for roads in their area. For reference, the Road Naming Policy and Road Naming Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming

4 A ‘legal road’ is any road legally vested in the Council for the purpose of a road.

5 A ‘private way’ is a privately owned driveway, lane, or access way which serves as access from private properties to a public road.

6 The Road Naming Policy requires staff to consult with Community Boards where road names are proposed for Community Board areas.

7 The two private ways (Stage 1 and 2) to be named are part of the subdivision of the land located at 80 School Road South, Taieri and are part of the Mosgiel-Taieri area. Support from the Mosgiel-Taieri Community Board is sought at their meeting in February 2024. The outcome will be communicated to the Committee at the meeting.

DISCUSSION

8 The table presented below details the options proposed by the property developers or surveyors, and their compliance with the Road Naming Policy. Additional details including a full assessment for each proposed road name, evidence of consent where relevant, and geographic details of the new roads are provided in Attachments A to C.

Summary of proposed road names

Development details

Location of road

Proposed road name

Alternative road name

Recommended road name

80 School Road South, Taieri

New private way off School Road South

Wychwood Lane

Wilden Lane

Wychwood Lane

80 School Road South, Taieri

New private way off School Road South

Wantwood Lane

Wilden Lane

Wantwood Lane

9 The developer proposed ‘Wychwood Lane’ as the preferred option for the private way coming off School Road South and relevant to Stage 1 of the subdivision and, ‘Wantwood Lane’ for the private way coming off School Road South, for Stage 2.

10 According to the developer, the preferred name ‘Wychwood Lane’ for Stage 1, has some historical and geographical significance for the area as ‘Wychwood’ was the name of a pony stud operated by a prominent horse breeding family in the Taieri area. The stud was run at the School Road site.

11 The preferred name ‘Wantwood Lane’ for Stage 2, has some historical and geographical significance for the area. ‘Wantwood Station’ was the name of a farm located within the Waimea Valley. It had association with the Otago region through the New Zealand Agricultural Company and its former Directors, William Larnach, Robert Stout and Julius Vogel.

12 The name ‘Wilden Lane’ was presented as the alternative option for either of Stages 1 or 2. The developer was given the opportunity to provide evidence or elaborate on the relevance of this option, but they did not complete the application. The relevance of this option could not be assessed by staff and was consequently deemed as not complying with the Road Naming Policy and is not recommended as a road naming option.

OPTIONS

Option One – Recommended Option – The Committee approves the preferred options proposed as ‘Wychwood Lane’ for Stage 1 and ‘Wantwood Lane’ for Stage 2 for the two new private ways names

Advantages

· The road will be named, and land owners gain a street address allowing them to progress with building and access to services.

Disadvantages

· There are no significant disadvantages identified with this option.

Option Two – Status Quo – The Committee does not approve either of the options proposed as ‘Wychwood Lane’ for Stage 1 and ‘Wantwood Lane’ for Stage 2 for the two new private ways names

Advantages

· There are no advantages identified with this option.

Disadvantages

· The roads will not have a name until a new option is presented. This may inconvenience new or potential new property owners within the subdivision.

NEXT STEPS

13 If the new road names are approved, staff will process the required documentation, and advise the developer and Land Information New Zealand of the new road names.

Signatories

Author:

Paula Barragan - Policy Analyst - Transport Regulation

Simon Spiers - Team Leader - Regulation Management

Authoriser:

Jeanine Benson - Group Manager Transport

Scott MacLean - General Manager, Climate and City Growth

Attachments

	Title	Page
⇩a	80 School Road South Taieri - Assessment for Wychwood Lane	57
⇩b	80 School Road South Taieri - Assessment for Wantwood Lane	58
⇩c	School Road Site Plan	59

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social, economic, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	☒
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☒	☐	☐
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☒	☐	☐

This is an administrative function.

Māori Impact Statement

There are no known impacts for Māori.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the 10 year plan.

Financial considerations

There are no financial implications.

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been engagement with the developers/surveyors.

Engagement - internal

There has been engagement within the Transport Group and Business Information Services.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Support from the Mosgiel Taieri Community Board is sought at their meeting of 8 February 2024. The outcome will be communicated to the Committee at the meeting.

	Title	Page
A ⇩	Minutes of Infrastructure Services Committee meeting held on 15 August 2023	16

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Scott MacLean - General Manager, Climate and City Growth