Agenda of Saddle Hill Community Board - Thursday, 15 February 2024

Saddle Hill Community Board

15 February 2024

Saddle Hill Community Board

MINUTES

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Thursday 09 November 2023, commencing at 1.00 pm

PRESENT

Deputy Chairperson	Scott Weatherall
Members	Pim Allen	Cr Kevin Gilbert
	Christina McBratney	Keith McFadyen
	John Moyle

IN ATTENDANCE

Anna Nilsen (Group Manager Property Services).

Governance Support Officer Lynne Adamson

1 Public Forum

Brighton Fire Brigade

Barry Day, Senior Fire Fighter, Brighton Fire Brigade spoke to the funding application from the Brighton Fire Brigade.

Mr Day advised that he was a first responder for the Brighton Fire Brigade and spoke of the medical calls they attended which included heart attacks where they performed high performance CPR to stabilise the patient which took a lot of work and practice. He commented that if they were able to purchase the mannequin they had requested funding for, they could practice more regularly and other community groups such as the surf club and scouts could also use it for training purposes

The mannequin was blue toothed and provided information on how effective the CPR was which heightened the training.

2 Apologies

There was an apology for absence from Paul Weir.

Moved (Scott Weatherall/Cr Kevin Gilbert):

That the Board:

Accepts the apology from Paul Weir.

Motion carried (SHCB/2023/057)

3 Confirmation of agenda

Moved (Scott Weatherall/Pim Allen):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (SHCB/2023/058)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Scott Weatherall/Keith McFadyen):

That the Board:

a) Notes the Elected Members' Interest Register attached; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2023/059)

5 Confirmation of Minutes

5.1 Saddle Hill Community Board meeting - 14 September 2023

Moved (Scott Weatherall/John Moyle):

That the Board:

a) Confirms the public part of the minutes of the Saddle Hill Community Board meeting held on 14 September 2023 as a correct record.

Motion carried (SHCB/2023/060)

Part A Reports

6 Otago Regional Council - Buses

Julian Phillips (Implementation Lead Transport), Otago Regional Council provided an update on the bus situation.

Mr Philips explained some of the changes implemented to bus services for the Mosgiel; Kaikorai Valley; Kings and Queens High Schools and Otago Boys High services. He advised that a survey would be undertaken for users of the Mosgiel service to obtain feedback on the service.

In response to a question on the installation of a bus stop at the Morris Road, Chain Hills Road corner, Mr Phillips advised that there was room for improvement however there were no changes currently planned. There would be a bus stop audit undertaken early 2024 which would include shelters, lighting, security and the infrastructure

Mr Phillips responded to questions on bus usage trends and the bus stops in Green Island and more specifically the installation of a super stop.

Mr Weatherall thanked Mr Phillips for listening to the Board; working with them and the community and requested that work was undertaken on the super stop and Chain Hills – Morris Road bus stop prior to the winter of 2024 as these stops were widely used by school children.

7 Emergency Management Otago

Taylor Hendl and Paula Cathie (Emergency Management Advisors for Dunedin) introduced themselves and provided an update on Emergency Management Otago and an overview of their roles.

8 Funding Application

The Board discussed a funding application from the Brighton Fire Brigade for $642.85 funding assistance to purchase of a “Little Annie” first aid training device for CPR practice.

Moved (John Moyle/Keith McFadyen):

That the Board:

a) Approves the funding application from Brighton Fire Brigade for $642.85 funding assistance to purchase “Little Annie” for CPR training.

Motion carried (SHCB/2023/061)

9 Board Updates

Board members will provide updates on activities of interest including:

Keep Dunedin Beautiful

Christina McBratney advised that the scheduled Keep Dunedin Beautiful (KDB) meeting had been cancelled.

Ms McBratney spoke of the proposed mural for the Waldronville Pump Station and commented that she had wanted to seek support from Keep Dunedin Beautiful which she now would at the next meeting. Ms McBratney requested that the Board also support the project. It was agreed that the request would be considered once both the cost had been established and confirmation whether or not KDB would also provide financial support.

Proposed Civil Defence Day

John Moyle and Scott Weatherall would meet with the new Emergency Management team to work on a plan and date for a Civil Defence Day proposed to be held in February – March 2024.

Brighton Toy Box

Scott Weatherall advised he checked the toy box regularly and the condition of the box and toys were good.

Community Pantries

Scott Weatherall commented that the Board needed to be mindful and take leadership on the community pantries and requested that should members see rubbish in them, they remove it. The purpose of the pantries would be reinforced on social.

Welcome Packs

Pim Allen advised that the brochures had been printed and some had been placed in the Mosgiel library. She commented that, to date there was a limited amount of interest and Ms Allen was going to approach other parties/businesses to gauge more interest in the project.

There was a discussion on funding of the welcome packs and Mr McFadyen advised he had met with an interested party but was yet to hear back.

Moved (Scott Weatherall/Cr Kevin Gilbert):

That the Board:

a) Notes the Board updates.

Motion carried (SHCB/2023/062)

10 Governance Support Officer's Report

A report from Civic provided an update on activities relevant to the Board’s area which included:

· Discretionary Fund

· Island Park Recreation Reserve Update

· First meeting date for 2024. Cr Kevin Gilbert tendered an apology for the meeting.

· Review of the Dog Control Bylaw and Dog Control Policy

· Future Development Strategy (FDS) (Community Board briefings). The Group Manager Property (Anna Nilsen) provided an update on the FDS process and advised that submissions would be open from the end of January 2024 until the end of February 2024. It was suggested that a table outside of Fresh Choice, Green Island would be ideal for community engagement.

· Roadworks Schedule

· Brighton Domain toilets – Ms Nilsen advised that the extension of the toilets at the Brighton Domain did not feature in the future work planned for public toilets.

Moved (Scott Weatherall/John Moyle):

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Confirms that the next Board meeting would be held on Thursday 15 February 2024.

c) Notes that the meeting schedule for the rest of 2024 would be considered by the Board at the next meeting.

d) Ratifies the submission to the DCC draft Speed Management Plan.

Motion carried (SHCB/2023/063)

11 Community Plan

Cr Kevin Gilbert withdrew from this item.

The Saddle Hill Community Board Plan 2024-34 was discussed and it was agreed that the reintroduction of the sealing programme would be added with the advocacy for McMasters Road as the first priority.

Moved (Keith McFadyen/Scott Weatherall):

That the Board:

Reinstates the promotion and advocacy for the reintroduction of the rural roads sealing programme with McMaster Road as the first priority.

Motion carried (SHCB/2023/064)

12 Deputy Chairperson's Report

The Deputy Chairperson (Scott Weatherall) provided an update on matters of interest since the previous meeting which included:

· Power outages – Mr Weatherall spoke of the planned power outages for the replacement of power poles in the area. There had been a lot of communication with residents and information provided on social media.

· Delta Reserve Basketball Court – the was well received by the community.

· Flaxes along Taieri Mouth Road – the Council had removed flax bushes along the road to Taieri Mouth which had been made available to the public for reuse.

· Brighton – Scroggs Hill Road Vegetation - vegetation impeding visibility at the intersection of Brighton- Scroggs Hill Roads would be cut back in the near future.

Moved (Scott Weatherall/ Christina McBratney):

That the Board:

a) Notes the Deputy Chairperson’s update.

Motion carried (SHCB/2023/065)

13 Councillor's Update

Councillor Kevin Gilbert provided an update on items of interest which included:

· Pre-engagement and preparation for the 10 year plan and uncertainty due to a new government.

· Budget impacts for the 10 year plan.

· Speed management review

Cr Gilbert responded to questions.

Moved (Cr Kevin Gilbert/Scott Weatherall):

That the Board:

a) Notes the Councillor’s Update.

Motion carried (SHCB/2023/066)

14 Items for Consideration by the Chair
	John Moyle raised the awareness of the changes proposed for Abbotsford with the implementation of the Dunedin Tunnels and Trust cycle trail.

Scott Weatherall thanked Board members for their work over the past year and thanked staff, Councillors and the Mayor for their support and wished everyone a safe and fantastic festival season.

The meeting concluded at 2.17 pm.

..............................................

CHAIRPERSON

Saddle Hill Community Board

15 February 2024

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Saddle Hill Community Board of activities relevant to the Board area including:

· Project Fund

· OAR Radio ‘Round the Boards’ segment

· Future Development Strategy

· 10 Year Plan - Dunedin City Council

· 10 Year Plan – Otago Regional Council

· Currently Consulting On

· Roadworks Schedule

· Dunedin City Council Updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

Project Fund

2 The balance remaining in the Project Fund for allocation for the current financial year is $8,313.93. The following funds have been allocated in the 2023/24 financial year.

Meeting Date	Recipient	Purpose	Amount
3 Aug 2023	Speed Print	Community Board Project, printing brochures	$266.88
14 Sept 2023	Fresh Choice	Gift Basket	$84.34
	Riding for the Disabled	Send representative to conference	$690.00
9 Nov 2023	Brighton Fire Brigade	Purchase of a Little Annie First Aid Training Device	$642/85
Total spending			$1,686.07

OAR Radio ‘Round the Boards’ Segment

3 OAR FM Radio have provided an invitation and quotation for the Board to feature on the ‘Round the Boards regular feature segment podcast and broadcast on the OARsome Morning Show (see attachment a).

Future Development Strategy

4 On 31^st January 2024, the Dunedin City Council and the Otago Regional Council released the draft Future Development Strategy for consultation. The Strategy will replace the current Dunedin Spatial Plan and outlines strategic directions for the city’s growth and development for the next 30 years.

5 All information is available on the DCC website www.dunedin.govt.nz/future-development-strategy and the documents will also be available at DCC libraries and DCC and ORC customer service centres in Dunedin.

6 Public information sessions to explain the draft strategy and answer questions are planned for early February as detailed below which you are welcome to attend.

· Thursday 8 February, 12 noon–2pm (Dunedin Public Art Gallery) 

· Thursday 8 February, 5–7pm (Dunedin Public Art Gallery) 

· Tuesday 13 February, 6–8pm (Mosgiel Coronation Hall)   

7 The period for submissions is now open and closes on 28 February 2024 at 5.00 pm.

8 If you receive any enquiries, please forward them to fds@dcc.govt.nz

10 Year Plan - Dunedin City Council

9 Development of the DCC’s 10 year plan 2024-34 is well underway and we are looking forward to consulting with the community on our draft plan.

10 The timetable is still to be finalised, but once done, Community Boards will be advised of submission and hearing dates. At this stage, submissions are likely to be open from early April through to early May, with hearings later in May. Further information on dates and engagement opportunities will be provided as soon as possible, to enable Community Board time to plan the development of their submissions.

10 Year Plan – Otago Regional Council

11 The Otago Regional council will also be consulting on their 10 year plan. Once known, we will advise the Board of the dates for consultation.

Currently Consulting On

12 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

13 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

14 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

15 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Clare Sullivan, Manager Governance

Attachments

	Title	Page
⇩a	OAR Radio Round the Boards Segment	23

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	☐	☐	✔
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	☐	☐	✔
Spatial Plan	☐	☐	✔
Integrated Transport Strategy	☐	☐	✔
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	☐	☐	✔

Māori Impact Statement

There are no known impacts for Māori

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no financial implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

Chairperson	Paul Weir
Deputy Chairperson	Scott Weatherall
Members	Pim Allen	Cr Kevin Gilbert
	Christina McBratney	Keith McFadyen
	John Moyle

	Title	Page
A ⇩	Minutes of Saddle Hill Community Board meeting held on 9 November 2023	10