Strategy, Planning & Engagement Committee
MINUTES
Minutes of an ordinary meeting of the Strategy, Planning & Engagement Committee held in the Council Chambers, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 13 February 2024, commencing at 1:00 p.m.
PRESENT
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Chairperson |
Cr Sophie Barker |
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Deputy Chairperson |
Cr Kevin Gilbert
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Members |
Cr Bill Acklin |
Cr David Benson-Pope |
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Mr Matapura Ellison |
Cr Christine Garey |
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Cr Cherry Lucas |
Cr Mandy Mayhem |
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Cr Jim O’Malley |
Ms Megan Potiki |
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Mayor Jules Radich |
Cr Lee Vandervis |
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Cr Steve Walker |
Cr Brent Weatherall |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Sandy Graham (Chief Executive Officer), Nicola Morand (Manahautū - General Manager Policy and Partnerships), David Ward (General Manager 3 Waters and Transition), Jeanette Wikaira (General Manager Arts, Culture and Recreation), Scott MacLean (General Manager Climate and City Growth), Leanne Mash (General Manager Business and Community Engagement), Gina Hu’akau (Corporate Policy Manager), Heath Ellis (Acting Manager Parks and Recreation), Elizabeth Schonwald (Senior Parks and Recreation Planner) and John Brenkley (Parks Planning Manager) |
Governance Support Officer Wendy Collard
1 Karakia Timatanga
Cr Sophie Barker opened the meeting with a Karakia Timatanga.
2 Public Forum
There was no Public Forum.
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3 Apologies |
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Apologies were received from Crs Carmen Houlahan and Marie Laufiso for absence and Cr Bill Acklin for early departure.
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Moved (Cr Sophie Barker/Cr Cherry Lucas): That the Committee: a) Accepts the apologies from Crs Carmen Houlahan and Marie Laufiso and Cr Bill Acklin (for early departure) Motion carried (SPECC/2024/001) |
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4 Confirmation of agenda |
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee:
Confirms the agenda without addition or alteration
Motion carried (SPECC/2024/002) |
5 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests.
Motion carried (SPECC/2024/003) |
6 Confirmation of Minutes
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6.1 Strategy, Planning & Engagement Committee meeting - 14 August 2023 |
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee:
a) Confirms the minutes of the Strategy, Planning & Engagement Committee meeting held on 14 August 2023 as a correct record. Motion carried (SPECC/2024/004) |
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7 Strategy, Planning and Engagement Committee Forward Work Programme |
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A report from Civic provided a regular update of the Strategy, Planning and Engagement Committee forward work programme showing areas of activity, progress and expected timeframes for decision making across a range of areas of work . The Manahautū - General Manager Policy and Partnerships (Nicola Morand) spoke to the report.
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee:
a) Notes the Strategy, Planning and Engagement Committee forward work programme. Motion carried (SPECC/2024/005) |
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8 Residents' Opinion Survey Quarterly Update: October-December 2023 |
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A report from Corporate Policy provided a summary of the Residents’ Opinion Survey (ROS) quarterly results for the period of October to December 2023. The Manahautū - General Manager Policy and Partnerships (Nicola Morand) and the Corporate Policy Manager (Gina Hu’akau) spoke to the report and responded to questions. |
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Moved (Cr Kevin Gilbert/Cr Mandy Mayhem): That the Committee:
a) Notes the Residents’ Opinion Survey quarterly results for the period of October-December 2023. Motion carried (SPECC/2024/006) |
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A report from Corporate Policy outlined a process and next steps for refreshing the Dunedin City Council’s (DCC) four wellbeing strategies. The Chief Executive Officer (Sandy Graham), the Manahautū - General Manager Policy and Partnerships (Nicola Morand) and the Corporate Policy Manager (Gina Hu’akau) responded to questions. |
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Moved (Cr Sophie Barker/Cr Andrew Whiley): That the Committee:
a) Approves the next steps in the strategic refresh of the four wellbeing strategies.
Motion carried (SPECC/2024/007) |
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10 Strategic Refresh Advisory Panel - establishment of a panel to oversee the refresh the Four Wellbeing Strategies |
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A report from Civic sought direction on whether a Strategic Refresh Advisory Panel (the Panel) be established, to oversee the process of refreshing the Dunedin City Council’s (DCC) four wellbeing strategies (Ara Toi, Economic Development Strategy, Social Wellbeing Strategy and Te Ao Tūroa). The Chief Executive Officer (Sandy Graham) responded to questions.
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Moved (Cr Sophie Barker/Cr Cherry Lucas): That the Committee:
a) Establishes the Strategic Refresh Advisory Panel to oversee the process of refreshing the DCC’s four wellbeing strategies with terms of reference as outlined in Attachment A. b) Appoints Councillor Cherry Lucas as Chairperson of the Panel and Councillors Carmen Houlahan, Andrew Whiley, Marie Laufiso and Sophie Barker as members of the Panel. Motion carried (SPECC/2024/008) with Cr Garey recording her vote against |
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11 Review of the Signal Hill Recreation Reserve Management Plan 2003 |
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A report from Parks and Recreation sought approval to commence the public consultation process required by Section 41(6) of the Reserves Act 1977 to replace the 2003 Plan with the proposed draft Signal Hill Recreation Reserve Management Plan (draft Plan). The General Manager Arts, Culture and Recreation (Jeanette Wikaira), the Acting Group Manager Parks and Recreation (Heath Ellis) and the Senior Parks and Recreation Planner (Elizabeth Schonwald) responded to questions.
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Moved (Cr Sophie Barker/Cr Cherry Lucas): That the Committee:
a) Approves the Statement of Proposal, including the draft Signal Hill Recreation Reserve Management Plan and public submission form. b) Authorises the commencement of the public consultation process required by Section 41(6) of the Reserves Act 1977 in relation to the Statement of Proposal. c) Notes that the Hearings Committee will consider submissions on the draft Signal Hill Recreation Reserve Management Plan and then make a recommendation to the Strategy, Planning and Engagement Committee under a covering report from staff. Motion carried (SPECC/2024/009) |
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12 Dunedin Town Belt Reserve Management Plan Notice of Intent |
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A report from Parks and Recreation sought approval to commence the public engagement required by s41(5) of the Reserves Act 1977 (Act), to enable the review of the Town Belt Management Plan. The General Manager Arts, Culture and Recreation (Jeanette Wikaira), the Acting Group Manager Parks and Recreation (Heath Ellis) and the Parks Planning Manager (John Brenkley) responded to questions.
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee:
a) Approves the Statement of Proposal and the high-level Stage 1 engagement question topics for the Town Belt Management Plan. b) Authorises the commencement of the public consultation process required by s41(5) of the Act as outlined in Option One of the report.
Motion carried (SPECC/2024/010) |
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13 Otago Harbour Reserve Management Plan Review - Notice of Intent |
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A report from Parks and Recreation sought approval to commence to commence the public engagement required by s41(5) of the Reserves Act 1977 (Act), to enable the review of the Otago Harbour Management Plan. The Chief Executive Officer (Sandy Graham), the General Manager Arts, Culture and Recreation (Jeanette Wikaira), the General Manager and Climate (Scott MacLean), the Acting Group Manager Parks and Recreation (Heath Ellis) and the Parks Planning Manager (John Brenkley) responded to questions.
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Moved (Cr Sophie Barker/Cr Christine Garey): That the Committee:
a) Approves the Statement of Proposal and the high-level Stage 1 engagement question topics for the Otago Harbour Reserves Management Plan. b) Authorises the commencement of the public consultation process required by s41(5) of the Act as outlined in Option One of the report.
Motion carried (SPECC/2024/011) |
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Cr Andrew Whiley raised concerns regarding the city’s emergency response services. |
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Cr Sophie Barker closed the meeting with a Karakia Whakamutunga. |
The meeting concluded at 2.22pm.
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CHAIRPERSON