Strath Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 08 February 2024, commencing at 2.00 pm
PRESENT
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Chairperson |
Barry Williams |
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Deputy Chairperson |
Anna Wilson |
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Members |
Cr Bill Acklin |
David Frew |
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Tony Markham |
Robin Thomas |
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IN ATTENDANCE |
Mike Perkins (City Development Engineer). |
Governance Support Officer Wendy Collard
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1.1 Clan MacKenzie Society of NZ Inc
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Ian and Linda MacKenzie were unable to attend the meeting. |
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Linda MacKenzie was unable to attend the meeting
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Sheila Ramsay thanked the Board for its letter of support for the Strath Taieri Tartan. Mrs Ramsay provided samples of the tartan and advised that an electronic version of it was available for people to use. Mrs Ramsay responded to questions.
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An apology was received from Terina Geddes.
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Moved (Anna Wilson/Tony Markham): That the Board:
Accepts the apology from Terina Geddes.
Motion carried (STCB/2024/001) |
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Moved (Anna Wilson/David Frew): That the Board:
Confirms the agenda without addition or alteration
Motion carried (STCB/2024/002) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Anna Wilson provided an update to her register of interests.
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Moved (Cr Bill Acklin/Member Markham): That the Board:
a) Amends the Elected Members' Interest Register attached; and b) Confirms the proposed management plan for Elected Members' Interests.
Motion carried (STCB/2024/003) |
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Moved (Anna Wilson/David Frew): That the Board:
Confirms the minutes of the Strath Taieri Community Board meeting held on 2 November 2023 as a correct record. Motion carried (STCB/2024/004) |
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Gary La Hood (Senior River Engineer), Simon Whitton (Principal Advisor – Rivers) and Josefa Nawai (River Engineer) spoke to their tabled report on river management activities in the Middlemarch area and programmed works for the 2023/24 financial year. The report also provided an update on catchment investigations and rabbit control.
Mr La Hood responded to questions including the types of willow trees that were being planted and the railway bridge.
The Board requested that the Board be included in any consultation regarding the railway bridge.
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Moved (Tony Markham/Robin Thomas): That the Board:
Notes the update from the Otago Regional Council
Motion carried (STCB/2024/005) |
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A report from Civic provided the schedule of meetings for 2024 for the Board’s consideration. Following discussion, it was agreed that the meetings would be held in the following venue: · Thursday, 18 April commencing 2.00 pm – Strath Taieri Community Centre, Middlemarch · Thursday, 13 June commencing 2.00 pm– Lee Stream or Hindon · Thursday, 5 September commencing 2.00 pm – Strath Taieri Community Centre, Middlemarch · Thursday, 7 November commencing 2.00 pm – Hyde Community Hall, Hyde
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Moved (Member Robin Thomas/Deputy Chairperson Anna Wilson): That the Board:
Approves the meeting schedule for 2024. Motion carried (STCB/2024/006) |
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The Strath Taieri Community Board Community Plan 2024-34 was attached for discussion and updating if required. Following discussion on the community plan and the Board’s priorities, it was agreed that they would undertake some community engagement before updating it. |
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Anna Wilson withdrew from the discussion . A funding application was received from STARTT – Middlemarch Promotion Group towards the cost of resurrecting the Middlemarch website. It noted that $7,500.00 remained in the fund to be allocated.
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Moved (Cr Bill Acklin/Robin Thomas): That the Board:
a) Approves $5,000.00 to STARTT – Middlemarch Promotion Group towards the costs of a new website.
Motion carried (STCB/2024/007) |
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A report from Civic provided an update on activities relevant to the Board area including: · Project Fund. Following discussion on the purchasing of new flags for the ANZAC Day Service, it was agreed that the Board would fund the purchase of the flags up to $500.00.
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Moved (Anna Wilson/Robin Thomas): That the Board:
a) Approves up to $500.00 from the Board’s project fund towards the purchase of new flags for the ANZAC Day services. Motion carried (STCB/2024/008)
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· Old Sutton Bridge materials. There was a discussion on the two requests received: a) Project request from Andrea Bosshard towards the construction of seating to be placed on the western bank of the Taieri River by the large swimming hole be given up to 3 lengths of timber; and b) Project request from Middlemarch Trail Ride Group towards the construction of a table and seating be given up to 6 lengths of timber.
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Moved (Cr Bill Acklin/Anna Wilson): That the Board:
a) Notes the Governance Support Officer’s Report. b) Agrees to gives Andrea Bosshard up to 3 lengths of timber from the old Sutton Bridge for the construction of seating to be placed by the swimming hole on the Taieri River. c) Agrees to gives the Middlemarch Trail Ride Group up to 6 lengths of timber towards the construction of a table and seating.
Motion carried (STCB/2024/009) |
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Board Members provided updates and report backs on portfolios and activities which included:
Township beautification Anna Wilson provided an update and commented on the installation of new tables.
Civil Defence Management Anna Wilson provided an update on the Civil Defence meeting and commented that options for funding a container to store the civil defence equipment was being investigated.
Otago Central Rail Trust Terina Geddes was an apology for the meeting.
Climate Change Cr Acklin provided an update on the Zero Carbon funding.
Water management (including flooding) This had been covered by the Otago Regional Council update.
Infrastructure, roads and spraying Barry Williams commented on the weed spraying. The Board requested that staff give consideration to commencing weed spraying earlier in the season to help alleviate the fire risk.
Community information and publicity Robin Thomas provided an update on the Board’s Facebook page and the activity.
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Moved (Cr Bill Acklin/Tony Markham): That the Board:
a) Notes the Board updates and report backs Motion carried (STCB/2024/010) |
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The Chairperson provided an update on matters of interest which included: · Sealing the EV Charging Station · Street Trees · Council workshop on the Dunedin Railway. Robin Thomas provided an update
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Moved (Barry Williams/Anna Wilson): That the Board:
a) Notes the Chairperson’s report
Motion carried (STCB/2024/011) |
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Councillor Bill Acklin provided an update on items of interest which included: · 10 year plan process
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Moved (Cr Bill Acklin/Tony Markham): That the Board:
a) Notes the Council Activities Update
Motion carried (STCB/2024/012) |
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There were no items for consideration.
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The meeting concluded at 4.31 pm.
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CHAIRPERSON