Strath Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 08 February 2024, commencing at 2.00 pm

 

PRESENT

 

Chairperson

Barry Williams

 

Deputy Chairperson

Anna Wilson

 

Members

Cr Bill Acklin

David Frew

 

Tony Markham

Robin Thomas

 

IN ATTENDANCE

Mike Perkins (City Development Engineer).

 

Governance Support Officer                  Wendy Collard

 

 

 

1          Public Forum

1.1       Clan MacKenzie Society of NZ Inc

 

Ian and Linda MacKenzie were unable to attend the meeting.

 

1.2       Destination Middlemarch

 

Linda MacKenzie was unable to attend the meeting

 

 

1.3       Sheila Ramsay

 

Sheila Ramsay thanked the Board for its letter of support for the Strath Taieri Tartan.  Mrs Ramsay provided samples of the tartan and advised that an electronic version of it was available for people to use.

Mrs Ramsay responded to questions.

 

 

 

2          Apologies

 

An apology was received from Terina Geddes.

 

 

Moved (Anna Wilson/Tony Markham):

That the Board:

 

Accepts the apology from Terina Geddes.

 

Motion carried (STCB/2024/001)

 

 

3          Confirmation of agenda

 

Moved (Anna Wilson/David Frew):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried (STCB/2024/002)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Anna Wilson provided an update to her register of interests.

 

 

Moved (Cr Bill Acklin/Member Markham):

That the Board:

 

a)         Amends the Elected Members' Interest Register attached; and

b)        Confirms the proposed management plan for Elected Members' Interests.

 

Motion carried (STCB/2024/003)

 

5          Confirmation of Minutes

5.1       Strath Taieri Community Board meeting - 2 November 2023

 

Moved (Anna Wilson/David Frew):

That the Board:

 

Confirms the minutes of the Strath Taieri Community Board meeting held on 2 November 2023 as a correct record.

Motion carried (STCB/2024/004)

 

Part A Reports

6          Otago Regional Council Update

 

Gary La Hood (Senior River Engineer), Simon Whitton (Principal Advisor – Rivers) and Josefa Nawai (River Engineer) spoke to their tabled report on river management activities in the Middlemarch area and programmed works for the 2023/24 financial year.  The report also provided an update on catchment investigations and rabbit control.

 

Mr La Hood responded to questions including the types of willow trees that were being planted and the railway bridge.

 

The Board requested that they be included in any consultation regarding the railway bridge.

 

 

Moved (Tony Markham/Robin Thomas):

That the Board:

 

Notes the update from the Otago Regional Council

 

Motion carried (STCB/2024/005)

 

7          Meeting Schedule

 

A report from Civic provided the schedule of meetings for 2024 for the Board’s consideration. 

Following discussion, it was agreed that the meetings would be held in the following venue:

·         Thursday, 18 April commencing  2.00 pm – Strath Taieri Community Centre, Middlemarch

·         Thursday, 13 June commencing 2.00 pm– Lee Stream or Hindon

·         Thursday, 5 September commencing 2.00 pm – Strath Taieri Community Centre, Middlemarch

·         Thursday, 7 November commencing 2.00 pm – Hyde Community Hall, Hyde

 

 

Moved (Member Robin Thomas/Deputy Chairperson Anna Wilson):

That the Board:

 

Approves the meeting schedule for 2024. 

Motion carried (STCB/2024/006)

 

8          Community Plan

 

The Strath Taieri Community Board Community Plan 2024-34 was attached for discussion and updating if required.

Following discussion on the community plan and the Board’s priorities, it was agreed that they would undertake some community engagement before updating it.

 

9          Project Fund

 

Anna Wilson withdrew from the discussion .

A funding application was received from STARTT on behalf of  Destination Middlemarch towards the cost of resurrecting the Middlemarch website.

It noted that $7,500.00 remained in the fund to be allocated.

 

 

Moved (Cr Bill Acklin/Robin Thomas):

That the Board:

 

a)         Approves $5,000.00 to STARTT on behalf of  Destination Middlemarch towards the costs of a new website.

 

Motion carried (STCB/2024/007)

 

10        Governance Support Officer's Report

 

A report from Civic provided an update on activities relevant to the Board area including:

·    Project Fund.  Following discussion on the purchasing of new flags for the ANZAC Day Service, it was agreed that the Board would fund the purchase of the flags up to $500.00.

 

 

Moved (Anna Wilson/Robin Thomas):

That the Board:

 

a)       Approves up to $500.00 from the Board’s project fund towards the purchase of new flags for the ANZAC Day services.

Motion carried (STCB/2024/008)

 

 

·    Old Sutton Bridge materials.  There was a discussion on the two requests received:

a)       Project request from Andrea Bosshard towards the construction of seating to be placed on the western bank of the Taieri River by the large swimming hole be given up to 3 lengths of timber; and

b)      Project request from Middlemarch Trail Ride Group towards the construction of a table and seating be given up to 6 lengths of timber.

 

 

Moved (Cr Bill Acklin/Anna Wilson):

That the Board:

 

a)              Notes the Governance Support Officer’s Report.

b)             Agrees to gives Andrea Bosshard up to 3 lengths of timber from the old Sutton Bridge for the construction of seating to be placed by the swimming hole on the Taieri River.

c)              Agrees to gives the Middlemarch Trail Ride Group up to 6 lengths of timber towards the construction of a table and seating.

 

Motion carried (STCB/2024/009)

 

11        Board Updates and Report Backs

 

Board Members provided updates and report backs on portfolios and activities which included:

 

Township beautification

Anna Wilson provided an update and commented on the installation of new tables. 

 

Civil Defence Management

Anna Wilson provided an update on the Civil Defence meeting and commented that options for funding a container to store the civil defence equipment was being investigated.

 

Otago Central Rail Trust

Terina Geddes was an apology for the meeting.

 

Climate Change

Cr Acklin provided an update on the Zero Carbon funding.

 

Water management (including flooding)

This had been covered by the Otago Regional Council update.

 

Infrastructure, roads and spraying

Barry Williams commented on the weed spraying.  The Board requested that staff give consideration to commencing weed spraying earlier in the season to help alleviate the fire risk.

 

Community information and publicity

Robin Thomas provided an update on the Board’s Facebook page and the activity.

 

 

Moved (Cr Bill Acklin/Tony Markham):

That the Board:

 

a)         Notes the Board updates and report backs

Motion carried (STCB/2024/010)

 

12        Chairperson's Report

 

The Chairperson provided an update on matters of interest which included:

·    Sealing the EV Charging Station

·         Street Trees

·         Council workshop on the Dunedin Railway.  Robin Thomas provided an update

 

 

Moved (Barry Williams/Anna Wilson):

That the Board:

 

a)         Notes the Chairperson’s report

 

Motion carried (STCB/2024/011)

 

13        Councillor Update

 

Councillor Bill Acklin provided an update on items of interest which included:

·        10 year plan process

 

 

Moved (Cr Bill Acklin/Tony Markham):

That the Board:

 

a)         Notes the Council Activities Update

 

Motion carried (STCB/2024/012)

 

14        Items for Consideration by the Chair

 

There were no items for consideration.

 

The meeting concluded at 4.31 pm.

 

 

 

..............................................

CHAIRPERSON