Waikouaiti Coast Community Board



Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the East Otago Events Centre, Main Road, Waikouaiti on Wednesday 14 February 2024, commencing at 5.30 pm




Deputy Chairperson

Andy Barratt



Sonya Billyard

Mark Brown


Chris McBride

Cr Jim O'Malley


Geraldine Tait




Mike Cartwright (Acting Head of People and Capability).


Governance Support Officer                  Rebecca Murray




1          Public Forum

1.1       Policing Matters


Constable Olivia Winbush, New Zealand Police was unable to attend the meeting.


2          Apologies


An apology was received from Alasdair Morrison.




Moved (Andy Barratt/Mark Brown):

That the Board:


Accepts the apology from Alasdair Morrison.


Motion carried (WCCB/2024/002)


3          Confirmation of agenda


Moved (Andy Barratt/Sonya Billyard):

That the Board:


Confirms the agenda without addition or alteration.


Motion carried (WCCB/2024/003)

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.


Chris McBride added Owner/Director of Enex Group Limited and Owner/Director Rest Area Solutions Limited to his register of interest.



Moved (Andy Barratt/Sonya Billyard):

That the Board:


a)         Amends the Elected Members' Interest Register; and

b)        Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WCCB/2024/004)


5          Confirmation of Minutes

5.1       Waikouaiti Coast Community Board meeting - 8 November 2023


Moved (Andy Barratt/Chris McBride):

That the Board:

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 08 November 2023 as a correct record.

Motion carried (WCCB/2024/005)


Part A Reports

6          Zone 6 Community Board Representative Update


Zone 6 Community Board Representative and Mosgiel-Taieri Community Board member, Regan Horrell, updated the Board on the Community Boards Executive Committee (CBEC) overview, vision and goals.  He also responded to questions.


Cr Jim O’Malley entered the meeting at 5.34 pm.



Moved (Andy Barratt/Mark Brown):

That the Board:


Notes the update from the Zone 6 Community Board Representative.


Motion carried (WCCB/2024/006)


7          Meeting Schedule for 2024


The schedule of meetings for 2024 was provided for consideration.  Andy Barratt advised that protocols for the meeting being held at the Puketeraki Marae will be advised prior to the meeting.


Moved (Andy Barratt/Sonya Billyard):

That the Board:


Approves the meeting schedule for 2024 commencing at 5.30 pm noting the 11 September meeting being held at Puketeraki Marae may have an earlier start time. 

Motion carried (WCCB/2024/007)


8          Governance Support Officer's Report


A report from Civic informed the Board of activities relevant to the Board’s area.


Moved (Andy Barratt/Mark Brown):

That the Board:


Agrees to submit on the Future Development Strategy.

Motion carried (WCCB/2024/008)




Moved (Andy Barratt/Chris McBride):

That the Board:


Notes the Governance Support Officer’s Report.

Motion carried (WCCB/2024/009)


9          Community Plan


There were no changes to the Board’s Community Plan.


10        Board Representation and Roles


Board members provided an update on activities, which included:

Civil Defence Emergency Management (CDEM)

Sonya Billyard advised a community preparedness hui to be held in Waikouaiti within the next couple of months.



Geraldine Tait updated the Board on a recent article on the Peninsula and Southern cycleways.  Mark Brown provided an overview of the Waitati area cycleway planning and progress.


Matanaka Drive Replanting Project

Mark Brown advised no update on the replanting project but advised there was an issue with wilding pines in the area.



OneCoast Recycling

Geraldine Tait advised the group had good advertising around the new opening hours and were hosting workshops on reducing plastics.  An information session was held on the new kerbside recycling due to commence 1 July 2024 which provided an overview of what you can and cannot place in the various bins.  There continues to be an issue for carparking space on site.


Community Engagement

Sonya Billyard and Andy Barratt were working together on the newsletter content.


Truby King Recreation Reserve Management Committee

Andy Barratt advised that Wednesday 21 February between 1.00 – 4.00 pm 20 university students would assist with the sycamore growth at Truby King.  Some students also assisted with maintenance at the Hawksbury Lagoon.



Moved (Andy Barratt/Geraldine Tait):

That the Board:


Notes the Board updates.

Motion carried (WCCB/2024/010)


11        Deputy Chairperson's Report


The Deputy Chairperson provided a verbal update at the meeting, which included:

Information provided to the Board on the DCC new senior management team

Karitāne crime

Chair and Deputy Chair would meet with Parks and Recreation team

Roadside vegetation

Bus services - patronage and Warrington service issues

Blueskin Show



Moved (Geraldine Tait/Sonya Billyard):

That the Board:


Write to the ORC Councillors and Co-Chairs of the Public and Active Transport Committee outlining the lack of action from an email sent on behalf of the Board on 12 December 2023 regarding Warrington and North Coast bus service issues.

Motion carried (WCCB/2024/011)




Moved (Andy Barratt/Geraldine Tait):

That the Board:


Notes the Deputy Chairperson’s update.

Motion carried (WCCB/2024/012)


12        Councillor Update


Councillor Jim O’Malley provided an update on items of interest, which included:

Consultation on the Waste Minimisation Management Plan in June 2024




Moved (Andy Barratt/Sonya Billyard):

That the Board:


Notes the Council Activities Update.

Motion carried (WCCB/2024/013)


13        Items for Consideration by the Chair


An item for consideration by the Chair:


Safety of cyclists and pedestrians on SH1 North Coast area.




The meeting concluded at 7.37 pm.