Council
MINUTES
Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 28 May 2024, commencing at 9:02 am.
PRESENT
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Mayor |
Mayor Jules Radich |
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Deputy Mayor |
Cr Cherry Lucas
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Members |
Cr Bill Acklin |
Cr Sophie Barker |
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Cr David Benson-Pope |
Cr Christine Garey |
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Cr Kevin Gilbert |
Cr Carmen Houlahan |
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Cr Marie Laufiso |
Cr Mandy Mayhem |
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Cr Jim O'Malley |
Cr Lee Vandervis |
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Cr Steve Walker |
Cr Brent Weatherall |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Sandy Graham (Chief Executive Officer), Jeanette Wikaira (General Manager Arts, Culture and Recreation), Claire Austin (General Manager Customer and Regulatory), Carolyn Allan (Chief Financial Officer), Scott MacLean (General Manager Climate and City Growth), David Ward (General Manager 3 Waters and Transition), Gina Huakau (Acting Manahautū - General Manager Policy and Partnerships), Sharon Bodeker (Special Projects Lead), Kevin Mechen (Alcohol, Psychoactive Substances and Gambling Advisor), Rory McLean (Senior Policy Analyst), Hayden McAuliffe (Financial Services Manager), Jeanine Benson (Group Manager Transport), Anna Johnson (City Development Manager), Chris Henderson (Group Manager Waste and Environmental Solutions), Cam McCracken (Director – Toitū, DPAG and Olveston), John McAndrew (Group Manager 3 Waters), Anna Nilsen (Group Manager Property Services), Heath Ellis (Group Manager Parks and Recreation), Lisa Wilkie (Team Leader Creative Partnerships), Mai Tamimi (Team Leader – Community Development, Community Partnerships) and Clare Sullivan (Manager Governance) |
Governance Support Officers Lynne Adamson and Lauren Riddle
Mr Waiariki Parata-Taiapa opened the meeting with a Karakia Timatanga.
Mr Sailosi Pole provided a prayer on behalf of the Tongan Methodist Church and included a special mention on the loss of Enere McLaren-Taana.
ACKNOWLEDGEMENT OF CITY BUS HUB INCIDENT
The Mayor spoke on the fatal stabbing incident at the Bus Hub and the tragic loss of Enere McLaren-Taana. He commented that the focus as a city was to support Enere’s whanau as they prepare for his farewell.
The Mayor advised that a multi-agency group has been formed to improve safety at the city’s bus hub following the fatal stabbing.
Mayor Radich invited Councillors to speak.
Cr Marie Laufiso spoke on the sad loss of Enere and then lead Council in a waiata.
The Mayor held a moments silence for Enere.
Waiariki Parata-Taiapa provided a Karakia Whakamutunga.
The Mayor acknowledged the large audience in the foyer.
2.1 Community Housing - Tent Village
Jenn Shulzitski spoke on the housing crisis of the homeless community in Dunedin and the need to provide shelter and support to those in need.
Ms Shulzitski responded to questions.
2.2 Notice of Motion – Special Visa
Kerri Cleaver spoke on the tragic loss of Enere McLaren-Taana. She then spoke in support of the Notice of Motion and necessity to establish a special visa for family members of the local Palestinian community.
Ms Cleaver responded to questions.
Moved (Mayor Jules Radich/Cr Mandy Mayhem)
That the Council:
Extends the public forum beyond 30 minutes.
Motion carried
2.3 Notice of Motion – Special Visa
Nasouh Alsaadoni, (supported by Amira Salem providing interpretation) spoke of his background and life in Palestine and advised that he and his daughters left their home in 2014 and emigrated to New Zealand in 2019. He spoke of the genocide in Gaza and urged Councillors to support the Notice of Motion.
Mr Alsaadoni responded to questions.
2.4 Notice of Motion – Special Visa
Neave Ashton, Otago Students for Justice in Palestine spoke in support of the Notice of Motion and the importance to provide support to the local Palestinian community.
Mr Ashton responded to questions
2.5 Notice of Motion – Special Visa
Dave Kearns acknowledged the previous speakers and on behalf of Unions Otago, he urged Councillors to support the Notice of Motion.
Mr Kearns responded to questions.
Cr Carmen Houlahan left the meeting at 10.08 am.
2.6 Notice of Motion – Special Visa
Brandon Johnstone spoke in support of the Notice of Motion. He advised that local Palestinian whanau wanted safety in their own homeland and a right to return home and be safe. He encouraged support of the special visa to enable the local community to bring their families to safety.
Cr Carmen Houlahan returned to the meeting at 10.10 am.
Cr Marie Laufiso left the meeting at 10.13 am and returned at 10.14 am.
Mr Johnstone responded to questions.
2.7 Notice of Motion – Special Visa
Dr Mai Tamimi spoke on behalf of Palestinian Community Leaders in Dunedin and as a member of the New Zealand Order of Merit for Services to Ethnic Communities in support of the Notice of Motion. Dr Tamimi extended aroha and love to the community, explained about life in Palestine and urged Councillors to support the special visa Notice of Motion.
Dr Tamimi responded to questions.
Cr Mandy Mayhem left the meeting at 10.26 am.
2.8 Notice of Motion – Special Visa
Rula Abu-Safieh spoke in support of the Notice of Motion and urged Councillors to call for a humanitarian visa to enable families to be brought to safety.
Cr Mandy Mayhem returned to the meeting at 10.28 am.
Ms Abu-Safieh responded to questions.
During questions Cr Christine Garey left the meeting at 10.33 am and returned at 10.35 am.
2.9 Notice of Motion – Special Visa
Rasha Abu-Safieh spoke of her life and history and the move to New Zealand. She commented on the struggle for her family and the cost of NZ$75k to enable them to relocated to Cairo. Ms Abu-Safieh urged Councillors to support the Notice of Motion and commented that this would bring hope and enable her children to see their grandparents.
Ms Abu-Safieh responded to questions.
2.10 Notice of Motion – Special Visa
Andrew Tait spoke on behalf of the Post Primary Teachers’ Association and acknowledged the whanau of Enere McLaren-Taana. He commented that he believed school buses should be funded again and would speak to the Otago Regional Council in support of this.
Mr Tait commented that a motion had been passed at a recent stop work meeting to endorse the Council of Trade Unions resolution on Israel Palestine which called for a ceasefire, restoration of aid, release of hostages and the right of Palestinians.
Mr Tait responded to questions.
Moved (Mayor Jules Radich/Cr Steve Walker)
That the Council:
Adjourns the meeting for 10 minutes.
Motion carried
The meeting adjourned at 11.01 am and reconvened at 11.17 am.
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Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council:
Confirms the agenda with the following alterations:
That Item 13 – Notice of Motion – Special Visa be taken before Item 6 – Confirmation of Minutes.
That item 22 – CEO Overview Report be taken before Item 14 – DCC Community Housing Consultation Feedback;
Item 23 – Logan Park Hockey Turf – Consultation Feedback and Item 24 – Logan Park Hockey Turf – Consultation Feedback be taken before Item 15 – Funding Requests – Annual Plan 2024/25;
Item 25 – Heritage Action Plan Update be taken before Item 17 – Future Development Strategy: Considerations for the Annual Plan;
Noting that Item 20 – Fees and Charges for 2024/25 may be taken immediately following lunch on Wednesday 29 May 2024.
Motion carried (CNL/2024/068) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Cr Sophie Barker provided an update to her Interest Register.
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Moved (Mayor Jules Radich/Cr Sophie Barker): That the Council:
a) Amends the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. c) Notes the proposed management plan for the Executive Leadership Team’s Interests. Motion carried (CNL/2024/069) |
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In accordance with Standing Order 26.1, a Notice of Motion for was received from Cr Christine Garey. |
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Cr Christine Garey spoke to the Notice of Motion.
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Moved (Cr Christine Garey/Cr Steve Walker):
a) Acknowledges the deep concern of the Dunedin Palestinian community and their urgent efforts to bring family members to safety in New Zealand. b) In support of this, calls on the Minister for Immigration, the Honourable Erica Stanford, to urgently establish a special visa for family members of the New Zealand Palestinian community affected by the war in Gaza. c) Calls on the Government to make every diplomatic effort to ensure safe passage for these family members out of the war zone d) Writes with urgency to the Honourable Erica Stanford to convey these requests for immediate action. Division The Council voted by division
For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (14). Against: Cr Lee Vandervis (1). Abstained: Nil
The division was declared CARRIED by 14 votes to 1
Motion carried (CNL/2024/070) |
Moved (Mayor Radich/Cr Andrew Whiley)
That the Council:
Adjourns for 5 minutes
Motion carried
The meeting adjourned at 12.06 pm and reconvened at 12.09 pm.
6 Confirmation of Minutes
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Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council:
a) Confirms the public part of the minutes of the Ordinary Council meeting held on 30 April 2024 as a correct record. |
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A report from Civic provided the updated forward work programme for the 2023-2024 year. |
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The Chief Executive Officer (Sandy Graham) responded to questions.
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Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council:
a) Notes the updated Council forward work programme. Motion carried (CNL/2024/073) |
Moved (Mayor Jules Radich/Cr Steve Walker):
That the Council:
Adjourns the meeting until 1.30 pm.
Motion carried
The meeting adjourned at 12.43 pm and reconvened 1.30 pm.
Moved (Mayor Jules Radich/Cr Cherry Lucas):
That the Council:
Adjourns the meeting.
Motion carried
The meeting adjourned at 1.31 pm and reconvened at 1.41 pm.
Cr Bill Acklin entered the meeting at 1.43 pm.
Moved (Mayor Jules Radich/Cr Cherry Lucas):
That the Council:
Adjourns the meeting.
Motion carried
The meeting adjourned at 1.43 pm and reconvened at 1.55 pm.
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9 DCC Submission on the Dunedin Casino Limited application for licence renewal |
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Crs Steve Walker and Andrew Whiley withdrew from this item. A report from Civic sought approval of a draft submission to the New Zealand Gambling Commission on Grand Dunedin Casino Limited’s (the Casino) application for licence renewal. If granted, the application would permit the Casino to operate at their location at 118 High Street, Dunedin for another 15 years, from 6 October 2024 when its current license expired. |
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The Acting Manahautū - General Manager Policy and Partnerships (Gina Huakau) and Alcohol, Psychoactive Substances and Gambling Advisor (Kevin Mechen) spoke to the submission and responded to questions.
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Moved (Cr Lee Vandervis/Cr Kevin Gilbert): That the Council:
a) Approves the draft Dunedin City Council submission to the New Zealand Gambling Commission on the renewal of Dunedin Casino’s Limited license to operate a casino venue. b) Approves the Chief Executive to make any minor editorial amendments to the submission. c) Notes that the Mayor or delegate would speak to any hearings in regard to the submission. Division The Council voted by division
For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Jim O'Malley, Lee Vandervis, Brent Weatherall and Mayor Jules Radich (11). Against: Crs Marie Laufiso and Mandy Mayhem (2). Abstained: Nil
The division was declared CARRIED by 11 votes to 2
Motion carried (CNL/2024/074) with Cr Marie Laufiso recording her vote against |
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10 DCC submission to the Climate Change Commission on the fourth emissions budget, whether to include international shipping and aviation in emissions reduction targets, and reviews of the 2050 target |
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A report from the Sustainability Group sought approval of a draft submission to the Climate Change Commission (CCC) on three closely related topics: a) the CCC’s draft advice to the Government on Aotearoa New Zealand’s fourth emissions budget b) a review of the 2050 emissions reduction target c) a review on whether emissions from international shipping and aviation should be included in the 2050 target. |
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The General Manager, Climate and City Growth (Scott MacLean) and Senior Policy Analyst (Rory McLean) spoke to the report and responded to questions.
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Moved (Cr Kevin Gilbert/Cr Jim O'Malley): That the Council:
a) Approves the DCC submission, to the Climate Change Commission on the fourth emissions budget and reviews of the 2050 target; b) Authorises the Chief Executive to make any minor editorial changes to the submission. Motion carried (CNL/2024/075) with Cr Lee Vandervis recording his vote against |
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A report from Transport requested approval for a temporary road closure application for the Dunedin Midwinter Carnival. |
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Moved (Cr Lee Vandervis/Cr Bill Acklin): That the Council:
a) Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974 (LGA 1974)): i) Dunedin Midwinter Carnival
Contingency dates will be Friday 28 June and Saturday 29 June 2024. Motion carried (CNL/2024/077) |
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Moved (Mayor Jules Radich/Cr Steve Walker):
That the Council:
Adjourns the meeting until 10.00 am on Wednesday 29 May 2024.
Motion carried
The meeting adjourned at 2.19 pm and reconvened at 10.14 am on Wednesday 29 May 2024.
Cr Bill Acklin (attended via zoom link)
Cr Kevin Gilbert indicated an early apology for absence from the meeting from 1:00 pm to 2:30 pm.
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A report from Finance and the Executive Leadership Team provided an overview of the 2024/25 Annual Plan process to date, decisions for consideration at the deliberations meeting, and the process to complete the Annual Plan through to its adoption by 25 June 2024. |
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The Chief Executive Officer (Sandy Graham) and Chief Financial Officer (Carolyn Allan) spoke to the report and responded to questions.
Ms Graham advised that due to an external revenue, $140,000 was available for allocation and resulting in a proposed 2024 rates increase of 17.5% as consulted with the community.
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Cr Carmen Houlahan left the meeting at 10:52am and returned at 10:55am Cr Carmen Houlahan left the meeting at 11:43 am and returned to the meeting at 11:45 am.
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Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council:
a) Notes the CEO Overview Report – 2024/25 Budget Update The Council voted by division
For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (15). Against: Nil Abstained: Nil
The division was declared CARRIED by 15 votes to 0
Motion carried (CNL/2024/078)
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Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council:
b) Approves the proposed capital expenditure for inclusion in the 2024/25 Annual Plan. Division The Council voted by division
For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Andrew Whiley and Mayor Jules Radich (13). Against: Crs Lee Vandervis and Brent Weatherall (2). Abstained: Nil
The division was declared CARRIED by 13 votes to 2
Motion carried (CNL/2024/079)
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Moved (Mayor Jules Radich/Cr Mandy Mayhem):
That the Council:
c) Notes that any resolution made in this section of the meeting, pursuant to Standing Order 23.5 may be subject to further discussion and decision by the meeting. Division The Council voted by division
For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (15). Against: Nil Abstained: Nil
The division was declared CARRIED by 15 votes to 0
Motion carried (CNL/2024/080)
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Cr Kevin Gilbert left the meeting at 11:58 a.m. Cr Christine Garey left the meeting at 11:58 am. and returned at 12:00 noon. Cr Kevin Gilbert returned to the meeting at 12.03 pm. |
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A report from Property presented the outcomes of public consultation as part of the draft Annual Plan 2024-2025 on the preferred rental increase of 11% for DCC Community Housing and sought consideration of the Dunedin City Council Community Housing fees and charges for 2024/25. |
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The Chief Executive (Sandy Graham), General Manager Climate and Growth (Scott MacLean) and Group Manager Property Services (Anna Nilsen) spoke to the report and responded to questions.
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Cr Carmen Houlahan left the meeting at 12:31 pm and returned at 12:33pm. Cr Kevin Gilbert left the meeting at 12:39 pm. Cr Lee Vandervis left the meeting at 12:39 pm and returned to the meeting at 12:42 pm.
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Moved (Mayor Jules Radich/Cr Cherry Lucas):
That the Council:
a) Adopts an increase of 11% for DCC Community Housing fees and charges (rents) for 2024 - 2025. Division The Council voted by division
For: Crs Bill Acklin, Carmen Houlahan, Cherry Lucas, Lee Vandervis, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (7). Against: Crs Sophie Barker, David Benson-Pope, Christine Garey, Marie Laufiso, Mandy Mayhem, Jim O'Malley and Steve Walker (7). Abstained: Nil
There was an equality of votes was recorded 7:7 which was carried following the Mayor/Chairperson using his casting vote in favour of the motion.
Motion carried (CNL/2024/081)
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Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council:
Adjourns for lunch.
Motion carried
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The meeting adjourned at 1:20 pm and reconvened at 2:10 pm.
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Moved (Mayor Jules Radich/Cr Andrew Whiley): That the Council:
Extend the meeting beyond 6 hours.
Motion carried (CNL/2024/081) |
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A report from Parks and Recreation provided an overview of the Hockey Turfs at Logan Park and Otago Hockey’s current lease arrangements at Logan Park, and past DCC funding arrangements. The report also provided a summary of the Annual Plan 2024-2025 public consultation feedback on the Dunedin City Council taking ownership of the hockey turf, located at Logan Park and funding for the replacement of the turfs. |
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The General Manager Arts, Culture and Recreation (Jeanette Wikaira) and Acting Group Manager Parks and Recreation (Heath Ellis) spoke to the report and responded to questions.
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Moved (Cr Andrew Whiley/Cr Jim O'Malley):
That the Council:
a) Agrees to take ownership of the hockey turfs located at Logan Park and fund the replacement of the hockey turfs at a capital cost of $1 million, in the Annual Plan 2024-2025. b) Requests a review of ground rental charges for sports fields and facilities in time to inform development of the 9 year plan 2025-34. c) Request staff to work with the Otago Hockey Association (1990) on rental charges for 2024-2025. Motion carried (CNL/2024/082)
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Cr Kevin Gilbert returned to the meeting at 2:59 pm.
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Moved (Mayor Jules Radich/Cr Marie Laufiso): That the Council:
Adjourn the meeting.
Motion carried
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The meeting adjourned at 2:59 pm and reconvened at 3:09 pm |
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Resolution to Exclude the Public |
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Moved (Mayor Jules Radich/Cr Marie Laufiso):
That the Council:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item. Motion carried (CNL/2024/083) The meeting moved into confidential at 3:10 pm and reconvened in public at 3:42 pm. |
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Cr Cherry Lucas withdrew from this item. A report from the Executive Leadership Team provided an outcome of discussions between DCC staff and the Tūhura Otago Museum in relation to the Museum’s proposed 2024-2025 draft budget, with an increase of 4.3% for the Otago Museum levy. The report outlined proposed funding options for the Museum’s operating budget requirements for the Council’s Annual Plan 2024-2025. |
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The Chief Executive Officer (Sandy Graham) and General Manager Arts, Culture and Recreation (Jeanette Wikaira) spoke to the report and responded to questions.
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Moved (Cr Andrew Whiley/Cr Kevin Gilbert):
That the Council:
a) Approves a 4.3% increase of the Tūhura Otago Museum levy payment for 2024-2025. b) Applies the additional revenue of $140,000 to the Tūhura Otago Museum levy payment for 2024-2025. Division The Council voted by division
For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (12). Against: Crs Marie Laufiso and Lee Vandervis (2).
The division was declared CARRIED by 12 votes to 2
Motion carried (CNL/2024/084) |
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Moved (Cr Andrew Whiley/Cr Kevin Gilbert):
That the Council
a) Request a report for consideration in time for the 9-year long term plan, to consider entry charges at two Dunedin City Council owned venues, being Toitū and Dunedin Public Art Gallery, for non-Dunedin residents aged 12-years and older. b) Request that the report includes: i) Benchmarking against other cities both in New Zealand and overseas; ii) Forecast of expected income and costs to implement a proposed visitor charge; iii) Identification of additional revenue opportunities at Toitū and Dunedin Public Art Gallery Division The Council voted by division
For: Crs Bill Acklin, Sophie Barker, Christine Garey, Kevin Gilbert, Cherry Lucas, Steve Walker, Andrew Whiley and Mayor Jules Radich (8). Against: Crs David Benson-Pope, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Lee Vandervis and Brent Weatherall (7).
The division was declared CARRIED by 8 votes to 7
Motion carried (CNL/2024/085)
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Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council:
Adjourns the meeting until 9:00 am Thursday, 30 May 2024
Motion carried |
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The meeting adjourned at 4:57 pm and reconvened at 9:00 am on Thursday 30 May 2024. Cr Bill Acklin was in attendance via zoom audio visual link.
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Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council:
Accepts the apologies from Cr Andrew Whiley for absence, Cr Lee Vandervis for late arrival and Cr Kevin Gilbert for early departure.
Motion carried (CNL/2024/086) |
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A report from Civic summarised and sought consideration by Council of the 24 funding requests received from submitters during the community engagement period on the Annual Plan 2024-2025. |
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The Chief Executive (Sandy Graham), Chief Financial Officer (Carolyn Allan) and Special Projects Manager (Sharon Bodeker) spoke to the report and responded to questions.
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Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council:
Adjourn the meeting Motion carried |
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The meeting adjourned at 9:30 am and reconvened at 9:38 am.
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Submission 1044221 - Dunedin Fringe Arts Trust The General Manager Arts and Culture (Jeanette Wikaira) and Team Leader Creative Partnerships (Lisa Wilkie) responded to questions on the funding application from the Dunedin Fringe Arts Trust.
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Cr Lee Vandervis entered the meeting at 10:19 am.
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Moved (Mayor Jules Radich/Cr Jim O'Malley): That the Council:
Adjourns the meeting for 15 minutes.
Motion carried
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The meeting adjourned at 10.20 am and reconvened at 10.49 am.
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The discussion on the Dunedin Fringe Arts Trust funding request continued.
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Submission 1043735 – Dunedin Gymnastics Academy |
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The submission from the Dunedin Gymnastics Academy was discussed and the Group Manager Parks and Recreation (Heath Ellis) responded to questions on the submission and the geotechnical work undertaken. |
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Submission 1044287 – Dunedin Symphony Orchestra Submission 1044247– City Choir Dunedin |
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The Team Leader Creative Partnerships (Lisa Wilkie) responded to questions on the annual grants to the Dunedin Symphony Orchestra and the City Choir Dunedin through the contestable City Services grant funding considered through the Grants Subcommittee.
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Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: Adjourns the meeting for 5 minutes.
Motion carried |
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The meeting adjourned at 11:42 am and reconvened at 11:47 am.
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Submission 1044045 Broad Bay Boating Club Cr Christine Garey withdrew from this item.
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Moved (Cr David Benson-Pope/Cr Steve Walker): That the Council: a) Refers the Broad Bay Boating Club funding request to 9 Year Plan 2025-2034 for consideration. Motion carried (CNL/2024/087) |
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A discussion was held on the submissions from the Waikouaiti District Museum, East Otago Catchment Group, Dunedin Environment Centre Trust, Coastal Communities Cycle Connection, Dunedin Tracks Network Trust and One Coast in relation to the value of the work being undertaken by community place based groups on Council land or achieving Council objectives.
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Moved (Cr Andrew Whiley/Cr Mandy Mayhem): That the Council:
a) Request that staff develop a policy framework that considered funding for community organisations undertaking work on Council land or achieving Council objectives as part of the 9 Year Plan 2025-2034. Motion carried (CNL/2024/088)
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Submission 1044266 – Cosy Homes Charitable Trust The Acting Manahautū - General Manager Policy and Partnerships (Gina Huakau) and Team Leader – Community Development, Community Partnerships (Dr Mai Tamimi) spoke to the submission and responded to questions on the funding application process, breakdown of costs as part of the Service Level Agreement and allocation of funding through the Grants Subcommittee.
The Chief Executive Officer (Sandy Graham) advised that the Cosy Homes Charitable Trust (CHCT) sat under the Community Development budget, for non-contestable funding. |
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Moved (Mayor Jules Radich/Cr Carmen Houlahan):
That the Council
a) Approves funding of $64,900 to the Cosy Homes Charitable Trust for the 2024/25 financial year. Following discussion and with approval of the meeting, Mayor Radich withdrew the motion pursuant to Standing Orders 22.10. |
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Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council: Adjourns the meeting until 1:30 pm.
Motion carried
The meeting adjourned at 12.57 pm and reconvened at 1.38 pm.
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Apologies from Cr Benson-Pope for absence and Crs Lee Vandervis and Brent Weatherall for lateness were noted.
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Submission 1044221 – Dunedin Fringe Arts Trust There was a discussion on the request from the Dunedin Fringe Arts Trust.
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Cr Brent Weatherall entered the meeting at 1:43 pm. Cr Lee Vandervis entered the meeting at 1:45 pm.
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Moved (Cr Sophie Barker/Cr Cherry Lucas): That the Council: a) Requests staff review the operation of Te Whare o Rukutia and report back to Community Services Committee in August 2024 with recommendations. b) Notes that the review would consider: i) Te Whare o Rukutia operational model, bookings, costs, promotion, and use of space. ii) Comparisons with other similar local and regional performing arts venues. iii) A cost benefit analysis of a venue operating with a curated programme of events and a venue operating solely as a bookable community performing arts space. iv) Request a workshop with Dunedin Fringe Arts Trust Board and councillors to fully understand Te Whare o Rukutia |
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Submission 1043873 - Wildlife Hospital Trust Cr Steve Walker withdrew from this item.
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Moved (Cr Christine Garey/Cr Marie Laufiso): That the Council: a) Grants the $75,000 funding request from the Wildlife Hospital Trust. Division The Council voted by division
For: Crs Bill Acklin, Sophie Barker, Christine Garey, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Brent Weatherall and Mayor Jules Radich (11). Against: Nil
The division was declared CARRIED by 11 votes to 0
Motion carried (CNL/2024/090) |
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Submission 1044103 Dunedin Tracks Network
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Moved (Cr Mandy Mayhem/Cr Marie Laufiso): That the Council: a) Allocates $30,000 funding to complete the pre-build design and consenting work of the Coastal Communities Cycle Connection and Section 1 (Waikouaiti to Karitane) of the cycle connection, plus bridge funding required at Waikouaiti. Division The Council voted by division
For: Crs Bill Acklin, Marie Laufiso and Mandy Mayhem (3). Against: Crs Sophie Barker, Christine Garey, Carmen Houlahan, Cherry Lucas, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall and Mayor Jules Radich (9). Abstained: Nil
The division was declared LOST by 3 votes to 9
Motion carried (CNL/2024/091) |
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Ōtepoti Live Music Action Plan |
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The General Manager Arts, Culture and Recreation (Jeanette Wikaira) responded to questions. She advised that an update on the Ōtepoti Live Music Action Plan had been presented to the Community Services Committee in April and confirmed that an investment plan for the OLMAP would be presented to the 9-Year Plan 2025-2034.
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Moved (Cr Steve Walker/Cr Christine Garey): That the Council: Directs the Chief Executive to:
a) Allocate staff resourcing, within existing budgets, for the delivery of the Ōtepoti Live Music Action Plan in 2024/25;
b) Report back to council, or relevant committee, by the end of July 2024 outlining how this would be achieved; and
c) Provide a report back to council in time to inform the draft 9 Year Plan on longer term investment options for the Ōtepoti Live Music Action Plan.
Division
The Council voted by division
For: Crs Sophie Barker, Christine Garey, Carmen Houlahan, Mandy Mayhem, Jim O'Malley, Steve Walker and Brent Weatherall (7). Against: Crs Bill Acklin, Cherry Lucas, Lee Vandervis and Mayor Jules Radich (4). Abstained: Cr Marie Laufiso (1).
The division was declared CARRIED by 7 votes to 4 with 1 abstention
Motion carried (CNL/2024/092)
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Moved (Mayor Jules Radich/Cr Steve Walker): That the Council:
Adjourns the meeting for five minutes.
Motion carried.
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The meeting adjourned at 3:16 pm and reconvened at 3:32 pm.
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Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council: Extend the meeting beyond 6 hours
Motion carried
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Submission 1047929 - Te Hou Ora Whānau Services The Chief Executive (Sandy Graham) responded to questions in relation to funding providers.
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Moved (Cr Marie Laufiso/Cr Mandy Mayhem): That the Council:
a) Requests staff develop, in consultation with key Māori and Pasifika agencies, a draft Ōtepoti Rakatahi Taiohi Young People’s Action Plan (ORTYP Action Plan). b) Report on progress to the August 2024 Community Services Committee. Motion carried (CNL/2024/093) |
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A report from Civic summarised requests and sought consideration for new amenities and projects received from submitters during the community engagement period on the Annual Plan. |
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The Chief Financial Officer (Carolyn Allan) and Special Projects Manager (Sharon Bodeker) spoke to the report and responded to questions.
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Moved (Cr Mandy Mayhem/Cr Carmen Houlahan): That the Council:
a) Notes the requests received from submitters for new amenities and projects, for inclusion in the Annual Plan 2024/25. Motion carried (CNL/2024/094) |
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A report from City Development provided an update on the Heritage Action Plan, its Implementation Plan which highlighted aspects of the draft Implementation Plan for consideration for the Annual Plan. The report also highlighted an action from the Heritage Action Plan related to resource consent fees for consideration as part of the Annual Plan. |
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The General Manager, 3 Waters and Transition (David Ward), City Development Manager (Dr Anna Johnson) and Team Leader Advisory Services (Mark Mawdsley) spoke to the report and responded to questions.
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Moved (Mayor Jules Radich/Cr Lee Vandervis):
That the Council:
a) Defers the Heritage Action Plan Update report until the next Strategy, Planning and Environment Committee meeting. Motion carried (CNL/2024/095) |
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17 Future Development Strategy: Considerations for the Annual Plan |
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A report from City Development, Transport and 3 Waters provided an update on actions that had been included in the Future Development Strategy in the short term (1-3 years) to support growth, a well-functioning urban environment, and iwi and hapu aspirations and intent. |
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The General Manager, 3 Waters and Transition (David Ward), City Development Manager (Dr Anna Johnson) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions including traffic safety concerns, a traffic heavy bypass at Mosgiel.
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Moved (Cr Jim O'Malley/Cr Cherry Lucas):
That the Council:
a) Notes the report Motion carried (CNL/2024/096) |
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The report from Civic advised that a Revenue and Financing Policy for Council’s operating and capital expenditure funding, and the sources of those funds was required to be adopted by Council under section 102 of the Local Government Act 2002. |
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The Chief Financial Officer (Carolyn Allan) and Special Projects Manager (Sharon Bodeker) spoke to the report and responded to questions.
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Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council:
a) Notes the Revenue Policy Compliance report. b) Notes that a full review of the Revenue and Financing Policy would be undertaken as part of the development of the 9 year plan 2025-34. Motion carried (CNL/2024/098) |
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A report from Policy summarised the submissions received on the draft 2024-25 Annual Plan. |
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The Chief Executive (Sandy Graham) and Special Projects Manager (Sharon Bodeker) responded to questions
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Moved (Mayor Jules Radich/Cr Steve Walker):
That the Council:
a) Notes the feedback received from the community through the Annual Plan community engagement process. Motion carried (CNL/2024/099) |
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A report from Civic presented the schedule of fees and charges for the 2024/25 financial year for adoption. The report noted that the fees and charges were presented for approval in advance of the final Annual Plan adoption on 25 June 2024, to allow sufficient time to complete the work needed to ensure the schedules were ready to take effect from 1 July 2024. |
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The Chief Financial Officer (Carolyn Allan) and Special Projects Manager (Sharon Bodeker) spoke to the report and responded to questions including parking fees.
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Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council:
a) Approves the 2024/25 Fees and Charges Schedules Motion carried (CNL/2024/100) |
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21 Completion of Annual Plan 2024/25 Deliberations and Decision Making |
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A report from Civic provided the recommendations to be taken at the completion of Council consideration of feedback and final decision-making on the budgets for the Annual Plan 2024/25. The recommendations allowed the decisions and budget changes made during the deliberations meeting to be incorporated into the Annual Plan 2024/25, prior to adoption by the Council on 25 June 2024. |
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The Chief Executive Officer (Sandy Graham) and Special Projects Manager (Sharon Bodeker) spoke to the report and responded to questions.
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Moved (Mayor Jules Radich/Cr Steve Walker): That the Council:
a) Approves staff comments for feedback topics as shown in the consultation database (or as amended during Annual Plan decision-making) for the purposes of: i) providing feedback on Annual Plan engagement and decision-making to the community; ii) inclusion in the Annual Plan 2024/25 as appropriate; and iii) further follow-up or action by staff, if required. b) Approves the changes to draft 2024/25 budgets resolved at this meeting for inclusion in the Annual Plan 2024/25, for adoption by the Council on 25 June 2024. Motion carried (CNL/2024/101) with Cr Lee Vandervis recording his vote against.
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Cr Sophie Barker left the meeting at 05:00 p.m.
The meeting closed at 5:13pm.
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MAYOR