Grants Subcommittee

City Service City Project

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Thursday 27 June 2024, commencing at 9.32 am

PRESENT

Chairperson	Cr Marie Laufiso
Deputy Chairperson
Members	Cr Sophie Barker	Cr Cherry Lucas
	Cr Mandy Mayhem	Hannah Molloy
	Anna Parker	Cr Andrew Whiley

IN ATTENDANCE

Scott MacLean (General Manager Climate and City Growth), Wai Piggott (Financial Analyst), Lisa Wilkie (Team Leader Creative Partnerships), Gina Hu’akau (Manager Community Partnerships), Mai Tamimi (Team Leader Community Development), Jay Phillips (Community Advisor), Mere Taana-Jouanides (Community Advisor) and Kari Morseth (Community Advisor)

Governance Support Officer                  Rebecca Murray

1          karakia timatanga

The Chair opened the meeting with a Karakia Timatanga.

2          Apologies
	Apologies were received from Cr Bill Acklin, Jonathan Usher and Adam Keane.
	Moved (Cr Marie Laufiso/Cr Mandy Mayhem): That the Subcommittee: Accepts the apologies from Cr Bill Acklin, Jonathan Usher and Adam Keane. Motion carried (GS/2024/039)

3          Confirmation of agenda
	Moved (Cr Marie Laufiso/Cr Cherry Lucas): That the Subcommittee: Confirms the agenda without addition or alteration. Motion carried (GS/2024/040)

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Marie Laufiso/Cr Cherry Lucas):

That the Subcommittee:

a)         Notes the Elected or Independent Members' Interest Register; and

b)        Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2024/041)

5          Confirmation of Minutes

5.1       Grants Subcommittee meeting - 10 May 2024
	Moved (Cr Marie Laufiso/Cr Andrew Whiley): That the Subcommittee: Confirms the minutes of the Grants Subcommittee meeting held on 10 May 2024 as a correct record. Motion carried (GS/2024/042)

Part A Reports

6          City Service City Project 2024/2025 Grants

The report presented the applications received for City Service City Project Grants for 2024/25.

The Manager Community Partnerships (Gina Hu’akau) and Team Leader Creative Partnerships (Lisa Wilkie) responded to questions.

Moved (Cr Marie Laufiso/Cr Cherry Lucas):

That the Subcommittee:

Adjourns the meeting for 15 minutes.

Motion carried

The meeting adjourned at 10.37 am and reconvened at 10.52 am.

ARTS AND CULTURE

The Team Leader Creative Partnerships (Lisa Wilkie) spoke to the Arts and Culture applications and responded to questions.

Anna Parker declared a conflict of interest with Item 7 - Dunedin Midwinter Celebrations and Item 8 - Māori & Pāsifika Education Trust and withdrew from these items.

Hannah Molloy declared a conflict of interest with Item 3 - Dance Ōtepoti  and Item 8 - Māori & Pāsifika Education Trust and withdrew from these items.

Cr Mandy Mayhem left the meeting at 11.12 am and returned to the meeting at 11.17 am.

Moved (Cr Marie Laufiso/Cr Cherry Lucas):

That the Subcommittee:

Adjourns the meeting until 11.35 am.

Motion carried

The meeting adjourned at 11.24 am and reconvened at 11.35 am.

Hannah Molloy withdrew from this item.

Moved (Cr Mandy Mayhem/Cr Andrew Whiley):

That the Subcommittee:

Approves the following City Service and City Project application:

3

Dance Ōtepoti

$20,000.00

Motion carried (GS/2024/043)

Hannah Molloy returned to the meeting.

Anna Parker withdrew from this item.

Moved (Cr Cherry Lucas/Cr Mandy Mayhem):

That the Subcommittee:

Approves the following City Service and City Project application:

7

Dunedin Midwinter Celebrations

$7,500.00

Motion carried (GS/2024/044)

Hannah Molloy and Anna Parker withdrew from this item.

Moved (Cr Sophie Barker/Cr Mandy Mayhem):

That the Subcommittee:

Approves the following City Service and City Project application:

8

Māori & Pāsifika Education Trust

$12,000.00

Motion carried (GS/2024/045)

Hannah Molloy and Anna Parker returned to the meeting.

Moved (Hannah Molloy/Cr Sophie Barker):

That the Subcommittee:

Approves the following City Service and City Project applications:

6	Dunedin Fringe Arts Trust	$12,550.00
9	Mayfair Theatre Charitable Trust	$12,500.00

Motion carried (GS/2024/046)

Moved (Cr Marie Laufiso/Cr Mandy Mayhem):

That the Subcommittee:

Approves the following City Service and City Project applications:

1	City Choir Dunedin (Dunedin Choral Society) (Dunedin Choral Society t/a City Choir Dunedin)	$15,000.00
2	Connections Education and Development Trust (Studio2) (Connections Studio Account)	$20,000.00
4	Dunedin Civic Orchestra Inc. TA Dunedin Symphony Orchestra (Dunedin Civic Orchestra Incorporated)	$106,000.00
5	Dunedin Collaborative Theatre Trust	$22,000.00
10	Opera Otago (The Dunedin Opera Company Inc.)	$4,000.00

Motion carried (GS/2024/047)

SOCIAL WELLBEING

The Manager Community Partnerships (Gina Hu’akau), Team Leader Community Development (Mai Tamimi) and Community Advisors (Jay Phillips, Mere Taana-Jouanides and Kari Morseth) spoke to the Social Wellbeing applications and responded to questions.

Cr Andrew Whiley declared a conflict of interest with Item 23 - The Dunedin Community House Inc and Item 26 - Volunteer South | Kaituao o te Taitonga (Volunteer South) and withdrew from these items.

Hannah Molloy declared a conflict of interest with Item 26 - Volunteer South | Kaituao o te Taitonga (Volunteer South) and withdrew from this item.

Moved (Cr Marie Laufiso/Anna Parker):

That the Subcommittee:

Adjourns the meeting for 5 minutes.

Motion carried

Cr Cherry Lucas left the meeting at 12.43 pm.

The meeting adjourned at 12.34 pm and reconvened at 1.00 pm.

Moved (Cr Sophie Barker/Hannah Molloy):

That the Subcommittee:

Declines the following City Service and City Project applications:

15	K9 Medical Detection New Zealand Charitable Trust (K9 Medical Detection NZ Charitable Trust)
16	KiwiHarvest Ltd
25	The Landscape Connections Trust

Motion carried (GS/2024/048)

Cr Andrew Whiley withdrew from this item.

Moved (Hannah Molloy/Cr Mandy Mayhem):

That the Subcommittee:

Approves the following City Service and City Project application:

23

The Dunedin Community House Inc

$30,000.00

Motion carried (GS/2024/049)

Cr Andrew Whiley and Hannah Molloy withdrew from this item.

Moved (Anna Parker/Cr Mandy Mayhem):

That the Subcommittee:

Approves the following City Service and City Project application:

26

Volunteer South | Kaituao o te Taitonga (Volunteer South)

$20,000.00

Motion carried (GS/2024/050)

Cr Andrew Whiley and Hannah Molloy returned to the meeting.

Moved (Hannah Molloy/Cr Sophie Barker):

That the Subcommittee:

Approves the following City Service and City Project applications:

11	Age Concern Otago (Age Concern (Otago) Inc)	$15,000.00
12	Citizens Advice Bureau Dunedin Inc (CAB) (Citizens Advice Bureau Dunedin)	$20,000.00
13	Dunedin Community Accounting (DCA) (Dunedin Community Accounting)	$7,000.00
14	Dunedin Night Shelter Trust	$25,000.00
17	Ko Ngā Rourou Manaaki	$9,000.00
18	Methodist Mission Southern	$15,000.00
19	NZ Council of Victim Support Groups Inc (Dunedin Victim Support)	$15,000.00
20	Orokonui Ecosanctuary	$7,000.00
21	Our Food Network (Dunedin) Inc	$12,000.00
22	Te Hou Ora Whānau Services	$26,550.00
24	The Hills Radio Trust	$30,000.00

Motion carried (GS/2024/051)

8          Karakia Whakamutunga
	The Chair closed the meeting with a Karakia Whakamutunga.

The meeting concluded at 1.13 pm.

..............................................

CHAIRPERSON