Waikouaiti Coast Community Board

MINUTES

 

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Waitati Hall, Harvey Street, Waitati on Wednesday 19 June 2024, commencing at 5.30 pm

 

PRESENT

 

Chairperson

Alasdair Morrison

 

Deputy Chairperson

Andy Barratt

 

Members

Sonya Billyard

Mark Brown

 

Cr Jim O'Malley

Geraldine Tait

 

IN ATTENDANCE

Mike Cartwright (Acting Head of People and Capability).

 

Governance Support Officer                  Rebecca Murray

 

 

 

1          Public Forum

1.1       Waitati Music Festival Inc Society

 

Katie Peppercorn, Waitati Music Festival Inc Society was unable to attend.

 

 

 

1.2       Coastal Communities Cycle Connection

 

Emily Cooper, Coastal Communities Cycle Connection addressed the meeting regarding funding application and responded to questions.

 

 

 

2          Apologies

 

An apology was received from Chris McBride.

 

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

Accepts the apology from Chris McBride.

 

Motion carried (WCCB/2024/029)

 

 

3          Confirmation of agenda

 

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

 

Confirms the agenda with the following addition and alteration:

 

Item 13 – Otago Regional Council Update to be taken before Item 6.

 

Motion carried (WCCB/2024/030)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

a)         Notes the Elected Members' Interest Register; and

b)        Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WCCB/2024/031)

 

5          Confirmation of Minutes

5.1       Waikouaiti Coast Community Board meeting - 10 April 2024

 

Moved (Sonya Billyard/Mark Brown):

That the Board:

Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 10 April 2024 as a correct record.

Motion carried (WCCB/2024/032)

 

Part A Reports

13        Otago Regional Council Update

 

Senior Advisor Strategic Engagement (Kate Pettit) from Otago Regional Council attended the meeting to introduce herself to the Board and provided an overview of her role.  She asked the Board for input with ways that Otago Regional Council could improve in their engagement with the community.

6          Board Discretionary Fund Update and Funding Applications

 

A report from Civic provided a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund. 

Waitati Music Festival Inc Society requested $1,000.00 towards their Waitati Mini Festival.

 

Moved (Geraldine Tait/Andy Barratt):

That the Board:

 

b)        Declines the funding application from the Waitati Music Festival Inc Society and advise the society that they may wish to submit a new funding application for the 2024/25 funding round.  

Motion carried (WCCB/2024/033)

 

 

 

Coastal Communities Cycle Connection (Dunedin Tracks Network Trust as the umbrella organisation) requested $2,500.00 towards section one of the Coastal Communities Connection, as outlined in the feasibility study.

 

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

c)         Approves the funding application from the Coastal Communities Cycle Connection (Dunedin Tracks Network Trust as the umbrella organisation) for $2,333.00 towards section one of the Coastal Communities Connection, as outlined in the feasibility study.

Motion carried (WCCB/2024/034)

 

 

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

 

a)         Notes the discretionary fund update.

d)        Notes the Project Completion Forms from the Waitati Volunteer Fire Brigade and POWA.

Motion carried (WCCB/2024/035)

 

7          Governance Support Officer's Report

 

A report from Civic informed the Board on activities in the Board’s area.

 

Moved (Alasdair Morrison/Mark Brown):

That the Board:

 

a)         Notes the Governance Support Officer’s Report.

b)        Ratifies the submission to the Dunedin City Council Annual Plan 2024/25 retrospectively.

c)         Ratifies the submission to the Otago Regional Council Long Term Plan 2024-34 retrospectively.

d)        Ratifies the submission to the Mid Term Review Regional Land Transport Plan 2021-31 retrospectively.

Motion carried (WCCB/2024/036) with Cr Jim O’Malley withdrawing.

 

 

 

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

e)        Nominates Chris McBride as the community representative to attend the 2024 New Zealand Community Boards’ Conference or Geraldine Tait in the event Chris was selected and was unable to attend.

Motion carried (WCCB/2024/037)

 

8          Community Plan

 

There were no changes to the Board’s Community Plan.

 

9          Board Representation and Roles

 

Board members provided an update on activities, which included:

Civil Defence Emergency Management (CDEM)

Sonya Billyard advised that POWA had hosted a community awareness hui recently.  Around 120 people attended which included Board members, speakers at the hui included Otago Regional Council and University of Otago.  Sonya also advised she had been working with the rūnaka employed Emergency Engagement Liaison.  Discussions were held on emergency preparedness in the north coast area.

 

Keep Dunedin Beautiful

Geraldine Tait advised that the awards would now be held in August 2024.  She also advised that the Trees for Families event was very successful. 

 

Matanaka Drive Replanting Project

Mark Brown and Andy Barratt discusses the wilding pine issues.

 

North Coast Tourism Initiatives

Mark Brown advised he had renewed the website domain.

 

OneCoast Recycling

Geraldine Tait advised that the solar light system funded by the Board had been installed and worked well and provided an update on site issues.  She advised that Judy had organised another clothing sale for 29 June.

 

Community Engagement

Sonya Billyard & Andy Barratt asked the Board for newsletter topics.

 

Truby King Recreation Reserve Management Committee

Andy Barratt and Mark Brown advised they had met with the Committee.  They had also met with Delta recently, Mark and Andy advised that Delta had done a fantastic job.  Delta provided an overview of jobs that volunteers could carry out to assist them  The orchard required pruning, this would incorporate a demonstration day.

 

 

 

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

 

Notes the Board updates.

Motion carried (WCCB/2024/038)

 

10        Chairperson's Report

 

The Chairperson provided a verbal update at the meeting, which included:

Speed limit changes – Karitāne

Red rubbish bins

Community response group funding

ORC buses

Karitāne wharf building

DCC Coastal Engineer

Water questionnaire

Annual Plan Submission

Meeting with Board Chair’s, Mayor and DCC CEO

Board Chair and Deputy Chair information meeting

New Police Officer for Waikouaiti

 

 

Moved (Alasdair Morrison/Cr Jim O'Malley):

That the Board:

 

Notes the Chairperson’s update.

Motion carried (WCCB/2024/039)

 

11        Councillor Update

 

Councillor Jim O’Malley provided an update on items of interest, which included:

Overview of Infrastructure Services and Strategy, Planning and Engagement Committee meetings held

Government Policy Statement funding

Dog Control Bylaw review

Waste Minimisation Management Plan process and the importance of OneCoast

 

 

Moved (Cr Jim O'Malley/Alasdair Morrison):

That the Board:

 

Notes the Council Activities Update.

Motion carried (WCCB/2024/040)

 


 

 

12        Items for Consideration by the Chair

 

There were no items for consideration by the Chair.

 

 

 

 

The meeting concluded at 7.20 pm.

 

 

 

..............................................

CHAIRPERSON