Customer & Regulatory Committee

MINUTES

Minutes of an ordinary meeting of the Customer & Regulatory Services Committee held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 06 August 2024, commencing at 1.00 pm

PRESENT

Chairperson	Cr Carmen Houlahan
Deputy Chairperson	Cr Andrew Whiley
Members	Cr Bill Acklin	Cr Sophie Barker
	Cr David Benson-Pope	Cr Christine Garey
	Cr Kevin Gilbert	Cr Mandy Mayhem
	Cr Cherry Lucas	Mayor Jules Radich
	Cr Jim O'Malley	Cr Brent Weatherall
	Cr Lee Vandervis

IN ATTENDANCE

Paul Henderson (Acting General Manager Customer and Regulatory), Jeanette Wikaira (General Manager Arts, Culture and Recreation), David Ward (General Manager 3 Waters and Transition), Ros MacGill (Manager Compliance Solutions), Hayley Browne (Customer Services Manager), Alan Worthington (Resource Consents Manager), Simon Spiers (Team Leader Regulation Management), Paula Dickel (Property Officer Advisory), Paul Freeland (Principal Policy Advisor), Grant Sutton (Senior Education and Relationships Officer), Emily McKewan (Senior Planner) and Clare Sullivan (Manager Governance).

Governance Support Officer                  Jennifer Lapham

1          Opening

The meeting was opened with a karakia timatanga.

2          Public Forum

There was no public forum.

3          Apologies
	Apologies were received from Cr Marie Laufiso and Cr Steve Walker
	Moved (Cr Carmen Houlahan/Cr Andrew Whiley): That the Committee: Accepts the apologies from Cr Marie Laufiso and Cr Steve Walker. Motion carried (CRC/2024/012)

4          Confirmation of agenda
	Moved (Cr Carmen Houlahan/Cr Andrew Whiley): That the Committee: Confirms the agenda without addition or alteration Motion carried (CRC/2024/013)

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Carmen Houlahan/Cr Andrew Whiley):

That the Committee:

a)         Notes the Elected Members' Interest Register and

b)         Confirms the proposed management plan for Elected Members' Interests.

Motion carried (CRC/2024/014)

6          Confirmation of Minutes

6.1      Customer & Regulatory Committee meeting - 21 May 2024
	Moved (Cr Carmen Houlahan/Cr Cherry Lucas): That the Committee: a)         Confirms the public part of the minutes of the Customer & Regulatory Committee meeting held on 21 May 2024 as a correct record. Motion carried (CRC/2024/015)

Part A Reports

7          Customer and Regulatory Committee Forward Work Programme
	Paul Henderson, Acting General Manager Customer and Regulatory, spoke to the report and responded to questions,
	Moved (Cr Carmen Houlahan/Cr Andrew Whiley): That the Committee: a)         Notes the Customer and Regulatory Committee forward work programme. Motion carried (CRC/2024/016)

8          Customer and Regulatory Issues and Trends Report
	Paul Henderson, Acting General Manager Customer and Regulatory, Ros MacGill (Manager Compliance Solutions), Hayley Browne (Customer Services Manager), Alan Worthington (Resource Consents Manager) spoke to the report and responded to questions,
	Moved (Cr Carmen Houlahan/Cr Christine Garey): That the Committee: a)         Notes the Customer and Regulatory Issues and Trends report. Motion carried (CRC/2024/017)

9          Submission on Making it Easier to Build Granny Flats
	Mr Paul Freeland (Principal Policy Advisor), Mr Grant Sutton (Senior Education and Relationships Officer) and Ms Emily McKewan (Senior Planner) spoke to the report and responded to questions.
	Moved (Cr Jim O'Malley/Mayor Jules Radich): That the Committee: a)         Approves the DCC submission, on “Making it Easier to Build Granny Flats”. b)         Authorises the Chief Executive to make any minor editorial amendments to the submission. The Council voted by division For:                Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Mayor Jules Radich, Brent Weatherall and Andrew Whiley (12). Against:         Cr Lee Vandervis (1). Abstained:    Nil The division was declared CARRIED by 12 votes to 1 Motion carried (CRC/2024/018)

10       Proposed Road Stopping: 42 Glengyle Street, Vauxhall
	Simon Spiers (Team Leader Regulation Management – Transport) and Paula Dickel (Strategic Property Advisor) spoke to the report and responded to questions.
	Moved (Cr Andrew Whiley/Cr Christine Garey): That the Committee: a)     Approves public notification of the Council’s intention to stop a portion of legal road at 42 Glengyle Street, Vauxhall, subject to the applicant agreeing to: i)          Pay the Council the non refundable fee for processing the road stopping.  ii)         Pay the Council the actual costs incurred for the stopping, regardless of whether or not the stopping reaches a conclusion, and  the market value of the stopped road, assessed by the Council’s valuer. iii)        Amalgamate the stopped portion of road with the title of the adjacent land that is owned by the applicant, being the land contained within Record of Title OT376/109 iv)        Accept the application of the standards contained within the Dunedin City Council Code for Subdivision and Development to the stopped road. v)         Register any easements over the stopped portion of road in favour of utility companies (if required by the utility company). Motion carried (CRC/2024/019)

11       Items for Consideration by the Chair
	There were no items for consideration.

The meeting concluded at 2.00 pm .

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CHAIRPERSON