Infrastructure Services Committee

MINUTES

 

Minutes of an ordinary meeting of the Infrastructure Services Committee held in the Council Chamber, Dunedin Public Art Gallery, The Octagon on Tuesday 17 September 2024, commencing at 2.45 pm (or at the conclusion of the previous meeting, whichever is later)

 

PRESENT

 

Chairperson

Cr Jim O'Malley

 

Deputy Chairperson

Cr Brent Weatherall

 

 

Members

Cr Bill Acklin

Cr Sophie Barker

 

Cr David Benson-Pope

Cr Christine Garey

 

Cr Kevin Gilbert

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Cherry Lucas

 

Ms Donna Matahaere-Atariki

Cr Mandy Mayhem

 

Ms Marlene McDonald

Cr Lee Vandervis

 

Cr Steve Walker

Cr Andrew Whiley

 

IN ATTENDANCE

Scott MacLean (General Manager Climate and City Growth), Jeanette Wikaira (General Manager Arts, Culture and Recreation), Carolyn Allan (Chief Financial Officer), Karilyn Canton (Chief In-House Legal Counsel), Nadia McKenzie (In-House Legal Counsel), Jeanine Benson (Group Manager Transport), Simon Smith (Manager Transport Asset and Funding), Nicola Morand (Manahautū (General Manager Policy and Partnerships) and Clare Sullivan (Manager Governance)

 

Governance Support Officer                  Lynne Adamson

 

 

1          karakia timatanga

Ms Marlene McDonald opened the meeting with a Karakia Timatanga.

 

2          Public Forum

There was no Public Forum.

 

3          Apologies

 

Apologies were received from Mayor Jules Radich for absence and Cr Marie Laufiso for possible early departure.

 

 

 

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Committee:

 

a)       Accepts the apologies from Mayor Jules Radich and Cr Marie Laufiso for possible early departure.

 

Motion carried (ISC/2024/046)

 

 

4          Confirmation of agenda

 

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Committee:

 

a)       Confirms the agenda without addition or alteration.

Motion carried (ISC/2024/047)

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Committee:

 

a)         Notes the Elected or Independent Members' Interest Register; and

b)        Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (ISC/2024/048)

 

6          Confirmation of Minutes

6.1       Infrastructure Services Committee meeting - 19 August 2024

 

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Committee:

a)              Confirms the minutes of the Infrastructure Services Committee meeting held on 19 August 2024 as a correct record.

Motion carried (ISC/2024/049)

 

Part A Reports

7          Confirmation of 2024-27 National Land Transport Plan (NLTP) funding allocation for Transport Maintenance, Operations and Renewals

 

A report from Transport provided an update on the final Waka Kotahi NZTA funding approvals for the 2024-27 period for Maintenance, Operations, and Renewals (MOR).

The Group Manager Transport (Jeanine Benson) and Manager Transport Asset and Funding (Simon Smith) spoke to the report and responded to questions.

During discussion Ms Donna Matahaere-Atariki left the meeting at 1.54 pm and returned at 1.56 pm.

Cr Cherry Lucas left the meeting at 1.59 pm and returned at 2.02 pm.

 

 

Moved (Cr Jim O'Malley/Cr Brent Weatherall):

That the Committee:

 

a)             Notes the Confirmation of 2024-27 National Land Transport Plan (NLTP) funding allocation for Transport Maintenance, Operations and Renewals.

Motion carried (ISC/2024/050)

 

8          Local Water Done Well - Water Services Delivery Plan - Requirements and Process

 

A report from Legal Services provided an overview and update on LWDW.  The report outlined the proposed process for Council to prepare and adopt the WSDP (subject to further Government direction or legislation); and advised that there would be subsequent reports on the WSDP which would include further information on potential service delivery models and the requirements for ringfencing and financial sustainability for the delivery of water services.

The Chief Executive Officer (Sandy Graham), General Manager 3 Waters and Transition (David Ward), Chief In-House Legal Counsel (Karilyn Canton) and In-House Legal Counsel (Nadia McKenzie) spoke to the report and responded to questions.

 

Cr Marie Laufiso left the meeting at 2.18 pm.

 

 

Moved (Cr Jim O'Malley/Cr Kevin Gilbert):

That the Committee:

 

a)         Notes that Council must prepare a Water Service Delivery Plan and submit a Water Service Delivery Plan to the Secretary for Local Government by 3 September 2025.

b)        Confirms the proposed timeline and process, subject to amendment required by further Government direction and further legislation.

c)         Notes that the proposed process includes further discussion with other territorial authorities and mana whenua, and public consultation regarding potential water services delivery models.

Motion carried (ISC/2024/051)

 

9          Items for Consideration by the Chair

 

The Chair discussed Items for Consideration which included those noted at the previous meeting which included:

 

Cr Andrew Whiley:

The installation of drinking water fountains in any new central city water infrastructure network projects. 

Staff advised that Bath Street was the most current project and there were two water fountains planned for inclusion.  A design report would be bought to a future Infrastructure Services Committee.

 

Cr Jim O’Malley:

Requested that the Caversham Tunnel project be included in the forward work programme

 

Cr Sophie Barker:

Forward Work Programme.

 

Cr Cherry Lucas left the meeting at 3.07 pm and returned for the confidential part of the meeting.

 

Resolution to Exclude the Public

Moved (Cr Jim O'Malley/Cr Mandy Mayhem):

That the Committee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

 

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Better off Funding

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (ISC/2024/052)

 

The meeting went into non-public at 3.07 pm and Cr Bill Acklin left the meeting.

The meeting concluded at 4.18 pm

 

 

 

 

 

 

..............................................

CHAIRPERSON