Audit and Risk Subcommittee

MINUTES

 

Minutes of an ordinary meeting of the Audit and Risk Subcommittee held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Friday 25 October 2024, commencing at 3.30 pm

 

PRESENT

 

Chairperson

Warren Allen

 

Deputy Chairperson

Janet Copeland

 

 

Members

Cr Christine Garey

Cr Cherry Lucas

 

Mayor Jules Radich

Cr Lee Vandervis

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Carolyn Allan (Chief Financial Officer), Bryan Staunton (Financial Accounting Manager), Rudie Tomlinson (Director, Audit New Zealand) and Monique Kruger (Manager, Audit New Zealand)

 

Governance Support Officer                  Wendy Collard

 

 

 

 

1          Apologies

 

There were no apologies.

 

 

 

2          Confirmation of agenda

 

Moved (Warren Allen/Mayor Jules Radich):

That the Subcommittee:

 

Confirms the agenda without addition or alteration

 

Motion carried (AR/2024/032)

 

1          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

 

 

Moved (Warren Allen/Cr Cherry Lucas):

That the Subcommittee:

 

a)         Notes the Elected and Independent Members' Interest Register; and

b)        Confirms the proposed management plan for Elected and Independent Members' Interests.

 

Motion carried (AR/2024/033)

 

 

Resolution to Exclude the Public

Moved (Warren Allen/Janet Copeland):

That the Subcommittee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

 

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Dunedin City Council Annual Report for the year ended 30 June 2024

S7(2)(b)(i)

The withholding of the information is necessary to protect information where the making available of the information would disclose a trade secret.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

That Rudie Tomlinson and  Monique Kruger (Audit NZ) be permitted to attend the meeting, after the public has been excluded, because of their knowledge of Item C1.  This knowledge, which would been of assistance in relation to the matters discussed, was relevant because they would be reporting on the item under consideration.

Motion carried (AR/2024/034)

 

The meeting moved to non-public at 3.38 pm and concluded at 4.30 pm.

 

 

 

..............................................

CHAIRPERSON