Agenda of Council - Wednesday, 30 October 2024

Council

30 October 2024

Council

MINUTES

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 24 September 2024, commencing at 10.00 am

PRESENT

Mayor	Mayor Jules Radich
Deputy Mayor	Cr Cherry Lucas
Members	Cr Bill Acklin	Cr Sophie Barker
	Cr David Benson-Pope	Cr Christine Garey
	Cr Kevin Gilbert	Cr Carmen Houlahan
	Cr Marie Laufiso	Cr Mandy Mayhem
	Cr Jim O'Malley	Cr Lee Vandervis
	Cr Steve Walker	Cr Brent Weatherall
	Cr Andrew Whiley

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Robert West (General Manager Corporate Services), Jeanette Wikaira (General Manager Arts, Culture and Recreation), Carolyn Allan (Chief Financial Officer), Scott MacLean (General Manager Climate and City Growth), Carolyn Allan (Chief Financial Officer), Hayden McAuliffe (Financial Services Manager), Dr Anna Johnson (City Development Manager), Emily McEwan (Senior Planner City Development), Jane MacLeod (Team Leader Planning), Mark Mawdsley (Team Leader Advisory Services), Nadia Wesley-Smith (Corporate Policy Manager Acting), Alix de Blic (Senior Policy Analyst), Heath Ellis (Acting Group Manager Parks and Recreation), Owen Graham (Senior Leasing and Land Advisor), Kevin Mechen (Alcohol, Psychoactive Substances and Gambling Advisor), Jonathan Rowe (Programme Manager, South Dunedin Future), Leigh McKenzie (Waste Minimisation Officer, Waste and Environmental Solutions), Chris Henderson (Group Manager Waste and Environmental Solutions) and Clare Sullivan (Manager Governance)

Governance Support Officer Lynne Adamson

1 Opening

The Mayor acknowledged the recent passing of the Māori King Kiingi Tūheitia Pōtatau Te Wherowhero and the crowning of the new Māori Queen Ngā Wai Hono i te Pō, wishing her well for her reign.

OPENING PRAYER

Ms Jane Johnson introduced monks Geshe Lobsang Dhonye, and Geshe Losang Gyats who then opened the meeting with a prayer on behalf of the Dhargyey Buddhist Centre.

2 Public Forum

2.1 Erosion

Carmel Spencer spoke and distributed information on behalf of the Harington Point residents on erosion. Ms Spencer responded to questions.

2.2 Points for Consideration

Robyn Vintiner spoke on Where to from Here – points for consideration by Council for the LTP from her perspective and various other concerns.

Ms Vintiner responded to questions.

Cr Kevin Gilbert left the meeting at 10.27 am

2.3 Cargills Corner

Jo Millar reiterated earlier requests that the community would like Cargills Corner to become a Barnes dance intersection commenting on the safety issues. Ms Millar spoke of the local businesses and parking issues in the area and suggested that berms could be cut back to provide additional parking.

Cr Kevin Gilbert returned to the meeting at 10.35 am.

Ms Millar responded to questions.

3 Apologies
	There were no apologies.

4 Confirmation of agenda

Moved (Mayor Jules Radich/Cr Mandy Mayhem):

That the Council:

Confirms the agenda the following alteration:

That Item 20 – Aurora Energy Limited – Options Report be taken as the first report for discussion on Wednesday 25 September 2024.

Motion carried (CNL/2024/164)

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

c) Notes the proposed management plan for the Executive Leadership Team’s Interests.

Motion carried (CNL/2024/165)

6 Confirmation of Minutes

6.1 Ordinary Council meeting - 27 August 2024

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

a) Confirms the public part of the minutes of the Ordinary Council meeting held on 27 August 2024 as a correct record.

Motion carried (CNL/2024/166)

Reports

15 Actions From Resolutions of Council Meetings
	A report from Civic provided an update on the progress on implementation of resolutions made at Council meetings.
	The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.
	Moved (Mayor Jules Radich/Cr Kevin Gilbert): That the Council: a) Notes the Open and Completed Actions from resolutions of Council meetings. Motion carried (CNL/2024/167)

16 Forward Work Programme for Council - September 2024
	A report from Civic provided an update on the forward work programme for the 2024-2025 year.
	The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.
	Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: a) Notes the updated Council forward work programme. Motion carried (CNL/2024/168)

17 9 Year Plan Forward Work Programme - September 2024
	A report from Civic provided an update on the forward work programme for the development of the 9 year plan.
	The Chief Executive Officer (Sandy Graham) responded to questions.
	Moved (Mayor Jules Radich/Cr Kevin Gilbert): That the Council: a) Notes the updated Council forward work programme. Motion carried (CNL/2024/169)

7 Residents' Opinion Survey Results 2023/24
	A report from Corporate Policy provided a summary of the annual results of the 2023/24 Residents’ Opinion Survey (ROS). The 2023/24 survey was conducted over the 12 months from 1 July 2023 to 30 June 2024 by an independent research company, called GravitasOPG.
	The Corporate Policy Manager – Acting (Nadia Wesley-Smith) and Senior Policy Analyst (Alix de Blic) spoke to the report and responded to questions. Ms Wesley-Smith advised of a correction to paragraph 16, the margin of error was +/-2.7% and not +/-2.6% as presented in the report. Ms Wesley-Smith and Ms de Blic responded to questions.
Cr Carmen Houlahan left the meeting at 11.09 am and returned at 11.12 am.
	Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: a) Notes the annual results of the Residents’ Opinion Survey 2023/24. Motion carried (CNL/2024/170)
8 Approval to Notify Plan Change 1 – Minor Improvements to the 2GP
	A report from City Development sought approval to notify Plan Change 1: Minor Improvements, the first proposed plan change to the partially operative Second Generation Dunedin City District Plan (2GP). The proposed notification date was 20 November 2024.
Cr Christine Garey left the meeting at 11.27 am and returned at 11.30 am.
	The City Development Manager (Dr Anna Johnson), Team Leader Advisory Services (Mark Mawdsley), Senior Planner (Emily McEwan) and Team Leader Planning (Jane MacLeod) spoke to the report and responded to questions.
	Moved (Cr Jim O'Malley/Cr Christine Garey): That the Council: a) Approves notification of Plan Change 1. b) Resolves under section 48(1)(a)(i) and section 7(2)(j) of the Local Government Official information and Meetings Act 1987 to withhold the following documents, which contain details of changes to the Plan that are proposed via Plan Change 1, until 20 November, to prevent the disclosure or use of official information for improper gain or improper advantage: a summary of all proposals that have been assessed as part of the plan change; details of all proposed new scheduled heritage buildings; a report evaluating the proposed changes under RMA section 32; all proposed changes to the text of the Plan; proposed changes to the 2GP Planning Map; and assessments of heritage values for all proposed new scheduled heritage buildings. c) Resolves to delay the changes to rules associated with stormwater open watercourses from taking effect until Plan Change 1 becomes operative, noting that under section 86B(3) of the RMA these would otherwise take effect from the date of public notification d) Resolves to delegate power to lodge a submission on the plan change under Clause 6, First Schedule RMA to the Chief Executive Officer (or delegate) e) Delegates to the Chief Executive Officer (or delegate) the power to correct, or authorise the correction of, typographical errors or to make minor amendments to the content of Plan Change 1 or its accompanying section 32 report. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (15). Against: Nil Abstained: Nil The division was declared CARRIED by 15 votes to 0 Motion carried (CNL/2024/171)

Moved (Mayor Jules Radich/Cr Mandy Mayhem):

That the Council:

Adjourns the meeting until 1.00 pm.

Motion carried

The meeting adjourned at 12.27 pm and resumed at 1.01 pm.

Cr Lee Vandervis left the meeting at 12.27 pm.

9 Sustainability Framework
	A report from Corporate Policy provided a summary on the work to date on the development of the City Portrait for adaptation for a Ōtepoti Dunedin context; revisited the United Nations Sustainable Development Goals as an alternative framework, following an SDG workshop that Councillors recently attended. The report sought a decision on whether the City Portrait should progress to the next phase of community engagement or if Council wished to explore alternative frameworks to represent the Dunedin City Council’s commitment to sustainability.
	The Corporate Policy Manager – Acting (Nadia Wesley-Smith) and Senior Policy Analyst (Alix de Blic) responded to questions.
Cr Marie Laufiso left the meeting at 1.06 pm and returned at 1.10 pm. Moved (Mayor Jules Radich/Cr Marie Laufiso): That the Council: Adjourns the meeting for five minutes. Motion carried The meeting adjourned at 1.11 pm and resumed at 1.18 pm. Cr Lee Vandervis entered the meeting at 1.18 pm.
	Moved (Cr Kevin Gilbert/Cr Sophie Barker): That the Council: a) Decides to cease development of the City Portrait to the community engagement stage. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, Kevin Gilbert, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (10). Against: Crs David Benson-Pope, Christine Garey, Carmen Houlahan, Marie Laufiso and Steve Walker (5). Abstained: Nil The division was declared CARRIED by 10 votes to 5 Motion carried (CNL/2024/172)
	Moved (Cr Kevin Gilbert/Cr Sophie Barker): That the Council: b) Requests staff to develop alternative frameworks for consideration, based on the United Nations Sustainable Development Goals. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, Kevin Gilbert, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (9). Against: Crs David Benson-Pope, Christine Garey, Carmen Houlahan, Marie Laufiso, Lee Vandervis and Steve Walker (6). Abstained: Nil The division was declared CARRIED by 9 votes to 6 Motion carried (CNL/2024/173)
	Moved (Cr Kevin Gilbert/Cr Sophie Barker): That the Council: c) Notes that staff would provide an update report on progress by December 2024. Division The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (14). Against: Cr Lee Vandervis (1). Abstained: Nil The division was declared CARRIED by 14 votes to 1 Motion carried (CNL/2024/174)

10 South Dunedin Future - Risk Assessment Update and Programme Changes
	A report from Climate and City Growth provided an update on technical work relating to the South Dunedin Risk Assessment, describes constraints faced in finalising this technical report, and associated implications for the South Dunedin Future programme.
	The General Manager, Climate and City Growth (Scott MacLean) and Programme Manager, South Dunedin Future (Jonathan Rowe) spoke to the report and responded to questions.
	Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council: a) Notes a review of the draft risk assessment for South Dunedin has identified information gaps and data limitations that have prevented finalisation of this technical report. b) Notes work underway to address identified information gaps and data limitations, including bringing forward completion of an updated flood model and collection of building floor level information for South Dunedin. c) Notes the associated delay in finalising the risk assessment and spatial adaptation options for South Dunedin, which are now expected to be presented to Councils and released publicly in February 2025. d) Notes a copy of this report will be considered by Otago Regional Councillors on 25 September 2024. Motion carried (CNL/2024/175)

Moved (Mayor Jules Radich/Cr Marie Laufiso):

That the Council:

Adjourns the meeting for ten minutes.

Motion carried

The meeting adjourned at 2.37 pm and Cr Bill Acklin left the meeting.

The meeting resumed at 2.56 pm.

18 Review of Dunedin's Local Alcohol Policy
	A report form Civic noted that the Dunedin City Council’s Local Alcohol Policy (LAP) took effect on 1 February 2019 and was required to be reviewed no later than six years after it came into force, i.e. by 1 February 2025.
	The General Manager Corporate Services (Robert West) and Alcohol, Psychoactive Substances and Gambling Advisor (Kevin Mechen) spoke to the report and responded to questions.
Cr Bill Acklin returned to the meeting at 2.59 pm.
	Moved (Cr Steve Walker/Cr Carmen Houlahan): That the Council: a) Approves the draft Local Alcohol Policy, subject to legal review, for public consultation via the special consultative procedure under the Local Government Act (2004). Motion carried (CNL/2024/176)
	Moved (Cr Steve Walker/Cr Carmen Houlahan): That the Council: b) Notes that the Chair of the Hearings Panel, Cr O’Malley has exercised his delegation to appoint the panel which is Cr O’Malley (Chair) and Crs Barker, Benson-Pope, Garey, Gilbert, Walker and Whiley. Motion carried (CNL/2024/177) with Cr Bill Acklin recording his vote against
	Moved (Cr Steve Walker/Cr Carmen Houlahan): That the Council: c) Notes that the panel would consider the submissions and report back to Council to seek approval of the final LAP. Motion carried (CNL/2024/178)

11 Submission on A New Strategy to Prevent and Minimise Gambling Harm
	A report from Civic sought approval of a submission to the Ministry of Health Manatū Hauora (the Ministry of Health) on a draft Strategy to Prevent and Minimise Gambling Harm.
	The General Manager Corporate Services (Robert West) and Alcohol, Psychoactive Substances and Gambling Advisor (Kevin Mechen) spoke to the report and responded to questions. Following discussion, it was agreed to add a comment recognising the impact of lotto as a form of gambling and concern at the lotto advertising on television.
	Moved (Mayor Jules Radich/Cr Carmen Houlahan): That the Council: a) Approves the draft Dunedin City Council submission to the Ministry of Health Manatū Hauora on a New Strategy to Prevent and Minimise Gambling Harm. b) Authorises the Chief Executive to make any minor editorial amendments to the submission. c) Notes that the Mayor or delegate would speak to any hearings in regard to the submission. Motion carried (CNL/2024/179)

12 Litter Compliance Policy 2024
	A report from Waste and Environmental Solutions noted that the Dunedin City Council’s current Litter Compliance Policy was approved on 25 May 2021 and was due for review on 1 July 2024. The review had been completed, and the resulting draft Litter Compliance Policy 2024 was approved for public notification on 31 July 2024. he consultation period had been completed and approval was now sought for the updated policy to be adopted.
	The General Manager, Climate and City Growth (Scott MacLean) spoke to the report and responded to questions.
	Moved (Cr Jim O'Malley/Cr Mandy Mayhem): That the Council: a) Revokes the existing Litter Compliance Policy 2021; b) Adopts the proposed Litter Compliance Policy 2024. Motion carried (CNL/2024/180)

13 Submission on the Otago Regional Council Air Quality Management Review
	A report from Corporate Policy sought approval of a draft Dunedin City Council submission to the Otago Regional Council on the Air Quality Management Review.
	The General Manager, Climate and City Growth (Scott MacLean) and Senior Policy Analyst (Alix de Blic) spoke to the report and responded to questions. Councillors made the following amendments to the submission: · Inclusion of mention to agricultural spraying with issues with aerial discharge of herbicide being incorporated. · Inclusion of the requirement of active monitoring of air quality. · Inclusion of examples of health impact on general food beyond Mahika kai · Add mention of the impact of examples of examples of measure to reduce vehicle idling · Add mention around solid burner misuse (to burn rubbish including plastic for example) · Inclusion of the addition of buses to the Waikouaiti Coast route.
	Moved (Cr Jim O'Malley/Cr David Benson-Pope): That the Council: a) Approves the draft DCC submission, with minor additions suggested by the Councillors, on the Otago Regional Council on the Air Quality Management Review. b) Authorises the Chief Executive to make any minor editorial changes to the submission if required. Motion carried (CNL/2024/181)

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

Extends the meeting beyond 6 hours.

Motion carried

19 Gift of Land at Portobello from The Otago Peninsula Agricultural and Pastoral Society
	A report from Parks and Recreation dealt with the gifting of approximately 1.1735 hectares of land owned by The Otago Peninsula Agricultural and Pastoral Society to the Council.
	The General Manager Climate and City Growth (Scott MacLean), Acting Group Manager Parks and Recreation (Heath Ellis) and Senior Leasing and Land Advisor (Owen Graham) spoke to the report and responded to questions.
	Moved (Cr Lee Vandervis/Cr Carmen Houlahan): That the Council: a) Notes the information contained in this Report b) Approves the terms of the Agreement for Sale and Purchase executed between The Otago Peninsula Agricultural and Pastoral Society and the Council and accepts the gift of land. c) Authorises the public notification of Council’s intention to declare the land referred to in the Agreement for Sale and Purchase as a recreation reserve under section 14 of the Reserves Act 1977.
Moved (Mayor Jules Radich/Cr Jim O’Malley): That the Council: Adjourns the meeting for five minutes. Motion carried The meeting adjourned at 3.53 pm and reconvened at 3.56 pm. Cr Bill Acklin left the meeting at 3.53 pm. Cr Houlahan, Gilbert and Garey entered at 3.58 pm.
	A procedural motion was moved:
	Moved (Mayor Jules Radich/Cr Marie Laufiso): That the Council: a) Lay the item on the table. Motion carried (CNL/2024/182)

14 Proposed Event Road Closures

A report from Transport sought approval for temporary road closure applications relating to the following events:

a) Green Island Market Day

b) Rainbow Run

c) New Zealand Track and Field Championships

Moved (Cr David Benson-Pope/Cr Christine Garey):

That the Council:

a) Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974 (LGA 1974)):

i) Green Island Market Day

Saturday,
7 December 2024

7.00am to 3.00pm

Main South Road Green Island, from Howden Street to Church Street.

Jenkins Street, from Main South Road to Shand Street.

Parking restrictions will be in place in Howden and Shand Streets.

ii) Rainbow Run

Sunday, 20October 2024

11.00am to 12.30pm

Logan Park Drive, from Anzac Avenue to Butts Road.

iii) 2025 New Zealand Track and Field Championships

Thursday, 6 March 2025

Sunday, 9 March 2025

7.00am to 8.00pm

Logan Park Drive, from Anzac Avenue to Butts Road.

Motion carried (CNL/2024/183)

Resolution to Exclude the Public

Moved (Mayor Jules Radich/Cr Steve Walker):

That the Council:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1 Ordinary Council meeting - 27 August 2024 - Public Excluded	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations). s48(1)(d) Check to make report confidential.	.
C2 Confidential Council Actions from Resolutions at Council Meetings	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person. S7(2)(g) The withholding of the information is necessary to maintain legal professional privilege. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities. S7(2)(i) The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C3 Confidential Council Forward Work Programme - September 2024	S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C4 Confidential 9 Year Plan Forward Work Programme - September 2024	S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C5 Confidential documents for notification of 2GP Plan Change 1: Minor improvements	S7(2)(j) The withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C6 Dunedin City Holdings Group - Director Re-appointments	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.
C Project Procurement Options	S6(a) The making available of the information would be likely to prejudice the maintenance of the law, including the prevention, investigation, and detection of offences and the right to a fair trial. S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 6 and 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (CNL/2024/184)

The meeting moved into confidential at 4.00 pm and resumed in public on Wednesday 25 September 2024 at 10.00 am.

Messrs Tim Loan (Chair, DCHL); Stephen Thompson (Chair Aurora Energy Ltd); Peter Hocking (General Manager DCHL) were in attendance.

Governance Support Officer: Lauren Riddle

20 Aurora Energy Limited - Options Report
	The Legal Services and Finance report provided information to assist Council, whether to retain ownership of Aurora Energy Limited (Aurora) or to sell Aurora. The report provided the background to the public consultation held through March to May 2024 on the proposal to sell Aurora to repay Aurora’s debt and to establish a diversify fund, which would provide income for Council.
	The Chief Executive Officer (Sandy Graham) introduced the report. The Chief In-House Legal Counsel (Karilyn Canton); Chief Financial Officer (Carolyn Allan), Hayden McAuliffe (Financial Services Manager), Tim Loan (Chair DCHL), Peter Hocking (General Manager DCHL) and Stephen Thompson (Chair Aurora Energy Ltd) responded to questions of the report.
The meeting adjourned at 10:34am due to a fire alarm and all attendees evacuated the Dunedin Public Art Gallery. The meeting reconvened at 10:45am with the continuation of questions to staff. Cr Andrew Whiley returned to the meeting at 10:48 am. Cr Carmen Houlahan returned to the meeting at 10:49 am. Cr Brent Weatherall left the meeting at 11:10 am and returned at 11:11am. Cr Carmen Houlahan left the meeting at 11.59 am and returned at 12.02 pm. Cr Andrew Whiley left the meeting at 12.15 pm and returned at 12.20 pm.
	Moved (Mayor Jules Radich/Cr Brent Weatherall): That the Council: a) Agrees to retain ownership of Aurora Energy Limited. b) Advises Dunedin City Holdings Ltd (DCHL) of Council’s decision to retain Aurora Energy Limited. c) Notes that the Investment Plan will be redrafted as part of the 9 Year Plan with the focus on increasing the capital value of Council’s investment assets rather than generating cash returns. d) Notes that staff will prepare draft 9 Year Plan budgets on the following basis: i) No dividend will be budgeted from DCHL from the 2026/27 year. ii) Increased debt levels will be required to meet Council’s proposed capital programme. iii) Revenue assumptions will require a review of future rates rises.
	With the leave of the meeting, Mayor Radich and Cr Weatherall agreed to remove recommendations c) and d) from the resolution.
	The recommendation was then moved (Mayor Jules Radich/Cr Brent Weatherall): That the Council: a) Agrees to retain ownership of Aurora Energy Limited. b) Advises Dunedin City Holdings Ltd (DCHL) of Council’s decision to retain Aurora Energy Limited. The Council voted by division For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (13). Against: Crs Cherry Lucas and Lee Vandervis (2). Abstained: Nil The division was declared CARRIED by 13 votes to 2 Motion carried (CNL/2024/185)

The meeting was declared closed at 12.59 pm.

……………………………………..

MAYOR

Council

30 October 2024

Waste Management and Minimisation Plan Review

Department: Waste and Environmental Solutions

EXECUTIVE SUMMARY

1 The purpose of this report is to seek Council’s approval to publicly consult on the proposed draft Waste Management and Minimisation Plan 2025 (draft WMMP 2025), following a Special Consultation Procedure in accordance with section 44 of the Waste Minimisation Act 2008 (WMA, or the Act).

2 All Territorial Authorities are required to adopt a Waste Management and Minimisation Plan (WMMP), as per WMA section 43. The process for adopting a WMMP is also provided in the WMA s43.

3 The draft WMMP 2025 was informed by a review of the WMMP 2020, the Otago Regional Waste Assessment 2023 (Waste Assessment), and stakeholder engagement.

4 If a Territorial Authority does not adopt a WMMP, following the correct process, the Ministry for Environment can withhold waste levy funding from that Territorial Authority. Dunedin City Council currently uses waste levy funding for waste minimisation grants and waste minimisation activities.

5 Territorial Authorities must carry out a Special Consultation Procedure with their draft WMMP, in accordance with the WMA section 44. The documents to meet these requirements are attached to this report.

6 If approved, the public consultation will be carried out with the 9 Year Plan in March-April 2025. This approach is being taken to enable staff to include actions in the 9 Year Plan 2025-2034 that align with the direction of the Waste Management and Minimisation Plan 2025.

RECOMMENDATIONS

That the Council:

a) Approves the proposed draft Waste Management and Minimisation Plan 2025 for public consultation, following a Special Consultation Procedure.

b) Approves: The proposed draft Waste Management and Minimisation Plan 2025 to be publicly consulted on alongside the 9 Year Plan.

c) Authorises the Chief Executive to make any minor editorial changes to the draft Waste Management and Minimisation Plan 2025 and associated consultation documents.

d) Decides:

i) To publicly consult on the proposed draft Waste Management and Minimisation Plan 2025.

ii) To appoint members to a hearings panel for the public consultation.

iii) If any further amendments should be made before the draft WMMP 2025 is presented for public consultation.

e) Notes the Summary of Information, Summary of Engagement, Statement of Proposal, Consultation Method, the submission feedback form, and drop-in schedule which are attached to this report, and will be used as part of the public consultation. The Otago Regional Waste Assessment 2023 will be notified with the Statement of Proposal.

BACKGROUND

7 The draft WMMP 2025 was prepared using Te Rautaki Para - the New Zealand Waste Strategy, Waste Assessment, Dunedin’s Zero Carbon Plan 2030, early engagement with key stakeholders, and a Steering Group which includes representatives of mana whenua.

8 On 15 August 2023 Council noted completion of the Otago Regional Waste Assessment2023, as per section 51 of the WMA, and resolved to proceed with amending the WMMP 2020. Accordingly, staff have proceeded on preparing this work and are seeking approval to publicly consult on the draft WMMP 2025.

Otago Regional Waste Assessment and Review of Dunedin Waste Minimisation and Management Plan
	A report provided the Committee with the Regional Waste Assessment that had been completed in partnership with the four other Otago territorial authorities. The Group Manager Waste and Environmental Solutions (Chris Henderson) responded to questions.
	Moved (Cr Jim O'Malley/Cr Mandy Mayhem): That the Committee: a) Notes the 2023 Otago Regional Waste Assessment is now complete, as per section 51 of the Waste Minimisation Act 2008. c) Nominates the Chair and Deputy Chair of the Infrastructure Services Committee to participate in a Waste Minimisation and Management Plan Steering Group. d) Invites mana whenua to identify Rūnaka representatives to participate in a Waste Minimisation and Management Plan Steering Group. Motion carried (ISC/2023/034)
	Moved (Cr Jim O'Malley/Cr Mandy Mayhem): That the Committee: b) Resolves to proceed with an amendment to the Dunedin Waste Minimisation and Management Plan. Motion carried (ISC/2023/035) with Cr Lee Vandervis recording his vote against

9 The review and subsequent amendments for the WMMP 2025 seek to:

· Align the Waste Minimisation and Management Plan with Te Rautaki Para - The New Zealand Waste Strategy 2023.

· Refine and update the content of the Dunedin Waste Minimisation and Management Plan 2020 to take account of actions already delivered or programmed.

· Provide for regional collaborative actions, where these will achieve effective and efficient waste minimisation and management across the Otago region.

· Add focus areas to the WMMP to give more direction and concentrate on fewer areas. These focus areas are construction and demolition waste, community-based resource recovery, expanding work on diverting organics from landfill, and taking a regional approach.

10 The WMA provides specific and direct guidance to Territorial Authorities in relation to waste management and minimisation planning;

· S(42) Territorial Authorities to encourage effective and efficient waste management and minimisation.

· S(43) Waste management and minimisation plans.

· S(44) Requirements when preparing, amending, or revoking plans.

· S(50) Review of waste management and minimisation plan.

· S(51) Requirements for waste assessment.

11 The draft WMMP 2025 has been prepared in accordance with WMA Part 4 Responsibilities of Territorial Authorities in relation to waste management and minimisation in relation to;

· S(42) Territorial authorities to encourage waste minimisation and a decrease in waste disposal in order to –

a) Protect the environment from harm; and

b) Provide environmental, social, economic, and cultural benefits.

· S(43) Waste management and minimisation plans.

a) For the purposes of s(42), a Territorial Authority must adopt a waste management and minimisation plan.

· S(44) Requirements when preparing, amending, or revoking a plan.

DISCUSSION

12 Territorial Authorities receive waste levy money from the Ministry for Environment each financial year, in accordance to WMA section 31.

13 A Territorial Authority may only spend the waste levy money it receives on matters to promote or achieve waste minimisation and, in accordance with its WMMP (WMA section 32).

14 Implementing the WMMP 2025 would largely be funded from waste levy. Funding methods are provided in the draft WMMP 2025, as required by WMA section 43. The amount of waste levy being received by Council has increased as the landfill levy fee is being increased by central government.

15 The WMMP 2025 will support outcomes for Te Ao Tūroa - Dunedin’s Environment Strategy and incorporates key actions for achieving Dunedin’s Zero Carbon Plan 2030.

WMMP 2025 Amendments – What has changed?

16 We have updated the title of the WMMP to align with terminology used in the WMA.

17 We have updated the vision to indicate a wholistic approach will be taken, and remove the target year. The vision is an aspirational statement, to achieve this by a target year would require a more specific statement.

18 We have removed goals from the WMMP. Territorial Authorities are not legislatively required to set out goals in the WMMP, and those included in the WMMP 2020 were either difficult to measure, or did not align with the objectives and targets. Therefore, instead of goals, the proposed draft WMMP 2025 has updated actions and targets, which can be measured, monitored, and reported on more easily.

19 Targets have been updated. The three waste minimisation targets adopted under Dunedin’s Zero Carbon 2030 Plan have already been achieved, or are very close to being achieved. Therefore new targets have been written to align with Te Rautaki Para – the New Zealand Waste Strategy.

20 Focus areas have been added to set more direction. These are construction and demolition waste, community-based resource recovery, expanding work on diverting organics from landfill, and taking a regional approach to achieve effective and efficient waste minimisation and management across the Otago region.

21 If authorised to do so by its WMMP, Territorial Authorities may make grants for the purpose of promoting or achieving waste management and minimisation (WMA section 47). If the Territorial Authority wishes to make grants, their WMMP must provide the framework for doing so. Accordingly, the proposed draft WMMP 2025 includes a new, more detailed framework for waste minimisation grants. This framework seeks to build more clarity and consistency when awarding funding to applicants, and to improve outcomes from these grants.

OPTIONS

Option One – Recommended Option

22 Approves the proposed draft WMMP 2025 for public consultation using a special consultation procedure without amendment, alongside the 9 Year Plan.

Advantages

· Complies with Council’s obligations under the WMA as a Territorial Authority. Therefore, the DCC remains eligible to receive waste levy money from the Ministry for Environment.

· Progresses work to amend the WMMP 2020 as per Council’s decision on the 15 August 2023.

· Will keep the work plan on track alongside the Long-Term Plan and the WMMP 2025 for work planning and budgeting purposes.

· Progresses towards aligning the WMMP with Te Rautaki Para - The New Zealand Waste Strategy 2023.

· Progresses towards refining and updating the content of the WMMP 2020 to take account of actions already delivered or programmed.

· Provides for regional collaborative actions, where these will achieve effective and efficient waste minimisation and management across the Otago region.

· Continues progress towards Council’s environmental goals.

Disadvantages

· No disadvantages identified.

Option Two – Status Quo

23 Does not approve the proposed draft WMMP 2025 for public consultation using a special consultation procedure.

Advantages

· No advantages identified.

Disadvantages

· The work programme will not meet the timeline required to align the 9 Year Plan and WMMP 2025 for work planning and budgeting purposes.

· Delays progress towards Council’s environmental goals.

· Risks not meeting Council’s obligations under the WMA, therefore the Ministry for Environment may withhold waste levy funding from Council.

Option Three – Approve with amendments

24 Approves the proposed draft WMMP 2025 for public consultation using a special consultation procedure with amendments, alongside the 9 Year Plan.

Advantages

· Complies with Council’s obligations under the WMA as a Territorial Authority. Therefore, the DCC remains eligible to receive waste levy money from the Ministry for Environment.

· Progresses work to amend the WMMP 2020 as per Council’s decision on the 15 August 2023.

· Will keep the work plan on track to align the 9 year Plan and the WMMP 2025 for work planning and budgeting purposes.

· Progresses towards aligning the WMMP with Te Rautaki Para - The New Zealand Waste Strategy 2023.

· Progresses towards refining and updating the content of the WMMP 2020 to take account of actions already delivered or programmed.

· Provides for regional collaborative actions, where these will achieve effective and efficient waste minimisation and management across the Otago region.

· Continues progress towards Council’s environmental goals.

Disadvantages

· No disadvantages identified.

NEXT STEPS

25 Following approval of the draft WMMP 2025 for consultation, with or without amendments, public consultation material will be prepared.

26 The public consultation period will be held over March-April 2025.

27 A hearings period will be arranged to be held in mid 2025.

28 A summary of the feedback received and the final draft WMMP 2025 will be prepared for ISCOM following public consultation and hearings. This is currently scheduled for July- August 2025.

29 The final WMMP 2025 document will go through the graphic design process following consultation.

Signatories

Author:

Leigh McKenzie - Waste Minimisation Officer, Waste and Environmental Solutions

Authoriser:

Chris Henderson - Group Manager Waste and Environmental Solutions

Scott MacLean - General Manager, Climate and City Growth

Attachments

	Title	Page
⇨a	Draft Waste Management and Minimisation Plan 2025 (Under Separate Cover 1)
⇨b	Summary of Engagement - Draft WMMP 2025 (Under Separate Cover 1)
⇨c	Statement of Proposal - Draft WMMP 2025 Public Consultation (Under Separate Cover 1)
⇨d	Summary of Information - Draft WMMP 2025 (Under Separate Cover 1)
⇨e	Draft Consultation Document WMMP 2025 (Under Separate Cover 1)
⇨f	Draft Consultation Method - WMMP 2025 (Under Separate Cover 1)
⇨g	Webform for Submissions on Draft WMMP 2025 (Under Separate Cover 1)
⇨h	Drop In Sessions for WMMP 2025 Public Consultation (Under Separate Cover 1)
⇨i	Otago Regional Waste Assessment 2023 (Under Separate Cover 1)

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities, promotes social, economic, environmental, and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	✔	☐	☐
Environment Strategy	✔	☐	☐
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	☐	☐	✔
Future Development Strategy	✔	☐	☐
Integrated Transport Strategy	☐	☐	✔
Parks and Recreation Strategy	✔	☐	☐
Other strategic projects/policies/plans	✔	☐	☐

Dunedin’s Zero Carbon Plan 2030.

Māori Impact Statement

The proposed draft WMMP 2025 has been prepared with input from the Steering Group which included representatives of mana whenua, and the Māori Partnerships Team to ensure the work aligns with te ao Māori, Te Taki Haruru, and the Treaty of Waitangi.

Sustainability

The WMMP 2025 will enhance outcomes for the environment by reducing waste being sent to landfill, and avoiding harm upon the environment.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The draft WMMP 2025 contains actions which seek funding through Annual Plans and/or the Long Term Plan.

Financial considerations

Deciding to consult upon the proposed draft WMMP has no significant financial implications, and is required as a step to adopting an amended WMMP, as required by the WMA to continue receiving waste levy funding from the Ministry for Environment.

Funding methods for the proposed actions are provided in the draft Action Plan.

Significance

This decision is considered to be medium in regard to Council's Significance and Engagement Policy. Council has reviewed its WMMP and decided to amend it. This is not a new Plan.

Engagement – external

In preparation of the draft WMMP 2025, external engagement was carried out with; community, non-profit organisations, commercial businesses, private waste companies, the construction and demolition sector, the Zero Carbon Alliance, Community Boards, the University of Otago, and Otago Polytechnic, and representatives from Ōtākou marae and Puketeraki marae.

Engagement - internal

In preparation of the draft WMMP 2025, internal engagement was carried out with Community Development, Events, City Development, Parks and Recreation, Building Services, City Planning, Corporate Policy, Māori Partnerships Team, Legal, Waste and Environmental Solutions, and Zero Carbon.

Risks: Legal / Health and Safety etc.

Following the special consultation procedure is required for meeting our obligations as Territorial Authority under the WMA.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

Community Boards will have the opportunity to submit on the draft WMMP 2025 during the special consultative procedure.

Council

30 October 2024

Updated 2024/25 Zero Carbon Implementation Plan

Department: Sustainability Group

EXECUTIVE SUMMARY

1 The purpose of this report is to present an updated draft 2024/25 Zero Carbon Implementation Plan.

2 The Zero Carbon Plan, adopted by Council in September 2023, sets out the key shifts Dunedin as a city will need to become a Zero Carbon city, and action areas for the Dunedin City Council (DCC) to help bring about those shifts.

3 Due to the decision to prepare an Annual Plan for 2024/25, an Implementation Plan for 2024/25 is required. Future years’ Implementation Plans will be determined through the 9 year plan process.

4 The proposed 2024/25 Zero Carbon Implementation Plan has been updated following consideration by the Zero Carbon Plan Advisory Panel and is now in two parts:

a) Attachment A sets out specific timebound projects

b) Attachment B sets out ‘business-as-usual’ actions.

RECOMMENDATIONS

That the Council:

a) Notes the proposed 2024/25 Zero Carbon Implementation Plan.

BACKGROUND

Zero Carbon Plan sets out the DCC’s role

5 The Zero Carbon Plan sets out the key shifts Dunedin as a city will need to become a Zero Carbon city (excluding biogenic methane), and the actions the Dunedin City Council (DCC) will take to help bring about those changes. The Zero Carbon Plan built on work already underway and identified additional actions for the DCC to take to help Ōtepoti Dunedin achieve its emissions reduction goals.

6 The modelling used to develop the Plan showed that while there is a long way to go for Dunedin to achieve emissions reduction targets, net zero emissions by 2030 is possible if organisations, businesses and communities in Ōtepoti Dunedin collectively pull all the available levers as hard as possible to achieve the scale of change required. Ōtepoti Dunedin’s emissions reduced between 2018/19 and 2021/22. Fewer emissions were generated, and the city’s forests grew, absorbing more carbon. However, to reach net zero, Plan modelling confirmed much more needs to be done.

7 In September 2023, Council adopted the Zero Carbon Plan:

Moved (Mayor Jules Radich/Cr Brent Weatherall):

That the Council:

a) Adopts the Zero Carbon Plan 2030;

Division

The Council voted by division

For: Crs Sophie Barker, David Benson-Pope, Christine Garey, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall and Mayor Jules Radich (11).

Against: Crs Bill Acklin, Kevin Gilbert, Lee Vandervis and Andrew Whiley (4).

Abstained: Nil

The division was declared CARRIED by 11 votes to 4.

Motion carried (CNL/2023/210)

Implementation plans to guide delivery

8 To deliver on the Zero Carbon Plan 2030, actions are needed across a range of sectors. In September 2023, Council noted an implementation plan for the 2023/24 year:

Moved (Mayor Jules Radich/Cr Brent Weatherall):

That the Council:

c) Notes the Zero Carbon implementation plan for the current financial year

Division

The Council voted by division

For: Crs Sophie Barker, David Benson-Pope, Christine Garey, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (12).

Against: Crs Bill Acklin, Kevin Gilbert and Lee Vandervis (3).

Abstained: Nil

The division was declared CARRIED by 12 votes to 3

Motion carried (CNL/2023/212)

9 The 2023/24 Zero Carbon Implementation Plan included actions that could be progressed with existing resources. Alongside these, indicative actions for 2024-2034 were identified.

10 It was anticipated that future years’ Implementation Plans would be determined through the 10 year plan process.

A 2024/25 Implementation Plan is required

11 Due to the decision to prepare an Annual Plan for 2024/25, an Implementation Plan for 2024/25 is required.

12 The 2024/25 implementation plan contains actions that can be delivered from within existing department budgets. Future years implementation plans will be subject to 9 year plan decisions.

13 In August 2024, Council considered the 2024/25 Implementation Plan and referred it to the Zero Carbon Advisory Panel, which was established in the same Council meeting.

Moved (Cr Sophie Barker/Cr Cherry Lucas):

That the Council:

a) Notes the proposed 2024/25 Zero Carbon Implementation Plan.

Motion carried (CNL/2024/157)

Moved (Cr Sophie Barker/Cr Cherry Lucas):

That the Council:

b) Refers the proposed 2024/25 Zero Carbon Implementation Plan to the Zero Carbon Advisory Panel to refine the implementation plan for approval by Council before 31 October 2024.

Motion carried (CNL/2024/158)

DISCUSSION

2024/25 Implementation Plan updated following Advisory Panel meeting

14 The 2024/25 Zero Carbon Implementation Plan has been updated following consideration by the Zero Carbon Plan Advisory Panel, and is in two parts:

a) Attachment A sets out specific timebound projects

b) Attachment B sets out ‘business-as-usual’ actions.

15 ‘Business-as-usual’ actions are actions that are ongoing as part of Council’s normal operations until at least 2030, and include advocacy/partnership based actions, and Zero Carbon Policy implementation actions.

16 In addition to separating ‘business-as-usual’ actions and discrete projects into separate tables, updates include:

a) Where relevant, adding the name of the partner to the ‘role of DCC’ column

b) Removing discontinued actions to reflect related decisions of Council.

17 ‘Progress to date’ commentary in the implementation plan has not generally been updated since the August report. Reporting against the actions in the implementation plan will commence once it has been formally noted by Council.

2024/25 Implementation Plan reflects changed Government policies

18 The Zero Carbon Plan 2030 was developed in an environment of central government co-funding for activities relating to climate adaptation and response, particularly in the Transport sector. Since the indicative actions for 2024-2034 were developed, the change in Government has led to changes in government policy and removal of some co-funding opportunities.

19 As reported to Council in August 2024, the draft 2024/25 Zero Carbon Implementation Plan only includes actions that can be progressed with existing resources and reflects the context of current government policy.

20 Transport and Urban Form chapter actions have been the most impacted by government policy changes. The transport sector is the second highest emitting sector in Dunedin after agriculture, and marked shifts from business-as-usual will be required by 2030 to achieve targets. The indicative actions for 2024-34 presented to Council in September 2023 therefore had a strong emphasis on projects that would support increased walking, cycling and use of public transport, as well as electrification of the vehicle fleet.

21 The draft 2024/25 Zero Carbon Implementation Plan reflects that changes in government policy and the availability of funding have delayed, deferred or stopped a number of these actions. The changed context also impacts other Plan chapters, albeit to a lesser degree.

Implementation Plan includes actions that can be delivered from existing resource levels

22 Like the 2023/24 implementation plan, the 2024/25 implementation plan only includes actions that can be progressed from existing resource levels.

Future implementation plans subject to LTP budget decisions

23 Future actions that require additional resourcing will be subject to annual approved budgets.

24 Council requested in September 2023 that High and Medium Zero Carbon packages be developed for consideration as part of 9 year plan development. The implementation plan for 2025 and beyond will therefore be finalised following the 9 year plan budget decisions.

OPTIONS

25 There are no options, as this is a noting report only.

NEXT STEPS

26 The 2024/25 Zero Carbon Implementation Plan will progress within approved 24/25 departmental budgets.

Signatories

Author:

Florence Reynolds - Zero Carbon Senior Policy Analyst, Sustainability

Jinty MacTavish - Principal Policy Advisor Sustainability

Authoriser:

Scott MacLean - General Manager, Climate and City Growth

Attachments

	Title	Page
⇩a	Proposed 24/25 Zero Carbon Implementation Plan - Specific time-bound projects	71
⇩b	Proposed 24/25 Zero Carbon Implementation Plan - Business-as-usual actions	78

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

Implementation of the Zero Carbon Plan is anticipated to promote the social, economic and environmental wellbeing of communities in the present and for the future, by facilitating the transition to a low carbon economy.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	✔	☐	☐
Environment Strategy	✔	☐	☐
Arts and Culture Strategy	✔	☐	☐
3 Waters Strategy	✔	☐	☐
Future Development Strategy	✔	☐	☐
Integrated Transport Strategy	✔	☐	☐
Parks and Recreation Strategy	✔	☐	☐
Other strategic projects/policies/plans	✔	☐	☐

Elements of the Plan have been assessed as directly contributing to the goals of all strategies and the DCC’s Emissions Management and Reduction Plan.

Māori Impact Statement

A critical Treaty of Waitangi analysis was prepared previously as part of the Zero Carbon work programme. This indicated that, in general, taking action on climate change is aligned with Treaty of Waitangi obligations because a wide range of taonga are at risk from climate change. Individual Implementation Plan projects will need to consider the Māori Strategic Framework and incorporate mana whenua and mātāwaka inputs during planning and delivery.

Sustainability

Without cuts to emissions, climate change impacts will further accelerate, with commensurate negative impacts on the social, environmental, cultural, and economic wellbeing of New Zealand communities. Conversely, actions to reduce emissions generally have co-benefits in terms of community wellbeing.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The 2024/25 Implementation Plan includes actions that can be progressed within existing resourcing.

Financial considerations

There are no additional costs for the recommended option. The 2024/25 Implementation Plan includes only actions that can be undertaken within existing resourcing. Further Implementation Plans will be considered through the 9 year plan process.

Significance

The 2024/25 Zero Carbon Implementation Plan is considered low significance as it relates to an existing Plan adopted by Council.

Engagement – external

Substantial external engagement was undertaken during development of the Zero Carbon Plan.

Engagement - internal

Substantial internal engagement was undertaken in Zero Carbon Plan and Implementation Plan development. Teams have provided updates on the actions they are leading.

Risks: Legal / Health and Safety etc.

There may be reputational risks for the DCC associated with non-delivery on emissions reduction ambitions, given the target adopted by Council in 2019. Audit New Zealand currently has a focus on reporting on progress towards emissions reduction targets.

Conflict of Interest

No conflict of interest has been identified.

Community Boards

A workshop involving members of all community boards was held to inform Zero Carbon Plan development.

Council

30 October 2024

Notice of Intent - Draft Reserves Management Plan General Policies

Department: Parks and Recreation

EXECUTIVE SUMMARY

1 The Reserves Management Plan General Policies 2005 (the 2005 Plan) is 19 years old. This report seeks to commence the public consultation process required by section 41(6) of the Reserves Act 1977 (the Act), and approval of the Statement of Proposal to replace the original plan with the proposed Draft Reserves Management Plan General Policies (the Draft Plan).

2 The Reserves Management Plan General Policies (RMPGP) sets out objectives and policies for Dunedin’s reserves. The Act requires management plans for all reserves held by a territorial authority and to consult with the public when a reserve management plan is being created or reviewed.

RECOMMENDATIONS

That the Council:

a) Approves the Statement of Proposal, Draft Reserves Management Plan General Policies and Public Submission Form and the commencement of the public consultation process required by section 41(6) of the Reserves Act 1977.

b) Authorises the commencement of the public consultation process required by Section 41(6) of the Reserves Act 1977 in relation to the Statement of Proposal.

c) Notes that the Hearings Committee will consider submissions on the Draft Plan and then make a recommendation to the Strategy, Planning and Engagement Committee under a covering report from staff.

BACKGROUND

3 Management plans must be read in conjunction with the Reserves Act 1977, which is the primary statutory document outlining procedures for activities allowed under a management plan, and other relevant Acts should also be considered when determining appropriate reserve management.

4 The Act requires that a reserve management plan:

a) Ensures that the principles that apply to a reserve of the relevant classification in the Reserves Act are complied with;

b) Provides for the use, enjoyment, maintenance, protection and preservation of the reserve as the case may require;

c) Provides for development of the reserve (as appropriate for the purpose for which the reserve is classified.

5 A review of the 2005 Plan commenced in July 2023.

6 Public consultation for making and reviewing reserve management plans is carried out in two stages. The first stage was completed following public notice in July 2023. This report relates to the second stage of consultation under Section 41(6) of the Act.

DISCUSSION

7 Ninety-six submissions were received during the first stage of public consultation. Key themes identified through the first stage included:

a) Signage provision, particularly regulatory signage stating reserve rules

b) Litter control and the provision of rubbish bins

c) Pest animal and plant control

d) Enforcement of reserve rules and bylaws

e) Reserve toilet provision

8 The Draft Plan was prepared with full consideration of the feedback received during the statutory submission period.

9 The draft plan has stronger acknowledgement of mana whenua as a DCC partner and gives deeper consideration to the impacts of reserve decision-making on Māori values. The draft plan has been updated to reflect changes in best practice, new technologies such as electric vehicles and drones, and align with the DCC’s other strategic documents and plans, such as Zero Carbon Plan 2030 and Parks and Recreation Strategy 2017. The draft plan also provides more detail as to how the DCC evaluates requests and proposals relevant to reserves, their uses, administration and development.

10 Under the Act, the reserve management plan must be prepared by the administering body in draft form and give public notice stating that the Draft Plan is available for inspection at a place and at times specified in the notice. The notice calls on persons and organisations interested to lodge with the administering body written objections to or suggestions on the draft Plan before a specified date, being not less than two (2) months after the date of publication of the notice.

11 The Act specifies that the notice must be published in a local newspaper and in such other newspapers, (if any) as the council decides. As well as the public notice in a local newspaper, there will be a media release for the wider media outlets. The project will be listed as a consultation project on the DCC website.

12 The Statement of Proposal is included as Attachment A. The Statement of Proposal has a copy of the Draft Plan, the 2005 Plan and the public submission form as attachments.

13 The submission period will start on 27 January 2025 and will remain open until 31 March 2025.

14 Every person or organisation who submits on the draft Plan who asks to be heard will have the opportunity to appear before Council’s Hearings Committee. The Hearings Committee will hear and consider submissions and then make a recommendation back to the Strategy, Planning and Engagement Committee.

15 This report seeks approval to start the public consultation process required by section 41(6) of the Reserves Act 1977 and approve the consultation documentation that will be available to the public as part of the process.

OPTIONS

Option One – Recommended Option

16 Council approves the Statement of Proposal, Draft Plan and Public Submission Form for the purposes of a public consultation process, as required by section 41(6) of the Reserves Act 1977.

Advantages

· Staff can begin the public consultation process, as required by section 41(6) of the Reserves Act 1977, allowing the public to provide submissions on the Draft Plan.

Disadvantages

· There are associated costs for Council involved in the public consultation process required by section 41(6).

Option Two – Status Quo

17 Council rejects the Statement of Proposal, the Draft Plan and Public Submission Form and does not initiate a public consultation process.

Advantages

· Associated costs for Council involved in the public consultation process not required.

Disadvantages

· General reserve policy would continue to be managed by the 2005 Plan until a revised Statement of Proposal, Draft Reserves Management Plan General Policies and Public Submission Form are approved for public consultation.

· Further work may be required to amend the Draft Plan.

NEXT STEPS

18 If approved, staff will follow the public consultation process required by section 41(6) of the Reserves Act 1977.

Signatories

Author:

Stephen Hogg - Parks and Recreation Planner

Authoriser:

John Brenkley - Planning and Partnerships Manager

Heath Ellis - Acting Group Manager Parks and Recreation

Jeanette Wikaira - General Manager Arts, Culture and Recreation

Attachments

	Title	Page
⇨a	Statement of Proposal (Under Separate Cover 1)

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social well-being of communities in the present and for the future.

This decision promotes the economic well-being of communities in the present and for the future.

This decision promotes the environmental well-being of communities in the present and for the future.

This decision promotes the cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	✔	☐	☐
Environment Strategy	✔	☐	☐
Arts and Culture Strategy	✔	☐	☐
3 Waters Strategy	☐	☐	✔
Future Development Strategy	✔	☐	☐
Integrated Transport Strategy	✔	☐	☐
Parks and Recreation Strategy	✔	☐	☐
Other strategic projects/policies/plans	✔	☐	☐

DCC’s reserves contribute to the wellbeing of the community by providing spaces and facilities for enjoyment, exercise and recreation. DCC’s reserves are used to facilitate community and cultural events, as well as commercial activities that contribute to Dunedin’s economy. Reserve management plans provide a framework for managing biodiversity and ecological values and support improvements to the environment. Reserves provide opportunities for transport linkages and support low-carbon modes of transportation.

Māori Impact Statement

Policies within the Draft Plan have implications for Māori in the use, administration and development of Dunedin’s reserves. Mana whenua, through Aukaha have provided advice on the Draft Plan. Staff will continue to work with the Māori Partnerships team and Aukaha on the implementation of Te Taki Haruru, DCC’s Māori Strategic Framework.

Sustainability

Sustainability and the Council’s Zero Carbon Policy has been considered through the process of this project and will inform the management and operation of the reserve.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no identified implications on the plans and strategies for preparing and engaging on reserve management plans.

Financial considerations

Community engagement on the draft and any revisions or amendments to it prior to it being adopted can be resourced from within the existing Parks and Recreation Services operating budget for the 2024/25 year.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

The Reserves Act 1977 requires DCC to consult with the public when a reserve management plan is being created or reviewed.

Engagement - internal

The DCC Legal team has provided guidance on this report, and the proposed process required under the Reserves Act 1977. Internal engagement has been undertaken with various departments as part of Stage 1 engagement.

Risks: Legal / Health and Safety etc.

There are no identified risks

Conflict of Interest

There are no known conflicts of interest

Community Boards

The Draft Plan is relevant to the management of reserves within Community Board jurisdictions. Community Boards were invited to make submissions during Stage 1 of engagement.

Council

30 October 2024

Gift of Land at Portobello from The Otago Peninsula Agricultural and Pastoral Society

Department: Parks and Recreation

EXECUTIVE SUMMARY

1 This report deals with the gifting of approximately 1.1735 hectares of land owned by The Otago Peninsula Agricultural and Pastoral Society (the Society) to the Council. This land is shown on Attachment A (the Land).

2 Negotiations to transfer ownership of the Land to the Council started in 2019 and have been formalised in an Agreement for Sale and Purchase executed on 8 July 2024 that records the terms for the land transfer to the Council (the Agreement). A copy of the Agreement is attached as Attachment B.

3 The Agreement is conditional on the elected Council:

a. Approving the terms of the Agreement;

b. Passing a resolution to declare the property as a reserve under section 14 of the Reserves Act 1977;

c. Passing a resolution to classify the property as a recreation reserve under section 16 of the Reserves Act 1977; and

d. Notifying the Society in writing of the approval within one year from the date of the Agreement.

4 The Agreement entitles the elected Council to grant or withhold its approval at its discretion and without giving any reason.

RECOMMENDATIONS

That the Council:

a) Notes the information contained in this Report

b) Approves the terms of the Agreement for Sale and Purchase executed between The Otago Peninsula Agricultural and Pastoral Society and the Council and accepts the gift of land.

c) Authorises the public notification of Council’s intention to declare the land referred to in the Agreement for Sale and Purchase as a recreation reserve under section 14 of the Reserves Act 1977.

BACKGROUND

5 The Society has leased the Land, which adjoins the Portobello Domain, to the Council for recreational purposes since 1 July 2009. That lease included the option for Council to acquire the Land should the Society no longer wish to retain it.

6 The Land comprises 11 parcels held in 9 separate land titles and is immediately adjoining the Portobello Domain (see Attachment A). In earlier times the Land was used for community purposes associated with the Society’s activities and by the Peninsula Pony Club (now based elsewhere).

7 The Society has had declining membership for many years and recognised it no longer had use for the Land.

8 The Agreement will see the Land gifted to the Council for a purchase price of $1.00. The gifting is conditional on the Land:

a. Becoming recreation reserve subject to the Reserves Act 1977 for the general benefit of the Portobello community; and

b. Council taking all necessary steps to ensure the Land is not used for camping purposes (including freedom camping).

9 The Agreement records that the Council will also take ownership of minor improvements on the Land, such as fencing and a shed.

10 It was known the land was not obtained by the Otago Peninsula Agricultural and Pastoral Society from the Crown. Consultation has occurred with Nadia Wesley-Smith, DCC Corporate Policy Manager – Acting and Ōtākou rūnaka. It has been confirmed by Nadia (copy attached) that as the land is not crown land, it does not fall under the Ngai Tahu Right of First Refusal (RFR) process in the Ngai Tahu Claims Settlement Act 1998.

DISCUSSION

11 The offer of the gift of Land is considered by officers to be in the best interests of the Society and of the community. The Land will require attention to bring it up to public open space use standards from its present ‘horse paddock’ condition.

12 Accepting the gift of Land will provide a valuable extension to the Portobello Domain it adjoins which is owned and administered by the Council and offers sports fields and a pump track. A potential future use may be for development of a Peninsula Dog Park on part of the Land, although this is yet to be fully considered.

13 Gifting of land to Council for reserve purposes is an infrequent occurrence. The currently operative Reserve Management Plan General Policies, March 2005 does not contain a formal Policy on acquisition of land including from gifting. The 2024 draft Reserve Management Plan General Policies has addressed this gap by including a new Policy – 2.4.2 Land Acquisition and Disposal which incorporates gifting of land to Council. This updated policy is currently being considered by Council and is on the agenda.

14 In relation to mana whenua engagement. It was known the land was not obtained by the Otago Peninsula Agricultural and Pastoral Society from the Crown. Consultation has occurred with Te Rūnaka o Ōtākou Chair. It has been confirmed that as the land is not crown land, it does not fall under the Ngai Tahu Right of First Refusal (RFR) process in the Ngai Tahu Claims Settlement Act 1998.

15 Before the Council can resolve to declare the Land to be held as recreation reserve, there is a public notification requirement in section 14(2) of the Reserves Act 1977 to be met. Once the public notification process has been completed and the Council has considered all objections (if any), the Council may resolve to:

a. Declare the Land as a reserve under section 14(1) of the Reserves Act 1977; and

b. Classify the Land as a recreation reserve under section 16(1) of the Reserves Act 1977, under a delegation from the Minister of Conservation.

16 Should the Council pass both of these resolutions, the resolutions would then be gazetted and the Council and the Society can proceed to settle the Land gifting.

OPTIONS

Option One – Recommended Option

17 This option confirms acceptance for the gifting of the Land and authorises public notification of the intention to declare the Land to be recreation reserve subject to the Reserves Act 1977.

Advantages

· The community benefits from addition of a significant area of land to the Portobello Domain Recreation Reserve and the ability to manage the Land as reserve to enhance the existing range of recreational opportunities in this locality.

Disadvantages

· The Council will be responsible for all costs in relation to the Land.

Option Two – Status Quo

18 This would involve either seeking a new lease from the Society (although the Society is winding up) or the land being offered by the Society on the open market.

Advantages

· The Council will not have any costs in relation to the Land.

Disadvantages

· The Portobello Domain Recreation Reserve retains its current form and size, and recreational opportunities in this locality remain somewhat limited.

NEXT STEPS

19 If the recommendations above are confirmed, then arrangements will be made to undertake the public notification of the intention to declare the Land to be recreation reserve subject to the Reserves Act 1977 and receive any submissions.

Signatories

Author:

Owen Graham - Senior Leasing and Land Advisor

Authoriser:

Heath Ellis - Acting Group Manager Parks and Recreation

Jeanette Wikaira - General Manager Arts, Culture and Recreation

Attachments

	Title	Page
⇩a	Aerial photo showing Otago Peninsula A&P Society land to be Gifted to DCC	97
⇩b	Executed ASAP The Otago Peninsula Agricultural & Pastoral Society land gift to DCC	98

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

The recommended option relates to the provision of new land for public recreational use

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	☐	☐	☐
Environment Strategy	☐	☐	☐
Arts and Culture Strategy	☐	☐	☐
3 Waters Strategy	☐	☐	☐
Future Development Strategy	☐	☐	☐
Integrated Transport Strategy	☐	☐	☐
Parks and Recreation Strategy	✔	☐	☐
Other strategic projects/policies/plans	☐	☐	☐

Acquiring this land will add to the opportunities for passive and active recreation in this rural setting.

Māori Impact Statement

The Otago Peninsula Agricultural and Pastoral Society land was considered at a meeting at a Te Rūnaka o Ōtākou hui in relation to the Ngāi Tahu Right of First Refusal (RFR) process under the Ngāi Tahu Claims Settlement Act 1998. As the Otago Peninsula Agricultural and Pastoral Society land has not come from a Crown body, the gifting of the land and transfer of ownership to DCC would not trigger a RFR process. Staff have discussed this report with the Chair of Te Rūnaka o Ōtākou and they are aware of this potential land gift to the DCC.

Sustainability

The extension of the Portobello Domain through acquiring the land will provide the ability to consider new recreational activities and uses for the land otherwise not presently possible in this location.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

None at this time.

Future uses once identified may require recognition through subsequent LTP or Annual Plans.

Financial considerations

No immediate costs other than those required to effect the transfer of ownership should approval be given to accept the land gifting.

Significance

The decision has been assessed as being of low significance under Council’s Significance and Engagement Policy.

Engagement – external

With the Trustees of The Otago Peninsula Agricultural and Pastoral Society

Engagement – internal

Council’s Chief Executive Officer, Parks and Recreation Senior Leadership Team and Council’s in-house Legal team

Risks: Legal / Health and Safety etc.

There are no material risks associated with the decisions.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The land to be gifted is located within the Otago Peninsula Community Board area.

The Community Board is aware of the proposed gift of land and supports the purchase.

Council

30 October 2024

MEETING	MEETING DATE
January 2025
Council	Monday 27 January – Thursday 30 January
February 2025
Otago Peninsula Community Board	Tuesday 4 February
Strath Taieri Community Board	Tuesday 4 February
Mosgiel Taieri Community Board	Wednesday 5 February
West Harbour Community Board	Wednesday 5 February
Waitangi Day	Thursday 6 February
Placeholder Council	Tuesday 11 February
Waikouaiti Coast Community Board	Wednesday 12 February
Saddle Hill Community Board	Thursday 13 February
Infrastructure Services Committee	Tuesday 18 February
Strategy, Planning and Engagement Committee	Wednesday 19 February
Community Services Committee	Wednesday 19 February
Council	Tuesday 25 February
March 2025
Civic Affairs Committee	Tuesday 11 March
Customer and Regulatory Committee	Tuesday 11 March
Economic Development Committee	Wednesday 12 March
Finance and CCOs Committee	Wednesday 12 March
Audit and Risk Subcommittee	Friday 14 March
Council (Adoption of Consultation Doc)	Tuesday 18 March
Infrastructure Services Committee	Wednesday 19 March
Strategy, Planning and Engagement Committee	Thursday 20 March
Community Services Committee	Thursday 20 March
Otago Anniversary	Monday 24 March
Council	Wednesday 26 March
April 2025
Mosgiel Taieri Community Board	Wednesday 2 April
West Harbour Community Board	Wednesday 2 April
Otago Peninsula Community Board	Thursday 3 April
Strath Taieri Community Board	Thursday 3 April
Waikouaiti Coast Community Board	Wednesday 9 April
Saddle Hill Community Board	Thursday 10 April
School Holidays	Monday 14 – Friday 25 April
Good Friday	Friday 18 April
Easter Monday	Monday 21 April
ANZAC Day	Friday 25 April
Council	Wednesday 30 April

MEETING	MEETING DATE
May 2025
Council 9 year plan hearings plus Water Services Delivery Plan and WMMP	Thursday 8 May - Friday 16 May
Grants Subcommittee (Arts, Community, Events, Biodiversity and Waste Minimisation Grants)	Wednesday 21 May
Mosgiel Taieri Community Board	Wednesday 21 May
West Harbour Community Board	Wednesday 21 May
Otago Peninsula Community Board	Thursday 22 May
Strath Taieri Community Board	Thursday 22 May
Council	Tuesday 27 May
Waikouaiti Coast Community Board	Wednesday 28 May
Saddle Hill Community Board	Thursday 29 May
June 2025
King’s birthday	Monday 2 June
Council 9 year plan deliberations also Water Services Delivery Plan and WMMP	Tuesday 3 - Friday 6 June
Infrastructure Services Committee	Wednesday 10 June
Strategy, Planning and Engagement Committee	Thursday 11 June
Community Services Committee	Thursday 11 June
Civic Affairs Committee	Tuesday 17 June
Customer and Regulatory Committee	Tuesday 17 June
Economic Development Committee	Wednesday 18 June
Finance and CCOs Committee	Wednesday 18 June
Audit and Risk Subcommittee	Thursday 19 June
Matariki	Friday 20 June
Council (Adoption 9 year plan)	Monday 30 June
July 2025
School Holidays	Monday 30 June – Friday 12 July
Nominations open	Friday 4 July
Grants Subcommittee (Major Community and Premier)	Tuesday 1 July
Grants Subcommittee (City Service and City Project)	Wednesday 2 July
LGNZ Conference	Wednesday 16 & Thursday 17 July
Council	Tuesday 29 July
August 2025
Nominations close	Friday 1 August 12 noon
Mosgiel Taieri Community Board	Wednesday 6 August
West Harbour Community Board	Wednesday 6 August
Otago Peninsula Community Board	Thursday 7 August
Strath Taieri Community Board	Thursday 7 August
Council	Tuesday 12 August
Waikouaiti Coast Community Board	Wednesday 13 August
Saddle Hill Community Board	Thursday 14 August
Council	Tuesday 26 August

MEETING	MEETING DATE
September 2025
Audit & Risk Subcommittee	Thursday 4 September
Voting starts	Tuesday 9 September
Council	Tuesday 9 September
Mosgiel Taieri Community Board	Wednesday 10 September
West Harbour Community Board	Wednesday 10 September
Otago Peninsula Community Board	Thursday 11 September
Strath Taieri Community Board	Thursday 11 September
Waikouaiti Coast Community Board	Wednesday 17 September
Saddle Hill Community Board	Thursday 18 September
Grants Subcommittee (Place Based Community)	Thursday 18 September
Council	Tuesday 23 September
October 2025
School Holidays	Monday 22 September– Friday 3 October
Council - valedictory	Tuesday 7 October
Election day	Saturday 11 October 12 noon
Labour Day	Monday 27 October
Council	Friday 31 October - Inaugural
November 2025
Mosgiel Taieri Community Board	Wednesday 5 November - Inaugural
Waikouaiti Coast Community Board	Wednesday 5 November - Inaugural
West Harbour Community Board	Wednesday 5 November - Inaugural
Otago Peninsula Community Board	Thursday 6 November – Inaugural
Saddle Hill Community Board	Thursday 6 November - Inaugural
Strath Taieri Community Board	Thursday 6 November – Inaugural

December 2025

Council

30 October 2024

Proposed Event Road Closures

Department:

EXECUTIVE SUMMARY

1 The DCC has received temporary road closure applications relating to the following events:

a) NZ Silver Fern Rally 2024

b) Orange Parade

c) St Andrews Day Celebration

d) Santa Parade

e) Love Dunedin Christmas Event

f) New Year’s Eve Octagon Celebrations 2024/2025

g) Brighton Gala Day 2025

h) Chinese New Year Celebrations 2025

i) George Street Market Day

2 This report recommends that Council approves the temporary closure of the affected roads.

RECOMMENDATIONS

That the Council:

a) Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974 (LGA 1974)):

i) NZ Silver Fern Rally 2024

Thursday, 28 November 2024	2.40pm to 7.40pm	Stage 48: Dicksons Road · Dicksons Road, Otokia – from Taieri Mouth Road to Otokia-Kuri Bush Road East · Otokia-Kuri Bush Road East – from Dicksons Road to Christies Gully Road · Christies Gully Road – from Otokia-Kuri Bush Road East to Henley Road · Henley Road – from Christies Gully Road to Otokia-Kuri Bush Road West · Otokia-Kuri Bush Road West – from Henley Road to Big Stone Road · Big Stone Road – from Otokia-Kuri Bush Road West to McLaren Gully Road · McLaren Gully Road – from Big Stone Road to Allanton-Waihola Road (SH1)
Thursday, 28 November 2024	3.35pm to 8.35pm	Stage 49: Silverstream Valley Road/ Flagstaff-Whare Flat Road · Silverstream Valley Road – from #200 Silverstream Valley Road to Flagstaff Whare Flat Road · Flagstaff-Whare Flat Road – from Silverstream Valley Road to #70 Flagstaff Whare Flat RoadDicksons Road, Otokia – from Taieri Mouth Road to Otokia-Kuri Bush Road East
Friday, 29 November 2024	7.45am to 12.45pm	Stage 50: Ramrock Road · Ramrock Road, Waikouaiti - from the Dunedin City Council Boundary to Mount Watkin Road, Waikouaiti
	9.00am to 2.00pm	Stage 51: Hartfield Road · Hartfield Road, Hyde - from Moonlight Road, Middlemarch to Hyde-Macraes Road, Hyde
	10.00am to 3.00pm	Stage 52: Paerau / Old Dunstan Road · Old Dunstan Road, Deep Stream - from the Dunedin City Council Boundary to Rocklands Road, Deep Stream · Rocklands Road, Deep Stream - from Old Dunstan Road to Sutton-Clarks Junction Road, Sutton (SH87)

ii) Orange Parade

Friday, 29 November 2024

9.15am to 10.15am

· Great King Street, between Frederick Street and Albany Street.

· Frederick Street, between Great King Street and George Street

· George Street, between Frederick Street and The Octagon

9.15am to 10.45am

· The Octagon Central Carriageway

10.00am to 2.15pm

· Left-hand downhill lane of Upper Stuart Street, between Littlebourne Road and Queens Drive

iii) St Andrews Day Celebration

Saturday, 30 November 2024

8.00am to 4.00pm

· The Octagon Central Carriageway, from Princes Street to George Street

iv) Santa Parade

Sunday, 1 December 2025

8.00am to 5.00pm

· George Street, between Regent Street and Duke Street

· Warrender Street, between Queen Street and George Street

· Titan Street (entire)

2.00pm to 5.00pm

· George Street, between the Octagon and Duke Street

· Park Street, between Queen Street and George Street

· The Octagon Central Carriageway

· Harrop Street

· Bath Street

· Princes Street, between the Octagon and Moray Place

· Moray Place, between Princes Street and Lower Stuart Street

· Burlington Street

· Upper Stuart Street, between the Octagon and Moray Place

· Lower Stuart Street, between the Octagon and Moray Place

From 3.00pm (Parade start time)

· Every side street along George Street

v) Love Dunedin Christmas Event

Saturday, 7 December 2024

3.00pm to 8.00pm

· The Lower Octagon and Lower Stuart Street

vi) New Year’s Eve Octagon Celebrations 2024/2025

Tuesday, 31 December 2024

9.00am to 7.00am on Wednesday, 1 January 2025

· The Lower Octagon

· Lower Stuart Street

Access to Bath Street will remain available

Tuesday, 31 December 2024

2.00pm to 2.00am on Wednesday, 1 January 2025

· The entire Octagon

· Upper and lower Stuart Street

· Princes Street, from the Octagon to Moray Place

· George Street, from the Octagon to Moray Place

· Harrop Street

· Bath Street

vii) Brighton Gala Day 2025

Sunday, 19 January 2025

7.00am to 6.30pm

· Brighton Road, between Bath Street and Taylor Street

Detours via Bath Street, Cole Street and Taylor Street

viii) Chinese New Year Celebrations 2025

Friday, 31 January 2025	5.00pm to 11.30pm on Saturday, 1 February 2025	· Carpark at end of Queens Gardens cul-de-sac
Saturday, 1 February 2025	5.00pm to 11.30pm	· Queens Gardens cul-de-sac, from Cumberland Street to the carpark
	6.00pm to 7.15pm	· Princes Street, from The Octagon to Moray Place
	7.15pm to 7.30pm	· Princes Street and Rattray Street, from Moray Place to Cumberland Street for the Dragon Parade
	9.30pm to 10.30pm	· Thomas Burns Street, from Fryatt Street to Mason Street · Wharf Street northbound, from the Cumberland Street overbridge to Fryatt Street
Sunday, 2 February 2025	10.00am to 1.00pm	· George Street, from Hanover Street to St Andrew Street

ix) George Street Market Day

Saturday, 8 February 2025

5.00am to 6.00pm

· George Street, between Moray Place to Frederick Street

· St Andrew Street, between Filleul Street and Great King Street

· Hanover Street, between Filleul Street and Great King Street

4.00am to 7.00pm

Vehicle Tow Notice

· The streets listed above will be subject to a full road closure for the event.

· All vehicles parked in the closed area from 4.00am will be towed.

BACKGROUND

3 Council’s Dunedin Festival and Events Plan supports the goal of a successful city with a diverse, innovative, and productive economy and a hub for skill and talent.

4 The areas proposed to be used for these events are legal roads and can therefore be temporarily closed to normal traffic if statutory temporary road closure procedures are followed. The procedures are set out in Section 319 of the LGA 1974 and give Council the power to stop or close any road (or part of a road) within the parameters of Section 342 and Schedule 10 of the LGA 1974 (Schedule 10 is included as Attachment A).

5 These procedures include:

· Consultation with the New Zealand Transport Authority Waka Kotahi and the Police.

· Public notice being given of the proposal to close any road (or part of a road), and public notice of a decision to close the road.

· Council being satisfied that traffic is not likely to be unreasonably impeded.

6 A resolution of Council is required where a proposal to temporarily close a road relates to public functions.

7 Council is required to give public notice of its decision. This notice will be published after this meeting and prior to the event, if approved.

DISCUSSION

Consultation and Notification

8 The Police and the New Zealand Transport Authority Waka Kotahi have no objections to the proposed road closures.

9 On Saturday, 21 September 2024, the proposed temporary road closures were advertised in the Otago Daily Times (Attachment B) with a deadline for feedback.

10 The event organisers contacted those considered affected prior to submitting their application, and no objections were received.

11 Schedule 10 clause 11(e) states a road cannot be closed more than 31 days in the aggregate in any one year. This limit will not be exceeded by the approval of the proposed temporary road closures.

Traffic Impacts

12 The event locations of these events have had identical road closures for the same, or similar event(s) in prior years without causing unreasonable delays to the travelling public.

13 Emergency services and public transport services will be managed through the temporary traffic management process.

14 The Temporary Traffic Management Plan process ensures that other issues such as temporary relocation of certain parking (e.g. taxi, mobility and Authorised Vehicles Only) are managed.

OPTIONS

15 Note any amendment to this report’s recommendations cannot be implemented without further consultation with the affected parties, New Zealand Transport Agency Waka Kotahi, the Police, and verifying that traffic impacts are acceptable.

Option One – Recommended Option

16 That the Council closes the sections of road as recommended in this report.

Advantages

· Roads can be closed, and the event will be able to proceed.

· The closures will assist in realising the economic, social, and cultural benefits associated with the events.

Disadvantages

· There will be temporary loss of vehicular access through the closed areas. However, there are detours available, and safety can be assured using temporary traffic management.

Option Two – Status Quo

17 That the Council decides not to close the roads in question.

Advantages

· There would be no detour required for the travelling public, and the roads would be able to be used as normal.

Disadvantages

· The events would not be able to go ahead, and the benefits of the events would be lost.

NEXT STEPS

18 Should the resolution be made to temporarily close the roads, Council staff will accept the temporary traffic management plans that have been received for the events and notify the public of the closures.

Signatories

Authoriser:

Jeanine Benson - Group Manager Transport

Scott MacLean - General Manager, Climate and City Growth

Attachments

	Title	Page
⇩a	Local Government Act 1974, Schedule 10	168
⇩b	ODT Advert - 21 September 2024	173

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the social well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	✔	☐	☐
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	✔	☐	☐
3 Waters Strategy	☐	☐	✔
Spatial Plan	☐	☐	✔
Integrated Transport Strategy	☐	☐	✔
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	✔	☐	☐

Events contribute to the Strategic Framework. Events contribute to the Economic Development Strategy, the Social Wellbeing Strategy. There is a Festival and Events Plan 2018-2023.

Māori Impact Statement

Mana whenua have not been directly engaged with in relation to these road closures.

Sustainability

There are no implications for sustainability.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications, as the decision is a regulatory one and there are no direct costs to Council.

Financial considerations

There are no financial implications. The cost of the proposed road closure is not a cost to Council.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been external engagement (as required by the LGA 1974), with the Police and New Zealand Transport Agency Waka Kotahi. Affected parties were notified and provided a time period for feedback.

Engagement - internal

There has been engagement with DCC Events and Transport. There is support for the events to proceed.

Risks: Legal / Health and Safety etc.

There are no identified risks should the recommended resolution be made.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no implications for Community Boards.

	Title	Page
⇩a	Dashboard Summary Financial Information	125
⇩b	Debt Graph	126
⇩c	Statement of Financial Performance	127
⇩d	Statement of Financial Position	128
⇩e	Statement of Cashflows	129
⇩f	Capital Expenditure Summary	130
⇩g	Capital Expenditure Detailed Programme	131
⇩h	Operating Variances	138
⇩i	Detailed Financial Update	139

	Title	Page
⇩a	Cover report from DCHL	152
⇨b	Dunedin City Holdings Ltd - Annual Report 2024 (Under Separate Cover 2)
⇨c	Dunedin City Treasury Ltd Annual Report 2024 (Under Separate Cover 2)
⇨d	Aurora Energy Ltd Annual Report 2024 (Under Separate Cover 2)
⇨e	City Forests Ltd Annual Report 2024 (Under Separate Cover 2)
⇨f	Delta Utility Services Ltd Annual Report 2024 (Under Separate Cover 2)
⇨g	Dunedin International Airport Ltd Annual Report 2024 (Under Separate Cover 2)
⇨h	Dunedin Railways Ltd Annual Report 2024 (Under Separate Cover 2)
⇨i	Dunedin Stadium Property Ltd Annual Report 2024 (Under Separate Cover 2)
⇨j	Dunedin Venues Management Ltd Annual Report 2024 (Under Separate Cover 2)

	Title	Page
A ⇩	Minutes of Ordinary Council meeting held on 24 September 2024	17

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Author:	Sharon Bodeker - Special Projects Manager
Authoriser:	Sandy Graham - Chief Executive Officer

Author:	Carolyn Allan - Chief Financial Officer
Authoriser:	Sandy Graham - Chief Executive Officer

Author:	Hayden McAuliffe - Financial Services Manager
Authoriser:	Carolyn Allan - Chief Financial Officer