Infrastructure Services Committee
MINUTES
Minutes of an ordinary meeting of the Infrastructure Services Committee held in the Council Chamber, Dunedin Public Art Gallery, The Octagon on Tuesday 15 October 2024, commencing at 10.00 am
PRESENT
Chairperson |
Cr Jim O'Malley |
|
Deputy Chairperson |
Cr Brent Weatherall |
|
Members |
Cr Sophie Barker |
Cr David Benson-Pope |
|
Cr Christine Garey |
Cr Kevin Gilbert |
|
Cr Carmen Houlahan |
Cr Marie Laufiso |
|
Cr Cherry Lucas |
Cr Mandy Mayhem |
|
Ms Marlene McDonald |
Mayor Jules Radich |
|
Cr Lee Vandervis |
Cr Steve Walker |
|
Cr Andrew Whiley |
|
IN ATTENDANCE |
Scott MacLean (General Manager Climate and City Growth), David Ward (General Manager 3 Waters and Transition), Robert West (General Manager Corporate Services), Carolyn Allan (Chief Financial Officer), Josh von Pein (Programme Manager), Glen Hazelton (Project Director – Central City Plan), Jeanine Benson (Group Manager Transport), Simon Speirs (Team Leader Transport Regulation), Helen Chapman (Senior Transport Planner), John McAndrew (Acting Group Manager 3 Waters), Jarod Oliver (Planning Manager 3 Waters), Christian German (Capital Delivery Manager Property), David Arlidge (Manager Property) and Clare Sullivan (Manager Governance) |
Governance Support Officer Rebecca Murray
Ms Marlene McDonald opened the meeting with a Karakia Timatanga.
|
Bruce Spittle addressed the meeting regarding water fluoridation and responded to questions. |
|
Russel McLean addressed the meeting regarding water fluoridation and responded to questions. |
2.3 Erosion
|
Carmel Spencer spoke and distributed information on behalf of the Harington Point residents on erosion. Ms Spencer responded to questions. |
|
An apology was received from Cr Bill Acklin and apologies for lateness from Mayor Jules Radich and Ms Donna Matahaere-Atariki. |
|
|
|
Moved (Cr Jim O'Malley/Cr Brent Weatherall): That the Committee:
Accepts the apology from Cr Bill Acklin and the apologies for lateness from Mayor Jules Radich and Ms Donna Matahaere-Atariki.
Motion carried (ISC/2024/053) |
|
Moved (Cr Jim O'Malley/Cr Brent Weatherall): That the Committee:
Confirms the agenda without addition or alteration.
Motion carried (ISC/2024/054) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
|
Moved (Cr Jim O'Malley/Cr Brent Weatherall): That the Committee:
a) Notes the Elected or Independent Members' Interest Register; and b) Confirms the proposed management plan for Elected or Independent Members' Interests. Motion carried (ISC/2024/055) |
6.1 Infrastructure Services Committee meeting - 17 September 2024 |
|
|
Moved (Cr Jim O'Malley/Cr Brent Weatherall): That the Committee: Confirms the public part of the minutes of the Infrastructure Services Committee meeting held on 17 September 2024 as a correct record with a minor amendment. Motion carried (ISC/2024/056) |
7 Actions from Resolutions of Infrastructure Services Committee Meetings |
|
|
A report from Civic provided an update on the implementation of resolutions made at Infrastructure Services Committee meetings.
General Manager Climate and City Growth (Scott MacLean) and Group Manager Transport (Jeanine Benson) responded to questions. |
|
|
|
Moved (Cr Jim O'Malley/Cr Cherry Lucas): That the Committee:
Notes the Open Actions from resolutions of Infrastructure Services Committee meetings. Motion carried (ISC/2024/057) |
|
A report from Civic provided an update on the Infrastructure Services Committee forward work programme.
General Manager Climate and City Growth (Scott MacLean), General Manager 3 Waters and Transition (David Ward), General Manager Corporate Services (Robert West), Group Manager Transport (Jeanine Benson) and Team Leader Transport Regulation Management (Simon Spiers) responded to questions. |
|
|
|
Moved (Cr Jim O'Malley/Cr Steve Walker): That the Committee:
Notes the Infrastructure Services Committee forward work programme. Motion carried (ISC/2024/058) |
|
A report provided an update on the Retail Quarter Upgrade project and discussed how the project had tracked relative to its budget and timeframes. The Project Director – Central City Plan (Glen Hazelton), Chief Financial Officer (Carolyn Allan), Programme Manager (Josh von Pein), General Manager Corporate Services (Robert West), General Manager Climate and City Growth (Scott MacLean) and Team Leader Transport Regulation Management (Simon Spiers) responded to questions.
Cr Carmen Houlahan left the meeting at 10.59 am and returned to the meeting at 11.02 am. Cr Christine Garey left the meeting at 11.23 am and returned to the meeting at 11.26 am. |
|
|
|
Moved (Cr Jim O'Malley/Cr Marie Laufiso): That the Committee:
Adjourns the meeting for five minutes.
Motion carried |
|
|
|
The meeting adjourned at 11.58 am and reconvened at 12.05 pm. |
|
|
|
Cr David Benson-Pope left the meeting at 11.58 am. |
|
|
|
Moved (Cr Jim O'Malley/Cr Mandy Mayhem): That the Committee:
Adjourns the meeting for two minutes.
Motion carried |
|
|
|
The meeting adjourned at 12.10 pm and reconvened at 12.12 pm. |
|
|
|
Cr Lee Vandervis left the meeting at 12.17 pm. |
|
|
|
Moved (Cr Jim O'Malley/Cr Cherry Lucas): That the Committee:
Notes the Retail Quarter Upgrade – Update Report. Motion carried (ISC/2024/059) |
|
|
|
Moved (Cr Jim O'Malley/Cr Mandy Mayhem): That the Committee:
Adjourns the meeting for 30 minutes.
Motion carried |
|
|
|
The meeting adjourned at 12.30 pm and reconvened at 1.02 pm |
|
|
|
Cr Steve Walker left the meeting at 12.30 pm. |
10 Update on the outcome of the National Land Transport Funding (NLTP) |
|
|
A report presented the outcomes of the midterm review of the 2021-2031 Otago Southland Regional Land Transport Plan (RLTP) review and the 2024-27 National Land Transport Programme (NLTP). Senior Transport Planner (Helen Chapman) and Group Manager Transport (Jeanine Benson) responded to questions.
Cr Carmen Houlahan entered the meeting at 1.06 pm. |
|
|
|
Moved (Cr Jim O'Malley/Cr Brent Weatherall): That the Committee:
Notes the update on the outcome of the National Land Transport Programme funding. Motion carried (ISC/2024/060) |
|
A report sought approval of two road names for one public road and one private right of way in Wakari. The Team Leader Transport Regulation Management (Simon Spiers) responded to questions. |
|
|
|
Moved (Cr Jim O'Malley/Cr Christine Garey): That the Committee:
a) Approves the naming of the public road located at 67 Wakari Road as ‘Tapley Close’. b) Approves the naming of the private way located at 67 Wakari Road as ‘McFarlane Lane’ Motion carried (ISC/2024/061) |
12 Proposed parking changes - Hearings Committee September 2024 recommendations |
|
|
A report presented recommendations from the Hearings Committee meeting held on 13 September 2024 on proposed changes and corrections to parking restrictions. Cr Steve Walker entered the meeting at 2.17 pm. Cr Cherry Lucas and Team Leader Transport Regulation Management (Simon Spiers) responded to questions. |
|
|
|
Moved (Cr Jim O'Malley/Cr Cherry Lucas): That the Committee:
a) Adopts the proposed changes to parking and traffic restrictions shown in the September 2024 update of the Dunedin City Council's traffic and parking restrictions database Webmap - General Parking Changes - September 2024 b) Notes that Committee has considered feedback from consultation on the proposed changes to parking restrictions. c) Notes that all parking restrictions previously approved by Council remain unchanged. Motion carried (ISC/2024/062) |
13 3 Waters Activity Report for the period ending 30 September 2024 |
|
|
A report provided an update on 3 Waters activities for the period ending 30 September 2024. Planning Manager 3 Waters (Jared Oliver), Acting Group Manager 3 Waters (John MacAndrew) and General Manager 3 Waters and Transition (David Ward) responded to questions.
Cr Carmen Houlahan left the meeting at 2.32 pm and returned to the meeting at 2.34 pm. Cr Sophie Barker left the meeting at 2.56 pm and returned to the meeting at 3.03 pm. |
|
|
|
Moved (Cr Jim O'Malley/Cr Christine Garey): That the Committee:
Notes the 3 Waters Activity Report for the Period Ending 30 September 2024. Motion carried (ISC/2024/063) |
14 Property Services and Parking Operations Activity Report for the Period Ending 30 September 2024 |
|
|
A report provided an update on Property Services and Parking Operations activities for the period ending 30 September 2024. The General Manager Corporate Services (Robert West), Manager Property (David Arlidge), and Capital Delivery Manager Property (Christian German) responded to questions. |
|
|
|
Moved (Cr Jim O'Malley/Cr Kevin Gilbert): That the Committee:
Notes the Property Services and Parking Operations Activity Report for the Period Ending 30 September 2024. Motion carried (ISC/2024/064) |
|
Items considered by the Chair:
Cr Sophie Barker: Requests the 3 Waters Strategy review to be included in the Infrastructure Services Committee Forward Work Programme. Requests staff prepare a report for George Street Outcomes Report Backs to be included in the Infrastructure Services Committee Forward Work Programme for early 2025 calendar. Requests staff prepare a report for Surrey Street Diversion Project Update Report to be included in the Infrastructure Services Committee Forward Work Programme.
Cr Jim O’Malley: Requests staff prepare an interim report for the Caversham Tunnel Project regarding the removal of external party assets from the tunnel to be included in the Infrastructure Services Committee Forward Work Programme.
Cr Cherry Lucas Requests staff continue discussions on best practice reporting to the Committee on Major Projects updates. |
Moved (Cr Jim O'Malley/Cr Mandy Mayhem): That the Committee:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
Motion carried (ISC/2024/065) |
The meeting went into non-public at 3.40 pm and then concluded at 3.42 pm
..............................................
CHAIRPERSON