Strategy, Planning & Engagement Committee
MINUTES
Minutes of an ordinary meeting of the Strategy, Planning & Engagement Committee held in the Council Chambers, Dunedin Public Art Gallery, The Octagon, Dunedin on Wednesday 16 October 2024, commencing at 10:00am
PRESENT
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Chairperson |
Cr Sophie Barker |
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Deputy Chairperson |
Cr Kevin Gilbert
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Members |
Mr Matapura Ellison |
Cr Christine Garey |
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Cr Carmen Houlahan |
Cr Marie Laufiso |
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Cr Cherry Lucas |
Cr Mandy Mayhem |
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Cr Jim O'Malley |
Cr Lee Vandervis |
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Cr Steve Walker |
Cr Andrew Whiley |
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IN ATTENDANCE |
Nicola Morand (Manahautū - General Manager Policy and Partnerships), David Ward (General Manager 3 Waters and Transition), Jeanette Wikaira (General Manager Arts, Culture and Recreation), Scott MacLean (General Manager Climate and City Growth), Nadia Wesley-Smith (Corporate Policy Manager), Junichi Sugishita (Senior Policy Analyst, Corporate Policy), Jinty MacTavish (Principal Policy Advisor Sustainability), Dr Anna Johnson (City Development Manager), Cameron Wood (Team Leader, Strategy, Research and Monitoring – City Development), Heath Ellis (Acting Group Manager Parks and Recreation Manager) John Brenkley (Planning and Partnerships Manager), Elizabeth Schonwald (Parks and Recreation Planner) |
Governance Support Officer Wendy Collard
Cr Sophie Barker opened the meeting with a Karakia Timatanga.
There was no Public Forum.
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Apoogies were received from Crs Bill Acklin and David Benson-Pope, Brent Weatherall and Mayor Jules Radich, and Megan Potiki for absence and Crs Andrew Whiley and Christine Garey for lateness |
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee: Accepts the apologies from Crs Bill Acklin, David Benson-Pope and Brent Weatherall and Mayor Jules Radich, and Megan Potiki for absence and Crs Andrew Whiley and Cr Christine Garey for latenss. Motion carried (SPECC/2024/040) |
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee:
Confirms the agenda without addition or alteration.
Motion carried (SPECC/2024/041) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Sophie Barker/Cr Steve Walker): That the Committee:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (SPECC/2024/042) |
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6.1 Strategy, Planning & Engagement Committee meeting - 20 August 2024 |
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee:
a) Confirms the minutes of the Strategy, Planning & Engagement Committee meeting held on 20 August 2024 with the inclusion of an apology from Mr Matapura Ellison. Motion carried (SPECC/2024/043) |
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7 Actions from Resolutions of Strategy, Planning and Engagement Committee Meetings |
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A report from Civic provided the open and completed actions from resolutions of Strategy, Planning and Engagement Committee meetings from the start of the triennium in October 2022. |
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Moved (Cr Sophie Barker/Cr Cherry Lucas): That the Committee:
a) Notes the Open and Completed Actions from resolutions of Strategy, Planning and Engagement Committee meetings. Motion carried (SPECC/2024/044) |
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8 Strategy, Planning and Engagement Committee Forward Work Programme |
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A report from Civic provided a regular update of the Strategy, Planning and Engagement Committee forward work programme to show areas of activity, progress and expected timeframes for decision making across a range of areas of work. |
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee:
a) Notes the Strategy, Planning and Engagement Committee forward work programme. Motion carried (SPECC/2024/045) |
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9 Strategy, Planning and Engagement Committee Activity Report |
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A report from Corporate Policy provided an update on progress towards projects, plans and strategies that sat within the forward work programme of the Strategy, Planning and Engagement Committee for the period 1 June to 31 August 2024. The Manahautū - General Manager Policy and Partnerships (Nicola Morand), General Manager Climate and City Growth (Scott MacLean), General Manager 3 Waters and Transition (David Ward), Acting Group Manager Parks and Recreation (Heath Ellis) and City Development Manager (Dr Anna Johnson) responded to questions.
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Moved (Cr Sophie Barker/Cr Kevin Gilbert): That the Committee:
a) Notes the updates of activities. Motion carried (SPECC/2024/046) |
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10 Strategic Refresh Advisory Panel - Quarterly Update Report |
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A report from Corporate Policy provided an update on the activities being undertaken by the Strategic Refresh Advisory Panel and outlined the next steps. The Manahautū - General Manager Policy and Partnerships (Nicola Morand), the Corporate Policy Manager (Nadia Wesley-Smith) responded to questions.
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Moved (Cr Cherry Lucas/Cr Kevin Gilbert): That the Committee:
a) Notes the Strategic Refresh Advisory Panel – Quarterly Update Report Motion carried (SPECC/2024/047) |
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Cr Christine Garey entered the meeting at 10.33 am. Cr Andrew Whiley entered the meeting at 10.38 am.
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A report from Māori, Partnership and Policy; and Corporate Policy sought approval to implement Te Taki Haruru – the DCC’s Māori Strategic Framework. The report provided an overview of the three main programmes to be implemented and give effect to Te Taki Haruru and an outline of the proposed approach to governance and operations. The report noted that the implementation of Te Taki Haruru ensured the DCC meets its Treaty of Waitangi (the Treaty) obligations under the Local Government Act 2002 (LGA). The Manahautū - General Manager Policy and Partnerships (Nicola Morand) and the Corporate Policy Manager (Nadia Wesley-Smith) responded to questions.
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Moved (Cr Sophie Barker/Cr Cherry Lucas):
That the Committee:
Adjourns the meeting.
Motion carried
The meeting adjourned at 10.15 am and reconvened at 10.19 am.
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Moved (Cr Sophie Barker/Cr Kevin Gilbert):
That Committee:
Adjourns the meeting.
The meeting adjourned at 10.26 am and reconvened at 10.31 am.
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Moved (Cr Sophie Barker/Cr Kevin Gilbert):
That the Committee:
Adjourns the meeting.
Motion carried
The meeting adjourned at 10.43 am and reconvened at 10.44 am
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Moved (Cr Sophie Barker/Cr Cherry Lucas): That the Committee:
a) Approves the implementation plan for Te Taki Haruru. b) Notes the next steps. Division The Council voted by division
For: Crs Matapura Ellison, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Andrew Whiley and Sophie Barker (11). Against: Cr Lee Vandervis (1). Abstained: Nil
The division was declared CARRIED by 11 votes to 1
Motion carried (SPECC/2024/048) |
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12 Residents' Opinion Survey Quarterly Update: July-September 2024 |
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A report from Corporate Policy provided a summary of the Residents’ Opinion Survey (ROS) quarterly results for the period July – September 2024. The Senior Policy Analyst, Corporate Policy (Junichi Sugishita) spoke to the report and responded to questions.
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Moved (Cr Kevin Gilbert/Cr Sophie Barker): That the Committee:
a) Notes the Residents’ Opinion Survey quarterly results for the period of July-September 2024. Motion carried (SPECC/2024/049) |
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13 Submission on the Otago Regional Council's Strategic Climate Action Plan |
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A report from Corporate Policy sought approval of a draft Dunedin City Council (DCC) submission to the Otago Regional Council (ORC) on its Strategic Climate Action Plan (the SCAP). The General Manager Climate and City Growth (Scott MacLean) and the Principal Policy Advisor Sustainability (Jinty MacTavish) spoke to the report and responded to questions.
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Moved (Cr Steve Walker/Cr Christine Garey): That the Committee:
a) Approves the draft Dunedin City Council submission to Otago Regional Council on its Strategic Climate Action Plan 2024-2034. b) Approves the Chief Executive to make any minor editorial amendments to the submission. c) Notes that the Mayor or delegate would speak to any hearings in regard to the submission. Motion carried (SPECC/2024/050) with Cr Vandervis recording his vote against |
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14 Growth and economic significant forecasting assumptions - 9 year plan 2025-34 |
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A report from City Development and Enterprise Dunedin sought approval of the significant forecasting assumptions (SFAs) supporting information that has been developed for the 9-year plan 2025-34 (the 9-year plan). The General Manager 3 Waters and Transition (David Ward), the City Development Manager (Dr Anna Johnson) and the Team Leader, Strategy, Research and Monitoring – City Development (Cameron Wood) responded to questions. |
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Moved (Cr Sophie Barker/Cr Cherry Lucas): That the Committee:
a) Approves, for the purposes of developing the 9-year plan 2025-34 and consulting with the community, the significant forecasting assumptions. Motion carried (SPECC/2024/051) |
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A report from Parks and Recreation provided a forward work programme for the review of all reserve management plans that were administered by Dunedin City Council as administering body under the Reserves Act 1977. It showed the review priorities with updated timelines. The General Manager Arts, Culture and Recreation (Jeanette Wikaira), the Acting Group Manager Parks and Recreation (Health Ellis) and the Planning and Partnerships Manager, Parks and Recreation (John Brenkley) spoke to the report and responded to questions.
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Moved (Cr Sophie Barker/Cr Mandy Mayhem): a) Approves the attached Reserve Management Plan Schedule with the following amendments: Hereweka/Harbour Cone Reserve Management Plan to be item 8; and Sports Ground Management Plan 1999 to be item 9
Motion carried (SPECC/2024/052) |
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16 Notice of Intent: Draft Mosgiel Recreation Area Reserve Management Plan |
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A report from Parks and Recreation sought approval to commence the public consultation process for the draft Mosgiel Recreation area Reserve Management Plan as required by Section 41(6) of the Reserves Act 1977. The General Manager Arts, Culture and Recreation (Jeanette Wikaira), the Acting Group Manager Parks and Recreation (Health Ellis), the Planning and Partnerships Manager, Parks and Recreation (John Brenkley) and the Parks and Recreation Planner (Elizabeth Schonwald) responded to questions. |
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Moved (Cr Sophie Barker/Cr Carmen Houlahan): That the Committee:
a) Approves the Statement of Proposal, including the draft Mosgiel Recreation Area Reserve Management Plan and public submission form. b) Authorises the commencement of the public consultation process required by Section 41(6) of the Reserves Act 1977 in relation to the Statement of Proposal. c) Notes that the Hearings Committee will consider submissions on the draft Mosgiel Recreation Area Reserve Management Plan and then make a recommendation to the Strategy, Planning and Engagement Committee under a covering report from staff. Motion carried (SPECC/2024/053) |
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There were no items for consideration.
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Cr Sophie Barker closed the meeting with a Karakia Whakamutunga. |
The meeting concluded at 12.27 pm.
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CHAIRPERSON