Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Monday 25 November and Tuesday 26 November 2024, commencing at 9.00 am

 

PRESENT

 

Deputy Mayor

Cr Cherry Lucas

 

 

Members

Cr Bill Acklin

Cr Sophie Barker

 

Cr David Benson-Pope

Cr Christine Garey

 

Cr Kevin Gilbert

Cr Carmen Houlahan

 

Cr Marie Laufiso

Cr Mandy Mayhem

 

Cr Jim O'Malley

Cr Lee Vandervis

 

Cr Steve Walker

Cr Brent Weatherall

 

Cr Andrew Whiley

 

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Robert West (General Manager Corporate Services), Carolyn Allan (Chief Financial Officer), Scott MacLean (General Manager Climate and City Growth), David Ward (General Manager 3 Waters and Transition), Nicola Morand (Manahautū - General Manager Policy and Partnerships), Paul Henderson (General Manager Customer and Regulatory (Acting)), Neil McLeod (Principal Advisor – Building Services), Gill Brown (Principal Policy Advisor Housing), Anna Nilsen (Group Manager Property Services), David Arlidge (Property Manager), Maria Sleeman (Property Officer – Community and Civic), Mark Mawdsley (Team Leader Advisory Services), Karilyn Canton (Chief In-House Legal Counsel), Nadia McKenzie (In-House Legal Counsel), Kathryn van Beek (Hospital Campaign Manager), Jeanine Benson (Group Manager Transport), Cazna Savell (Team Leader – Animal Services), Anne Gray (Policy Analyst/Business Coordinator), Simon Spiers (Team Leader – Regulation Management), Jinty MacTavish (Principal Policy Advisor Sustainability), Kevin Mechen (Alcohol, Psychoactive Substances and Gambling Advisor) and Clare Sullivan (Manager Governance)

 

Governance Support Officer                  Lynne Adamson

 

 

1          Opening

Rev Te Ata Roy, Māori Chaplain at the Otago University and Otago Polytechnic opened the meeting with a karakia.

2          Public Forum

             2.1       Pedestrian Crossing

Theresa Bowen (North East Valley Normal School, years 5 and 6 Teacher), Georgia Clarke (Healthy Active Learning Advisor, Sport Otago) and pupils from North East Valley Normal School requested the installation of a pedestrian crossing at Chingford Park. The children commented that it would be safer and easier for the elderly and children to cross the road and would encourage children to walk or scooter to school.

 

             Ms Bowen, Ms Clarke and the pupils responded to questions.

 

2.2       Dunedin Destination Management Plan

Neil Harraway spoke on behalf of Dunedin Host on the Dunedin Destination Management Plan. 

 

Cr David Benson-Pope entered the meeting at 9.20 am.

 

2.3       Former Fortune Theatre

Karen Treblicock (Dunedin Theatre practitioner and playwright) spoke to her precirculated information on the former Fortune Theatre and bringing back professional theatre in six months from decision on the property for less than $500,000. 

 

Ms Treblicock responded to questions.

 

Moved (Deputy Mayor Lucas/Cr Kevin Gilbert)

 

That the Council:

 

            Extends the Public Forum beyond 30 minutes.

 

            Motion carried

 

2.4       Scottish strategy/policy around integration of refugees

Prof Alison Phipps, (Professor of Languages and Intercultural Studies and UNESCO Chair in Refugee Integration through Languages and the Arts) University of Glasgow, spoke on the Scottish strategy/policy around integration of refugees to the city.  She provided information on her background and advised she had worked in Gaza strip for last 15 years and was connected with our UNESCO City of Literature and had published books.

 

Prof Phipps urged Council to continue to advocate for the people of Gaza, to support the provision of humanitarian visas for families who are in Dunedin and across New Zealand.

 

Prof Phipps responded to questions. 

 

3          Apologies

 

Apologies were received from Mayor Radich for absence, Cr Christine Garey for early departure on Monday 25 November and from Cr Marie Laufiso for depature from 10.45 until 1.00 pm on Monday 25 November and from Cr David Benson-Pope for lateness.

Cr Jim O’Malley noted that he was required at the Environment Court on Tuesday 26 November and would be required to leave at 9.45 am.

 

Moved (Deputy Mayor Cherry Lucas/Cr Mandy Mayhem):

That the Council:

 

a)       Accepts the apologies from Mayor Radich for absence, Cr Christine Garey for early departure, Cr Marie Laufiso for departure from 10.45 am until 1.00 pm on Monday 25 November and Cr David Benson-Pope for lateness.

b)      Accepts the apology from Cr Jim O’Malley from 9.45 am on Tuesday 26 November.

Motion carried (CNL/2024/206)

4          Confirmation of agenda

 

Moved (Deputy Mayor Cherry Lucas/Cr Lee Vandervis):

That the Council:

 

Confirms the agenda with the following addition or alteration:

 

That Item 19 – Submission on Improving Efficiency in the Inspections Process be taken before Item 7 – Ōtepoti Dunedin Housing Plan Update Report; and

 

That the meeting moves into Non Public at 1.00 pm and reconvenes in Public at 9.00 am on Tuesday 26 November 2024 with the first item being:

 

Item 21 – Local Water Done Well – Decision on Model Shortlist for Water Services Delivery Plan followed by:

 

Item 9 – Funding for Hospital Campaign.

 

Motion carried (CNL/2024/207)

 

5          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Marie Laufiso provided an update to her Interest Register.

 

 

Moved (Deputy Mayor Cherry Lucas/Cr Kevin Gilbert):

That the Council:

 

a)         Amends if necessary the Elected Members' Interest Register; and

b)        Confirms the proposed management plan for Elected Members' Interests.

c)         Notes the proposed management plan for the Executive Leadership Team’s Interests.

Motion carried (CNL/2024/208)

 

6          Confirmation of Minutes

6.1       Ordinary Council meeting - 30 October 2024

 

Moved (Deputy Mayor Cherry Lucas/Cr David Benson-Pope):

That the Council:

a)         Confirms the public part of the minutes of the Ordinary Council meeting held on 30 October 2024 as a correct record.

Motion carried (CNL/2024/209)

  

Reports

19        Submission on Improving Efficiency in the Inspections Process

 

A report from Customer and Regulatory sought approval of a submission to the Ministry of Business Innovation and Employment consultation on improving efficiency in the inspections process.

 

The General Manager Customer and Regulatory (Acting) (Paul Henderson) and Principal Advisor – Building Services (Neil McLeod) spoke to the report and responded to questions.

 

Cr Christine Garey left the meeting at 10.11 am and returned at 10.13 am.

Cr Carmen Houlahan left the meeting at 10.17 am and returned at 10.20 am.

 

 

Moved (Cr Carmen Houlahan/Cr Jim O'Malley):

That the Council:

 

a)         Approves the draft Dunedin City Council submission, with the amendment, to paragraph 7 – that the DCC does not support is changed to “The DCC strongly opposes Option Three….” to the Ministry for Business Innovation and Employment on Improving Efficiency in the Inspections Process.

b)        Authorises the Chief Executive to make any minor editorial amendments to the submission.

c)         Notes that the Mayor or delegate would speak to any hearings in regard to the submission.

Motion carried (CNL/2024/210)

 

Moved (Deputy Mayor Cherry Lucas/Cr Kevin Gilbert)

 

That the Council:

 

             Adjourns the meeting for 10 minutes.

 

             Motion carried

 

The meeting adjourned at 10.40 am and reconvened at 10.52 am.

Cr Marie Laufiso left the meeting at 10.40 am.

 

7          Otepoti Dunedin Housing Plan Update Report

 

A report from Maori, Partnerships and Policy provided an update on the progress against the Ōtepoti Dunedin Housing Plan 2022 adopted by Council on 30 August 2022.

 

The Manahautū (General Manager Policy and Partnerships) Nicola Morand and Principal Policy Advisor Housing (Gill Brown) spoke to the report and responded to questions.

 

Cr Andrew Whiley returned to the meeting at 11.06 am.

Cr Christine Garey left the meeting at 11.07 am.

 

 

Moved (Cr Mandy Mayhem/Cr Kevin Gilbert):

That the Council:

 

a)         Notes the updates against the Ōtepoti Dunedin Housing Plan 2022 and its Implementation Plan 2023 - 2024

b)        Notes the 2024-2026 Implementation Plan based on the vision and goals of the Ōtepoti Dunedin Housing Plan 2022

Motion carried (CNL/2024/211)

 

8          231 Stuart Street Public Consultation

 

A report from property sought decisions on a Council owned property at 231 Stuart Street (“the Property”), previously known as the Fortune Theatre.

 

The General Manager Corporate Services (Robert West); Group Manager Property Services (Anna Nilsen), Property Manager (David Arlidge) and Property Officer – Community and Civic (Maria Sleeman) and Team Leader Advisory Services (Mark Mawdsley) spoke to the report and responded to questions.

 

Cr Christine Garey returned to the meeting at 11.13 am

Cr Carmen Houlahan left the meeting at 11.52 am and returned at 11.53 am.

 

 

 

Moved (Deputy Mayor Cherry Lucas/Cr Brent Weatherall):

That the Council:

 

a)         Agrees that Council would seek feedback on the removal of the Property at 231 Stuart Street from Schedule 2 of the Significance and Engagement Policy as part of the 9 Year Plan 2025-34 consultation process: and

b)        Agrees that Council would seek feedback on a proposal to sell the Property at 231 Stuart Street as part of the 9 Year Plan 2025-34 consultation process.

During discussion it was moved (Deputy Mayor Cherry Lucas/Cr Jim O’Malley):

That the Council

            Adjourns the meeting for two minutes

             Motion carried

The meeting adjourned at 12.09 pm and reconvened at 12.11 pm.

The resolution was then put.

Division

The Council voted by division

 

For:                 Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall and Andrew Whiley (12).

Against:         Cr Lee Vandervis (1).

Abstained:   Nil

 

The division was declared CARRIED by 12 votes to 1

 

Motion carried (CNL/2024/212)

 

RESOLUTION TO EXCLUDE THE PUBLIC

 

Moved (Deputy Mayor Cherry Lucas/Cr Steve Walker):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

 

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Ordinary Council meeting - 30 October 2024 - Public Excluded

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

 

.

 

C2  Waste Futures - Commercial Matters

S7(2)(g)

The withholding of the information is necessary to maintain legal professional privilege.

 

S7(2)(h)

The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

 

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3  Major Event Proposal

s48(1)(d)

Check to make report confidential.

s48(1)(d)

The exclusion of the public from the part of the meeting is necessary to enable the local authority to deliberate in private on its decision or recommendation.

Securing this event will be competitive and the report's financial details are therefore sensitive. If disclosed publically,  the risk of being outbid and hindering the success of securing co-funding will increase..

C4  South Dunedin Library and Community Complex Leasing Options Report

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C5  Better Off Funding - Reallocation

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C6  Better Off Funding - Department of Internal Affairs Agreement

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

 

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C7  Notice of Motion - Enterprise Dunedin

S7(2)(i)

The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (CNL/2024/213)

 

The meeting adjourned at 12.14 pm and moved into non-public.

 

The meeting reconvened in public at 4.50 pm.

 

(Moved Deputy Mayor Cherry Lucas/Cr Kevin Gilbert):

 

That the Council:

 

             Adjourns the meeting

 

             Motion carried

 

The meeting closed at 4.52 pm and reconvened at 9.00 am on Tuesday 26 November 2024.

 

 

APOLOGIES

 

There were apologies from Cr Jim O’Malley for early departure and Crs Christine Garey and Bill Acklin for lateness.

Moved (Deputy Mayor Cherry Lucas/Cr Kevin Gilbert)

 

That the Council:

 

             Accepts the apologies from Cr Jim O’Malley for early departure and Crs Christine Garey and Bill            Acklin for lateness.

 

             Motion carried

 

 

21        Local Water Done Well - Decision on Model Shortlist for Water Services Delivery Plan

 

A report from Legal Services advised that Council was required to submit a Water Services Delivery Plan (WSDP) to the Secretary for Local Government by 3 September 2025.

 

 

Crs Christine Garey, Andrew Whiley and Carmen Houlahan entered the meeting at 9.05 am.

Cr Bill Acklin entered the meeting at 9.07 am.

 

 

The Chief Executive Officer (Sandy Graham), General Manager 3 Waters and Transition (Dave Ward), Chief In-House Legal Counsel (Karilyn Canton) and In-House Legal Counsel (Nadia McKenzie) spoke to the report and responded to questions.

 

During discussion Cr Carmen Houlahan left the meeting at 9.52 am and returned at 9.57 am.

 

 

Moved (Cr Jim O'Malley/Cr Kevin Gilbert):

 

That the Council:

 

a)         Decides to shortlist three base models (in-house delivery, single CCO and regional multi-council entity) and any optional add-on(s) subject to further analysis.

b)        Directs staff to arrange further analysis on the shortlisted options selected.

c)         Directs staff to report back to Council in early 2025 to enable a decision in principle on the Model proposal and alternative model(s) that Council will consult on.

Division

The Council voted by division

 

For:                 Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall and Andrew Whiley (13).

Against:         Cr Lee Vandervis (1).

Abstained:   Nil

 

The division was declared CARRIED by 13 votes to 1

 

Motion carried (CNL/2024/214)

 

 

Cr Jim O’Malley left the meeting at 10.02 am.

 

9          Funding for Hospital Campaign

 

A report from Civic sought approval of up to an additional $200,000 of funding for the Save Our Southern Hospital campaign.

 

The Chief Executive Officer (Sandy Graham) , Kathryn van Beek (Hospital Campaign Manager) spoke to the report and responded to questions.

 

 

 

Moved (Cr Steve Walker/Cr Kevin Gilbert):

That the Council:

 

a)         Approves a further overspend of up to $200,000 for the Save Our Southern Hospital campaign.

b)        Notes that this takes the total approved overspend to $346,099.

c)         Notes that revenue options will be explored to offset costs.

During discussion it was moved (Deputy Mayor Cherry Lucas/Cr Marie Laufiso):

That the Council:

          Adjourns the meeting for two minutes.

          Motion carried

The meeting adjourned at 10.13 am and reconvened at 10.15 am.

Councillor Houlahan left the meeting at 10.34 am and returned at 10.37 am.

The resolution was then put by division:

Division

The Council voted by division

 

For:                 Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Steve Walker, Brent Weatherall and Andrew Whiley (12).

Against:         Cr Lee Vandervis (1).

Abstained:   Nil

 

The division was declared CARRIED by 12 votes to 1

 

Motion carried (CNL/2024/215)

 

Moved (Deputy Mayor Cherry Lucas/Cr Steve Walker):

 

That the Council:

 

             Adjourns the meeting for 10 minutes.

 

             Motion carried

The meeting adjourned at 10.47 am and reconvened at 10.59 am.

 

10        Heritage Action Plan: Advisory Panel draft Terms of Reference

 

A report from Civic Development advised that the Ōtepoti Dunedin Heritage Action Plan was adopted by Council on 12 December 2023, replacing the 2007 Heritage Strategy and sought approval of the draft terms of reference for the Advisory Panel.

 

The General Manager, 3 Waters and Transition (David Ward); and Team Leader Advisory Services (Mark Mawdsley) spoke to the report and responded to questions.

 

Cr Carmen Houlahan entered the meeting at 11.03 am.

Cr Andrew Whiley entered the meeting at 11.10 am.

 

 

Moved (Cr Sophie Barker/Cr Kevin Gilbert):

That the Council:

 

a)         Approves the terms of reference for the Ōtepoti Dunedin Heritage Action Plan Advisory Panel.

Motion carried (CNL/2024/216)

 

11        Strategic Walking and cycling review

 

A report from Transport provided an update on the Ōtepoti Dunedin Pathways plan which set out a vision for Dunedin’s future walking and cycling network and provided a prioritised programme of walking and cycling infrastructure projects.

 

The General Manager, Climate and City Growth (Scott MacLean), Group Manager Transport (Jeanine Benson) and Senior Transport Planner (Helen Chapman) spoke to the report and responded to questions.

 

 

Moved (Cr Cherry Lucas/Cr Christine Garey):

That the Council:

 

a)         Notes the update on the Ōtepoti Dunedin Pathways plan.

b)        Notes that capital funding for the Ōtepoti Dunedin Pathways plan was not provided for in Transport’s draft Capital budget but elements of the programme would be included in the Zero Carbon High and Medium investment packages for consideration as part of the 9 year plan.

Moved (Deputy Mayor Cherry Lucas/Cr Marie Laufiso):

 

That the Council:

 

             Adjourns the meeting for 2 minutes.

 

             Motion carried

 

The meeting adjourned at 11.47 am and reconvened at 11.48 am.

 

The resolution was then put:

 

Motion carried (CNL/2024/217) with Cr Lee Vandervis recording his vote against.

 

12        Hearings Committee Recommendations on Dog Control Bylaw and Policy Review

 

A report from Civic presented the recommendations of the Hearings Committee and sought adoption of the amended Dog Control Bylaw and amended Dog Control Policy following a review.

 

The Chair of the Hearings Committee (Cr Bill Acklin) spoke to the report and responded to questions.  The Team Leader – Animal Services (Cazna Savell) and Policy Analyst/Business Coordinator (Anne Gray) responded to questions.

 

 

Moved (Cr Bill Acklin/Cr Mandy Mayhem):

That the Council:

 

a)         Notes that the Hearings Committee has heard and considered submissions on the proposed Dog Control Bylaw and Dog Control Policy

b)        Notes the minutes of the Hearings Committee;

c)         Adopts the amended Dog Control Bylaw (Attachment A);

d)        Adopts the amended Dog Control Policy (Attachment B);

e)        Approves a date of effect for the Dog Control Bylaw and Dog Control Policy of 5 May 2025.

During discussion it was moved (Deputy Mayor Cherry Lucas/Cr Kevin Gilbert):

 

That the Council:

 

             Adjourns the meeting for 2 minutes.

 

             Motion carried

 

The meeting adjourned at 12.39 pm and reconvened at 12.40 pm

 

It was agreed that resolutions a) and b) be taken together and c) d) and e) be taken together.

 

 

Moved (Cr Bill Acklin/Cr Mandy Mayhem):

That the Council:

 

a)         Notes that the Hearings Committee has heard and considered submissions on the proposed Dog Control Bylaw and Dog Control Policy

b)        Notes the minutes of the Hearings Committee;

Motion carried (CNL/2024/218)

 

Moved (Cr Bill Acklin/Cr Mandy Mayhem):

That the Council:

c)         Adopts the amended Dog Control Bylaw (Attachment A);

d)        Adopts the amended Dog Control Policy (Attachment B);

e)        Approves a date of effect for the Dog Control Bylaw and Dog Control Policy of 5 May 2025.

Division

The Council voted by division

 

For:                 Crs Bill Acklin, Sophie Barker, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Lee Vandervis, Brent Weatherall and Andrew Whiley (9).

Against:         Crs David Benson-Pope, Christine Garey, Marie Laufiso and Steve Walker (4).

Abstained:   Nil

 

The division was declared CARRIED by 9 votes to 4

 

Motion carried (CNL/2024/219)

 

Moved (Deputy Mayor Cherry Lucas/Cr Steve Walker):

 

That the Council:

 

             Adjourns the meeting for 45 minutes.

 

             Motion carried

 

The meeting adjourned at 12.45 pm and reconvened at 1.30 pm.

Cr Lee Vandervis left the meeting at 12.45 pm.

 

13        Update on the Parking Management work stream as part of the Shaping Future Dunedin Transport programme

 

A report from Transport provided an update on the Central City Parking Management workstream, as part of the Shaping Future Dunedin Transport Programme.

 

The General Manager, Climate and City Growth (Scott MacLean), Group Manager Transport (Jeanine Benson), Team Leader – Regulation Management (Simon Spiers) spoke to the report and responded to questions.

 

Cr Marie Laufiso entered the meeting at 1.38 pm.

 

 

Moved (Cr David Benson-Pope/Cr Christine Garey):

That the Council:

 

a)              Notes the Central City Parking Management work stream update.

Motion carried (CNL/2024/220)

14        Climate change significant forecasting assumptions - 9 year plan 2025-34

 

A report from the Sustainability Group and Climate and City Growth set out the intended approach to integrating climate change considerations into the 9 year plan 2025-34, and to sought approval of the climate change aspects of the significant forecasting assumptions.

 

The General Manager, Climate and City Growth (Scott MacLean) and Principal Policy Advisor Sustainability (Jinty MacTavish) spoke to the report and responded to questions.

 

 

Moved (Cr Cherry Lucas/Cr David Benson-Pope):

That the Council:

 

a)     Notes the intended approach to integrating climate change considerations into the 9 year plan

b)     Approves, for the purposes of developing the 9 year plan 2025-34, and consulting with the community, the climate-related significant forecasting assumptions at Attachment A

c)     Delegates authority to the CEO to make any minor amendments to the climate-related significant forecasting assumptions

d)     Notes the climate-related significant forecasting assumptions may need updating following upcoming Council and Government decisions.

Motion carried (CNL/2024/221)

 

 

15        District Licensing Committee's Annual Report to the Alcohol Regulatory and Licensing Authority

 

A report from Civic provided a copy of the annual report to the Alcohol Regulatory and Licensing Authority (ARLA) pursuant to section 199 of the Sale and Supply of Alcohol Act 2012.

 

The General Manager Corporate Services (Robert West) and Alcohol, Psychoactive Substances and Gambling Advisor (Kevin Mechen) spoke to the report and responded to questions.

 

 

Moved (Cr Steve Walker/Cr Kevin Gilbert):

That the Council:

 

a)         Notes the 2024 Annual Report to the Alcohol Regulatory and Licensing Authority.

Motion carried (CNL/2024/222)

 

Cr David Benson Pope left the meeting at 2.29 pm.

 

16        DCC Appeal on the Otago Regional Council Representation Review

 

A report from Civic sought approval of a draft Dunedin City Council appeal  the Otago Regional Council Representation Review. 

The draft appeal addressed the same concerns Council raised in its submission to the ORC including the reduction in the Dunedin constituent councillor representation, and the community of interest for Mosgiel Taieri and Strath Taieri residents.  The appeal also responded to the reasons expressed by the ORC for not agreeing to the concerns raised by the DCC.

 

The Chief Executive Officer (Sandy Graham) and Manager Governance (Clare Sullivan) spoke to the report and responded to questions.

 

On behalf of Councillors, Deputy Mayor Cherry Lucas acknowledged Ms Sullivan and her work for Council following her resignation and wished her well in her new role.

 

Moved (Deputy Mayor Cherry Lucas/Cr Marie Laufiso):

 

That the Council:

 

             Adjourns the meeting.

 

             Motion carried

 

The meeting adjourned at 2.32 pm and reconvened at 2.35 pm.

 

 

Moved (Cr Carmen Houlahan/Cr Sophie Barker):

That the Council:

 

a)         Appeals the Otago Regional Council’s Final Proposal on the Representation Review

b)        Approves the DCC Appeal on the Otago Regional Council’s Representation Review.

c)         Authorises the Chief Executive to make any minor editorial changes to the appeal if required.

d)        Authorises the Mayor and Chief Executive (and their respective delegates) to              speak at any hearings in regard to the DCC appeal.

 

 

Moved (Deputy Mayor Cherry Lucas/Cr Mandy Mayhem):

 

That the Council:

 

             Adjourns the meeting for two minutes.

 

             Motion carried

 

 

Following discussion it was agreed that resolutions a), b) and c) would be taken together and resolution d) be taken separately.

 

 

Moved (Cr Carmen Houlahan/Cr Sophie Barker):

That the Council:

a)         Appeals the Otago Regional Council’s Final Proposal on the Representation Review

b)        Approves the DCC Appeal on the Otago Regional Council’s Representation Review.

c)         Authorises the Chief Executive to make any minor editorial changes to the appeal if required.

 Motion carried (CNL/2024/223) with Cr Walker recording his vote against

 

 

Moved (Cr Carmen Houlahan/Cr Sophie Barker):

That the Council:

 

d)        Authorises the Mayor and Chief Executive (and their respective delegates) to              speak at any hearings in regard to the DCC appeal.

 

Motion carried (CNL/2024/224)

 

17        Director Vacancy in Dunedin City Holdings Limited

 

A report from Civic ought approval to commence the process for recruiting and appointing a new director for the Dunedin City Holdings Ltd Board to fill the current vacancy with the expiry of  the term of Mr Richard Thomson’s position on the Board.

 

The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.

 

Moved (Cr Steve Walker/Cr Marie Laufiso):

 

That the Council:

 

             Adjourns the meeting for five minutes.

 

             Motion carried

 

The meeting adjourned at 2.59 pm and reconvened at 3.07 pm

 

Moved (Deputy Mayor Lucas/Cr Steve Walker

 

That the Council:

 

             Extends the meeting beyond 6 hours.

 

             Motion carried

 

 

Moved (Cr Mandy Mayhem/Cr Cherry Lucas):

That the Council:

 

a)              Approves commencing the recruitment process for a new Dunedin City Holdings Ltd director, to fill the existing vacancy. 

b)             Notes that if approved, recommendations for a new director will be presented to Council for a decision on the appointment. 

 

 

 

Moved (Cr Steve Walker/Cr Marie Laufiso):

 

That the Council:

 

             Adjourns the meeting for five minutes.

 

             Motion carried

 

The meeting adjourned at 2.59 pm and reconvened at 3.07 pm

 

Moved (Deputy Mayor Lucas/Cr Steve Walker

 

That the Council:

 

             Extends the meeting beyond 6 hours.

 

             Motion carried

 

 

Following discussion, Cr Carmen Houlahan withdrew the original resolution on a show of hands.

 

 

Moved (Cr Cherry Lucas/Cr Kevin Gilbert):

 

That the Council:

 

a)              Approves commencing the recruitment process for a new Dunedin City Holdings Ltd director, to fill the existing vacancy. 

b)             Undertakes a procurement process to identify the independent recruitment agency to assist in identifying a recommended candidate.

b)        Notes that if approved, recommendations for a new director will be presented to Council for a decision on the appointment. 

Motion carried (CNL/2024/225) with Cr Carmen Houlahan recording vote against

 

 

18        Appointment of additional member to the Hearings Committee

 

A report from Civic sought approval of the appointment of Cr Kevin Gilbert as a member of the Hearings Committee. 

 

Moved (Cr Cherry Lucas/Cr Bill Acklin):

That the Council:

 

a)         Appoints Cr Kevin Gilbert as a member of the Hearings Committee to consider Resource Management Act 1991.

Motion carried (CNL/2024/226)

 

 

20        Proposed Event Road Closures

 

 

A report from Transport sought approval for temporary road closure applications relating to the following events:

a)         Graduation Parades

b)        Community Christmas Event – Lanark Street Cul-de-sac

c)         Filming

d)        Veteran Car Run

e)        Waitangi Day Celebrations

f)         Weet-Bix Kids TRYathlon

 

 

The General Manager, Climate and City Growth (Scott MacLean) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.

 

 

 

Moved (Cr Sophie Barker/Cr Andrew Whiley):

That the Council:

 

a)         Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974 (LGA 1974)):

i)     Graduation Parades

Note: Graduation times are the same time for each day specified below.

 

Saturday, 7 December 2024

AND

Wednesday, 11 December 2024

AND

Saturday, 14 December 2024

 

11.00am to 11.30am

·      Great King Street, between Frederick Street and Albany Street (parade starts at 11:30 from Great King Street)

11.10am to 12.15pm (approx.)

·      Frederick Street, between Great King Street and George Street

·      George Street, between Frederick Street and Moray Place

11.10am to 12.30pm

·      Moray Place, between George Street and Upper Stuart Street

·      Filleul Street, between Moray Place and St Andrew Street

ii)   Community Christmas Event – Lanark Street Cul-de-sac

Note:  Contingency date is 15 December 2024.

8 December 2024

1.00pm to 9.00pm

·      Lanark Street cul-de-sac, from Irvine Street to end

iii)  Filming

Note: Only one of the days below will be closed for this activity.

ONE of the following dates:

Sunday, 12 January 2025

OR

Sunday, 19 January 2025

OR

Sunday, 26 January 2025

OR

Sunday, 2 February 2025

1.00am to 6.00am

·      Princes Street, between Jetty Street and Rattray Street

·      Liverpool Street, between Princes Street and Bond Street

·      Water Street, between Princes Street and Bond Street

·      Rattray Street and Queens Gardens, between Princes Street and Crawford Street

·      Dowling Street, between Princes Street and SH1

·      Burlington Street, between Moray Place and SH1

·      Bond Street, between Rattray Street and Water Street

·      Vogel Street, between Queens Gardens and Water Street

·      Stuart Street, between SH1 Cumberland Street and SH1 Castle Street

iv)  Veteran Car Run

Saturday, 25 January 2025

9.00am to 12.00pm

·      The Octagon Central Carriageway

v)    Waitangi Day Celebrations

Thursday, 6 February 2025

9.00am to 4.00pm

·      The Octagon Central Carriageway, between Princes Street and George Street

i)   Weet-Bix Kids TRYathlon

Lane (half road) closures will be in place on the following roads in Mosgiel for the cycle course part of the above event:

 

Sunday, 2 March 2025

6.30am to 1.30pm

·      Factory Road, from High Street to Church Street

·      High Street, from Factory Road to Green Street

·      Green Street, from Church Street to High Street

·      Church Street, from Factory Street to Green Street

 

 

Motion carried (CNL/2024/227)

 

RESOLUTION TO EXCLUDE THE PUBLIC

 

Moved (Cr Cherry Lucas/Cr Steve Walker):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

 

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C4  South Dunedin Library and Community Complex Leasing Options Report

S7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (CNL/2024/228)

 

 

The meeting moved into confidential at 3.14 pm and concluded at 4.00 pm.

 

 

 

 

 

 

 

..............................................

DEPUTY MAYOR