Agenda of Saddle Hill Community Board - Thursday, 14 November 2024

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Saddle Hill Community Board will be held on:

Date: Thursday 14 November 2024

Time: 1:00 p.m.

Venue: Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin

Sandy Graham

Chief Executive Officer

Saddle Hill Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Paul Weir
Deputy Chairperson	Scott Weatherall
Members	Dr Pim Allen	Cr Kevin Gilbert
	Christina McBratney	Keith McFadyen
	John Moyle

Senior Officer Anna Nilsen, Group Manager Property Services

Governance Support Officer Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Saddle Hill Community Board

14 November 2024

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Brighton Pump Track 4

1.2 Road Naming 4

1.3 Greater Green Island 4

1.4 Ongoing maintenance of the waterways on Friendship Drive 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Saddle Hill Community Board meeting - 12 September 2024 9

Part A Reports (Saddle Hill Community Board has power to decide these matters)

6 Naming of one private way 15

7 Meeting Schedule 2025 23

8 Board Updates 25

9 Governance Support Officer's Report 26

10 Youth Ambassador Award 29

11 Community Plan 33

12 Chairperson's Report 34

13 Councillor's Update 35

14 Items for Consideration by the Chair 36

Saddle Hill Community Board

14 November 2024

Saddle Hill Community Board

MINUTES

Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Brighton Surf Lifesaving Club, 1047 Brighton Road, Brighton, Dunedin on Thursday 12 September 2024, commencing at 1:01 p.m.

PRESENT

Chairperson	Paul Weir
Deputy Chairperson	Scott Weatherall
Members	Christina McBratney
	John Moyle

IN ATTENDANCE

Anna Nilsen (Group Manager Property Services).

Governance Support Officer Lynne Adamson

1 Public Forum

There was no Public Forum.

2 Apologies

Moved (Christina McBratney/Scott Weatherall):

That the Board:

Accepts the apologies from Cr Kevin Gilbert, Dr Pim Allen and Keith McFadyen.

Motion carried (SHCB/2024/032)

3 Confirmation of agenda

Moved (Scott Weatherall/Christina McBratney):

That the Board:

Confirms the agenda with the following alteration:

That Item 6 – Youth Ambassador Award Recipient Presentation be taken when Elise Carline arrives at the meeting.

Motion carried (SHCB/2024/033)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Paul Weir/John Moyle):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (SHCB/2024/034)

5 Confirmation of Minutes

5.1 Saddle Hill Community Board meeting - 20 June 2024

Moved (Paul Weir/John Moyle):

That the Board:

a) Confirms the minutes of the Saddle Hill Community Board meeting held on 20 June 2024 as a correct record.

Motion carried (SHCB/2024/035)

Reports

6 Youth Ambassador Award Recipient Presentation

Elise Carline, recipient of the 2023-24 Youth Ambassador Award spoke to a slide presentation on her trips to China for the Asia Cup in June 2024, Los Angeles to attend the Steven Adams camp and on community camps in Dunedin.

Elise thanked the Board for their support and commented that she had been contracted to play for the Southern Hoiho for the 2024 season and spoke of how she provided support to the community with various activities including referring, coaching and training younger students.

Elise responded to questions and advised that she had been offered scholarships from Canada but was currently looking at pre-trade study at the Dunedin Polytechnic.

Part A Reports

7 Youth Ambassador Award
	A report from Civic noted that the revision of the Youth Ambassador Award was laid on the table at the last meeting. The item now needed to be uplifted from the table for consideration at this meeting.
	Moved (Scott Weatherall/Christina McBratney): That the Board: a) Uplifts the report from the agenda. Motion carried (SHCB/2024/036)
	It was agreed that the review of the Youth Ambassador award be deferred until the next meeting due to availability of Board members.
	Moved (Paul Weir/John Moyle): That the Board: b) Defers the Youth Ambassador Award until the next meeting to be held on Thursday 14 November 2024. Motion carried (SHCB/2024/037)

8 Community Plan
	A report from Civic provided the Saddle Hill Community Board Plan for discussion and updating.
	It was agreed that a workshop to discuss the community plan would be held before the next meeting.
	Moved (Paul Weir/Scott Weatherall): That the Board: a) Agrees to hold a workshop on the Saddle Hill Community Board Community Plan to be held at 12.00 noon prior to the 14 November 2024 meeting. Motion carried (SHCB/2024/038)

9 Governance Support Officer's Report

A report from Civic inform the Saddle Hill Community Board of activities relevant to the Board area including:

· Project Fund

· Waste Minimisation Management Plan

· Waldronville Footpaths

· What DCC is Currently Consulting On

· Roadworks Schedule

Moved (Paul Weir/Christina McBratney):

That the Board:

a) Notes the Governance Support Officer’s Report.

Motion carried (SHCB/2024/039)

10 Chairperson's Report

The Chairperson provided an update on matters of interest since the last meeting including:

- Community Board Conference – The Chair advised that the Prime Minister opened the conference. He attended a site visit to Transmission Gully outside Wellington and received an update on the Hawkes Bay floods.

- Shakeout October – The Chair reminded everyone of the shakeout October event scheduled to be held on 24 October 2024.

- Civic Committee presentation – The Chair addressed the 6 August 2024 Civic Affairs Committee meeting and spoke on matters of interest to the Board.

The Chair invited members to provide Board updates.

- Update on Smooth Hill – Scott Weatherall discussed Smooth Hill.

- Sponsorship – Scott Weatherall advised that there had been sponsorship for two people to undertake community work in the area. They had cleared footpaths, tracks, beaches, rubbish and the surf club.

- Community Response group meeting

- Civil Defence Day – it was noted that the event would be held before Christmas and invitations should be sent to external agencies very soon to enable them to plan for attendance.

- Keep Dunedin Beautiful – the clean up week was scheduled for 20-27 September. There were two recipients of Keep Dunedin Beautiful Awards in the Board area. Fulton Hogan received the Sustainable Business Award for their collaboration with Fairfield School. They constructed a 1km long walking track along their property boundary, providing a safe route for tamariki (children) to walk to school.

Fairfield School received ‘The Best School Project Award’ for their half of the mahi (work) in partnership with Fulton Hogan. Students had formed a predator patrol squad and now managed the trapline along the new walking track.

- Mental Health Awareness week

Moved (Paul Weir/John Moyle):

That the Board:

a) Notes the Chairperson’s Report.

b) Notes the Board updates.

Motion carried (SHCB/2024/040)

11 Items for Consideration by the Chair

The following items were raised:

- Waldronville footpaths

- Smooth Hill Update

- Tunnels Trust

- Sports Report – Facilities Review.

- Widening of the Westwood shared pathway.

The meeting concluded at 1.53 pm.

..............................................

CHAIRPERSON

Saddle Hill Community Board

14 November 2024

Part A Reports

Naming of one private way

Department: Transport

EXECUTIVE SUMMARY

1 This report seeks support from the Saddle Hill Community Board on the proposed naming of a private right of way in Green Island.

2 The proposed new road names (for the private way) as proposed by the developer are:

· ‘McKenzie Drive’ as the preferred name, and ‘Bluestone Ridge’ as the alternate name for the subdivision located at 150 Green Island Bush Road, Green Island.

‘McKenzie Drive’ does not comply with the Road Naming Policy however it is the developer’s preferred option and could still be supported by the Committee. The alternate option, ‘Bluestone Ridge’ is compliant with the Road Naming Policy and is supported by staff, however it is not the developers preferred option.

RECOMMENDATIONS

That the Board:

a) Supports the naming of the private way located at 150 Green Island Bush Road as ‘McKenzie Drive’ or ‘Bluestone Ridge’.

BACKGROUND

3 The DCC Road Naming Policy provides the framework for timely and consistent naming of roads that reflect the identity of the local community. For reference, the DCC Road Naming Policy and Procedure can be accessed on the DCC website at www.dunedin.govt.nz/road-naming

4 A ‘legal road’ is any road legally vested in the council for the purpose of a road.

5 A ‘private way’ is a privately owned driveway, lane, or access way which serves as access from private properties to a public road.

6 The subdivision located at 150 Green Island Bush Road Green Island is within the Saddle Hill Community Board area. Support from the Community Board is sought at their meeting of 14 November 2024. The outcome will be communicated to the Committee at the meeting.

DISCUSSION

7 The table presented below provides the road name proposed for this subdivision. Additional details including a full assessment for the proposed road name and a map of the new private way are provided in Attachments A, B and C.

8 It should be noted that the Road Naming Policy places less weight on the appropriateness criteria with respect to private ways.

Summary of proposed road names

Development details

Location of road

Proposed road name

Alternative road name

Recommended road name

SUB-2023-128

150 Green Island Bush Road, Green Island

Private way off Green Island Bush Road

McKenzie Drive

Bluestone Ridge

‘McKenzie Drive’ does not fully comply with the Road Naming Policy but is the developer’s preferred option

‘Bluestone Ridge’ fully complies with the Road Naming Policy but is not the developers’ preferred option

9 The developer has proposed ‘McKenzie Drive’ as the preferred option as a potential name for the private way accessed from Green Island Bush Road. As an alternative name, they have proposed ‘Bluestone Ridge’. It is noted that neither of the proposed names are selected from the road naming register.

10 The preferred name ‘McKenzie Drive’ is not compliant with the DCC Road Naming policy as it references the landowner’s last name. This therefore breaches Section 4.5 which states: ‘Road names must not be anagrams, amalgamations or derivatives of people's names…’

11 Staff requested the developer propose a different naming option, but the developer advised that they wish to proceed with this name. Staff note, that although the preferred option does not fully comply with the policy, the name ‘McKenzie Drive’ is easily identifiable and otherwise appropriate for the area.

12 The alternate name ‘Bluestone Ridge’ is compliant with the DCC Road Naming policy and holds geographical significance as it references the olivine basalt stone known as Bluestone that is quarried in the surrounding area.

OPTIONS

Option One – Recommended Option - The Board supports the alternate name proposed as ‘Bluestone Ridge’ for the new private way to be named at 150 Green Island Bush Road.

Advantages

· The roads will be named, and sections of landowners gain a street address allowing them to progress with building and access to services.

· The use of personal names (McKenzie) are avoided.

Disadvantages

· There are no disadvantages identified with this option.

Option Two – Alternative Option – The Board supports the preferred option proposed as ‘McKenzie Drive’

Advantages

· The road will be named and landowners gain a street address allowing them to progress with building and access to services.

Disadvantages

· Approving this option does not deter future developers from using personal names.

Option Three – Status Quo – The Committee does not support either option proposed as ‘McKenzie Drive’ and ‘Bluestone Ridge’

Advantages

· There are no advantages identified with this option.

Disadvantages

· The roads will not have a name until new options are presented. This may inconvenience new or potential new property owners within the subdivision.

NEXT STEPS

13 If the new road names are approved, staff will process the required documentation, and advise the developer and Land Information New Zealand of the new road names.

Signatories

Author:

Daniel Fitzpatrick - Graduate Engineer/Planner

Authoriser:

Jeanine Benson - Group Manager Transport

Scott MacLean - General Manager, Climate and City Growth

Attachments

	Title	Page
⇩a	Attachment A: Proposed road name assessment for 'McKenzie Drive'	20
⇩b	Attachment B: Proposed road name assessment for 'Bluestone Ridge'	21
⇩c	Attachment C: 150 Green Island Bush Road subdivision plans	22

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social, economic, environmental and cultural well-being of communities in the present and for the future.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☐	☐	✔
Economic Development Strategy	☐	☐	✔
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	☐	☐	✔
Future Development Strategy	☐	☐	✔
Integrated Transport Strategy	✔	☐	☐
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	✔	☐	☐

This is an administrative function.

Māori Impact Statement

Staff are working through the road naming register to incorporate names that are meaningful for mana whenua.

Sustainability

There are no implications for the 9 year plan.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications for the 1 year plan.

Financial considerations

There are no financial implications.

Significance

The significance of this decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There are no implications regarding external engagement.

Engagement - internal

There has been engagement within the Transport Group and Business Information Services.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflict of interests.

Community Boards

The site is situated within the Saddle Hill Community Board. Support from the Community Board is sought at their meeting of 14 November 2024. The outcome will be communicated to the Committee at the meeting.

Saddle Hill Community Board

14 November 2024

Attachment A: Dunedin City Council proposed road name assessment

Assessment for a Private way at 150 Green Island Bush Road, Green Island, Dunedin

Proposed road name	‘McKenzie Drive’ (Preferred option)
Description	‘McKenzie Drive’ refers to the owners of the site, Jeffery and Heather McKenzie who are the carers of the land.
Road Naming Policy criteria	Complies	Transport comment
New road names shall not be the same as, or similar to, existing road names within the city	Yes	‘McKenzie’ is not the same as, or similar to any other road names in Dunedin
Roads are to have only one name	Yes	‘McKenzie’ complies. The road has no other name
Roads names must be spelled correctly, interpreted correctly, and not be offensive. Names must reflect historical, geographical or cultural significance associated with the area, a common or established theme in the area or the name of a noteworthy person	Yes	‘McKenzie’ is spelt correctly, can be easily interpreted, and does not cause offense.
Roads should not be named after any commercial organisation or any living or recently deceased person	No	‘McKenzie’ in this instance refers to the owners of the site, who are currently alive.
Road names must not be anagrams, amalgamations or derivatives of people's names	Yes	‘McKenzie’ is not an anagram or amalgamation or derivative of people's names
Names should be 15 characters or less including spaces but excluding suffix	Yes	‘McKenzie’ is 8 characters excluding the suffix
Short names should be proposed for short streets for mapping purposes	N/A	N/A
Road name suffix	Yes	Applicant proposes ‘Drive’ as the potential suffix The road name policy defines ‘Drive” as an especially scenic road or street. A main connecting route in a subdivision or suburb. Staff generally agree that this is appropriate.
Community Board	Yes	The development is within the Saddle Hill Community Board area. Support from the Community Board is sought at their meeting of 14 November 2024.
Consultation	Yes	Applicant has advised that the naming of this road will not affect residents nearby
Overall assessment	‘McKenzie Drive’ does not fully comply with the Road Naming Policy; however, it is the developers preferred option.

Saddle Hill Community Board

14 November 2024

Attachment B: Dunedin City Council proposed road name assessment

Assessment for a Private way at 150 Green Island Bush Road, Green Island, Dunedin

Proposed road name	‘Bluestone Ridge (Alternate option)
Description	‘Bluestone’ is named after the type of basalt stone found in the surrounding area.
Road Naming Policy criteria	Complies	Transport comment
New road names shall not be the same as, or similar to, existing road names within the city	Yes	‘Bluestone’ is not the same as, or similar to any other road names in Dunedin
Roads are to have only one name	Yes	‘Bluestone’ complies. The road has no other name
Roads names must be spelled correctly, interpreted correctly, and not be offensive. Names must reflect historical, geographical or cultural significance associated with the area, a common or established theme in the area or the name of a noteworthy person	Yes	‘Bluestone’ is spelt correctly and can be interpreted easily.
Roads should not be named after any commercial organisation or any living or recently deceased person	Yes	‘Bluestone’ refers to the unique basalt stone that is quarried in the surrounding area.
Road names must not be anagrams, amalgamations or derivatives of people's names	Yes	‘Bluestone’ is not an anagram or amalgamation or derivative of people's names
Names should be 15 characters or less including spaces but excluding suffix	Yes	‘Bluestone’ is 8 characters excluding the suffix
Short names should be proposed for short streets for mapping purposes	N/A	N/A
Road name suffix	Yes	Applicant proposes ‘Ridge’ as the potential suffix A roadway along the top of a hill. Staff agree that this definition fits the context of the site
Community Board	Yes	The development is within the Saddle Hill Community Board area. Support from the Community Board is sought at their meeting of 14 November 2024.
Consultation	Yes	Applicant has advised that the naming of this road will not affect residents nearby
Overall assessment	‘Bluestone Ridge’ does comply with the Road Naming Policy; however it is the developers alternate option.

Saddle Hill Community Board

14 November 2024

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Saddle Hill Community Board of activities relevant to the Board area including:

a) Project Fund balance

b) Water Services Survey (1 – 29 November 2024)

c) Bylaw Reviews

d) DCC currently consulting on

e) Roadworks Schedule

f) Dunedin City Council updates

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

Discretionary Fund

2 There is $10,000 remaining in the discretionary fund.

Water Services Survey

3 DCC 3 Waters, in conjunction with the Property and Parks and Recreation Groups, has commence an online survey to gather information about drinking water, stormwater and wastewater services. The survey will run from 1 to 29 November 2024.

4 The information about the Water Services Survey including instructions on how to access the online survey will be posted to each property owner within the communities identified.

5 Public engagement will be required to gather information about drinking water, stormwater and wastewater services. The engagement will target communities with some or no DCC drinking water, stormwater and wastewater and communities identified as being of significance of mana whenua.

6 The survey will be targeted to communities where there is a demonstrable need to undertake detailed investigations of options for servicing improvements, i.e., communities with some or no DCC drinking water, stormwater and wastewater services and communities identified as being of significance to Mana Whenua.

7 The information gathered during the online survey will be used to target stage 2 engagement with a focus on specific communities that may have health, environmental or cultural issues that require further investigation.

8 Community Boards and Runaka will be advised of the outcome of the stage 1 engagement (survey results) and communities identified for stage 2 engagement in 2025.

Bylaw reviews

9 Reviews have started for two Council bylaws:

· Trading in Public Places Bylaw and

· Beauty Therapists, Tattooists and Skin-Piercers Bylaw.

Early engagement for these is planned from mid-November to early December. Formal consultation on any proposed changes is planned for early 2025. For more information on the reviews visit www.dunedin.govt.nz/consultation (from 18 November) or email Anne.Gray@dcc.govt.nz .

What DCC is Currently Consulting On

10 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

11 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

12 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

13 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Lynne Adamson - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	☒	☐	☐
Economic Development Strategy	☐	☐	☒
Environment Strategy	☐	☐	☒
Arts and Culture Strategy	☐	☐	☒
3 Waters Strategy	☐	☐	☒
Spatial Plan	☐	☐	☒
Integrated Transport Strategy	☐	☐	☒
Parks and Recreation Strategy	☐	☐	☒
Other strategic projects/policies/plans	☐	☐	☒

Māori Impact Statement

There are no known impacts for Māori.

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provided information on activities in or relevant to the Board’s area.

	Title	Page
A ⇩	Minutes of Saddle Hill Community Board meeting held on 12 September 2024	10