Agenda of Strath Taieri Community Board - Thursday, 7 November 2024

Notice of Meeting:

I hereby give notice that an ordinary meeting of the Strath Taieri Community Board will be held on:

Date: Thursday 7 November 2024

Time: 2.00 pm

Venue: Hyde Community Hall, Hyde

Sandy Graham

Chief Executive Officer

Strath Taieri Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Barry Williams
Deputy Chairperson	Anna Wilson
Members	Cr Bill Acklin	David Frew
	Terina Geddes	Tony Markham
	Robin Thomas

Senior Officer Mike Perkins, City Development Engineer 3 Waters

Governance Support Officer Wendy Collard

Wendy Collard

Governance Support Officer

Telephone: 03 477 4000

governance.support@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Strath Taieri Community Board

7 November 2024

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 START Trust 4

1.2 Harakeke Weaving Group 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 Strath Taieri Community Board meeting - 5 September 2024 9

Part A Reports (Strath Taieri Community Board has power to decide these matters)

6 Otago Regional Council Update 15

7 Project Fund 16

8 Meeting Schedule 35

9 Governance Support Officer's Report 37

10 Community Plan 46

11 Board Updates and Report Backs 58

12 Chairperson's Report 59

13 Councillor Update 60

14 Items for Consideration by the Chair 61

Strath Taieri Community Board

7 November 2024

Strath Taieri Community Board

MINUTES

Minutes of an ordinary meeting of the Strath Taieri Community Board held in the Strath Taieri Community Centre, Middlemarch on Thursday 05 September 2024, commencing at 2.00 pm

PRESENT

Chairperson	Barry Williams
Deputy Chairperson	Anna Wilson
Members	Cr Bill Acklin	David Frew
	Terina Geddes	Tony Markham
	Robin Thomas

IN ATTENDANCE

Mike Perkins (City Development Engineer), Maria Sleeman (Property Officer, Community and Civic), Robbie van der Loo (Trades Supervisor, Property), Tom Dyer (General Manager, Science and Resilience Otago Regional Council), Rachel Ozanne (Senior Scientist Water Quality Otago Regional Council) and Simon Robinson (Team Leader, Natural Hazards Otago Regional Council)

Governance Support Officer Wendy Collard

1 Public Forum

There was no Public Forum.

2 Apologies
	There were no apologies.

3 Confirmation of agenda

Moved (Terina Geddes/Anna Wilson):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (STCB/2024/035)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Barry Williams/David Frew):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (STCB/2024/036)

5 Confirmation of Minutes

5.1 Strath Taieri Community Board meeting - 13 June 2024

Moved (David Frew/Anna Wilson):

That the Board:

a) Confirms the minutes of the Strath Taieri Community Board meeting held on 13 June 2024 as a correct record.

Motion carried (STCB/2024/037)

Part A Reports

6 Strath Taieri Community Centre Update

A report from Property that staff had been working with the Strath Taieri Community Centre Hall Committee on the redevelopment and relocation of the main entrance/exit to the Hall.

The Property Officer – Community and Civic (Maria Sleeman) and the Trades Supervisor – Property Services (Robbie van der Loo) spoke to the update and responded to questions.

Moved (Barry Williams/Cr Bill Acklin):

That the Board:

a) Notes the Strath Taieri Community Centre Update.

Motion carried (STCB/2024/038)

7 Otago Regional Council Update

Senior Scientist Water Quality Otago Regional Council (Rachel Ozanne) presented a PowerPoint presentation on water quality which included current monitoring and plans for future monitoring.

Ms Ozanne and Mr Dyer (General Manager, Science and Resilience Otago Regional Council) responded to questions.

The Team Leader, Natural Hazards, Otago Regional Council (Simon Robinson) spoke to the river management activities in the Middlemarch area and preliminary programmed works for the 2024/25 financial year was tabled.

Mr Robinson responded to questions.

The Board noted its concerns regarding the lack of timeframe to complete the works to March Creek given the risk of flooding to the Middlemarch township.

The Board thanked the Otago Regional Council staff for the presentation and report.

Moved (Tony Markham/Robin Thomas):

That the Board:

a) Notes the update from the Otago Regional Council.

Motion carried (STCB/2024/039)

8 Community Plan

The Board considered the Strath Taieri Community Board Community Plan 2024-34. In response to a question on Civil Defence, the City Development Engineer (Mike Perkins) provided an update to his role as the Liaison between the Community Boards and Civil Defence.

Moved (Anna Wilson/Tony Markham):

That the Board:

a) Notes the Strath Taieri Community Board Community Plan.

Motion carried (STCB/2024/040)

9 Governance Support Officer's Report

A report from Civic provided an update on activities relevant to the Board area including:

· Project Fund

· Waste Minimisation Management Plan – it was agreed that Anna Wilson would be the Board’s representative.

· Inwards Correspondence – The Board noted its disappointment in the lack of specific details provided by the Otago Regional Council’s response to the Board’s submission to the Long Term Plan. In particular, the paragraph provided on the bus service between Middlemarch and Dunedin. The Board requested that the Public Transport Manager (Julian Phillips), Otago Regional Council be invited to the Board’s next meeting.

Moved (Robin Thomas/Tony Markham):

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Appoints Anna Wilson as the Board’s representative on the Waste Minimisation Management Plan

Motion carried (STCB/2024/041)

10 Board Updates and Report Backs

Board members provided updates which included:

Community Board Conference

Anna Wilson provided an update which included her highlights on the Local Government New Zealand Community Board Conference.

Township beautification

Anna Wilson commented on the letter that the Board had received from the Middlemarch Garden Club, the installation of the picnic tables; and the seating at ANZAC Park.

Mr Perkins provided the options that were available to the Middlemarch Garden Club which included applying to have a community garden.

Otago Central Rail Trust

Terina Geddes commented on the Dunedin to Pukerangi Train Timetable for the upcoming cruise ship season.

Climate Change

Tony Markham advised in his opinion it would be beneficial for the road reserve spraying to be undertaken September.

Water management (including flooding)

It was noted that the Otago Regional Council had provided an update earlier in the meeting.

Infrastructure, roads and spraying

Barry Williams requested that a schedule of road reserve maintenance which included the areas that would be mowed be included in the next agenda.

Community information and publicity

Robin Thomas provided an update on the Board’s Facebook page and the activity.

Moved (Robin Thomas/Terina Geddes):

That the Board:

a) Notes the Board updates and report backs

Motion carried (STCB/2024/042)

11 Chairperson's Report

The Chairperson provided an update on matters of interest which included:

· Sealing the EV Charging Station

· Street Trees

· Electronic School Speed Signs

Moved (Cr Bill Acklin/Tony Markham):

That the Board:

a) Notes the Chairperson’s report

Motion carried (STCB/2024/043)

12 Councillor Update

Councillor Bill Acklin provided an update on items of interest which included:

· 9 year plan

· Grants Management Policy Review

· New Dunedin Public Hospital

Moved (Tony Markham/David Frew):

That the Board:

a) Notes the Council Activities Update

Motion carried (STCB/2024/044)

13 Items for Consideration by the Chair

There were no items for consideration by the Chair.

The meeting concluded at 4.30 pm

..............................................

CHAIRPERSON

Strath Taieri Community Board

7 November 2024

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Strath Taieri Community Board of activities relevant to the Board area including:

· Project Fund

· Water Services Survey (1 – 29 November 2024)

· Bylaw Reviews

· Inwards Correspondence

2 As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

Project Fund

3 The Board has been allocated $10,000 in the 2024/25 financial year. No funds have been allocated at this time.

Water Services Survey

4 DCC 3 Waters, in conjunction with the Property and Parks and Recreation Groups, has commence an online survey to gather information about drinking water, stormwater and wastewater services. The survey will run from 1 to 29 November 2024.

5 The information about the Water Services Survey including instructions on how to access the online survey will be posted to each property owner within the communities identified.

6 Public engagement will be required to gather information about drinking water, stormwater and wastewater services. The engagement will target communities with some or no DCC drinking water, stormwater and wastewater and communities identified as being of significance of mana whenua.

7 The survey will be targeted to communities where there is a demonstrable need to undertake detailed investigations of options for servicing improvements, i.e., communities with some or no DCC drinking water, stormwater and wastewater services and communities identified as being of significance to Mana Whenua.

8 The information gathered during the online survey will be used to target stage 2 engagement with a focus on specific communities that may have health, environmental or cultural issues that require further investigation.

9 Community Boards and Runāka will be advised of the outcome of the stage 1 engagement (survey results) and communities identified for stage 2 engagement in 2025.

Bylaw Review

10 The reviews for the following two Bylaws have commenced:

· Trading in Public Places Bylaw; and

· Beauty Therapists, Tattooists and Skin-Piercers Bylaw.

11 Early engagement for these is planned from mid-November to early December with formal consultation on any proposed changes planned for early 2025.

12 For more information on these reviews visit www.dunedin.govt.nz/consultation (from 18 November 2024) or email Anne Gray anne.gray@dcc.govt.nz

Inward Correspondence

13 An email has been received from Steve Goodlass.

14 Project Update from Discover Middlemarch (previously Destination Middlemarch)

What DCC is Currently Consulting On

15 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

16 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

17 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

18 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Wendy Collard - Governance Support Officer
Authoriser:	Mike Perkins - City Development Engineer

Attachments

	Title	Page
⇩a	Email from Steve Goodlass	41
⇩b	Project update from Discover Middlemarch	44

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

Fit with strategic framework

	Contributes	Detracts	Not applicable
Social Wellbeing Strategy	✔	☐	☐
Economic Development Strategy	☐	☐	✔
Environment Strategy	☐	☐	✔
Arts and Culture Strategy	☐	☐	✔
3 Waters Strategy	☐	☐	✔
Spatial Plan	☐	☐	✔
Integrated Transport Strategy	☐	☐	✔
Parks and Recreation Strategy	☐	☐	✔
Other strategic projects/policies/plans	☐	☐	✔

Māori Impact Statement

There are no known impacts for Māori

Sustainability

There are no implications.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no financial implications.

Financial considerations

There are no financial implications.

Significance

This decision is considered low significance in terms of the Council’s Significance and Engagement Policy.

Engagement – external

There has been no external engagement.

Engagement - internal

Internal engagement has occurred with appropriate staff members.

Risks: Legal / Health and Safety etc.

There are no risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

This report provides information on activities in or relevant to the Board’s area.

	Title	Page
A ⇩	Minutes of Strath Taieri Community Board meeting held on 5 September 2024	10