Agenda of West Harbour Community Board - Wednesday, 13 November 2024

West Harbour Community Board

13 November 2024

West Harbour Community Board

MINUTES

Minutes of an ordinary meeting of the West Harbour Community Board held in the Rolfe Room, Port Chalmers Town Hall, Port Chalmers on Wednesday 04 September 2024, commencing at 5.30 pm

PRESENT

Chairperson	Angela McErlane
Deputy Chairperson	Kristina Goldsmith
Members	Barbara Anderson	Duncan Eddy
	Jarrod Hodson	Cr Mandy Mayhem
	Wayne Sefton

IN ATTENDANCE

Paul Henderson, Acting General Manager, Customer and Regulatory

Governance Support Officer Clare Sullivan

1 Public Forum

1.1 Pioneer Opportunities and Resources Trust

Nicki Bould, Treasurer, Port Opportunities and Resources Trust of the Pioneer Hall, spoke in support of their funding application and responded to questions.

1.2 Scholarship Application

Melanie Button spoke in support of her funding application and responded to questions.

1.3 Graham Wall
Graham Wall spoke to the Board regarding the dinghy storage at Deborah Bay and Port Otago’s submission regarding Back Beach and responded to questions.
2 Apologies
	There were no apologies.

3 Confirmation of agenda

Moved (Angela McErlane/Kristina Goldsmith):

That the Board:

Confirms the agenda without addition or alteration

Motion carried (WHCB/2024/040)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Angela McErlane/Kristina Goldsmith):

That the Board:

a) Notes the Elected Members' Interest Register and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2024/041)

5 Confirmation of Minutes

5.1 West Harbour Community Board meeting - 20 June 2024

Moved (Angela McErlane/Jarrod Hodson):

That the Board:

a) Confirms the minutes of the West Harbour Community Board meeting held on 20 June 2024 as a correct record.

Motion carried (WHCB/2024/042)

Part A Reports

6 Funding Applications
	A report from Civic noted two funding applications were received.
	Moved (Barbara Anderson/Kristina Goldsmith): That the Board: a) Approves funding of $2,500 to the Pioneer Opportunities and Resources Trust subject to the Trust supplying a second quote for scaffolding and advising that the Trust has contacted Wayne Sefton about further possible funding options. Motion carried (WHCB/2024/043)
	Moved (Angela McErlane/Wayne Sefton): That the Board: b) Approves the Scholarship Application of $500 from C & AJ Button on behalf of Melanie Button. Motion carried (WHCB/2024/044)

7 Governance Support Officer's Report
	A report from Civic provided an update on activities relevant to the Board’s area including: · An update on the Board’s Project Fund · Ratification of Submissions – Dunedin City Council Draft Dog Control Bylaw and Dog Control Policy review. · Information on the Waste Minimisation Management Plan - Community Based Recovery · Notification of two reserve management plans that are being consulted on – Town Belt and Otago Harbour Reserves
	Moved (Angela McErlane/Barbara Anderson): That the Board: a) Notes the Governance Support Officer’s Report. Motion carried (WHCB/2024/045)
	The Chairperson took no part in the next item and Kristina Goldsmith took the Chair.
	Moved (Kristina Goldsmith/Wayne Sefton): That the Board: b) Renews its commitment to the Rothesay news advertising for the 2024/25 year at a cost of $125.00 per month for a total of $1,500 for the Community Boards advertisement. Motion carried (WHCB/2024/046)
	Ange McErlane resumed the Chair.
	Cr Mayhem took no part in the following item Moved (Angela McErlane/Kristina Goldsmith): That the Board: c) Ratifies the submission to the Dunedin City Council Draft Dog Control Bylaw and Dog Control Policy review Motion carried (WHCB/2024/047)
	Moved (Angela McErlane/Duncan Eddy): That the Board: d) Ratifies the Board’s submission on the Otago Regional Council Representation Review and confirms that it would like to speak at a hearing. Motion carried (WHCB/2024/048)
	Moved (Angela McErlane/Jarrod Hodson): That the Board: e) Decides to make a submission on both the Town Belt Reserve Management Plan and the Otago Harbour Reserve Management Plan. Motion carried (WHCB/2024/049)

8 Community Plan

There was discussion on the West Harbour Community Board’s Community Plan 2024-25.

Moved (Angela McErlane/Duncan Eddy):

That the Board:

a) Notes the Board’s updated Community Plan 2023-24.

Motion carried (WHCB/2024/050)

Moved (Ange McErlane/Kristina Goldsmith):

That the Board:

Adjourns the meeting until 7.00 pm.

Motion carried

The meeting adjourned at 6.55 pm and resumed at 7.00 pm.

9 Board Updates
	Moved (Angela McErlane/Cr Mandy Mayhem): Board members provided verbal updates on activities which included: Port Noise Liaison Committee Kristina Goldsmith provided an update from a recent meeting of the Port Noise Committee. Ravensbourne Liaison including Ravensdown Community Liaison Group Jarrod Hodson noted the recent announcement of the possible closure of part of the Ravensdown manufacturing part of the facility. The community liaison group meeting was delayed until mid-September. NZTA are investigating arrangements for making the crossing island on SH88 at St Leonards safer. Keep Dunedin Beautiful Kristina Goldsmith reported on the annual KDB awards that were held recently. A resource consent has been granted for a mural on the new underpass to Pine Hill. Enviroschools are joining with other groups in Dunedin in recording the biodiversity in the area. Infrastructure Liaison Infrastructure matters were raised under other updates. A reminder that there are Reserve Management Plans open for consultation. Otago Access Radio Barbara Anderson reminded board members that podcasts of the radio show were available to be linked to social media. Long Beach and Pūrākaunui Amenities Society Duncan Eddy commented on access issues in Bradley Road Osborne. In addition he noted that reinstating of a channel and clearing debris on a downhill section of Blueskin Bay would occur. Aramoana Liaison Barbara Anderson raised the following issues on behalf of the league – queried progress on the domain carpark; erosion of Shelley beach – DOC are involved; DOC have advised they are withdrawing support from the provision of toilets for Aramoana. West Harbour Emergency Response Group Ange McErlane and Kristina provided an update on the emergency management arrangements and advised that the group would be re-established. Information will be provided. Jarrod agreed to be the contact person for the Ravensbourne, Maia area. A whatsapp group may be established. Policing Matters Wayne Sefton noted the retirement date of the policeman based in West Harbour. The board will arrange a suitable mark of recognition upon his retirement. Social Media Promotion of participation in DCC and ORC consultations and forwarding relevant community information.
	Moved (Angela McErlane/Duncan Eddy): That the Board: a) Notes the Board Updates Motion carried (WHCB/2024/051)
	Moved (Angela McErlane/Mandy Mayhem): That the Board: a) Agrees to fund up to $120 from the Board’s project fund to farewell the policeman based in West Harbour Motion carried (WHCB/2024/052)

10 Chairperson's Report
	The Chairperson provided a verbal update on several issues including a recent quiz event; matters relating to Peninsula Beach Road; and FENZ access numbers on the shared path. The Chairperson noted the Port Otago Back Beach Plan which has been submitted by Port Otago to the Otago Harbour Reserves Management Plan and that the new museum, will be open within the next 6 weeks or so.
	Moved (Angela McErlane/Kristina Goldsmith): That the Board: Notes the Chairperson’s report Motion carried (WHCB/2024/053)

11 Councillor's Update

Councillor Mayhem provided a verbal update on a number of issues including the hospital, speed limit changes and the transport management plan.

Moved (Mandy Mayhem/Barbara Anderson):

That the Board:

Notes the Councillor’s Update

Motion carried (WHCB/2024/054)

12 Items for Consideration by the Chair

	There were no items for consideration by the Chair.

The meeting concluded at 8.15 pm.

..............................................

CHAIRPERSON

West Harbour Community Board

13 November 2024

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the West Harbour Community Board on activities relevant to the Board’s area including:

a) Project Fund

b) Water Services Survey

c) Bylaw Review

d) Ratification of Submissions

e) Currently consulting on

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Ratifies the submission on the Otago Harbour Reserve Management Plan

Items for Discussion

Project Fund

2 The Board has a balance of $4,828.00 remaining for the 2024/25 year.

Meeting Date	Recipient	Amount
20 June 2024 (paid out in 24/25 year	Harbourside Junior Football Club	$672.00
4 September 2024	Pioneer Opportunities and Resources Trust	$2,500.00
	Scholarship Application (M Button)	$500.00
	Rothesay News Advertising	$1,500.00
Total available		$5,172.00

Bylaw Review

3 Reviews have started for two Council bylaws:

· Trading in Public Places Bylaw and

· Beauty Therapists, Tattooists and Skin-Piercers Bylaw.

Early engagement for these is planned from mid-November to early December. Formal consultation on any proposed changes is planned for early 2025. For more information on the reviews visit www.dunedin.govt.nz/consultation (from 18 November) or email Anne.Gray@dcc.govt.nz .

Water Services Survey

4 DCC 3 Waters, in conjunction with the Property and Parks and Recreation Groups, have commenced an online survey to gather information about drinking water, stormwater and wastewater services. Consultation will commence on 1 November and close 29 November 2024.

5 The information about the Water Services Survey including instructions on how to access the online survey will be posted to each property owner within the communities identified. The link is attached. Water Services Survey | Tirohaka Whānui Ratoka Wai - Dunedin City Council

6 The survey will be targeted to communities where there is a demonstrable need to undertake detailed investigations of options for servicing improvements, i.e., communities with some or no DCC drinking water, stormwater and wastewater services and communities identified as being of significance to Mana Whenua. The areas being targeted in West Harbour include:

· Tayler Point

· Te Ngaru

· Aramoana

· Osborne

· Purakaunui

· Long Beach

7 The information gathered during the online survey will be used to target stage 2 engagement with a focus on specific communities that may have health, environmental or cultural issues that require further investigation.

8 Community boards and Rūnaka will be advised of the outcome of the stage 1 engagement (survey results) and communities identified for stage 2 engagement in 2025.

Installation of cycle stands

9 Transport staff added ten bicycle stands with the capacity to hold up to twenty bicycles to the West Harbour area in 2024. All feasible sites were evaluated according to DCC’s Bicycle Parking Standard Operating Procedure. During the consultation some locations initially considered were later considered unnecessary due to existing facilities. At Careys Bay, three bicycle stands were initially installed to meet local business needs but were removed due to vehicular damage.

10 When considering adding bike parking, transport staff consulted with residents and business owners and some sites were deemed unsuitable, including the Port Chalmers Public Car Park and Tucketts Corner. This was because of logistical constraints, asset protection concerns, or stakeholder opposition. Where possible, DCC worked with stakeholders to resolve concerns, successfully adding bicycle stands at locations 1 George Street and 19 George Street.

11 There is some scope to add additional stands in the area, however, it would be preferable for the Community Board to provide a list of potential sites and undertake initial consultation with affected parties. Transport staff can then assess them to ensure that the locations are safe and won’t compromise underground infrastructure. Stands can then be installed as budget allows.

Submissions

12 At the meeting held on 4 September 2024 the Board agreed to make a submission to the Town Belt Reserve Management Plan (Appendix A) and the Otago Harbour Reserve Management Plan (Appendix B). The Board did not submit on the Town Belt Plan.

Roadworks Schedule

13 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Currently Consulting On

14 The draft Local Alcohol Policy is out for consultation at the moment. Consultation closes on 14 November. For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Dunedin City Council Updates

15 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

16 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Clare Sullivan - Manager Governance
Authoriser:	Paul Henderson - General Manager Customer and Regulatory (Acting)

Attachments

There are no attachments for this report.

	Title	Page
⇩a	Register of Interest	6

	Title	Page
A ⇩	Minutes of West Harbour Community Board meeting held on 4 September 2024	10

	Title	Page
⇩a	Funding Application - Purakaunui Amenities Society	18

	Title	Page
⇩a	2025 Meeting Schedule	26

	Title	Page
⇩a	Community PLan	31

Author:	Jennifer Lapham - Governance Support Officer
Authoriser:	Clare Sullivan - Manager Governance