Council

MINUTES

 

Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 11 February 2025, commencing at 1.03 pm

 

PRESENT

 

Mayor

Mayor Jules Radich

 

Deputy Mayor

Cr Cherry Lucas

 

 

Members

Cr Bill Acklin

Cr Sophie Barker

 

Cr David Benson-Pope

Cr Christine Garey

 

Cr Kevin Gilbert

Cr Carmen Houlahan

 

Cr Mandy Mayhem

Cr Jim O’Malley

 

Cr Lee Vandervis

Cr Steve Walker

 

Cr Brent Weatherall

Cr Andrew Whiley

 

IN ATTENDANCE

Sandy Graham (Chief Executive Officer), Robert West (General Manager Corporate Services), Scott MacLean (General Manager Climate and City Growth), Paul Henderson (General Manager Customer and Regulatory - Acting), Hayden McAuliffe (Financial Services Manager), John McAndrew (Group Manager 3 Waters), Rory McLean (Senior Policy Analyst – Zero Carbon) and Sharon Bodeker (Special Projects Manager), Nic Jepson (Senior Planner, Resource Consents), Kathryn van Beek (Communications Team Manager) and Heath Ellis (Group Manager Parks and Recreation)

 

Governance Support Officer                  Lynne Adamson

 

 

1          Public Forum

There was no Public Forum.

 

2          Apologies

 

There was an apology from Cr Marie Laufiso.

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

             Accepts the apology from Cr Marie Laufiso.

             Motion carried

Motion carried (CNL/2025/058)

 

 

3          Confirmation of agenda

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

 

Confirms the agenda without addition or alteration

 

Motion carried (CNL/2025/059)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Mandy Mayhem declared an update to her interest register.

 

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

 

a)         Amends the Elected Members' Interest Register attached; and

b)        Confirms the proposed management plan for Elected Members' Interests.

c)         Notes the proposed management plan for the Executive Leadership Team’s Interests.

Motion carried (CNL/2025/060)

   

Reports

5          Significant Forecasting Assumptions - Update

 

A report from Civic sought Council approval for significant forecasting assumptions for 3 waters, levels of service and future legislative changes, that would be used in the development of the 9 year plan 2025-34 (the 9 year plan).

 

The Special Projects Manager (Sharon Bodeker) spoke to the report and responded to questions.

 

Cr Carmen Houlahan entered the meeting at 1.07 pm.

 

 

 

Moved (Mayor Jules Radich/Cr Jim O'Malley):

That the Council:

 

a)              Approves the significant forecasting assumptions to be used in the development of the 9 year plan 2025-34. 

b)             Authorises the Chief Executive to make any minor amendments, following discussions, to the Significant Forecasting Assumptions.

Motion carried (CNL/2025/061) with Cr Lee Vandervis recording his vote against

 

6          Draft Consultation Document for the 9 year plan 2025-34

 

A report from Civic presented the draft consultation document for the 9 year plan 2025-34 (9 year plan).  It explained the Council’s proposals for the 9 year plan, in plain English, and was based on the decisions made by Council at its meeting on 28 – 30 January 2025. 

The report noted that the draft consultation document had been submitted to Audit New Zealand (Audit NZ), who were currently auditing it and its supporting documentation.  Audit NZ would provide Council with an ‘Independent Auditor’s report’ on completion of the audit, scheduled for mid-March 2025. 

 

The Chief Executive Officer (Sandy Graham), Special Projects Manager (Sharon Bodeker) and  the Financial Services Manager (Hayden McAuliffe) spoke to the report and responded to questions.

 

During discussion it was moved (Cr Cherry Lucas/Cr Kevin Gilbert):

 

That the Council:

 

             Adjourns the meeting for five minutes.

 

             Motion carried

 

The meeting adjourned at 2.42 pm and reconvened at 2.53 pm.

 

 

Moved (Mayor Jules Radich/Cr Cherry Lucas):

That the Council:

 

a)              Notes the draft Consultation Document.

b)             Authorises the Chief Executive Officer to make minor changes to the Consultation Document as discussed.

Division

The Council voted by division

 

For:                 Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (13).

Against:         Cr Lee Vandervis (1).

Abstained:   Nil

 

The division was declared CARRIED by 13 votes to 1

 

Motion carried (CNL/2025/062)

 

7          Development Contributions Policy Update

 

A report from Civic provided an updated draft Development Contributions Policy for consideration by Council.  It incorporated the growth-related capital expenditure provided for in the 9 year plan 2025-2034 and the current growth projections for the city.

 

The Special Projects Manager (Sharon Bodeker) and Senior Planner Resource Consents (Nic Jepson) spoke to the report and responded to questions.

 

 

Moved (Cr Jim O'Malley/Cr Lee Vandervis):

That the Council:

 

a)         Approves the draft Development Contributions Policy for the purposes of consultation as part of the 9 year plan 2025-34.

b)        Notes that the final Development Contributions Policy will be considered as part of the 9 year plan deliberations.

Division

The Council voted by division

 

For:                 Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (13).

Against:         Cr Carmen Houlahan (1).

Abstained:   Nil

 

The division was declared CARRIED by 13 votes to 1

 

Motion carried (CNL/2025/063)

 

8          Financial Report - Period ended 30 November 2024

 

A report from Finance provided the financial results for the period ended 30 November 2024 and the financial position as at that date.

 

The Financial Services Manager (Hayden McAuliffe) spoke to the report and responded to questions.

 

During discussion Cr Carmen Houlahan left the meeting at 3.32 pm and returned at 3.36 pm.

 

 

Moved (Cr Lee Vandervis/Cr Cherry Lucas):

That the Council:

 

a)         Notes the Financial Performance for the period ended 30 November 2024 and the Financial Position as at that date.

Motion carried (CNL/2025/064)

 

Moved (Mayor Jules Radich/Cr Mandy Mayhem)

 

That the Council:

 

             Adjourns the meeting for 5 minutes.

 

             Motion carried

 

The meeting adjourned at 3.47 pm and reconvened at 4.01 pm.

 

9          Save our Southern Hospital Campaign Update

 

A report from Communications and Marketing provided an update on the Save Our Southern Hospital campaign.

The report noted that the Council had reignited the Save Our Southern Hospital campaign to fight the proposed cuts to the New Dunedin Hospital, which had now largely been reversed.

 

The General Manager Corporate Services (Robert West) and Acting Communications Team Manager (Kathryn van Beek) spoke to the report and responded to questions.

 

During discussion Cr Bill Acklin left the meeting at 4.23 pm.

 

 

Moved (Cr Kevin Gilbert/Cr Christine Garey):

That the Council:

 

a)              Notes the update report on the SOS Hospital campaign.

b)             Formally records a vote of thanks to the clinicians, members of the steering group, project team and the Cliff group for all their work on the new Southern Tertiary Hospital project to date  

c)              Notes that the Mayor would write a letter of thanks to members of all the relevant groups.

Motion carried (CNL/2025/065)

 

10        Appointment of Advisory Panel to consider Dunedin District Licensing Committee Applications

 

A report from Civic sought approval for an Advisory Panel of up to five Councillors and one independent member (if required) be set to consider and make recommendations on expressions of interest received for new community representative positions for the District Licensing Committee. 

 

The General Manager Corporate Services (Robert West) spoke to the report and responded to questions.

 

 

Moved (Cr Cherry Lucas/Cr Jim O'Malley):

That the Council:

 

a)         Appoints an Advisory Panel consisting of Crs Sophie Barker, Andrew Whiley; Steve Walker; Kevin Gilbert, Bill Acklin and one independent member (if required) to consider the applications received for the Dunedin District Licensing Committee.

b)        Approves the draft Terms of Reference (with any amendment) for the Advisory Panel.

c)         Notes that the Advisory Panel will make recommendations on the appointments to Council.

Motion carried (CNL/2025/066)

        

 

Resolution to Exclude the Public

Moved (Mayor Jules Radich/Cr Steve Walker):

That the Council:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

 

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  District Licensing Committee Membership

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2  Appointment to Dunedin Indoor Sports Venue Trust

S7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

S48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3 

 

 

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion carried (CNL/2025/067)

 

 

The meeting moved into confidential at 4.50 pm and concluded at 6.47 pm.

 

 

 

..............................................

MAYOR