Notice of Meeting:
I hereby give notice that an ordinary meeting of the Mosgiel-Taieri Community Board will be held on:
Date: Wednesday 5 February 2025
Time: 5.30 pm
Venue: Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel
Sandy Graham
Chief Executive Officer
Mosgiel-Taieri Community Board
PUBLIC AGENDA
MEMBERSHIP
Chairperson |
Andrew Simms |
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Deputy Chairperson |
Dean McAlwee |
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Members |
Kathryn Anderson |
Austen Banks |
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Regan Horrell |
Cr Cherry Lucas |
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Brian Peat |
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Senior Officer Sharon Bodeker, Special Projects Lead
Governance Support Officer Lauren Riddle
Lauren Riddle
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.
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Mosgiel-Taieri Community Board 5 February 2025 |
ITEM TABLE OF CONTENTS PAGE
1 Public Forum 4
2 Apologies 4
3 Confirmation of Agenda 4
4 Declaration of Interest 5
5 Confirmation of Minutes 9
5.1 Mosgiel-Taieri Community Board meeting - 13 November 2024 9
Part A Reports (Mosgiel-Taieri Community Board has power to decide these matters)
6 Governance Support Officer's Report 16
7 Board Updates 20
8 Chairperson's Report 21
9 Community Plan 2024-2025 26
10 Councillor's Update 41
11 Items for Consideration by the Chair 42
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Mosgiel-Taieri Community Board 5 February 2025 |
At the close of the agenda no requests for public forum had been received.
An apology has been received from Brian Peat.
That the Board:
Accepts the apology from Brian Peat.
Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.
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Mosgiel-Taieri Community Board 5 February 2025 |
EXECUTIVE SUMMARY
1. Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.
2. Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.
That the Board:
a) Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the proposed management plan for Elected Members' Interests.
Attachments
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Title |
Page |
⇩a |
Register of Interest |
6 |
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Mosgiel-Taieri Community Board 5 February 2025 |
Mosgiel-Taieri Community Board meeting - 13 November 2024
That the Board:
a) Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 13 November 2024 as a correct record.
Attachments
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Title |
Page |
A⇩ |
Minutes of Mosgiel-Taieri Community Board meeting held on 13 November 2024 |
10 |
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Mosgiel-Taieri Community Board 5 February 2025 |
Mosgiel-Taieri Community Board
MINUTES
Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 13 November 2024, commencing at 12.30 pm.
PRESENT
Chairperson |
Andrew Simms |
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Deputy Chairperson |
Dean McAlwee |
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Members |
Kathryn Anderson |
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Austen Banks |
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Regan Horrell |
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Brian Peat |
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Cr Cherry Lucas |
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IN ATTENDANCE |
Sharon Bodeker (Special Projects Lead). |
Governance Support Officer Jennifer Lapham
1 Public Forum
1.1 Eve Beardsmore – Proposed Dog Control Policy and Bylaw – Woodside Glen
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Mrs Beardsmore spoke to the Board about her concern that the Proposed Bylaw allows dogs off in Woodside Glen. She spoke about the will of Herbert Marquis Carr and that he had bequeathed the land for the use of residents. She sought the help of the Board to stop dogs running in the Glen.
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1.2 Ray Beardsmore – Proposed Dog Control Policy and Bylaw – Woodside Glen
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Mr Beardsmore spoke to the proposal to allow dogs off leash in the Woodside Glen, he suggested that there is a more appropriate area by the Outram Bridge that dogs can use.
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1.1 Taieri Network - Funding Application
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Teresa Christie spoke to the Board regarding the funding application from the Taieri Network for assistance with the Very Taieri Christmas. Cr Lucas entered the meeting at 12.51 pm.
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2 Apologies |
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An apology was received from Cr Lucas for lateness
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Moved (Andrew Simms/Regan Horrell): That the Board: Accepts the apology for lateness from Cr Lucas. Motion carried |
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3 Confirmation of agenda |
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Moved (Andrew Simms/Kathryn Anderson): That the Board:
Confirms the agenda without addition or alteration
Motion carried |
4 Declarations of interest
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
There were no amendments to the Interest Register.
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Moved (Andrew Simms/Austen Banks): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (MTCB/2024/040) |
5 Confirmation of Minutes
5.1 Mosgiel-Taieri Community Board meeting - 4 September 2024 |
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Moved (Andrew Simms/Austen Banks): That the Board:
a) Confirms the minutes of the Mosgiel-Taieri Community Board meeting held on 4 September 2024 as a correct record. Motion carried (MTCB/2024/041) |
Part A Reports
6 Otago Regional Council - Public Transport |
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Sumit Saini (Implementation Advisor – Transport) will be in attendance to provide an update on Sumit Saini (Implementation Advisor – Transport, Otago Regional Council) spoke to the Board about proposed changes to the Unit 5 Contract (The Bus Loop). He advised that the service would become an on demand service and would provide greater coverage and more flexibility than the existing service.
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7 Project Fund |
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Consideration was given to the funding application from the Taieri Network for a $1,000.00 towards the Very Taieri Christmas |
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Moved (Andrew Simms/Kathryn Anderson): That the Board:
a) Approves a grant of $1,000.00 to the Taieri Network to assist with costs of the Very Taieri Christmas programme. . Motion carried (MTCB/2024/042) with Brian Peat voting against |
8 2025 Meeting Schedule |
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Consideration was given to the 2025 meeting schedule.
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Moved (Andrew Simms/Cr Cherry Lucas): That the Board:
a) Adopts the 2025 meeting schedule with meetings commencing at 5.30 pm. Motion carried (MTCB/2024/043) |
9 Governance Support Officer's Report |
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In a report from Civic an update was provided on matters of interest since the last Board meeting including: a) Project Fund b) Party in the Park and Taieri AMP Show Funding c) Water Services Survey d) Reid Park Avenue Pump Upgrade
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Discussion took place on participating in Party in the Park and the Taieri AMP Show, and it was agreed to allocate funding towards this.
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Moved (Andrew Simms/Dean McAlwee): That the Board:
a) Notes the Governance Support Officer’s Report. b) Allocates up to $1,500.00 (excl. GST) towards participating in Party in the Park and the Taieri AMP show. Motion carried (MTCB/2024/044) |
10 Community Plan 2024-2025 |
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Consideration was given to the Community Board Plan. It was agreed that this would be fully reviewed at the next meeting. |
11 Board Updates |
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1 Taieri Network Kathryn Anderson advised that she had meet with Teresa Christie. The Taieri network are looking at creating a newsletter and would be interested in working with the Board. 2 Coronation Hall Trust- Dean McAlwee advised that a meeting had not been held. 3 Mosgiel and Taieri Emergency Group Andrew Simms advised that a community engagement event had been held at the Taieri College. He advised that the event was live streamed, which had received a large number of views. 4 Outram Emergency Group Dean McAlwee advised that there was no update. 5 Social Media/Media Platform and Community Engagement– Regan Horrell advised that the facebook page had 2,500 followers. It was noted that the Chairperson was now doing the OAR radio slot. He was looking at doing a video to get the community to use the DCC “Fix-it-Form.” 6 Taieri Trails Group Andrew Simms and Dean McAlwee provided an update on progress for the Mosgiel to Outram Trail. He advised that they had meet with the affected land owners and had received approval to use the land. Dean McAlwee advised that the historical loop track had been marked out. Andrew Simms advised that he had an on site visit for the Tunnel and walked through it. He commented that the DCC were committed to funding the trail. 7 Community Board Executive Committee Regan Horrell advised that a meeting had been held in Wellington. The Committee was producing a guide for good Council/Community Board relationships.
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12 Chairperson's Report |
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The Chairperson spoke to his report and tabled additional comments on the Taieri Gorge Railway.
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13 Councillor's Update |
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Cr Lucas provided an update on the long term plan workshops and they had visited a large number of council sites. She also commented on Seddon Park, the notification of the 2GP and the meeting in the Town Hall on the proposed cuts to the hospital build.
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The meeting concluded at 2.36 pm .
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C H A I R P E R S O N
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Mosgiel-Taieri Community Board 5 February 2025 |
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This report is to inform the Mosgiel-Taieri Community Board on activities relevant to the Board’s area including:
a) Project Fund
b) OAR ‘Round The Boards Package 2025
c) Otago Regional Council – Water Catchment Committee
d) 9 year plan
e) Dunedin City Council Updates
That the Board:
a) Notes the Governance Support Officer’s Report.
Items for Discussion
Project Fund
2 The Board has $7,040.00 to allocate in the current financial year.
Meeting Date |
Amount (excl. GST) |
Recipient |
4 September |
$1,000.00 |
Rotary Club of Mosgiel – planter boxes |
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$460.00 |
Up to $2,000 toward Combined AF8/Civil Defence Emergency Management, FENZ,MTCERG Community Meeting
Taieri College – Meeting Venue $460.00 |
13 November 2025 |
$1,500.00 |
Funding to participate in Party in the Park and the Taieri AMP Show. |
Total |
$2,960.00 |
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OAR ‘Round the Boards Package
3 Over the past several years, our Community Access radio station has hosted a regular weekly feature on the OAR Morning Show called 'Round The Boards. This 10-15min segment provides an opportunity for Dunedin Community Boards to chat informally with programme host Jeff Harford about initiatives and issues of the day, relevant to each community.
4 The board is now asked to consider if it wishes to continue participating this programme. The cost is $220 (excl GST) for 11 x monthly sessions. (Attachment A).
Otago Regional Council – Lower Taieri Flood Protection & Drainage Scheme Liaison Group
5 A request has been received for a representative of the Board to be appointed to the Lower Taieri Flood Protection & Drainage Scheme Liaison Group.
Draft 9 Year Plan 2025-2034
5 Draft operating budgets for the 9 Year Plan 2025-2034 were presented to Council on 28-30 January 2025, in preparation for the public consultation.
6 Public consultation for the 9 Year Plan 2025-2034 will commence on 31 March with the submission period closing on 30 April 2025. Public hearings will be held 6-9 May 2025, with Council deliberations on the 9 Year Plan 2025-2034 to be held on 26-29 May 2025.
Roadworks Schedule
13 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Currently Consulting On
14 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Dunedin City Council Updates
15 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
16 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.
Signatories
Author: |
Jennifer Lapham - Governance Support Officer |
Authoriser: |
Sharon Bodeker - Special Projects Manager |
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Title |
Page |
⇩a |
OAR 'Round the Boards. |
19 |
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Mosgiel-Taieri Community Board 5 February 2025 |
Board members to provide verbal updates on activities :
1 Taieri Network – Kathryn Anderson
2 Coronation Hall Trust- Dean McAlwee
3 Mosgiel and Taieri Emergency Group. – Andrew Simms
4 Outram Emergency Group - Dean McAlwee
5 Social Media/Media Platform and Community Engagement– Regan Horrell
6 Taieri Trails Group – Andrew Simms
7 Community Board Executive Committee – Regan Horrell
Attachments
There are no attachments for this report.
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Mosgiel-Taieri Community Board 5 February 2025 |
A report from the Chairperson is attached which updates the Board on matters of interest since the previous meeting.
Attachments
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Title |
Page |
⇩a |
Chairperson's Report |
22 |
Mosgiel-Taieri Community Board 5 February 2025 |
Community Plan 2024-2025
Department: Civic
EXECUTIVE SUMMARY
The Community Board Plan is tabled for discussion at each meeting for the purpose of review and update as required by the Board.
The Board’s Community Plan assists to contribute to the Council’s 10-year plan with focus on:
1 new and current priorities (in order of importance with justification and estimated costs for each) for inclusion in the DCC 10-year Plan
2 items the Board would like for delivery to the community (for items that would not require support or funding from the DCC, over and above the Community Board funding)
Signatories
Authoriser: |
Scott MacLean - General Manager, Climate and City Growth |
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Title |
Page |
⇩a |
Community Plan |
27 |
Mosgiel-Taieri Community Board 5 February 2025 |
Councillor Cherry Lucas will provide an update on matters of interest.
Attachments
There are no attachments for this report.