Notice of Meeting:

I hereby give notice that an ordinary meeting of the Otago Peninsula Community Board will be held on:

 

Date:                                                    Tuesday 4 February 2025

Time:                                                   10:00 am

Venue:                                                Portobello Bowling Club, Sherwood Street, Portobello

 

Sandy Graham

Chief Executive Officer

 

Otago Peninsula Community Board

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Lox Kellas

Stacey Kokaua-Balfour

 

Cheryl Neill

Edna Stevenson

 

Cr Andrew Whiley

 

 

Senior Officer                                               Jeanine Benson, Group Manager Transport

 

Governance Support Officer                  Lauren Riddle

 

 

 

Lauren Riddle

Governance Support Officer

 

 

Telephone: 03 477 4000

governance.support@dcc.govt.nz

www.dunedin.govt.nz

 

 

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 

 


Otago Peninsula Community Board

4 February 2025

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

1.1       Public Forum                                                                                                                                                 4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                    10

5.1       Otago Peninsula Community Board meeting - 28 November 2024                                        10

Part A Reports (Otago Peninsula Community Board  has power to decide these matters)

6             Governance Support Officer's Report                                                                                                            15

7             Project Fund - Funding Applications                                                                                                               20

8             Board Updates and Report Backs                                                                                                                    22

9             Community Plan 2025-2026                                                                                                                              23

10           Councillor Update                                                                                                                                                 24

11           Chairperson's Report                                                                                                                                           25

12           Items for Consideration by the Chair                                                                                                             26

 

 


Otago Peninsula Community Board

4 February 2025

 

 

1          Public Forum

1.1       Public Forum

At the close of the agenda no Public Forum requests have been received

 

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Otago Peninsula Community Board

4 February 2025

 

Declaration of Interest

 

 

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

RECOMMENDATIONS

That the Board:

a)         Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)        Confirms/Amends the proposed management plan for Elected Members' Interests.

 

Attachments

 

Title

Page

a

Register of Interests - February 2025

6

 

 


Otago Peninsula Community Board

4 February 2025

 


 

 

Confirmation of Minutes

Otago Peninsula Community Board meeting - 28 November 2024

 

RECOMMENDATIONS

That the Board:

a)         Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 28 November 2024 as a correct record.

 

Attachments

 

Title

Page

A

Minutes of Otago Peninsula Community Board meeting  held on 28 November 2024

11

 

 


Otago Peninsula Community Board

4 February 2025

 

 

 

Otago Peninsula Community Board

MINUTES

 

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Thursday 28 November 2024, commencing at 10:00 a.m.

 

PRESENT

 

Chairperson

Paul Pope

 

Deputy Chairperson

Hoani Langsbury

 

Members

Lox Kellas

Edna Stevenson

 

Cheryl Neill

 

 

IN ATTENDANCE

Jeanine Benson, Senior Officer (Group Manager Transport)

 

Governance Support Officer                  Lauren Riddle

 

 

Paul Pope opened the meeting with a reflection and welcome members and attendees to the last meeting of 2024.

1          Public Forum

1.1       Public Forum

Jamie Ledbetter spoke about traffic disruption and safety concerns for the Coronation Hall, playground (and carpark area), McCauley Road and Portobello Road.  and tabled written information of her concerns.

Ms Leadbetter expressed her concern  for pedestrians on McCauley Rd as it was being used as a shortcut by traffic, including heavier vehicles. The lack of visibility of pedestrians was a serious concern.  She sought the Board’s support for the install of “Slow Down Children” warning signage and road calming measures on both McCauley and Portobello Roads.

Paul Pope advised he would raise the matter safety for pedestrians in the carpark area beside the Hall and playground reserve with Councill staff but that any road calming measures were the responsibility of Waka Kotahi (NZ Transport Agency) and the Board held no jurisdiction to assist.

 

2          Apologies

 

Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury):

That the Board:

             Accept the apology from Stacey Kokoaua-Balfour and Cr Andrew Whiley for absence.

             Motion carried.

 

3          Confirmation of agenda

 

Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury):

That the Board:

 

Confirms the agenda without addition or alteration

 

Motion carried

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Paul Pope advised we was no longer Chair of the Hereweka Harbour Cone Trust.

 

 

Moved (Chairperson Paul Pope/Member Lox Kellas):

That the Board:

 

a)         Amends necessary the Elected Members' Interest Register; and

b)        Amends the proposed management plan for Elected Members' Interests.

 

Motion carried (OPCB/2024/044)

5          Confirmation of Minutes

5.1       Otago Peninsula Community Board meeting - 31 October 2024

 

Moved (Chairperson Paul Pope/Member Cheryl Neill):

That the Board:

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 31 October 2024 as a correct record.

Motion carried (OPCB/2024/045)

Part A Reports

6          Governance Support Officer's Report

 

The report from Governance Support informed the Board of activities relevant to the Board area.

 

Mr Tom Dyer, General Manager Science and Resilience, Otago Regional Council spoke to the Board on the flood impact at Tomahawk Lagoon during the heavy rain event in early October 2024.  He provided background to the forming of the lagoon, including the existing weirs and culverts. 

 

He advised that surveying was being undertaken to develop a computerised model to be used to re-size the existing culverts appropriately to improve flow and allow debris to pass through during heavy rain events.  Mr Dyer indicated it would take approximately 3 months for the modelling work to be completed and he would update the Board again in March 2025.

 

 

Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury):

That the Board:

 

Notes the Governance Support Officer’s Report.

             Motion carried

 

7          Project Fund - Funding Applications

 

Two funding applications were considered by the Board for:

·    Broad Bay Community Centre for $440.00 to support the quarterly production of the community newsletter 2024-2025

·    Portobello Incorporated for $600.00 to support the production of a community newsletter for 2024-2025.

The balance of project funds was noted as $5,400 as at 28 November 2024.

 

 

Moved (Member Lox Kellas/Member Edna Stevenson):

That the Board:

 

a)         Approves the funding application from the Broad Bay Community Centre and grants the amount of $440.00 to support the quarterly community newsletter for 2024-2025.

b)        Approves the funding application from Portobello Inc and grants $600.00 to assist with the production of the community newsletter for 2024-2025

c)         Notes the Project Fund Report.

Motion carried (OPCB/2024/046)

 

8          Community Plan 2024-2025

 

There were no updates to the Community Plan.

 

9          Board Updates and Report Backs

 

Board Members provided verbal updates and report backs on portfolios and activities including:

Harwood (and Lower Peninsula) – Cheryl Neill advised that the recycling hub at Hoopers Inlet required weekly clearing by the contactor due to the high amount of use.  Cheryl to make contact with DCC contractor.

 

Rūnaka Liaison and Biodiversity

Hoani Langsbury tabled a copy of the draft initial report “Towards a Sustainable Otago Peninsula Community” by the  Te Rūnanga o Ōtākou for the information of the Board.  He spoke to the content of the report and upcoming meetings to discuss the report with the community.

 

Moved (Chairperson Paul Pope/Member Cheryl Neill):

That the Board:

 

Notes the Board updates.

             Motion carried

 

There was no Councillor’s Update to the meeting due to the apology from Cr Whiley.

 

11        Chairperson's Report

 

Paul Pope provided a verbal update on matters of interest including:

· Te Rauone Reserve on site meeting with staff and resident Graham McLean to discuss  improvements required at the reserve, such as repairs to the existing sand trap fencing, possible additional planting at the north end of the reserve.

 

 

Moved (Chairperson Paul Pope/Deputy Chairperson Hoani Langsbury):

That the Board:

 

Notes the Chairperson’s report.

             Motion carried

 

12        Items for Consideration by the Chair

 

There were no items for consideration by the Chair

 

The meeting concluded at 11:55 am.

 

 

 

..............................................

CHAIRPERSON

 


Otago Peninsula Community Board

4 February 2025

 

Part A Reports

 

Governance Support Officer's Report

Department: Civic

 

 

 

 

EXECUTIVE SUMMARY

1          This report is to inform the Otago Peninsula Community Board of activities relevant to the Board area including:

a)         Project Fund

b)        Correspondence

c)         Transport Update

d)        Pecuniary Interests

e)        Draft 9 Year Plan

f)         DCC currently consulting on

g)         Roadworks Schedule

h)        Dunedin City Council updates

RECOMMENDATIONS

That the Board:

a)         Notes the Governance Support Officer’s Report.

b)        Approves payment of $220 (plus GST) to Otago Access Radio (OAR) for the “Rounds the Boards” programme for 2025.

 

Project Fund

2          The balance in the Project Fund available for allocation for the current financial year         (2024-2025) is $4,440.

3          Otago Access Radio (OAR) have provided costs for the “Round the Boards” package for 2025.  The cost for 11 monthly radio interviews is $220.00 (see attachment B) for the consideration of the Board.

 

Correspondence

4          IN:       Macandrew Bay School – thank you for Board’s donation. (See attachment A)

 

 

Transport Update

5          A verbal updated will be provided by Jeanine Benson, Manager Transport, on the following matters:

·    Roadside vegetation maintenance

6          DCC website link Maintaining our roads, verges and vegetation - Dunedin City Council provides information for:

1.     Footpath and road repairs

2.     Vegetation control

3.     Grass maintenance

4.     Weed spraying

 

Pecuniary Interests

7          Members of the Community Board were emailed information on the Local Government Pecuniary Interests Register Amendment Act 2022, along with a template pecuniary interest form for completion and return.  Members are requested to provide the completed form to the Governance Support Officer, no later than 14 February 2025.

 

Draft 9 Year Plan 2025-2034

8          Draft operating budgets for the 9 Year Plan 2025-2034 were presented to Council on 28-30 January 2025, in preparation for public consultation.

9          Public consultation for the 9 Year Plan 2025-2034 will commence on 31 March with the submission period closing on 30 April 2025.  Public hearings will be held 6-9 May 2025, with Council deliberations on the 9 Year Plan 2025-2034 to be held on 26-29 May 2025.

What DCC is Currently Consulting On

10        For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on 

Roadworks Schedule

11        Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures

 

Dunedin City Council Updates

Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz.  Remember to retain the job number allocated to request for future reference.

For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

 

Signatories

Author:

Lauren Riddle - Governance Support Officer

Authoriser:

 

Attachments

 

Title

Page

a

Macandrew Bay School newsletter extract

18

b

OAR - Round the Boards 2025

19

 

 

 

 


Otago Peninsula Community Board

4 February 2025

 



Otago Peninsula Community Board

4 February 2025

 



Otago Peninsula Community Board

4 February 2025

 

 

Project Fund - Funding Applications

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          This report provides a breakdown of project funding allocation and funding applications received for the Board’s consideration.  As this is an administrative report only, the Summary of Considerations is not required.

Project Fund

2          The balance in the Project Fund available for allocation for the current financial year (2024-2025) is $4,440 (including $1,000 held in reserve for the Board’s annual scholarship). 

3          The following funds have been allocated to date for the 2024/2025 financial year by the Board.

Meeting Date

Amount

Recipient

Purpose

5 September 2024

$1,000

Caselberg Trust

Installation of double glazing to the windows at the Artist’s residence at Broad Bay

5 September 2024

$1,500

Portobello Bowling Club

Installation of acoustic ceiling panels to the clubroom.

5 September 2024

$300

Portobello School

Board grant to support school community activities

5 September 2024

$300

Broad Bay School

Board grant to support school community activities

5 September 2024

$300

Macandrew Bay School

Board grant to support school community activities

31 October 2024

$120

Portobello Volunteer Fire Service

Donation in remembrance of founding OPCB member Bill Allen.

28 November 2024

$440

Broad Bay Community Centre

Board grant to support production of quarterly community newsletters

28 November 2024

$600

Portobello Incorporated.

Board grant to support production of quarterly community newsletters

 

$1,000

Board’s annual scholarship (2024-25 year)

(Funds held in reserve)

Funds spent to date

$5,560

 

 

Balance of funds available $4,440

 

 

Funding Applications

As at the close of the agenda, no funding applications have been received.

RECOMMENDATIONS

That the Board:

a)         Notes the Project Fund Report.

 

Signatories

Author:

Lauren Riddle - Governance Support Officer

Authoriser:

 

Attachments

There are no attachments for this report.

 


Otago Peninsula Community Board

4 February 2025

 

 

Board Updates and Report Backs

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          Board Members will provide verbal updates and report backs on portfolios and activities including:

1.      Keep Dunedin Beautiful – Cheryl Neill

2.      Harwood (and Lower Peninsula) – Cheryl Neill

3.      School programme/scholarships – Cheryl Neill/Stacey Kokaua

4.      Peninsula Roads – Lox Kellas

5.      Back Bays (and Highcliff) – Lox Kellas

6.      Civil Defence/Community Response Planning – Lox Kellas

7.      Te Umu Kuri (Wellers Rock) – Paul Pope/Edna Stevenson

8.      Macandrew Bay – Edna Stevenson

9.      Broad Bay/Portobello – Stacey Kokaua

10.    Harington Point/Otakou – Hoani Langsbury

11.    Rūnaka Liaison and Biodiversity – Hoani Langsbury

12.    Tomahawk – Paul Pope

13.    Social networks/communications – Paul Pope

RECOMMENDATIONS

That the Board:

a)         Notes the Board updates.

 

Signatories

Authoriser:

 

Attachments

There are no attachments for this report.

 

 


Otago Peninsula Community Board

4 February 2025

 

 

Community Plan 2025-2026

Department: Civic

 

 

 

EXECUTIVE SUMMARY

The Community Board Plan is tabled for discussion at each meeting for the purpose of review and update as required by the Board.

The Board’s Community Plan assists to contribute to the Council’s 10-year plan with focus on:

1          new and current priorities (in order of importance with justification and estimated costs for each) for inclusion in the DCC 10-year Plan

2          items the Board would like for delivery to the community (for items that would not require support or funding from the DCC, over and above the Community Board funding)

 

 

Signatories

Authoriser:

 

Attachments

There are no attachments for this report.

 


Otago Peninsula Community Board

4 February 2025

 

 

Councillor Update

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          Councillor Andrew Whiley will provide an update on matters of interest to the Board.

RECOMMENDATIONS

That the Board:

a)         Notes the report from Cr Whiley.

 

Signatories

Authoriser:

 

Attachments

There are no attachments for this report.

 

 

 


Otago Peninsula Community Board

4 February 2025

 

 

Chairperson's Report

Department: Civic

 

 

 

EXECUTIVE SUMMARY

The Chairperson will provide a verbal update on matters of interest including:

·    Portobello boardwalk construction/Coronation Hall carpark ( see attachment)

·    State of horticultural plantings along Portobello Road

·    Tomahawk speed humps (installation)

·    9 Year plan – Board planning for consultation and submission period.

-      unfunded section of the Peninsula Connection, public toilets

·    Macandrew Bay Public Toilets (remote opening Summer Hours 6am – 9.30pm)

·    Vegetation control (Luss Road, Company Bay)

 

RECOMMENDATIONS

That the Board:

a)         Notes the Chairperson’s report.

 

Signatories

Authoriser:

 

Attachments

 

Title

Page

a

Portobello board walk design

26

 

 

 


Otago Peninsula Community Board

4 February 2025

 



Otago Peninsula Community Board

4 February 2025

 

Items for Consideration by the Chair

 

Any items for consideration by the Chair?

 

Attachments

There are no attachments for this report.