Notice of Meeting:
I hereby give notice that an ordinary meeting of the
Mosgiel-Taieri Community Board will be held on:
Date: Wednesday
2 April 2025
Time: 5.30
pm
Venue: Downes
Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel
Sandy Graham
Mosgiel-Taieri Community Board
PUBLIC AGENDA
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Chairperson
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Andrew Simms
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Deputy Chairperson
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Dean McAlwee
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Members
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Kathryn Anderson
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Austen Banks
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Regan Horrell
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Brian Peat
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Cr Cherry Lucas
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Senior Officer Jeanine
Benson, Group Manager Transport
Governance Support Officer Lauren
Riddle
Lauren Riddle
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Mosgiel-Taieri Community
Board
2 April 2025
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
1.1 Taieri Network Update 4
1.2 Funding Application -
Johannah Horrell 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 9
5.1 Mosgiel-Taieri Community
Board meeting - 5 February 2025 9
Part
A Reports (Mosgiel-Taieri Community Board has power to
decide these matters)
6 Otago
Regional Council - Bus Route Update 15
7 Transportation
Update 16
8 Project
Fund 17
9 Governance
Support Officer's Report 43
10 Community
Plan 2025-2026 46
11 Board
Updates 47
12 Chairperson's
Report 48
13 Councillor's
Update 52
14 Items
for Consideration by the Chair 53
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Mosgiel-Taieri Community
Board
2 April 2025
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1 Public
Forum
1.1 Taieri
Network Update
Theresa Christie, Community Connector for the Taieri Network
will provide an update to the Board.
1.2 Funding
Application - Johannah Horrell
Johanna Horrell will be in attendance to speak to the
funding application for assistance to attend Outward Bound.
2 Apologies
An apology has been received from
Kathryn Anderson.
That the Board:
Accepts the apology from
Kathryn Anderson.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Mosgiel-Taieri Community Board
2 April 2025
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members are
reminded of the need to stand aside from decision-making when a conflict arises
between their role as an elected representative and any private or other
external interest they might have.
2. Elected members are reminded to update their register of interests as soon as
practicable, including amending the register at this meeting if necessary.
RECOMMENDATIONS
That the Board:
a) Notes/Amends if
necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the
proposed management plan for Elected Members' Interests.
Attachments
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Title
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Page
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⇩a
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Register of Interest
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6
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Mosgiel-Taieri Community Board
2 April 2025
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Mosgiel-Taieri Community Board
2 April 2025
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Confirmation
of Minutes
Mosgiel-Taieri
Community Board meeting - 5 February 2025
RECOMMENDATIONS
That the Board:
a) Confirms the minutes
of the Mosgiel-Taieri Community Board meeting held on 05 February 2025 as a
correct record.
Attachments
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Title
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Page
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A⇩
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Minutes of
Mosgiel-Taieri Community Board meeting held on 5 February 2025
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10
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Mosgiel-Taieri
Community Board
2 April 2025
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Mosgiel-Taieri Community Board
MINUTES
Minutes of an ordinary
meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel
Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 05 February 2025,
commencing at 5.30 pm.
PRESENT
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Chairperson
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Andrew Simms
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Deputy Chairperson
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Dean McAlwee
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Members
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Kathryn Anderson
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Austen Banks
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Regan Horrell
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Cr Cherry Lucas
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Governance Support Officer Lauren
Riddle
Dean McAlwee read aloud a tribute to mark the recent passing
of founding Community Board member Martin Dillon and his over 30 year
contribution to the community of Mosgiel-Taieri. Regan Horrell advised
the full tribute would be posted on the Board’s Facebook page.
1 Public
Forum
There was no Public Forum.
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2 Apologies
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Moved (Andrew Simms/ Regan Horrell):
That the Board:
Accepts the apology from
Brian Peat.
Motion carried.
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3 Confirmation
of agenda
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Moved (Andrew Simms/Cr Cherry Lucas):
That the Board:
Confirms the agenda with
the following addition of a late funding application for the Festival of the
Plains “Party in the Park”.
Motion carried
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4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
Austen Banks provided an update to
his register of interests.
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Moved (Andrew Simms/Cr Cherry Lucas):
That the Board:
a) Amends the Elected Members' Interest Register; and
b) Amends the proposed management plan for Elected Members'
Interests.
Motion
carried.
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5 Confirmation
of Minutes
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5.1 Mosgiel-Taieri
Community Board meeting - 13 November 2024
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Moved (Andrew Simms/Cr Cherry Lucas):
That the Board:
a) Confirms the minutes of the Mosgiel-Taieri
Community Board meeting held on 13 November 2024 as a correct record with the
correction to the misspelling of “AMP Show” “ to
A&P Show”.
Motion
carried (MTCB/2025/001)
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Part
A Reports
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6 Governance
Support Officer's Report
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Discussion was held on the continuation of participation
by the Board in the OAR’s “Round the Board’s” radio
programme. Members supported the continuation and for recording of the
podcast to be included on the Board’s Facebook page.
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Moved (Andrew Simms/Kathryn Anderson):
That the Board:
a) Agrees
to participate in the Otago Access Radio (OAR) “Round the Boards”
radio programme for 2025 and allocates $220 (excl GST ) for 11 monthly
sessions.
Motion
carried (MTCB/2025/002)
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Otago Regional
Council’s (ORC) Lower Taieri Flood Protection & Drainage Scheme
Liaison Group.
Andrew Sims advised that representation was being sought
from the Mosgiel-Taieri Community Board to allow the Board to contribute to
functional, local knowledge to feedback to the ORC from the liaison group.
Details of the membership to the liaison group was
circulated to the Board at the meeting. Andrew Sims advised that there
was a procedural meeting to be held on 21 February for the establishment of
the group for endorsement by the ORC in March.
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Moved (Dean McAlwee/Kathryn Anderson):
That the Board:
b) Appoints
Chairman Andrew Simms to the Otago Regional Council Lower Taieri Flood
Protection & Drainage Scheme Liaison Group.
Motion
carried (MTCB/2025/003)
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A late funding request from Ian
Chalmers (I.C. Enterprises) was considered by the Board for funding to support
the set up and supply of equipment for the “Party in the Park”
event on 16 February 2025. The application was considered under urgency
as the next scheduled Board meeting was post the event on, 2 April 2025.
Andrew Simms advised that the Board had participated for
many years at the not for profit event and the value in the Board having a
presence at the event to speak with the local community.
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6
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Moved (Andrew Simms/Dean McAlwee):
That the Board:
c) Agrees
to grant funding of $1,000 to Festival of the Plain Inc on behalf of I.C.
Enterprises for the “Party in the Park” event to be held on 16
February 2025.
Motion
carried (MTCB/2025/004)
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Moved (Andrew Simms/Regan Horrell):
That the Board:
d) Notes the Governance Support Officer’s
Report.
Motion
carried.
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7 Board
Updates
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Taieri Network – Kathryn
Anderson advised there was no update as the group had not met yet for 2025.
Coronation Hall Trust-
Dean McAlwee advised a meeting was held on 10 February and that discussion
was held on establishing an online electronic booking system.
Mosgiel and Taieri Emergency
Group. – Andrew Simms advised the next meeting of the group is
scheduled for 13 February and an update will be provided at the April
meeting,
Outram Emergency Group -
Dean McAlwee advised there was no update as the group has not meet yet for
2025.
Social Media/Media Platform
and Community Engagement– Regan Horrell updated the information on
the Board’s Facebook page for the Party in Park on 16 February, the
upcoming DCC 9YP consultation document, and the drop in sessions on the
Mosgiel-Taieri Reserves Management Plan.
Taieri
Trails Group – Andrew Simms advised progress was continuing on the
Stage 1 (Mosgiel to Outram) trail and that the Otago Regional Council (ORC)
has approved use of the flood banks for trails, and once built that the ORC
will maintain them as a recreational and community asset.
Community Board Executive
Committee – Regan Horrell spoke on upcoming CBEC meeting on 14
February and outlined the key issues, including: development of governance
guide between Councils and Community Boards (to improve working
relationships); Remuneration for Community Boards, and the upcoming LGNZ
Conference in 2025.
Regan encouraged promotion of the
Local Body Election protocols and encouraged Board members to keep the
profile of the work of the Community Board up.
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The Board sought information on elected members protocol
to be provided to the Community Board in relation Local Body Elections in
October 2025.
The Governance Support Officer to provide the information.
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Moved (Andrew Simms/Kathryn Anderson):
That the Board:
Notes
the Board updates.
Motion
carried.
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8 Chairperson's
Report
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The Chairperson’s report was taken as read with
discussion held on the DCC’s 9 Year Plan budgets to go out for public
consultation from 31 March – 30 April and the impacts to the community
board area.
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Moved (Andrew Simms/Dean McAlwee):
That the Board:
Notes
the Chairperson’s updates.
Motion
carried with a vote against recorded by Austen Banks
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9 Community
Plan 2024-2025
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Discussion was held on updating the Community Plan to
assist in the Board’s submission to the 9 Year Plan 2025-2034 and the draft
Mosgiel Memorial Reserves Management Plan.
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Moved (Andrew Simms/Dean McAlwee):
That the Board:
Agrees
to hold a workshop to set the agreed changes/updates to the
Mosgiel-Taieri Community Board Community Plan 2024-25 for endorsement at the
2 April 2025 meeting.
Motion
carried.
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10 Councillor's
Update
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Cr Cherry Lucas spoke to infrastructure funding in
relation to its impact on the Mosgiel-Taieri area from the Council’s 9
Year Plan meeting on 28 January 2025, including the impact on Tunnel and
Trails funding as part of the Zero Carbon Investment package.
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Moved (Andrew Simms/Dean McAlwee):
That the Board:
Notes
the Councillor’s updates.
Motion
carried.
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11 Items
for Consideration by the Chair
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The following matters were
asked to be considered by the Chairperson:
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· An
update from Parks and Recreation on access to the new Outram Glen public
toilets.
· Reason
for vegetation removal to the visual fence line (boundary to the BMX track)
· Signage
for closing hours to the BMX track entrance gates.
· ORC
proposed bus route changes (Mosgiel)
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The meeting concluded at 7:50pm.
..............................................
CHAIRPERSON
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Mosgiel-Taieri Community Board
2 April 2025
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Part
A Reports
Otago
Regional Council - Bus Route Update
Julian Phillips,
Implementation Lead, Sumit Saini, Implementation Advisor – Transport and
Christine Rout, Implementation Advisor will be in attendance to provide an
update on proposed bus routes.
Attachments
There are no attachments for
this report.
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Mosgiel-Taieri Community Board
2 April 2025
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Transportation Update
The Group
Manager Transport, Jeanine Benson will be in attendance to provide an update on
matters of interest.
Attachments
There are no attachments for
this report.
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Mosgiel-Taieri Community Board
2 April 2025
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Project Fund
Department: Civic
EXECUTIVE SUMMARY
1 A
project completion sheet has been received from the Taieri Network for the
project funds granted for “A very Taieri Christmas” from the 13
November 2024 meeting.
2 A
funding application has been received for $1,500 from the Amana Christian
School, on behalf of one of their students who is seeking support to attend
Outward Bound
3 As
this is an administrative report the Summary of Considerations is not required.
RECOMMENDATIONS
That the Board:
a) Accepts the Project
Completion report from the Taieri Network.
b) Approves/declines the
funding application from the Amana Christian School.
Signatories
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Authoriser:
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Scott MacLean - General Manager, Climate and City Growth
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Attachments
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Title
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Page
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⇩a
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Project completion
report
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18
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⇩b
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Actual costs for A Very
Taieri Christmas
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19
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⇩c
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A report on Very Taieri
Christmas event
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22
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⇩d
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Funding Application -
Amana Christian School
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33
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Mosgiel-Taieri Community Board
2 April 2025
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Mosgiel-Taieri Community Board
2 April 2025
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Mosgiel-Taieri Community Board
2 April 2025
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Mosgiel-Taieri Community Board
2 April 2025
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Mosgiel-Taieri Community Board
2 April 2025
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Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the Mosgiel-Taieri Community Board on activities relevant
to the Board’s area including:
a) Project
Fund
b) Draft
9 year plan 2025 -2034 and Local Water Done Well consultation.
c) Otago
Regional Council Annual Plan Consultation
d) Road
Works Schedule
e) Currently
Consulting On
f) Dunedin
City Council Updates
RECOMMENDATIONS
That the Board:
a) Notes the Governance
Support Officer’s Report.
b) Considers if the Board
wishes to make a submission to the DCC’s Draft 9 year plan 2025 -2034
and/or Local Water Done Well.
c) Considers if the Board
wishes to make a submission to the Otago Regional Council’s Annual Plan.
Items for Discussion
Project Fund
2 The
Board has $8,320.00 to allocate in the current financial year.
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Meeting
Date
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Amount (excl. GST)
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Recipient
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4 September
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$1,000.00
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Rotary Club of Mosgiel – planter boxes
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$460.00
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Combined AF8/Civil
Defence Emergency Management, FENZ,MTCERG Community Meeting – Hall Hire
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5 February 2025
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$220.00
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Participation in OAR
Radio
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Total
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$1,680.00
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Draft 9 Year Plan 2025-2034 and
Local Water Done Well
3 Public
consultation for the 9 Year Plan 2025-2034 and Local Water Done Well will
commence on 31 March with the submission period closing at noon 30 April
2025. Public hearings will be held 5-8 May 2025, with Council
deliberations on the 9 Year Plan 2025-2034 to be held on 26-29 May 2025.
4 Local
Water Done Well (LWDW) is the Government’s plan to address New
Zealand’s long-standing water infrastructure challenges. The Council is
required to submit a Water Services Delivery Plan (WSDP) by 3 September 2025.
5 A
key requirement of the WSDP is the identification of a Water Services Delivery
Model (WSDM) – “the anticipated or proposed model or arrangements
for delivering water services (including whether the territorial authority is
likely to enter into a joint arrangement)”. Two options for the WSDM are
being considered; 1) water services remain in-house (preferred option), or 2)
water services are managed by a new Council-Controlled Organisation (CCO).
6 Information
on Local Water Done Well is available via the following link: https://www.dunedin.govt.nz/council/council-projects/local-water-done-well-reform
7 Information
on the 9 Year Plan is available via the following link: https://www.dunedin.govt.nz/council/annual-and-long-term-plans/9-year-plan-2025-2034
Otago Regional Council Annual Plan Consultation
8 The
Otago Regional Council are consulting on their Annual Plan from 17 March to 15
April.
Roadworks
Schedule
9 Information
on current notified road closures and the roadworks schedule (a weekly list of
programmed works) for Council’s maintained roads is available on the DCC
website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule
and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Currently Consulting On
9 For
the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Dunedin City
Council Updates
10 Board or members
of the public wishing to advise Council of any operational issues or concerns,
e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin
City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent
matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
11 If issues and
concerns are not dealt with in a timely manner, Board Members should contact
the Governance Support Officer, or the Senior Staff Member appointed to the
Board.
Signatories
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Author:
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Jennifer Lapham - Governance Support Officer
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Authoriser:
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Sharon Bodeker - Special Projects Manager
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Attachments
There are no attachments
for this report.
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Mosgiel-Taieri Community Board
2 April 2025
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Community Plan 2025-2026
Department: Civic
EXECUTIVE SUMMARY
The Community
Board Plan is tabled for discussion at each meeting for the purpose of review
and update as required by the Board.
The
Board’s Community Plan assists to contribute to the Council’s
10-year plan with focus on:
1 new
and current priorities (in order of importance with justification and
estimated costs for each) for inclusion in the DCC 9 year plan 2025 -2034
2 items
the Board would like for delivery to the community (for items that would
not require support or funding from the DCC, over and above the Community Board
funding)
Signatories
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Authoriser:
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Scott MacLean - General Manager, Climate and City Growth
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Attachments
There are no attachments
for this report.
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Mosgiel-Taieri Community Board
2 April 2025
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Board Updates
Board members to provide verbal updates on activities :
1 Taieri
Network – Kathryn Anderson
2 Coronation
Hall Trust- Dean McAlwee
3 Mosgiel
and Taieri Emergency Group. – Andrew Simms
4 Outram
Emergency Group - Dean McAlwee
5 Social
Media/Media Platform and Community Engagement– Regan
Horrell
6 Taieri
Trails Group – Andrew Simms
7 Community
Board Executive Committee – Regan Horrell
Attachments
There are no attachments for this report.
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Mosgiel-Taieri Community Board
2 April 2025
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Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 A
report from the Chairperson is attached which updates the Board on matters of
interest since the previous meeting.
2 A
copy of the submission lodges for the Mosgiel Recreation Area Management Plan
Review.
RECOMMENDATIONS
That the Board:
a) Notes the report from
Chairperson.
b) Ratifies the
submission to the Mosgiel Recreation Area Management Plan Review.
Signatories
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Author:
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Jennifer Lapham - Governance Support Officer
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Authoriser:
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Scott MacLean - General Manager, Climate and City Growth
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Attachments
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Title
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Page
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⇩a
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Chairperson's Report
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49
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⇩b
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Submission - Mosgiel
Recreation Area Management Plan Review
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50
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Mosgiel-Taieri Community Board
2 April 2025
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Mosgiel-Taieri Community Board
2 April 2025
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Mosgiel-Taieri Community Board
2 April 2025
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Councillor's Update
Councillor
Cherry Lucas will provide an update on matters of interest.
Attachments
There are no attachments for this report.
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Mosgiel-Taieri Community Board
2 April 2025
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Items for Consideration by the Chair
Any items for
consideration by the Chair.
Attachments
There are no attachments for this report.