Notice of Meeting:
I hereby give notice that an ordinary meeting of the West
Harbour Community Board will be held on:
Date: Wednesday
2 April 2025
Time: 5.30
pm
Venue: Rolfe
Room, Port Chalmers Town Hall, Port Chalmers
Sandy Graham
West Harbour Community Board
PUBLIC AGENDA
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Chairperson
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Angela McErlane
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Deputy Chairperson
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Kristina Goldsmith
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Members
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Barbara Anderson
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Duncan Eddy
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Jarrod Hodson
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Cr Mandy Mayhem
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Wayne Sefton
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Senior Officer Paul
Henderson (Acting General Manager Customer and Regulatory)
Governance Support Officer
Jennifer Lapham
Jennifer Lapham
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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West Harbour Community
Board
2 April 2025
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 9
5.1 West Harbour Community
Board meeting - 5 February 2025 9
Part
A Reports (West Harbour Community Board has power to decide
these matters)
6 Governance
Support Officer's Report 15
7 Community
Plan 18
8 Board
Updates 19
9 Chairperson's
Report 20
10 Councillor's
Update 21
11 Items
for Consideration by the Chair 22
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West Harbour Community
Board
2 April 2025
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1 Public
Forum
At the close of the agenda no
requests for public forum had been received.
2 Apologies
At the close of the agenda no apologies
had been received.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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West Harbour Community Board
2 April 2025
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members are
reminded of the need to stand aside from decision-making when a conflict arises
between their role as an elected representative and any private or other
external interest they might have.
2. Elected members are reminded to update their register of interests as soon as
practicable, including amending the register at this meeting if necessary.
RECOMMENDATIONS
That the Board:
a) Notes/Amends if
necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the
proposed management plan for Elected Members' Interests.
Attachments
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Title
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Page
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⇩a
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Register of Interest
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6
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West Harbour Community Board
2 April 2025
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West Harbour Community Board
2 April 2025
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Confirmation
of Minutes
West
Harbour Community Board meeting - 5 February 2025
RECOMMENDATIONS
That the Board:
a) Confirms the minutes
of the West Harbour Community Board meeting held on 05 February 2025 as a
correct record.
Attachments
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Title
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Page
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A⇩
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Minutes of West Harbour
Community Board meeting held on 5 February 2025
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10
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West Harbour
Community Board
2 April 2025
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West Harbour Community Board
MINUTES
Minutes of an ordinary
meeting of the West Harbour Community Board held in the Rolfe Room, Port
Chalmers Town Hall, Port Chalmers on Wednesday 05 February 2025, commencing at
5.30 pm
PRESENT
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Chairperson
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Angela McErlane
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Deputy Chairperson
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Kristina Goldsmith
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Members
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Barbara Anderson
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Duncan Eddy
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Jarrod Hodson
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Cr Mandy Mayhem
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Wayne Sefton
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IN ATTENDANCE
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Paul Henderson (Acting
Regulatory and Compliance General Manager)
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Governance Support Officer
1 Public
Forum
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1.1 Environment/garbage
in the Board area and the clean up of the Ravensbourne fertiliser
factory
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Kris Nicolau spoke to the
Board regarding environment/garbage in the Board area and the clean-up of
the Ravensbourne fertiliser factory.
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1.2 Stuart
Neill – Engineering Projects in Sawyers Bay.
Mr Neill spoke to the
Board about the coordination of work on roads requiring road surfaces
to be removed multiple times, contractor performance and a seepage/water leak
issue.
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2 Apologies
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There were no apologies.
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3 Confirmation
of agenda
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Moved (Angela McErlane/Wayne Sefton):
That the Board:
Confirms the agenda
without addition or alteration
Motion Carried
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4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
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Moved (Angela McErlane/Jarrod Hodson):
That the Board:
a) Notes the Elected Members' Interest Register attached as
Attachment A; and
b) Confirms the proposed management plan for
Elected Members' Interests.
Motion
carried
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5 Confirmation
of Minutes
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5.1 West
Harbour Community Board meeting - 13 November 2024
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That the Board:
a) Confirms the minutes of the West Harbour
Community Board meeting held on 13 November 2024, as amended, as a correct
record.
Motion
carried
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Part
A Reports
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6 3
Waters Update
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The General Manager 3 Waters and Transition (Dave Ward)
and Group Manager 3 Waters (John McAndrew) provided an update on the
area’s water supply.
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7 Naming
of one private way in Long Beach
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Cr Mayhem withdrew from this
item.
In a report from Transport
the Board was asked to make a recommendation in relation to the naming of a
private right of way in Long Beach.
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Moved (Barbara Anderson/Wayne Sefton):
That the Board:
a) Supports the naming of the private way located at
25 Driver Street as ‘Knowles Lane’.
Motion
carried (WHCB/2025/001) with Cr Mayhem abstaining
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8 Governance
Support Officer's Report
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In a report from Civic and update was
provided on the activities relevant to the Board’s area.
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Moved (Barbara Anderson/Kristina Goldsmith):
That the Board:
a) Notes the Governance Support Officer’s Report.
Motion
carried (WHCB/2025/002)
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Discussion took place on whether the Board should
participate in the Oar
‘Round the Boards programme
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Moved (Barbara Anderson/Angela McErlane):
That the Board:
b) Agrees to participate in the Oar ‘Round
the Boards programme for $220.00 excluding GST.
Motion
carried (WHCB/2025/003)
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Moved (Barbara Anderson/Angela McErlane):
That the Board:
c) Agrees
to make a submission to the Draft Waste Minimisation and Management Plan
2025
d) Agrees
to make a submission to the Reserves Management Plan General Policies Review.
Motion
carried (WHCB/2025/004)
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Moved (Angela McErlane/Duncan Eddy):
That the Board:
e) Approves
funding of $140.00 (excl GST) to Digiart and Design Ltd for the ANZAC Day
leaflet
Motion
carried (WHCB/2025/005)
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Moved (Angela McErlane/Duncan Eddy):
That the Board:
f) Agrees
to reimburse Cr Mandy Mayhem $69.00 for the Port Chalmers
Policeman’s farewell
plaque.
Motion
carried (WHCB/2025/006)
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9 Community
Plan
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A discussion took place on
the Community Plan and it was agreed a workshop would be held prior to the
next meeting.
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10 Board
Updates
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Board members provided updates on the following
activities:
1 Port
Noise Liaison Committee
2 Ravensbourne
Liaison including Ravensdown Community Liaison Group
3 Keep
Dunedin Beautiful
4 Infrastructure
Liaison
5 Long
Beach and Pūrākaunui Amenities Society
6 Aramoana
Liaison
7 West
Harbour Emergency Response Group
8 Policing
Matters
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Moved (Angela McErlane/Kristina Goldsmith):
That the Board:
a) Notes the Board Updates
Motion
carried (WHCB/2025/007)
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11 Chairperson's
Report
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The Chairperson provided an update on matters of interest.
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12 Councillor's
Update
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Cr Mayhem provided an update on matters of interest
including the 9 year plan consultation document.
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13 Items
for Consideration by the Chair
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Duncan Eddy and Kristina Goldsmith will provide and update
on the Community Awards.
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The meeting concluded at 8.30 pm.
..............................................
CHAIRPERSON
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West Harbour Community Board
2 April 2025
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Part
A Reports
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the West Harbour Community Board on activities relevant to
the Board’s area including:
a) Project
Fund
b) 9
year plan update
c) Roadworks
Schedule
d) Currently
consulting on
e) Dunedin
City Council Updates
RECOMMENDATIONS
That the Board:
a) Notes the Governance
Support Officer’s Report.
Items for Discussion
Project Fund
2 The
Board has a balance of $3529.00 remaining for the 2024/25 year. Please
note that the May meeting is the last opportunity to allocate funding for the
current financial year.
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Meeting Date
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Recipient
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Amount
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20 June 2024 (paid out in 24/25 year
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Harbourside Junior Football Club
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$672.00
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4 September 2024
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Pioneer Opportunities and Resources Trust
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$2,500.00
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4 September 2024
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Scholarship Application (M Button)
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$500.00
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4 September 2024
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Rothesay News Advertising
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$1,500.00
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4 September 2024
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Reimbursement to Ange McErlane for farewell for the
Policeman based in West Harbour
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$120.00
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13 November 2024
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Pūrākaunui Amenities Society
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$750.00
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5 February 2025
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Participation in OAR “Round the Boards”
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$220.00
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ANZAC Day Leaflet
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$140.00
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Cr Mandy Mayhem -Reimbursement -Farewell Plaque for
Policeman based in West Harbour
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$69.00
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Total
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$6,471.00
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Draft 9 Year Plan 2025-2034
3 Public
consultation for the 9 Year Plan 2025-2034 will commence on 31 March with the
submission period closing at noon Wednesday 30 April 2025. Public
hearings will be held 6-9 May 2025, with Council deliberations on the 9 Year
Plan 2025-2034 to be held on 26-29 May 2025.
4 Public
consultation for the 9 Year Plan 2025-2034 and Local Water Done Well will
commence on 31 March with the submission period closing at noon 30 April
2025. Public hearings will be held 6-9 May 2025, with Council
deliberations on the 9 Year Plan 2025-2034 to be held on 26-29 May 2025.
5 Local
Water Done Well (LWDW) is the Government’s plan to address New
Zealand’s long-standing water infrastructure challenges. The Council is
required to submit a Water Services Delivery Plan (WSDP) by 3 September 2025.
6 A
key requirement of the WSDP is the identification of a Water Services Delivery
Model (WSDM) - “the anticipated or proposed model or arrangements for
delivering water services (including whether the territorial authority is
likely to enter into a joint arrangement)”. Two options for the WSDM are
being considered; 1) water services remain in-house (preferred option), or 2)
water services are managed by a new Council-Controlled Organisation (CCO).
7 Information
on Local Water Done Well is available via the following link: https://www.dunedin.govt.nz/council/council-projects/local-water-done-well-reform
8 Information
on the 9 Year Plan is available via the following link: https://www.dunedin.govt.nz/council/annual-and-long-term-plans/9-year-plan-2025-2034
Roadworks Schedule
9 Information
on current notified road closures and the roadworks schedule (a weekly list of
programmed works) for Council’s maintained roads is available on the DCC
website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule
and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Currently Consulting On
10 For
the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Dunedin City
Council Updates
11 Board or members
of the public wishing to advise Council of any operational issues or concerns,
e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin
City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent
matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
12 If issues and
concerns are not dealt with in a timely manner, Board Members should contact
the Governance Support Officer, or the Senior Staff Member appointed to the
Board.
Signatories
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Author:
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Jennifer Lapham - Governance Support Officer
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Authoriser:
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Paul Henderson - General Manager Customer and Regulatory
(Acting)
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Attachments
There are no attachments
for this report.
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West Harbour Community Board
2 April 2025
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Community Plan
Department: Civic
EXECUTIVE SUMMARY
1 The
Community Board Plan is tabled for discussion at each meeting for the purpose
of review and update as required by the Board
2 The
Board’s Community Plan assists to contribute to the Council’s
9-year plan with focus on:
3 new
and current priorities (in order of importance with justification and
estimated costs for each) for inclusion in the DCC 9-year Plan
4 items
the Board would like for delivery to the community (for items that would
not require support or funding from the DCC, over and above the Community Board
funding)
RECOMMENDATIONS
That the Board:
a) Adopts the Community Plan for the 2025-26 year.
Signatories
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Author:
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Jennifer Lapham - Governance Support Officer
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Authoriser:
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Paul Henderson - General Manager Customer and Regulatory (Acting)
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Attachments
There are no attachments
for this report.
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West Harbour Community
Board
2 April 2025
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Board Updates
Department: Civic
EXECUTIVE SUMMARY
Board members to provide verbal updates on activities:
1 Port
Noise Liaison Committee – Kristina Goldsmith
2 Ravensbourne
Liaison including Ravensdown Community Liaison Group- Jarrod Hodson
3 Keep
Dunedin Beautiful – Kristina Goldsmith
4 Infrastructure
Liaison – Kristina Goldsmith and Ange McErlane
5 Otago
Access Radio – Barbara Anderson
6 Long
Beach and Pūrākaunui Amenities Society – Duncan Eddy
7 Aramoana
Liaison – Barbara Anderson
8 West
Harbour Emergency Response Group – Ange McErlane
9 Policing
Matters – Wayne Sefton
10 Social
Media – Duncan Eddy
11 Community
Awards – Duncan Eddy and Kristina Goldsmith
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RECOMMENDATIONS
That the Board:
a) Notes the Board Updates
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Signatories
Attachments
There are no attachments
for this report.
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West Harbour Community Board
2 April 2025
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Chairperson's Report
The Chairperson will provide a verbal update on matters of
interest including matters relating to the Board’s area.
Attachments
There are no attachments for this report.
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West Harbour Community Board
2 April 2025
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Councillor's Update
Councillor Mandy
Mayhem will provide an update on matters of interest.
Attachments
There are no attachments for this report.
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West Harbour Community Board
2 April 2025
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Items for Consideration by the Chair
Any items for
consideration by the Chair.
Attachments
There are no attachments for this report.