Council
MINUTES
Minutes of an ordinary meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public Art Gallery, The Octagon, Dunedin on Monday 26 May 2025, commencing at 9:02 am
PRESENT
|
Mayor |
Mayor Jules Radich
|
|
|
Deputy Mayor |
Cr Cherry Lucas |
|
|
Members |
Cr Bill Acklin |
Cr Sophie Barker |
|
|
Cr David Benson-Pope |
Cr Christine Garey |
|
|
Cr Kevin Gilbert |
Cr Carmen Houlahan |
|
|
Cr Marie Laufiso |
Cr Mandy Mayhem |
|
|
Cr Jim O'Malley |
Cr Lee Vandervis |
|
|
Cr Steve Walker |
Cr Brent Weatherall |
|
|
Cr Andrew Whiley |
|
|
IN ATTENDANCE |
Sandy Graham (Chief Executive Officer), Robert West (General Manager Corporate Services), Carolyn Allan (Chief Financial Officer), Scott MacLean (General Manager Climate and City Growth), David Ward (General Manager 3 Waters and Transition), Nicola Morand (Manahautū - General Manager Policy and Partnerships), Paul Henderson (Acting General Manager Customer & Regulatory), Cam McCracken (Acting General Manager Arts, Creation and Recreation), Hayden McAuliffe (Financial Services Manager), Sharon Bodeker (Special Projects Manager), Janet Fraser (Corporate Planner), Nadia McKenzie (In-House Legal Counsel), Jared Oliver (Planning Manager – 3 Waters) Karilyn Canton (Chief In-House Legal Counsel), Chris Henderson (Group Manager Waste and Environmental Solutions), Jinty MacTavish (Manager Zero Carbon), Rory McLean (Senior Policy Analyst), Jeanine Benson (Group Manager Transport), Heath Ellis (Group Manager Parks and Recreation), Chris Henderson (Group Manager Waste and Environmental Solutions), Anna Nilsen (Group Manager Property), Lisa Wilkie (Team Leader Creative Partnerships), Nic Jepson (Senior Planner – Resource Consents), Ken Tipene (Māori Cultural Capability Manager), Dan Hendra (Team Leader Events), Special Projects Co-ordinator (Tammy Jackman), Suzanne Jenkins (Finance and Operations Manager – Enterprise Dunedin) and Jackie Harrison (Manager Governance). |
Governance Support Officers Lynne Adamson (Monday), Rebecca Murray (Tuesday), Jennifer Lapham (Wednesday) and Lauren Riddle (Thursday)
Rev Dr David Clark, Registrar, Otago University (and former Minister of Health) opened the meeting with a prayer.
There was no Public Forum.
|
|
|
|
|
Moved (Mayor Jules Radich/Cr Steve Walker): That the Council:
Confirms the agenda with the following alteration:
That Item 12 – Smooth Hill – Submissions and Update – 9 year plan 2025-2034 would be taken at 9.00 am on Tuesday 27 May 2025.
Motion carried (CNL/2025/114) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
|
|
Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. c) Notes the proposed management plan for the Executive Leadership Team’s Interests. Motion carried (CNL/2025/115) |
|
|
Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: a) Confirms the public part of the minutes of the Ordinary Council meeting held on 30 April 2025 as a correct record. Motion carried (CNL/2025/116) |
|
|
Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: a) Confirms the public part of the minutes of the Ordinary Council meeting held on 05 May 2025 as a correct record. Motion carried (CNL/2025/117) |
|
|
Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: a) Confirms the public part of the minutes of the Ordinary Council meeting held on 19 May 2025 as a correct record. Motion carried (CNL/2025/118) |
|
7 Local Water Done Well - Decision on Water Services Delivery Model |
|
|
|
A report from Legal Services, Finance and 3 Waters provided information so that Council could decide on its water services delivery model (WSDM) under the Government’s Local Water Done Well (LWDW) reform programme. Council was required to adopt a WSDM to complete its Water Services Delivery Plan (WSDP). The WSDP was legally required to be submitted to the Secretary for Local Government by 3 September 2025. |
|
|
The Chief Executive Officer (Sandy Graham), General Manager 3 Waters and Transition (David Ward),Planning Manager (Jared Oliver) and In-House Legal Counsel (Nadia McKenzie) spoke to the report and responded to questions.
|
|
Cr Carmen Houlahan left the meeting at 10.04 am and returned at 10.07 am.
|
|
|
|
Moved (Cr Jim O'Malley/Cr Kevin Gilbert): That the Council:
a) Approves the In-House delivery of three waters services as the water services delivery model; b) Notes that Council’s decision on the water services delivery model would be reflected in Council’s 9 year plan 2025-34. The Council voted by division
For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Lee Vandervis, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (15). Against: Nil Abstained: Nil
The division was declared CARRIED by 15 votes to 0
Motion carried (CNL/2025/119) |
Moved (Mayor Jules Radich/Cr Steve Walker):
That the Council:
Adjourns the meeting for 20 minutes.
Motion carried
The meeting adjourned at 10.23 am and reconvened at 10.47 am.
|
|
A report from Finance provided an overview of the 9 year plan 2025-2034 process to date, decisions to be made at this deliberations meeting, and the process to complete the 9 year plan 2025-2034 through to its adoption by 30 June 2025. |
|
|
The Chief Executive Officer (Sandy Graham), Chief Financial Officer (Carolyn Allan) and Financial Services Manager (Hayden McAuliffe) spoke to the report and responded to questions.
|
|
Cr Carmen Houlahan left the meeting at 11.26 am and returned at 11.29 am.
|
|
|
|
It was agreed that the resolutions would be taken separately.
|
|
|
Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council:
a) Notes the Chief Executive Overview – 9 year plan 2025-2034 report. Motion carried (CNL/2025/120) with Cr Lee Vandervis recording his vote against.
|
|
|
Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council: b) Approves the proposed changes to operational budgets for the inclusion of the 9 year plan 2025-2034. Motion carried (CNL/2025/121) with Cr Lee Vandervis recording his vote against.
|
|
|
Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council: c) Approves the updated Significant Forecasting Assumption reflecting the interest rate change for 2025/26 (year 1) to 4%. Motion carried (CNL/2025/122) with Cr Lee Vandervis recording his vote against.
|
|
|
Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council: d) Notes that any resolution made in this section of the meeting, pursuant to Standing Order 23.5, may be subject to further discussion and decision by the meeting. Motion carried (CNL/2025/123) |
|
9 Community Engagement Feedback Summary - 9 year plan 2025-2034 |
|
|
|
A report from Corporate Policy summarised the community engagement process and feedback received on the Dunedin City Council’s draft 9 year plan 2025-34. |
|
|
The Manahautū (General Manager Policy and Partnerships) (Nicola Morand), Corporate Policy Manager – Acting (Nadia Wesley-Smith) and Senior Policy Analyst (Alix de Blic) spoke to the report, provided updates and responded to questions.
|
|
|
Moved (Mayor Jules Radich/Cr Cherry Lucas):
a) Considers the feedback received from the community through the 9 year plan 2025-2034 community engagement process. Motion carried (CNL/2025/124) |
Moved (Mayor Jules Radich/Cr Cherry Lucas):
That the Council:
Adjourns the meeting for 5 minutes.
Motion carried
The meeting adjourned at 12.10 pm and reconvened at 12.16 pm.
|
10 231 Stuart Street - Consultation Feedback - 9 year plan 2025-2034 |
|
|
|
A report from Property provided Council with feedback from public consultation regarding 231 Stuart Street as part of the 9 year plan 2025-2034, and to ask Council to consider how it wished staff to proceed. The consultation document sought feedback on the proposed removal of 231 Stuart Street from the Significance and Engagement Policy. |
|
|
The Chief Executive Officer (Sandy Graham), General Manager Corporate Services (Robert West) and Group Manager, Property Services (Anna Nilsen) spoke to the report and responded to questions.
It was agreed that the resolutions would be taken separately.
|
|
|
Moved (Cr Bill Acklin/Cr Mandy Mayhem): That the Council:
Division The Council voted by division
For: Crs Bill Acklin, David Benson-Pope, Christine Garey, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (12). Against: Crs Sophie Barker, Kevin Gilbert and Lee Vandervis (3). Abstained: Nil
The division was declared CARRIED by 12 votes to 3
Motion carried (CNL/2025/125) |
|
|
|
|
|
Moved (Cr Bill Acklin/Cr Mandy Mayhem):
That the Council:
Motion carried (CNL/2025/126) |
Moved (Mayor Jules Radich/Cr Cherry Lucas):
That the Council:
Adjourns the meeting for 1 hour.
Motion carried
The meeting adjourned at 12.47 pm and reconvened at 1.56 pm.
Moved (Mayor Jules/Cr Cherry Lucas):
That the Council:
Extends the meeting beyond 6 hours.
Motion carried
Moved (Mayor Jules Radich/Cr Steve Walker):
That the Council:
Adjourns the meeting for 20 minutes.
Motion carried
The meeting adjourned at 3.22 pm and reconvened at 3.45 pm.
|
|
A report from Finance provided updates on the capital expenditure programme, approved by Council at its meeting on 28 January 2025, for the purpose of public consultation and sought approval of a revised capital expenditure programme for inclusion in the 9 year plan 2025-34. |
|
|
The Chief Executive Officer (Sandy Graham); Chief Financial Officer (Carolyn Allan) and Financial Services Manager (Hayden McAuliffe) spoke to the report and responded to questions.
|
|
Cr Andrew Whiley left the meeting at 4.34 pm and returned at 4.37 pm.
|
|
|
|
Following discussion, it was agreed that resolution a) would be taken separately and b), c) and d) together.
|
|
|
Moved (Cr Cherry Lucas/Cr Kevin Gilbert):
That the Council: a) Approves the revised capital expenditure programme in the 9 year plan 2025-2034. Motion carried (CNL/2025/127) with Cr Lee Vandervis recording his vote against. |
|
|
|
|
|
Moved (Cr Cherry Lucas/Cr Kevin Gilbert): That the Council: b) Includes $360,000 in 2025/2026 in property capital budget to undertake detailed design for a replacement roof for the Edgar Centre; and c) Includes $3m in 2026/2027 and $12m in the 2027/2028 property capital budget for the Edgar Centre roof replacement. d) Notes that these amounts and timings would be confirmed once detailed design work had been completed. Motion carried (CNL/2025/128) |
Moved (Mayor Jules Radich/Cr Cherry Lucas):
That the Council:
Adjourns the meeting until 9.00 am on Tuesday 27 May 2025.
Motion carried
The meeting adjourned at 4.52 pm and reconvened at 9.00 am on Tuesday 27 May 2025.
|
12 Smooth Hill - Submissions and update - 9 year plan 2025-2034 |
|
|
|
A report from Waste and Environmental Solutions and Legal Services noted that the Council’s draft 9 year plan 2025-2034 included budgeted funding of $92.4 million for the proposed Smooth Hill Landfill and provided an update on the submissions received. The report sought confirmation of the Council decision to build the Smooth Hill Landfill and the budget.
|
|
Cr Lee Vandervis entered the meeting at 9.03 am.
|
|
|
|
The Chief In-House Legal Counsel (Karilyn Canton), Group Manager Waste and Environmental Solutions (Chris Henderson) and the Director, Morrison Low (Alice Grace) spoke to the report and responded to questions.
|
|
Cr Carmen Houlahan left the meeting at 9.55 am and returned at 9.58 am. Cr Steve Walker left the meeting at 10.05 am and returned at 10.07 am. Cr Mandy Mayhem left the meeting at 10.44 am and returned at 10.46 am. Cr Carmen Houlahan left the meeting at 11.00 am and returned at 11.02 am.
|
|
|
|
Moved (Mayor Jules Radich/Cr Jim O'Malley): That the Council:
Division The Council voted by division
For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall and Mayor Jules Radich (13). Against: Crs Lee Vandervis and Andrew Whiley (2). Abstained: Nil
The division was declared CARRIED by 13 votes to 2
Motion carried (CNL/2025/129) |
|
|
|
|
Moved (Mayor Jules Radich/Cr Steve Walker): That the Council: Adjourns the meeting for 30 minutes.
Motion carried |
|
|
|
|
|
The meeting adjourned at 11.10 am and reconvened at 11.38 am. |
|
|
|
A report from Zero Carbon provided an update on city and DCC emissions modelling. It also provided information on alignment with OAG advice, submissions relating to Zero Carbon investment packages, and updates to Zero Carbon investment options. |
|||
|
|
The General Manager, Climate and City Growth (Scott MacLean); Manager Zero Carbon (Jinty MacTavish) and Senior Policy Analyst (Rory McLean) spoke to the report and responded to questions.
|
|||
|
Cr Carmen Houlahan left the meeting at 11.59 am and returned at 12.01 pm.
|
||||
|
Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council:
Adjourns the meeting for 45 minutes.
Motion carried |
||||
|
|
|
|||
|
The meeting adjourned at 12.59 pm and reconvened at 2.01 pm. |
||||
|
|
|
|||
|
|
Moved (Cr Jim O'Malley/Cr David Benson-Pope): That the Council agrees that additional funding would be included in the resolution as follows:
a) Includes funding of $151,000 for the blue/green network work in the city planning budget, for 2025/26.
b) Includes funding of $64.440m for the high transport capital items in the capital budgets, excluding the tunnels trail, the programme of work to commence from 2027/28.
c) Notes that the tunnels trail is subject to a separate resolution later in the meeting.
d) Includes funding of $3.118m for the high transport operating items in the operating budget, the programme of work to commence from 2027/28. Division The Council voted by division
For: Crs Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley and Steve Walker (9). Against: Crs Bill Acklin, Cherry Lucas, Lee Vandervis, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (6). Abstained: Nil
The division was declared CARRIED by 9 votes to 6
Motion carried (CNL/2025/130) |
|||
|
|
|
|||
|
Cr Lee Vandervis left the meeting at 2.46 pm and apologised for the remainder of the meeting. |
||||
|
|
|
|||
|
|
The substantive resolution was then moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: a) Notes the Zero Carbon 9 year plan 2025-2034 update, including information about: i) city and DCC emissions modelling, ii) alignment with OAG climate change advice, iii) submissions relating to Zero Carbon investment packages, and iv) updates to Zero Carbon investment options and packages. c) Includes funding of $151,000 for the blue/green network work in the city planning budget, for 2025/26. d) Includes funding of $64.440m for the high transport capital items in the capital budgets, excluding the tunnels trail, the programme of work to commence from 2027/28.
e) Notes that the tunnels trail was subject to a separate resolution later in the meeting.
f) Includes funding of $3.118m for the high transport operating items in the operating budget, the programme of work to commence from 2027/28.
g) Includes Level of Service B as a new Level of Service for the 9 year plan 2025-2034:
h) Notes that staff would further update modelling and provide advice on city emissions target options following completion of the 2024/25 Dunedin emissions inventory. Division The Council voted by division
For: Crs Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley and Steve Walker (9). Against: Crs Bill Acklin, Cherry Lucas, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (5). Abstained: Nil
The division was declared CARRIED by 9 votes to 5
Motion carried (CNL/2025/131) |
|||
|
|
|
|||
|
Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council:
Adjourns the meeting for 15 minutes.
Motion carried |
||||
|
|
|
|||
|
The meeting adjourned at 3.31 pm and reconvened at 3.50 pm. |
||||
|
|
A report from Civic summarised and presented requests for new amenities and projects received from submitters for consideration. |
|
|
The Chief Executive Officer (Sandy Graham); General Manager Climate and City Growth (Scott MacLean), General Manager Corporate Services (Robert West), Manahautū - General Manager Policy and Partnerships (Nicola Morand), Group Manager Parks and Recreation (Heath Ellis); Group Manager Transport (Jeanine Benson); Group Manager Waste and Environmental Solutions (Chris Henderson) and Group Manager Property(Anna Nilsen) spoke to the report and responded to questions. |
|
|
|
|
|
Moved (Cr Kevin Gilbert/Cr Mandy Mayhem):
a) Directs staff to collaborate with Dunedin Youth Council and Mirror Services to explore options for identifying a suitable site for a Youth Hub and report back to Council on progress.
Motion carried (CNL/2025/132) |
|
|
|
|
Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council:
Adjourns the meeting until 9.00 am on Wednesday 28 May 2025.
Motion carried
|
|
|
The meeting adjourned at 5.08 pm and reconvened at 9.51 am on Wednesday 28 May 2025.
|
|
|
16 AMENITY REQUESTS - 9 YEAR PLAN 2025-2034 (CONTINUED)
|
|
|
|
Following discussions, it was agreed that staff working with the relevant Tomahawk Groups to present a submission including a plan for consideration at the 2026-2027 Annual Plan.
|
|
|
Moved (Mayor Jules Radich/Cr Jim O'Malley): That the Council:
a) Considers the requests received from submitters for new amenities and projects, for inclusion in the 9 year plan 2025-34. Motion carried (CNL/2025/133) |
|
|
|
|
|
Moved (Mayor Jules Radich/Cr Jim O'Malley): That the Council:
Revokes the word considers and changes to notes.
Motion carried (CNL/2025/134) |
|
|
|
|
|
Moved (Mayor Jules Radich/Cr Jim O'Malley): That the Council:
a) Notes the requests received from submitters for new amenities and projects, for inclusion in the 9 year plan 2025-34. Motion carried (CNL/2025/135) |
|
|
Cr Bill Acklin withdrew from all discussions and consideration of funding applications relating to Item 15 - Performing Arts. A report from Ara Toi provided an update on progress toward delivering a performing arts venue in Ōtepoti Dunedin and presents options for Council to consider as part of the 9YP deliberations. The General Manager Arts, Creation and Recreation (Acting) (Cam McCracken) and Team Leader Creative Partnerships (Lisa Wilkie) spoke to the report and advised of a correction with Option 2 –should read “Allocate $75k opex funding in Year 1 of the 9 year plan 2025-34 to support the development of a comprehensive business plan for “the Performing Arts Group’s” three-venue proposal and not the “Dunedin Theatre Network”. They responded to questions.
|
|
Moved (Mayor Jules Radich/Cr Steve Walker): That the Council: Adjourns the meeting for 30 minutes.
Motion carried
The meeting adjourned at 10.24 am and reconvened at 11.00 am.
|
|
|
|
Moved (Cr Cherry Lucas/Mayor Jules Radich): That the Council:
a) Amends the “Policy details” in the Revenue and Financing Policy for debt to add in the following:
i) Debt may be used to fund operating expenditure where it is providing a one-off grant to an external community organisation that is constructing or upgrading a building such as a community facility that provides enduring economic and wider community benefits. b) Notes that the Financial Strategy would be updated to reflect this change for debt raising and potential impacts on the balanced budget.
c) Notes that a debt repayment policy would be developed, and would be presented to Council prior to the 2026/27 Annual Plan.
d) Notes that prior to the development of the debt repayment policy, any debt raised for the purpose of providing a one-off grant to an external community organisation that is constructing or upgrading a building as a community facility that provides enduring economic and wider community benefits, would be repaid over 20 years.
Motion carried (CNL/2025/136)
|
|
|
Theatre Action Plan and Group
|
|
|
Moved (Cr Carmen Houlahan/Cr Mandy Mayhem):
That the Council:
a) Establishes a Performing Arts Governance Group to oversee the development of a Theatre Action Plan.
b) Notes the proposed Terms of Reference for the group would be presented to the July 2025 Council meeting.
c) Notes the group would include members of the performing arts community and councillors and would be supported by staff.
Motion carried (CNL/2025/137)
|
|
|
Moved (Cr Carmen Houlahan/Cr Mandy Mayhem): That the Council: d) Allocates $75k to the Ara Toi budget to support the development of the Theatre Action Plan. Division The Council voted by division
For: Crs David Benson-Pope, Christine Garey, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Steve Walker and Mayor Jules Radich (8). Against: Crs Sophie Barker, Kevin Gilbert, Cherry Lucas, Brent Weatherall and Andrew Whiley (5). Abstained: Nil
The division was declared CARRIED by 8 votes to 5
Motion carried (CNL/2025/138)
|
|
|
Playhouse Theatre
The Acting General Manager Arts, Culture and Recreation (Cam McCracken) and the Team Leader Creative Partnerships (Lisa Wilkie) spoke to the resolution.
|
|
|
Moved (Cr Carmen Houlahan/Cr Mandy Mayhem): That the Council:
a) Notes that the Dunedin Repertory Theatre Society Incorporated was the registered owner of the Playhouse Theatre at 31 Albany Street, Dunedin (Records of Title OT7D/324 and OT7D/325). b) Agrees that it would include $3.35 million in Year 3 of the 9 year plan 2025-2034 (Financial Year 2027/2028) as grant funding to the Dunedin Repertory Society Incorporated, noting that this funding would be subject to: i. An agreement being negotiated between the Council and the Dunedin Repertory Society Incorporated (Proposed Agreement) upon terms and conditions acceptable to both parties; and ii. The Council passing a resolution approving the terms and conditions of the agreement (such approval to be granted or withheld in Council’s sole and absolute discretion). c) Notes that, unless agreed otherwise between the parties, the Proposed Agreement was likely to include the following conditions: i. The Dunedin Repertory Theatre Society Incorporated may only use the funding for the purposes of remedial and refurbishment works on the Playhouse Theatre (Works). The Works would be specified in the Proposed Agreement and be based on the works outlined on pages 8-11 (inclusive) of the Dunedin Theatre Network Concept For Discussion: Stage Three. ii. A covenant must be registered against the titles for the Playhouse Theatre to ensure that it continued to be used for a theatre. iii. The Dunedin Repertory Theatre Society Incorporated would be responsible for raising all additional funds required to complete the Works. iv. The Council’s grant funding would not be payable unless and until Council is satisfied that the Dunedin Repertory Theatre Society Incorporated has obtained all necessary resource and building consents, has raised sufficient funds to complete the Works and has signed a construction contract with a reputable construction company for completion of the Works, such construction contract to be approved by Council. v. The Dunedin Repertory Theatre Society Incorporated would be responsible for all ongoing maintenance and operational costs for the Playhouse Theatre. Division The Council voted by division
For: Crs Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (13). Against: Nil Abstained: Nil
The division was declared CARRIED by 13 votes to 0
Motion carried (CNL/2025/139)
|
|
|
Athenaeum
|
|
|
Moved (Cr David Benson-Pope/Cr Mandy Mayhem):
That the Council: a) Notes that Zeal Land Limited is the registered owner of the Athenaeum at 23 the Octagon, Dunedin. b) Agrees that it would include $4.25 million in Year 4 of the 9 year plan 2025-2034 (Financial Year 2028/2029) as grant funding for the Athenaeum, as a central city performance venue, noting that this funding would be subject to: i. An agreement being negotiated between the Council and Zeal Land Limited (Proposed Agreement) upon terms and conditions acceptable to both parties; and ii. The Council passing a resolution approving the terms and conditions of the Proposed Agreement (such approval to be granted or withheld in Council’s sole and absolute discretion). Division The Council voted by division
For: Crs Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall and Andrew Whiley (11). Against: Crs Cherry Lucas and Mayor Jules Radich (2). Abstained: Nil
The division was declared CARRIED by 11 votes to 2
Motion carried (CNL/2025/140)
|
|
Moved (Mayor Jules Radich/Cr Steve Walker): That the Council:
Adjourns the meeting for 15 minutes.
Motion carried
The meeting adjourned at 12.56 pm and reconvened at 1.46 pm
Cr David Benson-Pope left the meeting during the adjournment.
|
|
|
|
New Performing Arts Venue
|
|
|
Moved (Cr Carmen Houlahan/Cr Mandy Mayhem): That the Council: a) Allocates seed funding of $9.5m for a new Performing Arts Facility in the 2030/31 year of the 9 year plan 2025-2034. b) Notes that a decision would be made on how this funding is allocated, once further details have been worked through, and agreed by Council.
Division The Council voted by division
For: Crs Sophie Barker, Christine Garey, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall and Andrew Whiley (9). Against: Crs Kevin Gilbert, Cherry Lucas and Mayor Jules Radich (3).
The division was declared CARRIED by 9 votes to 3
Motion carried (CNL/2025/141)
|
|
|
Dunedin Fringe Arts Trust / Te Whare o Rukutia
|
|
|
Moved (Cr Carmen Houlahan/Cr Mandy Mayhem): a) Enters into a Service Level Agreement with the Dunedin Fringe Arts Trust, to provide funding of $50,000 per annum for 3 years from 2025/26, for Te Whare o Rukutia, the funding to be inflation adjusted from year 2. Division The Council voted by division
For: Crs Sophie Barker, Christine Garey, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Steve Walker, Andrew Whiley and Mayor Jules Radich (10). Against: Crs Marie Laufiso and Brent Weatherall (2). Abstained: Nil
The division was declared CARRIED by 10 votes to 2
Motion carried (CNL/2025/142) |
|
|
|
Moved (Mayor Jules Radich/Cr Steve Walker):
That the Council:
Adjourns the meeting for 10 minutes.
Motion carried
The meeting adjourned at 2.48 pm and reconvened at 2.58 pm
Cr Bill Acklin left the meeting at 2.56 pm.
|
19 Grants Review and Rates Relief update - 9 year plan 2025-2034 |
|
|
|
Crs Andrew Whiley and Mandy Mayhem withdrew from this item. A report from Civic noted that a review of grants was currently being undertaken by the Grants Review Group as part of the 9 year plan 2025-2034. The report provided an update on community feedback received on grants, and proposed changes to the criteria and decision making processes for Rates Relief grants. |
|
|
The Chief Financial Officer (Carolyn Allan) and Corporate Planner (Janet Fraser) spoke to the report and responded to questions.
|
|
|
Moved (Cr Cherry Lucas/Cr Sophie Barker): That the Council:
b) Approves the proposed eligibility criteria and assessment framework for Rates Relief grants. c) Amends the delegations for the Finance and CCO Committee to enable the approval of Rates Relief Applications. d) Notes that the Committee Structure and Delegations Manual would be amended with the change. e) Notes that an Underwriting Policy would be developed for consideration by Council at a future date. Motion carried (CNL/2025/143) |
Moved ( Mayor Jules Radich/Cr Steve Walker)
That the Council:
Adjourns the meeting for 30 minutes
Motion carried
The meeting adjourned at 3.09 pm and reconvened at 4.00 pm.
|
|
A report from Civic summarised and presented funding requests received from submitters during the community consultation period on the 9 year plan 2025-2034 for consideration. |
|
|
The Chief Executive Officer (Sandy Graham) and General Manager Customer and Regulatory (Acting) Paul Henderson; Group Manager Parks and Recreation (Heath Ellis); Group Manager Transport (Jeanine Benson); Group Manager Waste and Environmental Solutions (Chris Henderson) and Group Manager Property (Anna Nilsen) responded to questions.
|
|
|
Broad Bay Boating Club Cr Christine Garey withdrew from this item.
The Council considered the funding request from the Broad Bay Boating Club.
|
|
|
Moved (Cr Marie Laufiso/Cr Mandy Mayhem): That the Council:
a) Approves funding of $62,800 for the Broad Bay Boating Club, in the 2025/2026 year to complete Stage 1 of the Rebuild Project; and
b) Invests funding of $150,000, year 2, so that the Club attracts other funding towards completion of the entire Rebuild Project.
Division The Council voted by division
For: Crs Marie Laufiso and Mandy Mayhem (2). Against: Crs Sophie Barker, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Jim O'Malley, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (9).
The division was declared LOST by 9 votes to 2
|
|
|
Wildlife Hospital Cr Steve Walker withdrew from this item.
The Council considered the funding request from Wildlife Hospital.
|
|
|
Moved (Mayor Jules Radich/Cr Mandy Mayhem): That the Council:
Motion carried (CNL/2025/144)
|
|
|
Dunedin Symphony Orchestra
The Council considered the funding request from Dunedin Symphony Orchestra.
|
|
|
Moved (Cr Carmen Houlahan/Cr Christine Garey): That the Council:
Dunedin Symphony Orchestra Division The Council voted by division
For: Crs Christine Garey, Carmen Houlahan, Marie Laufiso and Steve Walker (4). Against: Crs Sophie Barker, Kevin Gilbert, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (8). Abstained: Nil
The division was declared LOST by 8 votes to 4
|
|
|
Centre of Digital Excellence
The Council considered the funding request from Centre of Digital Excellence.
|
|
|
Moved (Mayor Jules Radich/Cr Andrew Whiley): That the Council: Motion carried (CNL/2025/145)
|
|
|
Startup Dunedin
The Council considered the funding request from Startup Dunedin.
|
|
|
Moved (Cr Andrew Whiley/Mayor Jules Radich): That the Council: Motion carried (CNL/2025/146) |
|
|
|
|
|
Predator Free Dunedin Cr Steve Walker withdrew from this item.
The Council considered the funding request from Predator Free Dunedin.
|
|
|
Moved (Mayor Jules Radich/Cr Kevin Gilbert): That the Council:
a) Approves funding of $150,000 per annum for 2026/2027 Predator Free Dunedin. Motion carried (CNL/2025/147)
|
|
|
Dunedin Tracks Network
The Council considered the funding request for the Dunedin Tracks Network.
|
|
|
Moved (Mayor Jules Radich/Cr Steve Walker): That the Council: a) Approves funding of $50,000 for each year of the 9 year plan 2025-2034, for the Dunedin Tracks Network. b) Provides a letter of support for the Trust to help support external applications for funding. Motion carried (CNL/2025/148)
|
|
|
Green Island Combined Sports Bodies Inc (Sunnyvale Sports Centre) The Council considered the funding request from the Green Island Combined Sports Bodies Inc (Sunnyvale Sports Centre).
|
|
|
Moved (Mayor Jules Radich/Cr Andrew Whiley): That the Council: b) Funding was subject to an agreed service level agreement between the DCC and Green Island Combined Sports Bodies Inc. .Motion carried (CNL/2025/149)
|
|
|
Shetland Street Community Garden Group
The Council considered the funding request from Shetland Street Community Garden Group.
|
|
|
Moved (Cr Steve Walker/Mayor Jules Radich): That the Council: a) Approves funding of $10,000 for each year of the 9 year plan 2025-2034 for the Shetland Street Community Gardens, the funding to be inflation adjusted each year from year 2. Motion carried (CNL/2025/150)
|
|
|
Sport Otago
The Council considered the funding request from Sport Otago.
|
|
|
Moved (Cr Andrew Whiley/Mayor Jules Radich): That the Council:
b) Approves combining the two current service level agreements between the DCC and Sport Otago. .Motion carried (CNL/2025/151)
|
|
|
Tomahawk Smaills Beachcare Trust
The Council considered the funding request from the Tomahawk Smaills Beachcare Trust.
|
|
|
Moved (Cr Steve Walker/Cr Brent Weatherall): That the Council:
a) Approves funding of $15,000 for each year of the 9 year plan 2025-2034 for the Tomahawk-Smaills Beachcare Trust, the funding to be inflation adjusted at 2% each year from year 2. .Motion carried (CNL/2025/152)
|
|
|
Town Belt Kaitiaki The Council considered the funding request from Town Belt Kaitiaki. |
|
|
Moved (Mayor Jules Radich/Cr Steve Walker): That the Council: a) Approves an increase in funding of $18,000 (making a total grant of $50,000) for each year of the 9 year plan 2025-2034 for the Town Belt Kaitiaki. Motion carried (CNL/2025/153)
|
|
Cr Sophie Barker left the meeting at 5.06 pm
|
|
|
|
Dunedin Tunnels Trail Trust
The Council considered the funding request from Dunedin Tunnels Trail Trust.
|
|
|
Moved (Cr Steve Walker/Cr Jim O'Malley): That the Council: a) Directs staff to work with the Dunedin Tunnels Trails Trust (DTTT) to maximise the trail length using the existing budget for the Chain Hills Tunnel phase and;
b) Update the existing MoU with the DTTT to allow them to implement the next stages of the Tunnels trail to a grade 1 level as outlined in the Ngā Haerenga New Zealand Cycle Trails as a Shared Path Cycleway, including obtaining landowner consent; and
c) Make Caversham Tunnel available for track development by prioritising utility removal, diversion and / or upgrades to allow the DTTT to begin independent fundraising for track completion and to be reported back to Council or the relevant committee. Motion carried (CNL/2025/154)
|
|
|
Swim Dunedin
The Council considered the funding request from Swim Dunedin.
|
|
|
Moved (Cr Andrew Whiley/Mayor Jules Radich): That the Council:
a) Approves funding of $34k (in total) to Swim Dunedin over the 9-year period to fully cover rising lane hire costs and support operational growth. Motion carried (CNL/2025/155)
|
|
Moved (Mayor Jules Radich/Cr Jim O’Malley):
That the Council:
Adjourns the meeting to reconvene at 9.00 am on Thursday 29 May 2025.
Motion carried
|
|
|
The meeting adjourned at 5.21 pm and reconvened at 9.00 am on Thursday 29 May 2025, noting an apology from Cr Lee Vandervis.
Cr Carmen Houlahan entered the meeting at 9:05 am.
|
|
|
|
Otago Nuggets
|
|
|
The Council considered the funding request for the Otago Nuggets and the Southern Hoiho teams from the 2025/26 season if successful in securing NBL contracts.
|
|
|
Moved (Cr Cherry Lucas/Cr Andrew Whiley): a) Approves funding of up to $50,000 per annum for 3 years for the Otago Nuggets and Southern Hoiho, if successful in securing NBL contracts from the 2025/26 year. The Council voted by division
For: Crs Sophie Barker, David Benson-Pope, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Andrew Whiley and Mayor Jules Radich (9). Against: Crs Bill Acklin, Christine Garey, Marie Laufiso, Steve Walker and Brent Weatherall (5). Abstained: Nil
The division was declared CARRIED by 9 votes to 5
Motion carried (CNL/2025/156) |
|
|
|
|
|
Dunedin Youth Council |
|
|
The Council considered the funding application from the Dunedin Youth Council.
|
|
|
Moved (Cr Kevin Gilbert/Mayor Jules Radich): That the Council:
a) Increase funding for the Dunedin Youth Council by $4,700 from $5,300 to $10,000 per year, for discretionary use. b) Supports the Dunedin Youth Council in a review of its constitution. Motion carried (CNL/2025/157) |
|
|
|
|
|
Place Based Funding |
|
|
|
|
|
Moved (Cr David Benson-Pope/Cr Steve Walker): That the Council: a) Increases the Place Based Funding pool by $30,000 for the 2025/26 year to $520,000, and then by a further $30,000 in the 2026/27 year to $550,000. The fund would then remain at $550,000 per annum. The Council voted by division
For: Crs David Benson-Pope, Christine Garey, Carmen Houlahan, Marie Laufiso and Steve Walker (5). Against: Crs Bill Acklin, Sophie Barker, Kevin Gilbert, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (9). Abstained: Nil
The division was declared LOST by 9 votes to 5
|
Moved (Mayor Jules Radich/Cr Cherry Lucas)
That the Council:
Adjourns the meeting for 20 minutes.
Motion carried
The meeting adjourned at 10:42 am and reconvened at 11:04 am.
Cr Marie Laufiso registered her apology and left the meeting at 10:42 am.
|
18 Other Submissions Not Previously Captured - 9 year plan 2025-2034 |
|
|
|
A report from Civic provided the opportunity for Councillors to consider any other submissions that had not been captured in the reports presented to this Council deliberations meeting on the 9 year plan 2025-34. |
|
|
Standing Orders – review of speaking time |
|
|
Cr Carmen Houlahan requested consideration be given to an increase in speaking time for groups and Community Boards submissions for future annual and long term plan for groups and Community Boards.
|
|
|
Moved (Cr Carmen Houlahan/Cr Bill Acklin): That the Council: a) Notes a review of Standing Orders was planned for 2025/26.
b) Notes that as part of a review of Standing Orders, staff would consider times allocated for people to speak to submissions for future annual plan and long-term plan hearings.
Motion carried (CNL/2025/158) |
|
20 Development Contributions - Feedback and Next Steps - 9 year plan 2025-2034 |
|
|
|
Cr Andrew Whiley withdrew from this item. A report from Civic provided feedback received from submitters, possible options for reviewing the development contribution charges, and noted the next steps, so that the Policy can be finalised and adopted by 30 June 2025 for consideration. |
|
|
The Chief Financial Officer (Carolyn Allan), Special Projects Manager (Sharon Bodeker) and Nic Jepson (Senior Planner - Resource Consents) spoke to the report and responded to questions.
|
|
Cr Bill Acklin left the meeting at 11:15 am and returned at 11:22 am.
|
|
|
|
Moved (Mayor Jules Radich/Cr Steve Walker): That the Council: a) Notes the Development Contributions – Feedback and Next Steps report. b) Directs staff to prepare options for capping and/or phasing in increases in development contribution charges for consideration at a committee meeting to be held in June 2025. Motion carried (CNL/2025/159) |
|
|
A report from Civic presented the schedule of fees and charges for the 2025/26 financial year for adoption. The report noted that fees and charges were presented for adoption in advance of the final 9 year plan 2025-2034 adoption to allow Council activities sufficient time to complete necessary work prior to the schedules becoming effective on 1 July 2025. |
|
|
The Chief Financial Officer (Carolyn Allan), Acting General Manager Customer and Regulatory (Paul Henderson), General Manager Climate and City Growth (Scott MacLean) and Group Manager Parks and Recreation (Heath Ellis) spoke to the report and responded to questions.
|
|
|
Moved (Mayor Jules Radich/Cr Kevin Gilbert): That the Council: a) Adopts the fees and charges for 2025/26. Motion carried (CNL/2025/160) |
|
25 Te Taki Haruru Implementation Update - 9 year plan 2025-2034 |
|
|
|
A report from Corporate Policy provided an update on the implementation of Te Taki Haruru, adopted by the Strategy, Planning and Engagement Committee (SPEC) on 16 October 2024. The report provided an update of progress on each of the three implementation programmes and on the outlined approach to governance and operations. |
|
|
The Chief Executive Officer (Sandy Graham), Manahautū (General Manager Policy and Partnerships) Nicola Morand and Pou Arahi -Maori Cultural Capability Manager (Ken Tipene) spoke to the report and responded to questions.
|
|
|
Moved (Cr Cherry Lucas/Mayor Jules Radich): That the Council: a) Notes the Te Taki Haruru Implementation Update – 9 year plan 2025-2034 report. Motion carried (CNL/2025/161) |
Moved (Mayor Jules Radich/Cr Steve Walker)
That the Council:
Adjourns the meeting for one hour.
Motion carried
The meeting adjourned at 12:22 pm and reconvened at 1:20 pm.
|
26 Festivals and Events Plan Draft Budget Forecast - 9 year plan 2025-2034 |
|
|
|
A report from Enterprise Dunedin provided an update on community feedback received on the Draft Festivals and Events Plan through the 9 year plan 2025-2034 consultation process. It also outlined the broad investment areas for the Draft Festival and Events Plan. |
|
|
The Manahautū -General Manager Policy and Partnerships (Nicola Morand), Team Leader Events (Dan Hendra), Events Special Projects Co-ordinator (Tammy Jackman) and Finance and Operations Manager – Enterprise Dunedin (Suzanne Jenkins) spoke to the report and responded to questions.
|
|
|
Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: a) Approves a budget of $800,000 per annum from 2025/26 to 2028/2029. b) Notes this would reduce the budget in years 2026/27 through to 2028/29 by $400,000 per annum. c) Notes that the implementation plan would be amended and reported back to Council in June 2025. d) Notes the next steps as per the Draft Festivals and Events Plan report.
The Council voted by division
For: Crs Cherry Lucas and Mayor Jules Radich (2). Against: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Mandy Mayhem, Jim O'Malley, Steve Walker, Brent Weatherall and Andrew Whiley (11). Abstained: Nil
The division was declared LOST by 11 votes to 2 |
|
|
|
|
|
Moved (Cr Andrew Whiley/Cr Kevin Gilbert):
That the Council: a) Notes the implementation plan and budget allocation to deliver the Draft Festivals and Events Plan. b) Notes the next steps as per the Draft Festival and Events Plan report. Motion carried (CNL/2025/162) with Mayor Radich and Cr Cherry Lucas recording their votes against. |
Cr Jim O’Malley left the meeting at 2:21 pm.
Cr Marie Laufiso returned to the meeting at 2:22pm.
The meeting moved into public excluded session at 2:23 pm and returned to public meeting at 3:04 pm.
|
22 Completion of the 9 year plan 2025-2034 Deliberations and Decision Making |
|
|
|
A report from Civic contained the recommendations to be taken at the completion of Council consideration of feedback and final decision-making on the budgets for the 9 year plan 2025-34. The recommendations allowed the decisions and budget changes made during the deliberations meeting to be incorporated into the 9 year plan 2025-34, prior to adoption by the Council on 30 June 2025. |
|
|
The Chief Executive Officer (Sandy Graham), Chief Financial Officer (Carolyn Allan) and Financial Services Manager (Hayden McAuliffe) spoke to the report and responded to questions.
|
|
Moved (Mayor Jules Radich/Cr Steve Walker):
That the Council:
Adjourns the meeting for 20 minutes.
Motion carried
The meeting adjourned at 3:18 pm and reconvened at 3:41 pm.
|
|
|
|
The discussion continued on the completion of the 9 year plan 2025-2034 Deliberations and Decision Making.
It was agreed that the resolutions would be taken separately.
|
|
|
Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council:
i) Providing feedback on 9 year plan 2025-2034 engagement and decision making to the community; ii) Inclusion in the 9 year plan 2025-2034 as appropriate; and iii) Further follow-up or action by staff, if required. Motion carried (CNL/2025/163)
|
|
|
Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: b) Approves the changes to draft budgets resolved at this meeting for inclusion in the 9 year plan 2025-34, for adoption by the Council on 30 June 2025. The Council voted by division
For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Steve Walker, Brent Weatherall and Andrew Whiley (11). Against: Crs Cherry Lucas and Mayor Jules Radich (2).
The division was declared CARRIED by 11 votes to 2
Motion carried (CNL/2025/164)
|
|
|
Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: c) Notes that this means an overall increase in rates for the 2025/26 year of 10.7%.
The Council voted by division
For: Crs Bill Acklin, Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Marie Laufiso, Mandy Mayhem, Steve Walker, Brent Weatherall, Andrew Whiley and Mayor Jules Radich (12). Against: Cr Cherry Lucas (1).
The division was declared CARRIED by 12 votes to 1
Motion carried (CNL/2025/165)
|
|
|
Moved (Mayor Jules Radich/Cr Cherry Lucas): That the Council: d) Notes that this delivers a balanced budget from Year 1 of the 9 Year Plan 2025-34. e) Notes that staff would continue to work to find savings from the approved 9 year plan 2025-2034 budgets in time for consideration of the draft Annual Plan 2026/27. Motion carried (CNL/2025/166) |
|
23 Submission on the University of Otago Dunedin Campus Activation Review |
|
|
|
A report from Corporate Policy sought approval of a draft Dunedin City Council submission to the University of Otago on its review of its Dunedin Campus Activation. |
|
|
The Manahautū (General Manager Policy and Partnerships) Nicola Morand and Corporate Policy Manager (Nadia Wesley-Smith) spoke to the report and responded to questions.
|
|
|
Moved (Mayor Jules Radich/Cr Christine Garey): That the Council:
a) Approves the DCC submission, with the amendments as discussed, on the University of Otago “Dunedin Campus Activation Review”. b) Authorises the Chief Executive to make any minor amendments to the submission. Motion carried (CNL/2025/167) |
|
|
A report from Transport sought approval for temporary road closure applications relating to the following events: i) City activation (for the rugby test match) - Various Streets ii) All Blacks vs France - Stadium - Various Streets iii) All Blacks vs France - Temporary Bus Hub Forth Street iv) Motorsport Event - Patmos Avenue and Maxwellton Street v) Motorsport Event - Church Road, Merton vi) Motorsport Event - Three Mile Hill and Flagstaff Whare Flat Roads
|
||||||||||||||||||||||||||||||
|
|
The General Manager Climate and Growth (Scott MacLean) spoke to the report and responded to questions. |
||||||||||||||||||||||||||||||
|
|
Moved (Cr David Benson-Pope/Cr Bill Acklin): That the Council:
a) Resolves to close the roads detailed below (pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974 (LGA 1974)): i) City Activation - Various Streets
ix) All Blacks vs France - Temporary Bus Hub Forth Street
x) Motorsport event – Patmos Avenue and Maxwellton Street
xi) Motorsport event – Church Road, Merton
xii) Motorsport event – Three Mile Hill and Flagstaff Whare Flat Roads
Motion carried (CNL/2025/168) | ||||||||||||||||||||||||||||||
The meeting was declared closed at 4:44 pm.
..............................................
MAYOR