Notice of Meeting:
I hereby give notice that an ordinary meeting of the Strath
Taieri Community Board will be held on:
Date: Thursday
22 May 2025
Time: 2.00
pm
Venue: Strath
Taieri Community Centre, Middlemarch
Sandy Graham
Strath Taieri Community Board
PUBLIC AGENDA
|
Chairperson
|
Barry Williams
|
|
|
Deputy Chairperson
|
Anna Wilson
|
|
|
Members
|
Cr Bill Acklin
|
David Frew
|
|
|
Terina Geddes
|
Tony Markham
|
|
|
Robin Thomas
|
|
Senior Officer Mike
Perkins, City Development Engineer 3 Waters
Governance Support Officer Wendy
Collard
Wendy Collard
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
|
|
Strath Taieri Community
Board
22 May 2025
|
ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 9
5.1 Strath Taieri
Community Board meeting - 3 April 2025 9
Part
A Reports (Strath Taieri Community Board has power to
decide these matters)
6 Otago
Regional Council Update 17
7 Community
Plan 20
8 Governance
Support Officer's Report 32
9 Board
Updates and Report Backs 46
10 Chairperson's
Report 56
11 Councillor
Update 57
12 Items
for Consideration by the Chair 58
|
|
Strath Taieri Community
Board
22 May 2025
|
1 Public
Forum
At the close of the agenda no
requests for public forum had been received.
2 Apologies
At the close of the agenda no
apologies had been received.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
|
|
Strath Taieri Community Board
22 May 2025
|
Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
RECOMMENDATIONS
That the Board:
a) Notes/Amends if
necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the
proposed management plan for Elected Members' Interests.
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Members' Register of
Interests
|
6
|
|
|
Strath Taieri Community Board
22 May 2025
|
|
|
Strath Taieri Community Board
22 May 2025
|
Confirmation
of Minutes
Strath
Taieri Community Board meeting - 3 April 2025
RECOMMENDATIONS
That the Board:
a) Confirms the minutes
of the Strath Taieri Community Board meeting held on 03 April 2025 as a correct
record.
Attachments
|
|
Title
|
Page
|
|
A⇩
|
Minutes of Strath
Taieri Community Board meeting held on 3 April 2025
|
10
|
|
|
Strath Taieri
Community Board
22 May 2025
|
Strath Taieri Community Board
MINUTES
Minutes of an ordinary
meeting of the Strath Taieri Community Board held in the Strath Taieri
Community Centre, Middlemarch on Thursday 03 April 2025, commencing at 4.00 pm
PRESENT
|
Chairperson
|
Barry Williams
|
|
|
Deputy Chairperson
|
Anna Wilson
|
|
|
Members
|
Terina Geddes
|
David Frew
|
|
|
Tony Markham
|
Robin Thomas
|
|
|
|
|
|
IN ATTENDANCE
|
Mike Perkins (City Development
Engineer), Rebekah Jenkins (General Manager, Dunedin Railway Ltd), Simon
Whitton (Principal Advisor Rivers, Otago Regional Council), Jean-Luc Payan
(Manager Natural Hazards, Otago Regional Council), Nate Anderson (Senior
Flood Hazard Analyst, Otago Regional Council) and Megan Rowlands (Team Leader
River Management, Otago Regional Council)
|
Governance Support Officer Wendy
Collard
1 Public
Forum
There was no Public Forum.
|
2 Apologies
|
|
|
Apologies were received from Terina
Geddes (for lateness) and Cr Bill Acklin (for absence)
|
|
|
Moved (David Frew/Anna Wilson):
That the Board:
Accepts the apologies from Terina Geddes and Cr Bill Acklin
Motion
carried (STCB/2025/011)
|
|
3 Confirmation
of agenda
|
|
|
Moved (David Frew/Tony Markham):
That the Board:
Confirms the agenda
without addition or alteration
Motion
carried (STCB/2025/012)
|
4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
|
|
Moved (Anna Wilson/Tony Markham):
That the Board:
a) Notes the Elected Members' Interest Register; and
b) Confirms the proposed management plan for Elected
Members' Interests.
Motion
carried (STCB/2025/013)
|
5 Confirmation
of Minutes
|
5.1 Strath
Taieri Community Board meeting - 12 February 2025
|
|
|
Moved (David Frew/Tony Markham):
That the Board:
a) Confirms the minutes of the Strath Taieri
Community Board meeting held on 12 February 2025 as a correct record.
Motion
carried (STCB/2025/014)
|
Part
A Reports
|
7 Otago
Regional Council Update
|
|
|
The Manager Natural Hazards (Jean-Luc Payan) and the
Senior Flood Hazard Analyst (Nate Anderson) presented a PowerPoint
presentation on the flood modelling and responded to questions.
The Board advised that it would be beneficial for this
information to be presented to the community. Following discussion, it
was agreed that a public meeting would be held with the date to be confirmed.
The Board thanked the Otago Regional Council staff for the
presentation.
|
|
6 Dunedin
Railways Update
|
|
|
The General Manager, Dunedin Railways Limited (Rebekah
Jenkins) provided an update on Dunedin Railways which included the
maintenance work required to railway line between Pukerangi and Middlemarch
to enable the use of the line for passenger trains.
Following discussion, it was agreed that Barry Williams
would be the Board’s liaison with the Dunedin Railways Limited.
Ms Jenkins responded to questions.
|
|
|
Moved (Anna Wilson/Tony Markham):
That the Board:
Notes
the Dunedin Railways Update
Motion
carried (STCB/2025/015)
|
|
7 Otago
Regional Council Update
|
|
|
The Principal Advisor Rivers, Otago Regional Council
(Simon Whitton) and the Team Leader River Management, Otago (Megan Rowland)
tabled and spoke to the Middlemarch River Management Update. Mr Whitton
noted that the River Management Works Programme update had been separated
into “programmed works” and “reactive works”.
Mr Whitton and Ms Rowland responded to questions.
|
|
|
Moved (Tony Markham/David Frew):
That the Board:
a) Notes the Otago Regional Council Update.
Motion
carried (STCB/2025/016)
|
|
8 Project
Fund
|
|
|
The Board gave consideration
to the funding application from the Middlemarch Ploughing Association towards
the cost of hosting the New Zealand Ploughing Championship.
|
|
|
Moved (Barry Williams/David Frew):
That the Board:
a) Approves $2,000.00 to the Middlemarch Ploughing
Association toward the cost of the hosting of the New Zealand Ploughing
Championships.
Motion
carried (STCB/2025/017)
|
|
9 Community
Plan
|
|
|
It was noted that the Board
would be holding a workshop on their Community Plan following the conclusion
of the meeting.
|
|
|
Moved (Barry Williams/David Frew):
That the Board:
a) Notes the Strath Taieri Community Board Community Plan.
Motion
carried (STCB/2025/018)
|
|
10 Governance
Support Officer's Report
|
|
|
A report
from Civic provided an update on activities relevant to the Board area which
included
· Project Fund
· Local Water Done
Well - Following discussion, the Board agreed to prepare a submission, noting
it would be ratified at the next Board meeting.
· DCC Draft 9 year plan
2025-34 - Following discussion, the Board agreed to prepare a submission,
noting it would be ratified at the next Board meeting.
· Otago Regional
Council draft Annual Plan 2025-2026 - Following discussion, the Board agreed
to prepare a submission, noting it would be ratified at the next Board
meeting.
· Noticeboard
· Correspondence
· Roadworks Schedule
· Currently
consulting on
|
|
|
Moved (Member Tony Markham/Member David
Frew):
That the Board:
a) Notes the Governance Support Officer’s Report.
b) Agrees to prepare a submission to the draft DCC
9 year plan 2025-34, noting it will be ratified at the next Board meeting
being held on 22 May 2025.
c) Agrees to prepare a submission to the DCC Local
Water Done Well, noting it will be ratified at the next Board meeting held on
22 May 2025.
d) Agrees to prepare a submission to the draft
Otago Regional Council draft Annual Plan 2025-2026, noting that it will be
ratified at the next Board meeting held on 22 May 2025.
Motion
carried (STCB/2025/019)
|
|
11 Board
Updates and Report Backs
|
|
|
Township beautification
Anna Wilson provided an update on the
work that Taskforce Green had completed and advised that they would be
returning to undertake some additional work. She asked the Board to
provide her with any particular areas that they would like Taskforce Green to
tidy up.
Ms Wilson commented that she had met with
DCC Parks staff regarding the upgrade of the Middlemarch playground.
ANZAC Day
Terina Geddes had circulated which noted
at this stage personnel from the Army may not be available to attend the
ANZAC Service due to a transfer and another being on active service. Ms
Geddes noted that the arrangements for the service such as microphone,
speakers and programmes had been completed.
Climate Change
Tony Markham advised that he had no
update.
Water management (including flooding)
The presentation from the Otago Regional
Council covered this item.
Infrastructure, roads and spraying
Barry Williams provided an update on
maintenance work that had been completed in the area. Anna Wilson
commented on the School Speed Limit signs and advised that due to Central
Government legalisation changes this was still a work in progress.
Community information and publicity
Robin Thomas was not present to provide
an update.
|
|
|
Moved (David Frew/Tony Markham):
That the Board:
a) Notes the Board updates and report backs
Motion
carried (STCB/2025/020)
|
Terina Geddes entered the meeting at 5.50 pm.
|
12 Chairperson's
Report
|
|
|
The
Chairperson provided an update on matters of interest which included:
· Communication
– there was discussion on the protocols/expectations of communications
between the Board members.
· School
Speed Limit – this was covered under the Board updates.
There was discussion on the
Board contributing to the ANZAC Day service costs.
|
|
|
Moved (Barry Williams/Anna Wilson):
That the Board:
Approves up to $250.00 from the Board Discretionary fund towards the cost
of the ANZAC Day service catering.
Motion carried (STCB/2025/021)
|
|
|
· Taskforce
Green – it was noted as Taskforce Green was made up of volunteers that
it was normal practice for morning or afternoon tea be provided. Mr
Williams suggested that some board funds be set aside for this purpose.
|
|
|
Moved (Barry Williams/Terina Geddes):
That the Board:
Approves up to $250.00 from the Board Discretionary fund towards the cost
of morning and afternoon teas for Taskforce Green.
Motion carried (STCB/2025/022)
|
|
|
Following discussion regarding the street
trees along Cardigan Street, it was agreed that Barry Williams would follow
up with staff.
|
|
|
Moved (David Frew/Terina Geddes):
That the Board:
a) Notes the Chairperson’s report
Motion
carried (STCB/2025/023)
|
|
13 Councillor
Update
|
|
|
Councillor Bill Acklin was an apology for
the meeting.
|
|
14 Items
for Consideration by the Chair
|
|
|
There were no items for consideration by the Chair.
|
|
|
|
The meeting concluded at 6.25 pm
..............................................
CHAIRPERSON
|
|
Strath Taieri Community Board
22 May 2025
|
Part
A Reports
Otago
Regional Council Update
Representatives
from the Otago Regional Council may be in attendance to provide an update.
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Middlemarch River
Management Update
|
18
|
|
|
Strath Taieri Community Board
22 May 2025
|
|
|
Strath Taieri Community Board
22 May 2025
|
Community Plan
Department: Civic
EXECUTIVE SUMMARY
The Strath
Taieri Community Board Community Plan is attached for discussion at each
meeting for the purpose of reviewing and updating as required by the Board.
The attached
Strath Taieri Community Board Community Plan has been updated following the
Board workshop.
The
Board’s Community Plan assists to contribute to the Council’s
Annual plan with focus on:
1 new
and current priorities (in order of importance with justification and
estimated costs for each) for inclusion in the DCC Annual Plan
2 items
the Board would like for delivery to the community (for items that would
not require support or funding from the DCC, over and above the Community Board
funding)
RECOMMENDATIONS
That the Board:
a) Adopts the Strath
Taieri Community Board Community Plan.
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Community Plan
|
21
|
|
|
Strath Taieri Community Board
22 May 2025
|
|
|
Strath Taieri Community Board
22 May 2025
|
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the Strath Taieri Community Board of activities relevant to
the Board area including:
· Project Fund
· DCC Draft 9 year plan 2025-34 and Local Water Done Well
· Otago Regional Council draft Annual Plan 2025-2026
· Elected Members Elections protocol session
· Roadworks Schedule
· Currently consulting on
2 As
this is an administrative report, there are no options or summary of considerations.
RECOMMENDATIONS
That the Board:
a) Notes the Governance
Support Officer’s Report.
b) Ratifies the
submission to the draft Dunedin City Council 9 year plan 2025-34 and Local
Water Done Well.
c) Ratifies the
submission to the draft Otago Regional Council draft Annual Plan 2025-2026.
d) Considers funding the
costs of the subsidy for the Community Rubbish Day at the Middlemarch Transfer
Centre.
e) Considers funding the
costs of a Community Noticeboard
f) Considers funding
improvements to the QEII Memorial Park.
Project Fund
3 The
balance remaining in the Project Fund for allocation for the current financial
year is $1,000. The following funds have been allocated in the 2024/25
financial year.
|
Meeting
Date
|
Recipient
|
Amount
|
|
7 November 2024
|
START Trust
|
2,000.00
|
|
7 November 2024
|
Allocation for Community Board Projects
|
Up
to 4,555.03
|
|
3 April 2025
|
Middlemarch Ploughing Association
|
2,000.00
|
|
3 April 2025
|
*ANZAC Day costs - $250.00
|
250.00
|
|
3 April 2025
|
*Taskforce Green catering costs - $250.00
|
194.97
|
|
Total
|
|
$9,000.00
|
4 At
its meeting on 3 April 2025, the Board agreed to allocate funds towards the
catering for ANZAC Day ceremonies; and the costs of morning or afternoon teas
for Taskforce Green from the funds ringfenced for Board projects.
Community Dump Days
5 A
Community Rubbish Day has been organised at the Middlemarch Transfer Centre for
20 – 25 May 2025. The advertising indicates that the cost will be
subsided by the Board. The cost of the subsidies will require Board
approval as the funds would be from the Board’s Project Fund.
Community Noticeboard
6 The
Board has been asked to give consideration to funding a Community Noticeboard
from the Project Fund. The proposed location would be outside
Maggie’s. Attached are examples of two noticeboards (Attachment A
& B).
QEII Memorial Park
7 The
Board has also been asked to give consideration to funding improvements to the
QEII Memorial Park. The proposal is for the walking track to be gravelled
and building of a mountain bike track (Attachment C). Please note that
staff approval will also be required before any work commences.
Draft DCC 9 year plan 2025-34 and Local Water Done Well
8 As
agreed at the Board’ April 2025 meeting, a draft submission was prepared
and submitted on the Dunedin City Council draft 9 year plan 2025-34
consultation and Local Water Done Well. The submission now needs
to be formally ratified (Attachment D).
Draft Otago Regional Council draft
Annual Plan 2025-2026
9 As
agreed at the Board’ April 2025 meeting, a draft submission was prepared
and submitted on the Otago Regional Council is seeking feedback on its draft
Annual Plan 2025-2026. This submission now needs to be formally ratified
(Attachment E).
Elected Members Elections
protocol session
10 Warwick
Lamp from Electionsnz.com will be running an Elections protocol session useful
for elected members who may be seeking re-election and balancing between being
an elected member and a candidate.
What DCC is Currently Consulting On
11 For
the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Roadworks Schedule
12 Information
on current notified road closures and the roadworks schedule (a weekly list of
programmed works) for Council’s maintained roads is available on the DCC
website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
13 Board
or members of the public wishing to advise Council of any operational issues or
concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the
Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the
online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
14 If issues and concerns
are not dealt with in a timely manner, Board Members should contact the
Governance Support Officer, or the Senior Staff Member appointed to the Board.
Signatories
|
Author:
|
Wendy Collard - Governance Support
Officer
|
|
Authoriser:
|
Mike Perkins - City Development Engineer
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Prowrite
Noticeboard
|
36
|
|
⇩b
|
Quartet
Noticeboard
|
37
|
|
⇩c
|
QEII
Memorial Park proposal
|
38
|
|
⇩d
|
Submission
to the DCC draft 9 year plan and Local Water Done Well
|
39
|
|
⇩e
|
Submission
to the Otago Regional Council draft Annual Plan 2025-2026
|
43
|
|
SUMMARY OF
CONSIDERATIONS
|
|
Fit with purpose of Local Government
This decision enables democratic local
decision making and action by, and on behalf of communities.
|
|
Fit with strategic framework
|
|
Contributes
|
Detracts
|
Not applicable
|
|
Social Wellbeing Strategy
|
✔
|
☐
|
☐
|
|
Economic Development Strategy
|
☐
|
☐
|
✔
|
|
Environment Strategy
|
☐
|
☐
|
✔
|
|
Arts and Culture Strategy
|
☐
|
☐
|
✔
|
|
3 Waters Strategy
|
☐
|
☐
|
✔
|
|
Spatial Plan
|
☐
|
☐
|
✔
|
|
Integrated Transport Strategy
|
☐
|
☐
|
✔
|
|
Parks and Recreation Strategy
|
☐
|
☐
|
✔
|
|
Other strategic projects/policies/plans
|
☐
|
☐
|
✔
|
|
|
Māori Impact Statement
There are no
known impacts for Māori
|
|
Sustainability
There are no
implications.
|
|
LTP/Annual Plan / Financial Strategy
/Infrastructure Strategy
There are no
financial implications.
|
|
Financial considerations
There are no
financial implications.
|
|
Significance
This decision is
considered low significance in terms of the Council’s Significance and
Engagement Policy.
|
|
Engagement – external
There has been
no external engagement.
|
|
Engagement - internal
Internal
engagement has occurred with appropriate staff members.
|
|
Risks: Legal / Health and Safety etc.
There are no
risks.
|
|
Conflict of Interest
There are no known
conflicts of interest.
|
|
Community Boards
This report
provides information on activities in or relevant to the Board’s area.
|
|
|
Strath Taieri Community Board
22 May 2025
|
|
|
Strath Taieri Community Board
22 May 2025
|
|
|
Strath Taieri Community Board
22 May 2025
|
|
|
Strath Taieri Community Board
22 May 2025
|
|
|
Strath Taieri Community Board
22 May 2025
|
|
|
Strath Taieri Community Board
22 May 2025
|
Board Updates and Report Backs
Department: Civic
EXECUTIVE SUMMARY
1
Board Members will provide verbal updates and report backs on portfolios
and activities including:
· Township
beautification – Anna Wilson
· Community
Resilience – Anna Wilson
· Otago Central Rail
Trust – Terina Geddes
· Climate Change
– Tony Markham
· Water management
(including flooding) – Tony Markham and David Frew
· Infrastructure,
roads and spraying – Barry Williams
· Community
information and publicity – Robin Thomas
RECOMMENDATIONS
That the Board:
a) Notes the Board
updates and report backs
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Communiity Resilience
Workshop Minutes
|
47
|
|
⇩b
|
Roles and
Responsiblities for Community Resilience in Dunedin
|
49
|
|
|
Strath Taieri Community Board
22 May 2025
|
|
|
Strath Taieri Community Board
22 May 2025
|
|
|
Strath Taieri Community Board
22 May 2025
|
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
The Chairperson
will provide a verbal update on matters of interest including:
· ANZAC Day
RECOMMENDATIONS
That the Board:
a) Notes the
Chairperson’s report
|
|
Strath Taieri Community Board
22 May 2025
|
Councillor Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor
Bill Acklin will provide an update on items of interest.
RECOMMENDATIONS
That the Board:
a) Notes the Council
Activities Update
|
|
Strath Taieri Community Board
22 May 2025
|
Items for Consideration by the Chair
Any items for
consideration by the Chair.
