Civic Affairs Committee
MINUTES
Minutes of an ordinary meeting of the Civic Affairs Committee held in the Council Chambers, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 17 June 2025, commencing at 10.00 am.
PRESENT
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Chairperson |
Cr Bill Acklin |
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Deputy Chairperson |
Cr Marie Laufiso |
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Members |
Cr Sophie Barker |
Cr David Benson-Pope |
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Cr Christine Garey |
Cr Kevin Gilbert |
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Cr Carmen Houlahan |
Cr Cherry Lucas |
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Cr Mandy Mayhem |
Cr Lee Vandervis |
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Mayor Jules Radich |
Cr Brent Weatherall |
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Cr Steve Walker |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Rob West (General Manager Corporate Services), Cam McCracken (Acting General Manager Arts and Culture), Jacquie Harrison (Manager Governance), Nadia Wesley-Smith (Corporate Policy Manager – Acting) and Danielle Tolson (Policy Analyst) |
Governance Support Officer Jennifer Lapham
There was no Public Forum.
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An apology has been recevied from Cr Jim O’Malley. |
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Moved (Cr Bill Acklin/Cr Mandy Mayhem): That the Committee: Accepts the apology from Cr Jim O’Malley. Motion carried |
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Moved (Cr Bill Acklin/Cr Cherry Lucas): That the Committee:
Confirms the agenda without addition or alteration
Motion carried (CAC/2025/005) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Bill Acklin/Cr Marie Laufiso): That the Committee:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (CAC/2025/006) |
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Moved (Cr Bill Acklin/Cr Marie Laufiso): That the Committee: a) Confirms the minutes of the Civic Affairs Committee meeting held on 11 March 2025 as a correct record. Motion carried (CAC/2025/007) |
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6 Place Based Community Groups - presentation to the Civic Affairs Committee |
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A report form Community Services advised that 5 place-based groups had been invited to present to the Civic Affairs Committee.
The following groups provided an update on the work of their individual place based group.
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Arateuru Marae Council: Tania Williams provided an update on the activities of the Marae and advised that it has flourished with the support of the Dunedin City Council, allowing them to employ a full time manager and part time administrator . Ms Williams advised that the support from Council is important to ensure the Marae is able to continue to thrive.
Caversham Community Group: Greg Hughson and Tony Culling spoke on the activities of the Caversham Community Group and the importance of the funding received from the Council.
Corstorphine Community Hub: Mama Taana, Dale Pene-Smith spoke on the activities of the Corstophine Community Hub. They commented that the key thing for the Hub was to bring smiles to people.
Greater Green Island: Lee-Anne Michelle and Melanie McNatty spoke on the activities of the Greater Green Island Place Based Group and the importance of the group to the Community. They also believed that they provided a link between the Community and Council.
Cr Houlahan left the meeting at 10.53 am and returned at 10.56 am
The Valley Project: Jen Rodgers spoke on behalf of The Valley Project and the activities they undertake. Ms Rodgers advised that group’s goal was to provide social wellbeing, enhancing social cohesion and creating spaces where the community can come together.
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Moved (Cr Bill Acklin/Cr Marie Laufiso): That the Committee:
a) Notes the report – Place Based Community Groups. Presentation to the Civic Affairs Committee Motion carried (CAC/2025/008) |
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7 Actions From Resolutions of Civic Affairs Committee Meetings |
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In a report from Civic an update was provided on the Actions from Resolutions. |
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The General Manager Corporate Services (Rob West) responded to questions.
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Moved (Cr Bill Acklin/Cr Marie Laufiso): That the Committee:
a) Notes the Open and Completed Actions from resolutions of Civic Affairs Committee meetings.
Motion carried (CAC/2025/009) |
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In a report from Civic an update was provide on the Forward Work Programme. |
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The General Manager Corporate services (Rob West) responded to questions.
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Moved (Cr Bill Acklin/Cr Marie Laufiso): That the Committee:
a) Notes the Civic Affairs Committee forward work programme. Motion carried (CAC/2025/010) with Cr Vandervis recording his vote against. |
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9 Civic Affairs Activity Report for the period until 30 April 2025 |
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In a report from Civic an update was provided on the work undertaken in the administration of Council governance. |
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The General Manager Corporate Services (Rob West) and Governance Manager (Jackie Harrison) responded to questions.
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Moved (Cr Bill Acklin/Cr Kevin Gilbert): That the Committee:
a) Notes the Civic Affairs Activity Report
Motion carried (CAC/2025/011) |
Moved (Cr Bill Acklin/Cr Marie Laufiso
That the Committee:
a) Adjourns the meeting for 5 minutes.
Motion carried
The meeting adjourned at 11.31 am and reconvened at 11.45 am.
PART B:
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The Corporate Policy Manager – Acting (Nadia Wesley-Smith) and Policy Analyst (Danielle Tolson) spoke to the report and responded to questions.
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Moved (Cr Bill Acklin/Cr Marie Laufiso): That the Committee: a) Notes the contents of this report b) Recommends Option 3 That the Council amends the Smokefree Dunedin Policy “to include smokefree spaces and events” to progress the review of the Smokefree Dunedin Policy The Council voted by division
For: Crs Marie Laufiso, Mayor Jules Radich, Brent Weatherall, Andrew Whiley and Bill Acklin (5). Against: Crs Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Lee Vandervis and Steve Walker (9). Abstained: Nil
The division was declared LOST by 9 votes to 5
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Moved (Cr Kevin Gilbert/Cr Mandy Mayhem): That the Committee:
a) Recommends Option 4 “that the Council amends the smokefree Dunedin Policy “to introduce smokefree areas based on the sensitive sites in the Legal High policy” to progress the review of the Smokefree Dunedin Policy. The Committee voted by division
For: Crs Sophie Barker, David Benson-Pope, Christine Garey, Kevin Gilbert, Carmen Houlahan, Cherry Lucas, Mandy Mayhem, Mayor Jules Radich, Lee Vandervis and Steve Walker (10). Against: Crs Marie Laufiso, Brent Weatherall, Andrew Whiley and Bill Acklin (4). Abstained: Nil
The division was declared CARRIED by 10 votes to 4
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PART A
The meeting concluded at 1.33 pm
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CHAIRPERSON