Notice of Meeting:
I hereby give notice that an ordinary meeting of the Strath
Taieri Community Board will be held on:
Date: Wednesday
26 November 2025
Time: 2.00
pm
Venue: Strath
Taieri Community Centre, Middlemarch
Sandy Graham
Strath Taieri Community Board
PUBLIC AGENDA
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Chairperson
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Terina Geddes
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Deputy Chairperson
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Ken Bain
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Members
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Donna Hall
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Quentin MacLeod
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Bruce Thomas
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Robin Thomas
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Cr Brent Weatherall
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Senior Officer Dr
Anna Johnson, City Development Manager
Governance Support Officer Lynne
Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Strath Taieri Community
Board
26 November 2025
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 8
5.1 Strath Taieri
Community Board meeting - 4 November 2025 8
Part A Reports (Strath Taieri Community Board
has power to decide these matters)
6 Otago
Regional Council Update 13
7 Meeting
Schedule 16
8 Community
Plan 17
9 Board
Updates 29
10 Governance
Support Officer's Report 30
11 Chairperson's
Report 33
12 Councillor
Update 34
13 Items
for Consideration by the Chair 35
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Strath Taieri Community
Board
26 November 2025
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1 Public
Forum
At the close of the agenda no
requests for public forum had been received.
2 Apologies
At the close of the agenda no
apologies had been received.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Strath Taieri Community Board
26 November 2025
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
RECOMMENDATIONS
That the Board:
a) Notes/Amends if
necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the
proposed management plan for Elected Members' Interests.
Attachments
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Title
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Page
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⇩a
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Register of Interests
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6
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Strath Taieri Community Board
26 November 2025
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Strath Taieri Community Board
26 November 2025
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Confirmation
of Minutes
Strath
Taieri Community Board meeting - 4 November 2025
RECOMMENDATIONS
That the Board:
a) Confirms the minutes
of the Strath Taieri Community Board meeting held on 04 November 2025 as a
correct record.
Attachments
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Title
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Page
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A⇩
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Minutes of Strath
Taieri Community Board meeting held on 4 November 2025
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9
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Strath Taieri
Community Board
26 November 2025
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Strath Taieri Community Board
MINUTES
Minutes of the inaugural
meeting of the Strath Taieri Community Board held in the Council Chamber,
Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 04 November 2025,
commencing at 12.01 pm
PRESENT
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Chairperson
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Terina Geddes
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Deputy Chairperson
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Ken Bain
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Members
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Donna Hall
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Quentin MacLeod
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Bruce Thomas
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Robin Thomas
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Cr Brent Weatherall
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IN ATTENDANCE
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Sandy Graham (Chief Executive)
and Dr Anna Johnson (Group Manager City Development).
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Governance Support Officers Lynne
Adamson
The Chief Executive chaired the meeting until the election
of the Chairperson
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1 Apologies
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There were no apologies.
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Part
A Reports
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2 Welcome
by the Chief Executive, Ms Sandy Graham
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The
Chief Executive (Sandy Graham) welcomed all to the meeting and provided an
introduction to the formal swearing in of members.
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3 Declarations
by Members
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Members made and attested their declarations as required
by Schedule 7, Clause 14 of the Local Government Act 2002.
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4 Voting
Procedure for Appointment of Chairperson and Deputy Chairperson
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A report from Civic advised that voting for appointments
such as Board Chairperson and Deputy Chairperson of a Community Board was to
be carried out in accordance with Schedule 7, Clauses 25(2) and (3) of the
Local Government Act 2002 Amendment 2004.
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Moved (Cr Brent Weatherall/Robin Thomas):
That the Board:
a) Adopts (System B),
First Past the Post, as the voting method for the appointment of Chairperson
and Deputy Chairperson.
Motion
carried (STCB/2025/081)
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5 Election
of Chairperson and Deputy Chairperson
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The Chief Executive called for nominations for the role of
Chairperson.
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Moved (Donna Hall/Bruce Thomas):
That the Board:
Appoints Terina Geddes as the Chairperson
Motion
carried (STCB/2025/082)
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The
Chairperson assumed the chair and called for nominations for the position of
Deputy Chairperson.
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Moved (Bruce Thomas/Donna Hall):
That the Board:
Appoints Ken Bain as the Deputy Chairperson
Motion
carried (STCB/2025/083)
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6 Acknowledgement
of Retiring Members.
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The Board acknowledged with
thanks the services given by retiring members David (Jock) Frew and Tony
Markham
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Moved (Terina Geddes/Robin Thomas):
That the Board:
a) Records its sincere thanks to David (Jock) Frew
for the loyal and conscientious service given to the Dunedin community as a
member of the Strath Taieri Community Board for the 9 year period 2016 to
2025.
b) Extends its sincere appreciation for the
services rendered and every good wish for the future.
Motion
carried (STCB/2025/084)
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Moved (Terina Geddes/Donna Hall):
That the Board:
a) Records its sincere thanks to Tony Markham for
the loyal and conscientious service given to the Dunedin community as a
member of the Strath Taieri Community Board for the 3 year period 2022 to
2025.
b) Extends its sincere appreciation for the
services rendered and every good wish for the future.
Motion
carried (STCB/2025/085)
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7 Meeting
Schedule
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A report from Civic requested
that the Board give consideration to the date of the next Strath Taieri
Community Board meeting.
It noted the meeting schedule
for 2026 will be presented to the meeting being held on 26 November 2025 for
the Board’s confirmation.
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Moved (Terina Geddes/Cr Brent Weatherall):
That the Board:
a) Confirms that its next meeting will be held on
26 November 2025 commencing at
2.00 pm.
b) Notes that the meeting schedule for 2026 will be considered by
the Board at the
26 November 2025 meeting.
Motion
carried (STCB/2025/086)
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8 Local
Government Legislation - Briefing for the Inaugural Community Board Meeting
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A report from Civic provided
a general explanation of the following legislation as required by clause 21
of Schedule 7 of the Local Government 2002:
a) The
Local Government Official information and Meetings Act 1987;
b) The
Local Authorities (Members’ Interests) Act 1968;
c) Sections
99, 105 and 105A of the Crimes Act 1961;
d) The
Secret Commissions Act 1910; and
e) The
Financial Markets Conduct Act 2013.
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The Chief Executive (Sandy Graham) spoke to the report and
responded to questions.
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Moved (Terina Geddes/Ken Bain):
That the Board:
a) Notes the advice regarding key legislation that applies to
members of Council, its Committees and Community Boards.
Motion
carried (STCB/2025/087)
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The meeting concluded at 12.17 pm.
..............................................
CHAIRPERSON
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Strath Taieri Community Board
26 November 2025
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Part
A Reports
Otago
Regional Council Update
Simon Whitton
(Acting Team Leader River Management - Otago Regional Council) will be in
attendance to speak to the Middlemarch River Management Update (Attachment A).
Attachments
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Title
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Page
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⇩a
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Middlemarch River
Management Update
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14
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Strath Taieri Community Board
26 November 2025
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Strath Taieri Community Board
26 November 2025
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Meeting Schedule
Department: Civic
EXECUTIVE SUMMARY
1 The
Board is requested to consider the date of the next Strath Taieri Community
Board meeting, which is proposed for Wednesday, 18 February 2026 commencing
2.00 pm.
2 A
meeting schedule for the remainder of 2026 will be presented to the meeting
being held on 18 February 2026 for the Board’s confirmation.
RECOMMENDATIONS
That the Board:
a) Confirms that its
meeting week will be held on 18 February 2026 commencing at
2.00 pm.
b) Notes that the meeting
schedule for the remainder of 2026 will be considered by the Board at the 18
February 2026 meeting.
Signatories
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Author:
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Lynne Adamson - Governance Support Officer
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Authoriser:
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Jackie Harrison - Manager Governance
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Attachments
There are no attachments for this report.
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Strath Taieri Community Board
26 November 2025
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Community Plan
Department: Civic
EXECUTIVE SUMMARY
1 The
Community Board Plan is attached for discussion at each meeting for the purpose
of review and updating as required by the Board.
2 The
Board’s Community Plan assists to contribute to the Council’s 10
year plan and Annual Plan with the focus on:
a) New
and current priorities (in order of importance with justification
and estimated costs for each) for inclusion in the DCC 10-year Plan.
b) Items
the Board would like for delivery to the community (for items that
would not require support or funding from the DCC, over and above the Community
Board funding)
RECOMMENDATIONS
That the Board:
a) Notes the Strath
Taieri Community Board Community Plan.
Signatories
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Author:
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Lynne Adamson - Governance Support Officer
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Authoriser:
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Jackie Harrison - Manager Governance
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Attachments
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Title
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Page
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⇩a
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Community Plan
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18
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Strath Taieri Community Board
26 November 2025
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Strath Taieri Community Board
26 November 2025
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Board Updates
Department: Civic
EXECUTIVE SUMMARY
1 The
Board needs to give consideration to the allocation of the below portfolios to
appropriate Board Members:
· Township
beautification
· Water management
(including flooding)
· Community Information
and Publicity (including the Board’s Facebook page)
· Infrastructure
· Community
Resilience
· Otago Central Rail
Trust
RECOMMENDATIONS
That the Board:
a) Considers the
allocation of Board Members to community groups
Signatories
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Author:
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Lynne Adamson - Governance Support Officer
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Authoriser:
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Attachments
There are no attachments for this report.
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Strath Taieri Community Board
26 November 2025
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Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the Strath Taieri Community Board of activities relevant to
the Board area including:
· Project Fund
· Grass Cutting, spraying and culvert maintenance
· Dust suppression
· Appointment to Keep Dunedin Beautiful
· Roadworks Schedule
· Currently consulting on
2 As
this is an administrative report, there are no options or summary of
considerations.
RECOMMENDATIONS
That the Board:
a) Notes the Governance
Support Officer’s Report.
b) Considers appointing a
Board Representative to Keep Dunedin Beautiful.
Project Fund
3 The
balance remaining in the Project Fund for allocation for the current financial
year is $7,812.23. The following funds have been allocated in the 2025/26
financial year.
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Meeting
Date
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Recipient
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Amount
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7 August 2025
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*Taskforce Green catering costs - $800.00
for financial year 2025/2026.
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800.00
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7 August 2025
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Public Workshop on flood mitigation costs
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237.77
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7 August 2025
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*Repair of 2 bench seats at the Memorial
Gardens (Taieri Bloke Shed)
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400.00
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15 Sept 2025
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STARTT Matarae Siding Building
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750.00
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Total
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$2,187.77
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Keep Dunedin Beautiful
4 The
Board may wish to appoint a representative to the Keep Dunedin Beautiful
Committee.
Grass Cutting, Spraying and Culvert
Maintenance
5 Staff
acknowledge the issues with maintenance of grass cutting and spraying and have
advised that due to the heavy spring winds, the spray crews are behind
schedule.
6 The
crew is currently working in Middlemarch and will chop the bigger weeds with
the rest of the weeds being sprayed. There will be a discussion held with
the contractor about how this can be managed better.
7 Staff
will reinspect the township culverts when they next visit Middlemarch as there
had been work undertaken between DCC and ORC recently.
Dust Suppression
8 There
has been a request for information on dust suppression in the Board area.
9 I
wish to advise that the Dunedin City Council changed the way this was
administered. A report on Unsealed Road Maintenance – Dust
Suppression was presented to the 22 February 2023 Council meeting which is
available on page 68 of the following link: https://infocouncil.dunedin.govt.nz/Open/2023/02/CNL_20230222_AGN_2362_AT.PDF
10 The
minutes for the meeting which approved that applicants for dust suppression
fund 50% of the cost and are available on the following link: https://infocouncil.dunedin.govt.nz/Open/2023/02/CNL_20230222_AGN_2362_AT.PDF
11 The information on dust suppression which also has information on
how a resident may apply for dust suppression is available on the following
link: https://www.dunedin.govt.nz/services/roads-and-footpaths/streets,-roads-and-roadsides/dust-suppression
What DCC is Currently Consulting On
12 For
the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Roadworks Schedule
13 Information
on current notified road closures and the roadworks schedule (a weekly list of
programmed works) for Council’s maintained roads is available on the DCC
website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
14 Board
or members of the public wishing to advise Council of any operational issues or
concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the
Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the
online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
15 If
issues and concerns are not dealt with in a timely manner, Board Members should
contact the Governance Support Officer, or the Senior Staff Member appointed to
the Board.
Signatories
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Author:
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Lynne Adamson - Governance Support
Officer
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Authoriser:
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Dr Anna Johnson - Manager City Development
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Attachments
There
are no attachments for this report.
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Strath Taieri Community Board
26 November 2025
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Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
The Chairperson
will provide a verbal update on matters of interest since the last meeting.
RECOMMENDATIONS
That the Board:
a) Notes the
Chairperson’s report.
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Strath Taieri Community Board
26 November 2025
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Councillor Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor
Brent Weatherall will provide an update on items of interest.
RECOMMENDATIONS
That the Board:
a) Notes the Council
Activities Update
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Strath Taieri Community Board
26 November 2025
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Items for Consideration by the Chair
Any items for
consideration by the Chair.