Notice of Meeting:
I hereby give notice that an ordinary meeting of the
Waikouaiti Coast Community Board will be held on:
Date: Wednesday
10 December 2025
Time: 5:30
p.m.
Venue: Meeting
Room, Blueskin Bay Library, Harvey Street, Waitati
Sandy Graham
Waikouaiti Coast Community Board
PUBLIC AGENDA
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Chairperson
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Alasdair Morrison
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Deputy Chairperson
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Anna Knight
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Members
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Andy Barratt
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Sonya Billyard
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Cr John Chambers
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Danny Hailes
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Geraldine Tait
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Senior Officer Heath
Ellis, Group Manager Parks and Recreation
Governance Support Officer Lauren
Riddle
Lauren Riddle
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Waikouaiti Coast Community
Board
10 December 2025
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
1.1 Public Forum 4
1.2 Public Forum -
Funding applications 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 8
5.1 Waikouaiti Coast
Community Board meeting - 4 November 2025 8
Part
A Reports (Waikouaiti Coast Community Board has power to
decide these matters)
6 Community
Plan 13
7 Chairperson's
Report 14
8 Councillor
Update 15
9 Governance
Support Officer's Report 16
10 Board
Discretionary Fund Update and Funding Applications 21
11 Board
Representation and Roles 33
12 Meeting
Schedule for 2026 35
13 Items
for Consideration by the Chair 36
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Waikouaiti Coast Community
Board
10 December 2025
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1 Public
Forum
1.1 Public
Forum
Glenys Clements (and neighbours) will be in attendance to
speak to their road safety concerns in relation to trucks transporting loads of
gravel along Doctors Point Road.
Representatives from McEwan Haulage Ltd will be in
attendance to speak to the concerns in regard to frequency of haulage trucks on
the road
1.2 Public
Forum - Funding applications
Rachel Ozanne from the Warrington Surf Life Saving Club will
be in attendance to speak to their funding application.
Laura Deaker from the Waitati Playground Committee will be
in attendance to speak to their funding application.
A representative from the Karitane Bowling Club will also be
in attendance to speak to their funding application.
2 Apologies
At the close of the agenda no
apologies had been received.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Waikouaiti Coast Community Board
10 December 2025
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
RECOMMENDATIONS
That the Board:
a) Notes the Elected
Members' Interest Register attached as Attachment A; and
b) Confirms the proposed
management plan for Elected Members' Interests.
Attachments
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Title
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Page
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⇩a
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WCCB Register of
Interests - December 2025
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6
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Waikouaiti Coast Community Board
10 December 2025
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Waikouaiti Coast Community Board
10 December 2025
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Confirmation
of Minutes
Waikouaiti
Coast Community Board meeting - 4 November 2025
RECOMMENDATIONS
That the Board:
a) Confirms the minutes
of the Waikouaiti Coast Community Board meeting held on 04 November 2025 as a
correct record.
Attachments
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Title
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Page
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A⇩
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Minutes of Waikouaiti
Coast Community Board meeting held on 4 November 2025
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9
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Waikouaiti Coast
Community Board
10 December 2025
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Waikouaiti Coast Community Board
MINUTES
Minutes of an inaugural
meeting of the Waikouaiti Coast Community Board held in the Council Chamber,
Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 04 November 2025,
commencing at 1.00 pm
PRESENT
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Chairperson
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Alasdair Morrison
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Deputy Chairperson
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Anna Knight
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Members
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Andy Barratt
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Sonya Billyard
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Cr John Chambers
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Danny Hailes
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Geraldine Tait
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IN ATTENDANCE
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Sandy Graham (Chief Executive)
and Heath Ellis (Group Manager Parks and Recreation)
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Governance Support Officers Lynne
Adamson
The Chief Executive chaired the meeting until the election
of the Chairperson.
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1 Apologies
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No apologies were received
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Part
A Reports
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2 Welcome
by the Chief Executive, Ms Sandy Graham
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The
Chief Executive (Sandy Graham) welcomed all to the meeting and provided an
introduction to the formal swearing in of members.
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3 Declarations
by Members
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Members made and attested their declarations as required
by Schedule 7, Clause 14 of the Local Government Act 2002.
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4 Voting
Procedure for Appointment of Chairperson and Deputy Chairperson
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A report from Civic advised that voting for appointments
such as Board Chairperson and Deputy Chairperson of a Community Board was to
be carried out in accordance with Schedule 7, Clauses 25(2) and (3) of the
Local Government Act 2002 Amendment 2004.
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Moved (Alasdair Morrison/Anna Knight):
That the Board:
a) Adopts (System B),
First Past the Post, as the voting method for the appointment of Chairperson
and Deputy Chairperson.
Motion
carried (WCCB/2025/067)
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5 Election
of Chairperson and Deputy Chairperson
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The Chief Executive called for nominations for the role of
Chairperson.
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Moved (Geraldine Tait/Anna Knight):
That the Board:
Appoints Alasdair Morrison as the
Chairperson
Motion
carried (WCCB/2025/068)
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The
Chairperson assumed the chair and called for nominations for the position of
Deputy Chairperson.
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Moved (Geraldine Tait/Andy Barratt):
That the Board:
Appoints Anna Knight as the Deputy Chairperson
Motion
carried (WCCB/2025/069)
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6 Meeting
Schedule
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A report from Civic requested
that the Board give consideration to the date of the next Waikouaiti Coast
Community Board meeting.
It noted the meeting schedule
for 2026 will be presented to the meeting being held on 26 November 2025 for
the Board’s confirmation.
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Moved (Alasdair Morrison/Danny Hailes):
That the Board:
a) Confirms that the next meeting will be held on
10 December 2025 at the East Otago Events Centre, Waikouaiti commencing at
5.30 pm.
b) Notes that the meeting schedule for 2026 will be considered by
the Board at the
10 December 2025 meeting.
Motion
carried (WCCB/2025/070)
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7 Local
Government Legislation - Briefing for the Inaugural Community Board Meeting
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A report from Civic provided
a general explanation of the following legislation as required by clause 21
of Schedule 7 of the Local Government 2002:
a) The
Local Government Official information and Meetings Act 1987;
b) The
Local Authorities (Members’ Interests) Act 1968;
c) Sections
99, 105 and 105A of the Crimes Act 1961;
d) The
Secret Commissions Act 1910; and
e) The
Financial Markets Conduct Act 2013.
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The Chief Executive (Sandy Graham) spoke to the report and
highlighted the obligations of the Board under legislation.
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Moved (Alasdair Morrison/Sonya Billyard):
That the Board:
a) Notes the advice regarding key legislation that applies to
members of Council, its Committees and Community Boards.
Motion
carried (WCCB/2025/071)
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The meeting concluded at 1.15 pm
..............................................
CHAIRPERSON
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Waikouaiti Coast Community Board
10 December 2025
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Part
A Reports
Community Plan
Department: Civic
EXECUTIVE SUMMARY
1 The
Community Board Plan is tabled for discussion at each meeting for the purpose
of review and update as required by the Board.
2 The
Board’s Community Plan assists to contribute to the Council’s
Annual Plan, 9 Year Plan 2025-2024 and the 10 Year plan 2027-2037 with focus
on:
3 new
and current priorities (in order of importance with justification and
estimated costs for each) for inclusion in the DCC 9 Year Plan 2025-2034 and
the 10 Year Plan 2027-2037.
4 items
the Board would like for delivery to the community (for items that would
not require support or funding from the DCC, over and above the Community Board
funding).
5 An
electronic copy of the Board’s current working copy of the community plan
will be separately circulated to members.
RECOMMENDATIONS
That the Board:
a) Considers updating the Board’s Community Plan for the 2025-26 year.
Signatories
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Author:
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Lauren Riddle - Governance Support Officer
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Authoriser:
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Jackie Harrison - Manager Governance
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Attachments
There are no attachments
for this report.
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Waikouaiti Coast Community Board
10 December 2025
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Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
The Chairperson
will provide a verbal update on items of interest at the meeting, including:
· Road safety
concerns - Inverary Street, Waikouaiti
· Tour completed of
the WCCB area (for new board members)
· Hawksbury Lagoon
issues
· Warrington
half-basketball court update
· Karitane Wharf
update
· Warrington trees
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RECOMMENDATIONS
That the Board:
a) Notes the Chairperson’s update.
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Signatories
Attachments
There are no attachments
for this report.
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Waikouaiti Coast Community Board
10 December 2025
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Councillor Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor
John Chambers will provide a verbal update on items of interest.
RECOMMENDATIONS
That the Board:
a) Notes the update from
Cr Chambers.
Signatories
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Author:
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Lauren Riddle - Governance Support Officer
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Authoriser:
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Jackie Harrison - Manager Governance
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Attachments
There are no attachments for this report.
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Waikouaiti Coast Community Board
10 December 2025
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Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the Waikouaiti Coast Community Board of activities relevant
to the Board area including:
· Discretionary
Fund
· Keep
Dunedin Beautiful
· OAR
“Round the Boards” package
· Dust
Suppression
· What
Dunedin City Council is Currently Consulting On
· Roadworks
Schedule
· Dunedin
City Council Updates
2 As
this is an administrative report, there are no options or summary of
considerations.
RECOMMENDATIONS
That the Board:
a) Notes the Governance
Support Officer’s Report.
b) Considers appointing a
Board Representative to Keep Dunedin Beautiful
c) Decides if the Board
would participate in the OAR “Round the Boards” programme for
$220.00 excluding GST.
Discretionary Fund
3 The
balance remaining in the Project Fund for allocation for the current financial
year is $6,847.02. Spending for the 2025/26 financial year was as
follows:
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Meeting Date
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Amount
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Recipient/Purpose
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13 August 2025
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$3,000.00
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Warrington School – towards refurbishing the
pool.
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17 September
2025
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$152.98
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Costs for provision of a BBQ following the Gingko
Planting Ceremony at the Truby King Reserve. Retrospective approval to Board
members to Mark Brown ($111.28) and to Geraldine Tait ($41.70).
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Total
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$3,152.98
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Keep Dunedin Beautiful
4 The
Board may wish to confirm/appoint a representative to the Keep Dunedin
Beautiful Committee.
OAR
“Round the Boards” Package
5 Over
the past several years, our Community Access radio station has hosted a regular
weekly feature on the OAR Morning Show called 'Round the
Boards’. This 10-15min segment provides an opportunity for Dunedin
Community Boards to chat informally with programme host Jeff Harford about
initiatives and issues of the day, relevant to each community.
6 The board is now asked to consider if it wishes to participate in
this programme for the 2026 year. The cost is $220 (excl GST) for 11 x monthly
sessions. (Attachment A).
Dust Suppression
7 Information
on dust suppression was sought by the Strath Taieri Community Board.
Below is the information provided to the Board which may assist for any queries
raised with the Board from members of the public.
8 The
Dunedin City Council changed the administration of dust suppression. A
report on Unsealed Road Maintenance – Dust Suppression was presented to
the 22 February 2023 Council meeting which is available on page 68 of the
following link: https://infocouncil.dunedin.govt.nz/Open/2023/02/CNL_20230222_AGN_2362_AT.PDF
9 The
minutes of the Council meeting which approved that applicants for dust
suppression fund 50% of the cost and are available on the following link: https://infocouncil.dunedin.govt.nz/Open/2023/02/CNL_20230222_AGN_2362_AT.PDF
10 The information on dust suppression, including information on how a
resident may apply for dust suppression is available on the following
link: https://www.dunedin.govt.nz/services/roads-and-footpaths/streets,-roads-and-roadsides/dust-suppression
What Dunedin City Council is Currently Consulting On
11 For the most up to date
information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Roadworks Schedule
12 Information
on current notified road closures and the roadworks schedule (a weekly list of
programmed works) for Council’s maintained roads is available on the DCC
website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
13 Board
or members of the public wishing to advise Council of any operational issues or
concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the
Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the
online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
14 If issues and concerns
are not dealt with in a timely manner, Board Members should contact the
Governance Support Officer, or the Senior Staff Member appointed to the Board.
Signatories
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Author:
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Lauren Riddle - Governance Support
Officer
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Authoriser:
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Heath Ellis - Group Manager Parks and
Recreation
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Attachments
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Title
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Page
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⇩a
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OAR
"Round the Boards" pacakage information
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19
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Waikouaiti Coast Community Board
10 December 2025
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Waikouaiti Coast Community Board
10 December 2025
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Board Discretionary Fund Update and Funding
Applications
Department: Civic
EXECUTIVE SUMMARY
1 This
report provides a copy of funding applications for the Board’s
consideration and an update on the amount in the Board’s discretionary
fund.
2 As
this is an administrative report only, the Summary of Considerations is not
required.
RECOMMENDATIONS
That the Board:
a) Notes the
discretionary fund update.
b) Considers the funding
request from the Karitane Bowling Club
c) Considers the funding
request from the Warrington Surf Life Saving Club
d) Considers the funding
request from the Opera House Trust
e) Considers the funding
request from the Waitati Playground Committee
Discretionary fund
3 Spending
for the 2025/26 financial year to date is $3,152.98.
4 The balance of discretionary funds available for distribution is $6,847.02.
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Meeting Date
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Amount
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Recipient/Purpose
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13 August 2025
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$3,000.00
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Warrington School – towards refurbishment of
the pool.
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17 September
2025
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$152.98
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Retrospective expenditure approved for Mark Brown
and Geraldine Tait for the provision of BBQ following the gingko planting at
the Truby King reserve.
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Total spent to
date
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$3,152.98
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Balance of funds
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$6,847.02
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Funding Applications
Karitane Bowling Club
5 The
Karitane Bowling Club has requested funding of $3,078.66 to support replacement
of aged and worn chairs used in the clubrooms (Attachment A)
Warrington Surf Life Saving Club
6 The
Warrington Surf Life Saving Club have requested funding of $2,254.00 to support
supply of mattress for the bunkroom at the surf club.
Opera House Trust
7 The
Opera House Trust have requested funding of $107.88 for the purchase of sanding
sheets and blackboard paint for resurfacing and painting of the Waitati
Community Blackboard.
Waitati Playgound
8 The
Waitati Playground Committee have requested funding of $5,000 to assist with
the installation of new playground equipment in the Blueskin Library gardens.
Signatories
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Author:
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Lauren Riddle - Governance Support Officer
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Authoriser:
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Heath Ellis - Group Manager Parks and Recreation
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Attachments
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Title
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Page
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⇩a
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Karitane Bowling Club
application with quote
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23
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⇩b
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Warrington Surf Life
Saving Club fund application and quote
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28
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⇩c
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Opera House Trust
application and supporting information
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30
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⇩d
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Waitati Playground
Committee funding application and summary information
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31
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Waikouaiti Coast Community Board
10 December 2025
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Waikouaiti Coast Community Board
10 December 2025
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Waikouaiti Coast Community Board
10 December 2025
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Waikouaiti Coast Community Board
10 December 2025
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Waikouaiti Coast Community Board
10 December 2025
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Board Representation and Roles
Department: Civic
EXECUTIVE SUMMARY
1 A
table of the representation and roles of Community Board members for the
2025-2028 triennium are set out below.
2 Board
members may provide an update on activities at each meeting of the Community
Board
3 As
this is an administration report the Summary of Consideration is not
required.
RECOMMENDATIONS
That the Board:
a) Notes the Waikouaiti
Coast Community Board’s representation and roles for the 2025-2028
triennium.
Signatories
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Author:
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Lauren Riddle - Governance Support Officer
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Authoriser:
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Heath Ellis - Group Manager Parks and Recreation
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Attachments
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Title
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Page
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⇩a
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WCCB community
representation and roles 2025-2028 triennium.
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34
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Waikouaiti Coast Community Board
10 December 2025
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Waikouaiti Coast Community Board
10 December 2025
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Meeting Schedule for 2026
Department: Civic
EXECUTIVE SUMMARY
1 The
Board is requested to consider the date of the next Waikouaiti Coast Community
Board meeting, which is proposed for Wednesday, 18 February 2026 commencing
5.30 pm.
2 A
meeting schedule for the remainder of 2026 will be presented to the meeting
being held on 18 February 2026 for the Board’s confirmation.
RECOMMENDATIONS
That the Board:
a) Confirms that its
meeting week will be held on 18 February 2026 commencing at
5:30 pm.
b) Confirms the meeting
venue will be the John Brown Room at the East Otago Events Centre, Waikouaiti
c) Notes that the meeting
schedule for the remainder of 2026 will be considered by the Board at the 18
February 2026 meeting.
Signatories
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Author:
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Lauren Riddle - Governance Support Officer
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Authoriser:
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Jackie Harrison - Manager Governance
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Attachments
There are no attachments for this report.
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Waikouaiti Coast Community Board
10 December 2025
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Items for Consideration by the Chair
Any items for
consideration by the Chair.
Attachments
There are no attachments for this report.