Notice of Meeting:
I hereby give notice that an ordinary meeting of the Dunedin
City Council will be held on:
Date: Thursday
29 January 2026
Time: 9:00
a.m.
Venue: Council
Chamber, Dunedin Public Art Gallery, the Octagon, Dunedin
Sandy Graham
Council
PUBLIC AGENDA
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Mayor
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Mayor Sophie Barker
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Deputy Mayor
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Cr Cherry Lucas
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Members
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Cr John Chambers
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Cr Christine Garey
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Cr Doug Hall
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Cr Marie Laufiso
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Cr Russell Lund
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Cr Mandy Mayhem
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Cr Benedict Ong
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Cr Andrew Simms
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Cr Mickey Treadwell
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Cr Lee Vandervis
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Cr Steve Walker
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Cr Brent Weatherall
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Senior Officer Sandy
Graham, Chief Executive
Governance Support Officer Lynne
Adamson
Lynne Adamson
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
The meeting
will be live streamed on the Council’s YouTube channel:
https://www.youtube.com/results?search_query=dunedin+city+council
Note: Reports
and recommendations contained in this agenda are not to be considered as Council
policy until adopted.
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Council
29 January 2026
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ITEM TABLE OF CONTENTS PAGE
1 Opening 4
2 Public
Forum 4
3 Apologies 4
4 Confirmation
of Agenda 4
5 Declaration
of Interest 5
6 Confirmation
of Minutes 15
6.1 Ordinary Council
meeting - 11 December 2025 15
Reports
7 Committee
Structure and Delegations Manual 2025 35
8 Remuneration
of External Appointees to Council Committees Policy 92
9 Appointment
Process for Independent Members of the Audit, Risk and Assurance Committee 99
10 Financial
Report - Period ended 30 November 2025 102
11 Updates
to Meeting Schedule for 2026 127
Notice of Motion
12 Notice
of Motion - Options for Recognising Significant Philanthropic and Corporate
Contributions 129
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Council
29 January 2026
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1 Opening
Rev Greg Hughson,
Dunedin Interfaith Council will open the meeting with a prayer.
2 Public
Forum
At the close of the agenda
public forum registrations were still being taken. The speakers will be
confirmed following closure of registrations 24 hours before the meeting begins
i.e. 9.00 am on Wednesday 28 January 2026.
3 Apologies
At the close of the agenda no
apologies had been received.
4 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Council
29 January 2026
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
3. Staff members are
reminded to update their register of interests as soon as practicable.
RECOMMENDATIONS
That the Council:
a) Notes/Amends if
necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the
proposed management plan for Elected Members' Interests.
c) Notes the proposed
management plan for the Executive Leadership Team’s Interests.
Attachments
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Title
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Page
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⇩a
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Council Interest
Register
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6
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⇩b
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Executive Leadership
Team Interest Register
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13
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Council
29 January 2026
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Confirmation
of Minutes
Ordinary
Council meeting - 11 December 2025
RECOMMENDATIONS
That the Council:
a) Confirms the public
part of the minutes of the Ordinary Council meeting held on 11 December 2025 as
a correct record.
Attachments
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Title
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Page
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A⇩
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Minutes of Ordinary
Council meeting held on 11 December 2025
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16
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Council
29 January 2026
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Council
MINUTES
Minutes of an ordinary
meeting of the Dunedin City Council held in the Council Chamber, Dunedin Public
Art Gallery, the Octagon, Dunedin on Thursday 11 December 2025, commencing at
09:00 a.m.
PRESENT
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Mayor
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Mayor Sophie Barker
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Deputy Mayor
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Cr Cherry Lucas
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Members
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Cr John Chambers
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Cr Christine Garey
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Cr Doug Hall
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Cr Marie Laufiso
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Cr Russell Lund
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Cr Mandy Mayhem
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Cr Benedict Ong
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Cr Jules Radich
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Cr Andrew Simms
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Cr Mickey Treadwell
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Cr Lee Vandervis
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Cr Steve Walker
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Cr Brent Weatherall
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IN ATTENDANCE
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Sandy Graham (Chief Executive),
Carolyn Allan (Chief Financial Officer), Scott MacLean (General Manager City
Services), Property and Urban Development), Nicola Morand (Manahautū -
General Manager Community and Strategy), Paul Henderson (General Manager
Corporate and Regulatory Services), Mike Costelloe (General Manager, Arts,
Culture and Economic Development), John McAndrew (Group Manager 3 Waters),
Jeanine Benson (Group Manager Transport), Janet Fraser (Corporate Planner),
Gina Hu'akau (Community Partnerships Manager), Catherine Gledhill
(Waste Minimisation Supervisor), Chris Henderson (Group Manager Waste and
Environmental Solutions), Karen Gadomski (Waste Minimisation Strategy
Officer), Alan Worthington (Resource Consents Manager), Heath Ellis (Group
Manager Parks and Recreation), John Brenkley (Planning and Partnerships
Manager), Katie Eglesfield (Parks and Recreation Planner), John McAndrew
(Group Manager 3 Waters), Scott Campbell (Regulation and Policy Team Leader),
Hayden McAuliffe (Financial Services Manager) and Tim Loan (Chair,
Dunedin City Holdings Ltd) and Peter Hocking (General Manager, Dunedin
City Holdings Ltd)
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Governance Support Officer Lynne
Adamson
1 Opening
Rev Dr Michael Wallace, Vicar of the All
Saints Church opened the meeting with a prayer.
2 Public
Forum
There were four speakers for
public forum.
2.1 Andrew
Whiley, Enterprise Dunedin Review and Lead in the Soil
Andrew Whiley spoke on the
Enterprise Dunedin Review business case and questioned why there was a delay in
the presentation of the report. He commented that his preference was to
see Enterprise Dunedin set up as a Council Controlled Organisation (CCO),
operational from 1 July 2026.
Mr Whiley also spoke on Lead in
the soil and commented that the Ministry for the Environment did not endorse
the Council approach.
Mr Whiley responded to questions
on Enterprise Dunedin becoming a CCO and health issues re lead in soil.
2.2 Paul
Coffey and Emily Cambridge, Dunedin Trails Network Trust
Paul Coffey and Emily Cambridge
spoke to their presentation on the Dunedin Trails Network Trust. They
spoke of their vision, highlights achieved and statistics on usage of the
trails. They commented that the coastal connection was now nearing
completion and sought endorsement of the concept, support with part funding an
update of the business case and requested that DCC work with Waitaki and Clutha
District Councils to fill in the network gap.
Mr Coffey and Ms Cambridge
responded to questions.
2.3 Mary
McLaughlin, Jen Stokes and Kitty Brown – DVML Letter of Expectation
Mary McLaughlin, Jen Stokes and
Kitty Brown spoke to their presentation on behalf of the Dunedin Writers &
Readers Festival. They spoke on the Dunedin Venues Management Limited
(DVML) Letter of Expectation and in specific venue costs for community arts
organisations and ticketing contracts and requested the ability to use their
own ticketing system.
Ms McLaughlin, Ms Stokes and Ms
Brown responded to questions.
Moved (Mayor Sophie/Cr Cherry
Lucas):
That the Council:
Extends
the Public Forum beyond 30 minutes.
Motion
carried
2.4 Christina
Abramowicz, SI Kaka and Dunedin Botanic Gardens Aviaries
Christina Abramowicz spoke to
her tabled information on the South Island Kaka breeding programme and the
Dunedin Botanic Gardens aviaries. She commented on concerns she had with
the South Island Kaka breeding programme and advised she wanted Charlie, the SI
Kaka returned to Te Anau.
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3 Apologies
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There were no apologies.
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4 Confirmation
of agenda
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Moved (Mayor Sophie Barker/Cr Cherry Lucas):
That the Council:
Confirms the agenda
with the alteration:
That Items 12 – Dunedin
City Holdings Limited Group Update – Quarterly Report to 30 September
2025 and 13 – 2025 Annual Reports for the Dunedin City Holdings Ltd
Group be taken at 1.00 pm at the conclusion of the lunch break.
Motion
carried (CNL/2025/336)
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5 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
Cr Marie Laufiso provided an
update to her interest register.
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Moved (Mayor Sophie Barker/Cr Cherry Lucas):
That the Council:
a) Amends the Elected Members' Interest Register; and
b) Amends the proposed management plan for Elected Members'
Interests.
c) Notes the proposed management plan for the Executive
Leadership Team’s Interests.
Motion
carried (CNL/2025/337)
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Cr Marie Laufiso left the meeting at 9.47 am.
6 Confirmation
of Minutes
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6.1 Ordinary
Council meeting - 27 November 2025
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Moved (Mayor Sophie Barker/Cr Cherry Lucas):
That the Council:
a) Confirms the public part of the minutes of the
Ordinary Council meeting held on 27 November 2025 as a correct record.
Motion
carried (CNL/2025/338)
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Cr Marie Laufiso returned to the meeting at 9.50 am.
Reports
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7 NZTA
State Highway Response to the new Dunedin Hospital
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A report from Transport
advised that the NZ Transport Agency Waka Kotahi (NZTA) had consulted on its
State Highway 88 project and proposed changes on State Highway 1 near the New
Dunedin Hospital in July 2025.
The Group Manager Transport (Jeanine Benson) introduced
the Senior Transport Planner (Anja McAlevey); Regional System Design Advisor
(Chad Barker) and Regional Manager System Design (Richard Osbourne), NZTA who
then spoke to their PowerPoint presentation on SH1 and SH88 Dunedin Improvements
for safety and access.
Ms Benson; Ms McAlevey, Mr Barker and Mr Osbourne
responded to questions on the proposed changes.
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During discussion Cr Mickey Treadwell left the meeting at
10.39 am and returned at 10.42 am.
Cr John Chambers left the meeting at 10.41 am and returned
at 10.42 am.
Moved (Mayor Sophie/Cr Cherry Lucas):
That the Council:
Adjourns
the meeting.
Motion
carried
The meeting adjourned at 10.47 am and resumed at 11.06 am.
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Moved (Cr Jules Radich/Cr Russell Lund):
That the Council:
a) Supports the NZTA proposal to move to the next stage of the project
which includes the revocation process to move State Highway 88 from St Andrew
Street and parts of Anzac Avenue to Frederick Street.
b) Requests
that NZTA works with Health New Zealand to establish sufficient additional
car parking in very close proximity to the new hospital.
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The discussion on the NZTA State Highway Response to the
new Dunedin Hospital continued.
Moved (Mayor Sophie/Cr Mandy Mayhem
That the Council:
Adjourns
the meeting.
Motion
carried
The meeting adjourned at 11.43 am and resumed at 11.48 am.
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Cr Mandy Mayhem returned to the meeting at 11.50 am.
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A procedural motion to instruct staff to advance
discussions with developers regarding multi-level car park developments was
agreed with the leave of the meeting.
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Moved (Cr Jules Radich/Cr Russell Lund):
That the Council:
c) Instructs staff to advance discussions with
developers regarding multi-level car park developments in the CBD, with
progress to be reported by the confidential forward work programme.
Motion
carried (CNL/2025/339) with Cr Laufiso recording her vote against
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The substantive motion was then moved (Cr Jules Radich/Cr
Russell Lund):
That the Council:
a) Supports the NZTA proposal to move to the next
stage of the project which includes the revocation process to move State
Highway 88 from St Andrew Street and parts of Anzac Avenue to Frederick
Street.
b) Requests that NZTA works with Health New Zealand
to establish sufficient additional car parking in very close proximity to the
new hospital.
c) Instructs staff to advance discussions with
developers regarding multi-level car park developments in the CBD, with
progress to be reported by the confidential forward work programme.
Division
The
Council voted by division
For: Crs
John Chambers, Christine Garey, Doug Hall, Marie Laufiso, Cherry Lucas, Mandy
Mayhem, Benedict Ong, Jules Radich, Andrew Simms, Mickey Treadwell, Steve
Walker and Mayor Sophie Barker (12).
Against: Crs
Russell Lund, Lee Vandervis and Brent Weatherall (3).
Abstained: Nil
The division was declared CARRIED by 12 votes to 3.
Motion
carried (CNL/2025/340)
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Following discussion it was moved (Cr Jules Radich/Cr
Russell Lund):
That the Council:
d) Requests that NZTA works with Health New Zealand
to establish sufficient additional car parking in very close proximity to the
new hospital.
Motion
carried (CNL/2025/341) with Cr Laufiso recording her vote against
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8 DCC
Rates Relief Grants
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Councillors declared interests and withdrew from
applications as follows:
Cr Mandy Mayhem declared an interest in the Blueskin A
& P Society rates relief grant.
Cr Cherry Lucas declared an interest in the Dunedin
Community Trust and Otago Aero Club rates relief grants.
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A report from Civic and
Community Services summarised grant applications, which included applicant
data and funding recommendations, to the Dunedin City Council (DCC) Rates
Relief grant fund for the 2025/26 round.
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The Manahautū - General Manager Community and
Strategy (Nicola Morand), the Community Partnerships Manager (Gina Hu'akau)
and the Corporate Planner (Janet Fraser) spoke to the report. Ms
Hu’akau spoke on the eligibility and assessment criteria and
advised of an amendment to the funding application from the Taieri Bowling
Club which had now been assessed as low quantum. They responded
to questions.
It was noted that Council would be able to do an overspend
to accommodate the rates relief grants and include the Taieri Bowling Club
application.
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It was moved (Mayor Sophie/Cr Cherry Lucas):
That the Council:
a) Adjourns
Item 8 – DCC Rates Relief Grants and continues the discussion after
Items 12 – Dunedin City Holdings Limited Group Update – Quarterly
Report to 30 September 2025 and 13 – 2025 Annual Reports for the
Dunedin City Holdings Ltd Group have been taken at the conclusion of the
lunch break.
Motion carried
It was moved (Mayor Sophie Barker/Cr Steve Walker):
That the Council:
Adjourns the meeting until
1.00 pm.
Motion
carried
The meeting adjourned at 12.15 pm and reconvened at 1.02
pm.
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12 Dunedin
City Holdings Limited Group Update - Quarterly Report to 30 September 2025
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A report from Dunedin City
Holdings Limited provided a quarterly update for the period ended 30
September 2025 for the Dunedin City Holdings Limited (DCHL) Group.
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The Chair of Dunedin City Holdings Limited (Tim Loan) and
the General Manager Dunedin City Holdings Limited (Peter Hocking) spoke to
the report and responded to questions.
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Cr Mickey Treadwell left the meeting at 1.14 pm and returned
at 1.18 pm.
Cr Doug Hall left the meeting at 1.19 pm and returned at
1.22 pm.
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Moved (Cr Lee Vandervis/Cr Cherry Lucas):
That the Council:
a) Notes the Dunedin City Holdings Limited Group Quarterly
Report for the period ended 30 September 2025.
Motion
carried (CNL/2025/342)
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13 2025
Annual Reports for the Dunedin City Holdings Ltd Group
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A report from Dunedin City
Holdings Limited provided the 2025 Annual Reports of Dunedin City Holdings
Ltd (DCHL) Group companies.
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The Chair of Dunedin City Holdings Limited (Tim Loan) and
the General Manager Dunedin City Holdings Limited (Peter Hocking) spoke to
the report and responded to questions.
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Moved (Cr Lee Vandervis/Cr Cherry Lucas):
That the Council:
a) Notes the 2025 Annual Reports of:
- Dunedin City Holdings Limited
- Dunedin City Treasury Limited
- Aurora Energy Limited
- City Forests Limited
- Delta Utility Services Limited
- Dunedin International Airport Limited
- Dunedin Railways Limited
- Dunedin Stadium Property Limited
- Dunedin
Venues Management Limited
Motion
carried (CNL/2025/343)
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Moved (Mayor Sophie/Cr Mandy Mayhem):
That the Council:
Adjourns the meeting for
5 minutes.
Motion carried
The meeting adjourned at 1.55 pm and reconvened at 2.01 pm.
Cr Mandy Mayhem entered the meeting at 2.02 pm.
Crs Benedict Ong, Jules Radich entered the meeting at 2.04
pm.
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8 Rates
Relief Grants CONTINUED
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Discussion continued on
the rates relief grants including consideration to be given to the
re-establishment of the Grants Subcommittee to consider grant applications.
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Moved (Mayor Sophie Barker/Cr Cherry Lucas):
That the Council:
a) Approves Rates Relief grants (as per
Attachments C and D) of 547,715.56 including a grant of
$5,234.56 for the Taieri Bowling Club.
b) Authorises an overspend of the
DCC Rates Relief grant fund by $5,234.56.
Motion
carried (CNL/2025/344)
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9 Waste
Minimisation Innovation and Development (Commercial) Grants Applications
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A report from Waste and
Environmental Solutions summarised the applications received during September
2025 for the Waste Minimisation Innovation and Development (Commercial)
Grants funding round.
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The General Manager City Services (Scott MacLean), Group
Manager Waste and Environmental Solutions (Chris Henderson), Waste
Minimisation Supervisor (Catherine Gledhill) and Waste Minimisation Strategy
Officer (Karen Gadomski) spoke to the report and responded to
questions.
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Moved (Mayor Sophie/Cr Cherry Lucas):
That the Council:
Extends
the meeting beyond 6 hours.
Motion
carried
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Cr Christine Garey withdrew from discussion and consideration
of the Reliance Recovery NZ funding application.
Moved (Cr Cherry Lucas/Mayor Sophie Barker):
That the Council:
a) Approves
the funding request from Reliance Recovery NZ for $35,000.00 from the Waste
Minimisation Innovation and Development (Commercial) Grants fund.
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An amendment was moved (Cr Russell Lund/Cr Brent
Weatherall):
That the Council:
a) Approves the
funding request from Reliance Recovery NZ for $30,000 from the Waste
Minimisation Innovation and Development (Commercial) Grants fund
Motion
lost
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Cr Christine Garey left the meeting at 3.12 pm.
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The substantive
motion was then moved:(Cr Cherry Lucas/Mayor Sophie Barker):
That the
Council:
a) Approves
the funding request from Reliance Recovery NZ for $35,000.00 from the Waste
Minimisation Innovation and Development (Commercial) Grants fund.
b) Declines
the remainder of the grant requests.
Motion
carried (CNL/2025/345) with Cr Steve Walker recording his vote against
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Cr Christine Garey returned to the meeting at 3.16 pm.
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10 Grants
Allocated $5K and under
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A report from Corporate
Policy provided details of the grants that had been awarded under the Chief
Executive’s delegation in the November 2025 round. It noted that
this was in accordance with the Council resolution from the 27 November 2025
Council meeting.
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The Chief Executive
(Sandy Graham) and the Manahautū - General Manager Community and
Strategy (Nicola Morand) spoke to the report and responded to questions.
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Moved (Cr Cherry Lucas/Mayor Sophie Barker):
That the Council:
a) Notes the grants that have been allocated under delegation for
the November 2025 round.
Motion
carried (CNL/2025/346) with Cr Lee Vandervis recording his vote against
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11 Grants
Review Update
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A report from Community
Services provided an update of the Grants Review (the review) work commenced
in the previous triennium, which included community stakeholder feedback
gathered through hui, a survey, and a facilitated meeting in October 2025.
The report sought
Council’s direction on progressing the next phase of the review,
including further development of options.
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The Manahautū - General Manager Community and
Strategy (Nicola Morand) and the Community Partnerships Manager (Gina
Hu'akau) spoke to the report and responded to questions.
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During discussion it was moved (Mayor Sophie/Cr Cherry
Lucas):
That the Council
Adjourns
the meeting for 2 minutes.
Motion
carried
The meeting adjourned at 3.31 pm and reconvened at 3.32
pm.
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Moved (Mayor Sophie Barker/Cr Cherry Lucas):
That the Council:
a) Notes the contents of the Grants Review Update paper
b) Direct staff to continue the Grants Review and
prepare options for Council’s consideration
on:
· the preferred approach to
determining the annual quantum of grants funding;
· the grant pools to be
offered;
· the governance and
decision-making structure for allocating grants which would include options
for the possible reconstitution of the Grants Subcommittee;
· whether procurement of a new
grants management system should proceed now or be aligned with future
financial systems.
Division
The Council voted by division
For:
Crs
John Chambers, Christine Garey, Doug Hall, Marie Laufiso, Cherry Lucas, Mandy
Mayhem, Benedict Ong, Jules Radich, Andrew Simms, Mickey Treadwell, Steve
Walker, Brent Weatherall and Mayor Sophie Barker (13).
Against:
Crs Russell Lund and Lee Vandervis
(2).
Abstained:
Nil
The
division was declared CARRIED by 13 votes to 2
Motion carried (CNL/2025/347)
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14 DCHL
Letter of Expectation for the year ended 30 June 2027
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A report from Civic provided
a draft Letter of Expectation (the Letter) for the Dunedin City Holdings
Limited (DCHL) Board for consideration by Council.
It noted that the letter
provided Council's direction to DCHL, roles and responsibilities, and the future
plans of the Shareholder and would assist DCHL and the wider group in
developing their Statements of Intent (SOI) documents for 2026/27.
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The Chief Executive (Sandy Graham) and the Chief Financial
Officer (Carolyn Allan) and Corporate Planner (Janet Fraser) spoke to the
report and responded to questions.
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Cr Mandy Mayhem left the meeting at 3.48 pm and returned
at 3.52 pm.
Moved (Mayor Sophie/Cr Steve Walker):
That the Council:
Adjourns
the meeting for 10 minutes.
Motion
carried
The meeting adjourned at 3.59 pm and reconvened at 4.10
pm.
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Moved (Cr Lee Vandervis/Cr Mickey Treadwell):
That the Council:
a) Approves the draft Letter of Expectation to the
Board of Dunedin City Holdings Ltd from the Council, as Shareholder.
b) Authorises the CEO to make any changes to the
Letter of Expectation following Council’s feedback.
c) Authorises the Mayor to sign the Letter of
Expectation on behalf of the Council as Shareholder.
Motion
carried (CNL/2025/348)
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15 Lead
in Soil Update
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A report from Community and
Planning provided a response to the Council motion which sought clarification
from the Ministry for the Environment (MfE).
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The General Manager
Corporate and Regulatory Services (Paul Henderson) and the Resource Consents
Manager (Alan Worthington) spoke to the report and responded to questions.
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Moved (Cr Russell Lund/Cr Cherry
Lucas):
That the Council:
a) Directs
staff to independently review the current legal advice to establish if
Council could follow the procedures and policies of the majority of other
Councils in relation to lead in soils risk.
Division
The
Council voted by division
For: Crs
Cherry Lucas, Russell Lund, Benedict Ong, Jules Radich, Andrew Simms, Lee
Vandervis and Brent Weatherall (7).
Against: Crs
John Chambers, Christine Garey, Doug Hall, Marie Laufiso, Mandy Mayhem,
Mickey Treadwell, Steve Walker and Mayor Sophie Barker (8).
Abstained: Nil
The division was declared LOST by 8 votes to 7
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Moved (Mayor Sophie Barker/Cr Cherry Lucas):
That the Council:
a) Notes the responses received from the MfE.
b) Notes, based on the MfE responses, expert technical, legal
advice and data collected to date, DCC should continue its existing approach
in line with the Regulations.
Division
The Council voted by division
For: Crs
John Chambers, Christine Garey, Doug Hall, Marie Laufiso, Mandy Mayhem,
Benedict Ong, Mickey Treadwell, Steve Walker and Mayor Sophie Barker (9).
Against: Crs
Cherry Lucas, Russell Lund, Jules Radich, Andrew Simms, Lee Vandervis and
Brent Weatherall (6).
Abstained: Nil
The division
was declared CARRIED by 9 votes to 6
Motion
carried (CNL/2025/349)
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16 Sports
Ground Management Plan Review
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A report from Parks and
Recreation sought the commencement of the public
consultation process required by s. 41(5) of the Reserves Act 1977 (the
Act), to enable the review of the Sports Ground Management Plan.
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The General Manager City Services (Scott MacLean), the
Group Manager Parks and Recreation (Heath Ellis) and the Planning and
Partnerships Manager (John Brenkley) spoke to the report and responded to
questions.
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Moved (Cr Steve Walker/Cr Cherry Lucas):
That the Council:
a) Approves the Statement of Proposal and Sports
Ground Management Plan Feedback Form.
b) Authorises the commencement of the public
consultation process required by s.41(5) of the Reserves Act 1977.
Motion
carried (CNL/2025/350)
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17 Town
Belt Active Travel Trial
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A report from Parks and
Recreation sought approval for the proposed Town Belt Active Travel Trial,
which would temporarily close a section of Queens Drive between 12 January
2026 and 19 April 2026.
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The General Manager City Services (Scott MacLean), the
Group Manager Parks and Recreation (Heath Ellis) and the Parks and Recreation
Planner (Katie Eglesfield) spoke to the report and responded to questions.
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Cr Marie Laufiso left the meeting at 5.06 pm and returned
at 5.09 pm.
Cr Doug Hall left the meeting at 5.16 pm and returned at
5.18 pm.
Cr Marie Laufiso left the meeting at 5.30 pm.
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Moved (Cr Steve Walker/Cr Mandy Mayhem):
That the Council:
a) Approves the approach outlined in the report to
implement the Town Belt Active Travel Trial.
b) Notes that the trial was the first step in delivering on
the Town Belt Reserve Management Plan’s objectives and implementation
plan.
c) Notes that at the conclusion of the trial staff will report
back to Council on the results of the trial, including community feedback.
Division
The
Council voted by division
For: Crs
John Chambers, Christine Garey, Doug Hall, Cherry Lucas, Mandy Mayhem,
Benedict Ong, Mickey Treadwell, Steve Walker, Brent Weatherall and Mayor
Sophie Barker (10).
Against: Crs Russell
Lund, Jules Radich, Andrew Simms and Lee Vandervis (4).
Abstained: Nil
The division was declared CARRIED by 10 votes to 4
Motion
carried (CNL/2025/351)
|
|
18 Reserve
Management Plan Review Schedule
|
|
|
A report from Parks and
Recreation provided a forward work programme for the review of all reserve
management plans (RMPs) that were administered by Dunedin City Council (DCC)
as administering body under the Reserves Act 1977 (the Act).
|
|
|
The General Manager City Services (Scott MacLean), the
Group Manager Parks and Recreation (Heath Ellis) and the Planning and
Partnerships Manager (John Brenkley) spoke to the report and responded to
questions.
|
|
|
Moved (Mayor Sophie Barker/Cr Cherry Lucas):
That the Council:
a) Approves the Reserve Management Plan Schedule.
Motion
carried (CNL/2025/352)
|
|
19 Proposed
Data Collection Approach and Content for the Census Submission
|
|
|
A report from Corporate
Policy sought approval of a draft Dunedin City Council (DCC) submission to
Stats NZ Tatauranga Aotearoa (Stats NZ) on its consultation on the proposed
data collection approach and content for the census (the consultation).
|
|
|
The Manahautū - General Manager Community and
Strategy (Nicola Morand) and Policy Analyst (Danielle Tolson) spoke to the
report and responded to questions.
|
|
Cr Lee Vandervis left the meeting at 5.51 pm.
During discussion Mayor Sophie left the meeting at 5.52 pm
and Deputy Mayor Cherry Lucas assumed the chair.
|
|
|
Moved (Cr Cherry Lucas/Cr Steve Walker):
That the Council:
a) Approves the draft Dunedin City Council
submission, to Stats NZ Tatauranga Aotearoa on the Proposed data collection
approach and content for the census.
b) Authorises the Chief Executive to make any minor
editorial amendments to the submission.
c) Notes
that the Mayor or
delegate would speak to any hearings in regard to this submission.
Motion
carried (CNL/2025/353)
|
|
20 Drinking
Water Quality Assurance Rules (Large Supplies) - Rules Review 2025 -
Submission
|
|
|
A report from 3 Waters sought
approval of a draft Dunedin City Council (DCC) submission to the Water
Services Authority – Taumata Arowai on proposed changes to the Drinking
Water Quality Assurance Rules (DWQAR) for large drinking water supplies.
|
|
|
The Group Manager, 3 Waters (John McAndrew) and the
Regulation and Policy Team Leader (Scott Campbell) spoke to the report and
responded to questions.
|
|
During discussion Mayor Sophie returned to the meeting at
5.56 pm and resumed the chair.
|
|
|
Moved (Cr Jules Radich/Cr Russell Lund):
That the Council:
a) Approves the draft DCC submission to the Water
Services Authority – Taumata Arowai on proposed changes to the Drinking
Water Quality Assurance Rules (DWQAR) for large drinking water supplies.
b) Authorises the Mayor and/or her delegate to speak
to the submission.
c) Authorises the Chief Executive to make any minor
editorial changes if needed.
Motion
carried (CNL/2025/354)
|
Cr Christine Garey left the meeting at 5.57 pm
|
21 Financial
Report - Period ended 31 October 2025
|
|
|
A report from Finance
provided the financial results for the period ended 31
October 2025 and the financial position as at that date.
|
|
|
The Chief Financial Officer (Carolyn Allan) and the
Financial Services Manager (Hayden McAuliffe) spoke to the report and
responded to questions.
|
|
|
Moved (Cr Cherry Lucas/Mayor Sophie Barker):
That the Council:
a) Notes the Financial Performance for the period ended 31
October 2025 and the Financial Position as at that date.
Motion
carried (CNL/2025/355)
|
Cr Christine Garey returned to the meeting at 5.59 pm
|
22 Remuneration
and Governance Update
|
|
|
A report from Civic sought
approval to amend the DCC remuneration proposal adopted at the Council
meeting on 11 November 2025. The report noted the establishment and the
delegations of the Chief Executive Performance and Employment Committee.
|
|
|
The Chief Executive (Sandy Graham) spoke to the report and
responded to questions.
|
|
|
Moved (Mayor Sophie Barker/Cr Cherry Lucas):
That the Council:
a) Approves annual remuneration of $145,008 for the
Deputy Mayor.
b) Approves annual remuneration of $99,340 for
Councillors.
c) Notes Councillor Vandervis’ new positions of
responsibility.
d) Notes an updated remuneration proposal would be resubmitted
to the Authority for approval.
e) Notes Councillors would initially be paid in accordance
with the first gazette notice (expected by 18 December 2025) and that
following the amended determination in early March 2026, a recalculation and
adjustments would be required.
f) Notes the establishment and delegations of the Chief Executive
Performance and Employment Committee.
Motion
carried (CNL/2025/356) with Crs Steve Walker and Benedict Ong recording
their votes against.
|
|
23 Meeting
Schedule for 2026
|
|
|
A report from Civic sought
the adoption of a meeting schedule for 2026, in accordance with Clause
19(6)(a) of Schedule 7 of the Local Government Act 2002.
|
|
|
The Chief Executive (Sandy Graham) and Manahautū -
General Manager Community and Strategy (Nicola Morand) spoke to the report
and responded to questions.
|
|
|
Moved (Mayor Sophie Barker/Cr Cherry Lucas):
That the Council:
a) Approves the proposed meeting schedule for 2026
as attached to the report.
b) Notes that the Community Boards would confirm their meeting
dates at their next meetings.
Motion
carried (CNL/2025/357)
|
|
24 Proposed
Event Road Closures
|
|
|
A report from Transport
sought approval of the temporary road closure applications relating to the
following events:
i) Royal
NZ Pipe Band Association Otago Centre Competitions
|
|
|
The General Manager City Services (Scott MacLean) and the
Group Manager Transport (Jeanine Benson) responded to questions.
|
|
|
Moved (Cr Christine Garey/Cr Steve Walker):
That the Council:
a) Resolves to close the roads detailed below
(pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the
Local Government Act 1974 (LGA 1974)):
i) Royal NZ Pipe
Band Association Otago Centre Competitions
|
Saturday, 28 February 2026
|
8.30am to 10.00am
|
· Moray Place, between View Street and Burlington
Street
|
|
8.30am to 4.30pm
|
· The entire Octagon
· George Street, between the Octagon and Moray Place
· Upper and Lower Stuart Street, between the Octagon
and Moray Place
· Princes Street, between the Octagon and Moray
Place
|
|
Sunday, 1 March 2026
|
9.00am to 4.00pm
|
· Dundas Street, between Great King Street North and
Cumberland Street
|
Motion
carried (CNL/2025/358)
|
|
Resolution to Exclude the Public
|
|
Moved (Mayor Sophie Barker/Cr Mandy Mayhem):
That the Council:
Pursuant
to the provisions of the Local Government Official Information and Meetings
Act 1987, exclude the public from the following part of the proceedings of
this meeting namely:
|
General
subject of the matter to be considered
|
Reasons for
passing this resolution in relation to each matter
|
Ground(s) under
section 48(1) for the passing of this resolution
|
Reason for
Confidentiality
|
|
C1
Ordinary Council meeting - 27 November 2025 - Public Excluded
|
S7(2)(b)(ii)
The withholding of
the information is necessary to protect information where the making
available of the information would be likely unreasonably to prejudice the
commercial position of the person who supplied or who is the subject of the
information.
S7(2)(g)
The withholding of
the information is necessary to maintain legal professional privilege.
S7(2)(h)
The withholding of
the information is necessary to enable the local authority to carry out,
without prejudice or disadvantage, commercial activities.
S7(2)(i)
The withholding of
the information is necessary to enable the local authority to carry on,
without prejudice or disadvantage, negotiations (including commercial and
industrial negotiations).
S7(2)(a)
The withholding of
the information is necessary to protect the privacy of natural persons,
including that of a deceased person.
S7(2)(d)
The withholding of
the information is necessary to avoid prejudice to measures protecting the
health and safety of members of the public.
s48(1)(d)
Check to make report
confidential.
|
.
|
|
|
C2
Budget Update Process Report
|
S7(2)(a)
The withholding of
the information is necessary to protect the privacy of natural persons,
including that of a deceased person.
|
S48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
|
This resolution is made in
reliance on Section 48(1)(a) of the Local Government Official Information and
Meetings Act 1987, and the particular interest or interests protected by
Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of
the Official Information Act 1982, as the case may require, which would be
prejudiced by the holding of the whole or the relevant part of the
proceedings of the meeting in public are as shown above after each item.
Motion
carried (CNL/2025/359)
|
The meeting moved into confidential at 6.08 pm and concluded
at 6.17 pm
..............................................
MAYOR
|
|
Council
29 January 2026
|
Reports
Committee Structure and Delegations Manual 2025
Department: Civic
EXECUTIVE SUMMARY
1 The
Committee Structure and Delegations Manual is presented for formal adoption by
Council.
2 Changes
have been made to the 2023 Committee Structure and Delegations Manual to
reflect the new Committee Structure, as approved at the Council meeting of 11 November
2025.
3 As
this is an administrative report only, a summary of considerations is not
required.
|
RECOMMENDATIONS
That the Council:
a) Adopts the Committee
Structure and Delegations Manual 2025.
|
BACKGROUND
4 To
ensure that decisions are made in an efficient manner and to facilitate
community participation in democratic processes, the Council makes delegations
to Committees and the Chief Executive Officer. These delegations are
recorded in the Committee Structure and Delegations Manual (the Manual).
5 At
the end of each triennium the committee structures are automatically revoked
along with their delegated powers. The Mayor has detailed the committee
structure, and Council needs to adopt new delegations to provide the committees
and subcommittees the powers to conduct business.
DISCUSSION
6 A
new Manual recording the updated committee structure, and delegations for the
2025 triennium is proposed for adoption. The Manual is at Attachment A to
this report.
7 The
new Committees have the following proposed areas of responsibility and
delegations:
a) Audit,
Risk and Assurance Committee – this committee assists and advises the
Council and the Chief Executive on the discharge of the Council’s
responsibilities for risk management and internal control.
b) Finance
and Performance Committee – this new committee provides governance
oversight and exercises delegated decision making on key financial, investment,
rating and performance-related matters on behalf of the Council, ensuring that
resources are managed effectively and align with the Council’s strategic
objectives and statutory requirements.
c) Hearings
Committee – this committee provides for the development and growth of
Dunedin City by decision making in respect of all of Council’s regulatory
functions under the Local Government Act 1974, Local Government Act 2002,
Reserves Act 1977, Resource Management Act 1991, Dog Control Act 1996 and
Bylaws.
d) Policy
and Planning Committee – this new committee replaces the Strategy,
Planning and Engagement Committee and is responsible for overseeing the development,
review and implementation of Council strategies, policies, frameworks, and
plans to ensure alignment with long-term goals and compliance with relevant
legislation.
e) Te
Pae Māori – this committee operates as a mana-to-mana forum between
the Dunedin City Council, Ka Rūnaka, and Mataawaka (non-Kai Tahu
Māori), providing a trusted and enduring relationship for dialogue,
partnership and advice.
f) District
Licensing Committee – this committee determines all Liquor Licence
applications in accordance with the Sale and Supply of Alcohol Act 2012.
g) Chief
Executive Performance and Employment Committee – this committee replaces
the previous Chief Executive Appraisal Committee and has been established for
this new triennium.
8 The
Manual also provides delegations to the Chief Executive Officer (CEO) and these
remain unchanged from the 2023 Manual.
OPTIONS
9 There
are no options.
NEXT STEPS
10 The
Manual will be reviewed by legal counsel as a quality review, before being
published.
11 Councillors
will be provided with a copy of the Manual.
Signatories
|
Author:
|
Jackie Harrison - Manager Governance
|
|
Authoriser:
|
Nicola Morand - Manahautū (General Manager Community
and Strategy)
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Committee Structure and
Delegations Manual 2025
|
37
|
|
|
Council
29 January 2026
|
Remuneration of External Appointees to Council Committees
Policy
Department: Civic
EXECUTIVE SUMMARY
1 The
purpose of this report is to recommend that Council adopts a policy setting out
the remuneration framework for external representatives appointed to Dunedin
City Council (DCC) committees and subcommittees.
2 The
remuneration of external appointees is a matter of public interest and requires
transparency, consistency and alignment with statutory guidance.
3 This
policy supports DCC’s commitments to partnership with mana whenua (where
Māori representation is involved), strong governance and leadership, and
effective partnerships and engagement. It also aligns with the principles and
guidance issued by the Remuneration Authority and reflects good practice across
local government.
RECOMMENDATIONS
That the Council:
a) Approves, with or
without amendment, the Draft Remuneration of External Appointees to Council
Committees Policy.
BACKGROUND
4 Dunedin
City Council has an interest in attracting and retaining appropriately
qualified people to contribute specialist knowledge, experience and community
perspectives to its governance and decision-making processes.
5 This policy governs Council decision-making and financial
practices. It acknowledges the need for external appointees to be fairly
compensated for their time, expertise and business-related expenses while
ensuring value for money and public confidence in Council processes.
DISCUSSION
6 This
policy applies to external representatives appointed to a Council committee or
subcommittee by Council resolution, or by an authority delegated by Council
resolution.
7 It
does not apply to:
· Independent
commissioners or members of the District Licencing Committee who are appointed
and remunerated under separate statutory or contractual arrangements.
· Individuals
appointed to a committee on a contractual basis.
· Individuals
who are remunerated by their employer for participation on a committee.
8 Potential
risks associated with this policy have been mitigated through clear eligibility
criteria and exclusions, fixed/transparent remuneration rates approved by
Council, and alignment with Remuneration Authority guidance.
9 The
policy will be reviewed in line with the Long-Term Plan cycle, with the first
review in January 2027.
OPTIONS
10 There
are no options.
NEXT STEPS
11 Implement
the policy for remunerating external appointees to Council committees for the
2025-2028 triennium.
12 Track
policy review reporting as part of the Forward Work Programme.
Signatories
|
Author:
|
Jackie Harrison - Manager Governance
|
|
Authoriser:
|
Nicola Morand - Manahautū (General Manager Community
and Strategy)
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Draft Remuneration of
External Appointees to Council Committees Policy
|
96
|
|
SUMMARY OF CONSIDERATIONS
|
|
Fit with purpose of Local Government
This decision enables democratic local
decision making and action by, and on behalf of communities.
|
|
Fit with strategic framework
|
|
Contributes
|
Detracts
|
Not applicable
|
|
Social Wellbeing Strategy
|
✔
|
☐
|
☐
|
|
Economic Development Strategy
|
✔
|
☐
|
☐
|
|
Environment Strategy
|
✔
|
☐
|
☐
|
|
Arts and Culture Strategy
|
✔
|
☐
|
☐
|
|
3 Waters Strategy
|
✔
|
☐
|
☐
|
|
Future Development Strategy
|
✔
|
☐
|
☐
|
|
Integrated Transport Strategy
|
✔
|
☐
|
☐
|
|
Parks and Recreation Strategy
|
✔
|
☐
|
☐
|
|
Other strategic projects/policies/plans
|
✔
|
☐
|
☐
|
<Enter text>
|
|
Māori Impact Statement
This policy supports supports DCC’s commitment to partnership
commitments with Mana whenua commitments (where Māori representation is
involved), strong governance and leadership, and effective partnerships and
engagement.
|
|
Sustainability
There are no implications for
sustainability.
|
|
LTP/Annual Plan / Financial Strategy /Infrastructure
Strategy
The policy will be reviewed in line with
the LTP cycle.
|
|
Financial considerations
There are no financial implications as
the remuneration has been included in the budgets.
|
|
Significance
The decision is considered low in terms
of the Council’s Significance and Engagement Policy.
|
|
Engagement – external
There has been no external engagement.
|
|
Engagement - internal
There has been no internal engagement.
|
|
Risks: Legal / Health and Safety etc.
Potential risks associated with this policy have been
mitigated through clear eligibility criteria and exclusions,
fixed/transparent remuneration rates approved by Council, and alignment with
Remuneration Authority guidance.
|
|
Conflict of Interest
There are no known conflicts of interest.
|
|
Community Boards
Although there are no direct implications
for Community Boards, they will have an interest.
|
|
|
Council
29 January 2026
|
Appointment Process for Independent
Members of the Audit, Risk and Assurance Committee
Department: Civic
EXECUTIVE SUMMARY
1 This report
seeks approval to commence the appointment process for two new Independent
Members of the Audit, Risk and Assurance Committee (the Committee).
RECOMMENDATIONS
That the Council:
a) Approves the
appointment process outlined in the report.
b) Agrees that the appointment
panel will consist of the Mayor, Deputy Mayor, Councillors John Chambers,
Andrew Simms and Lee Vandervis; and the Chief Financial Officer.
c) Notes that the
appointment panel will make a recommendation to Council on the appointment of
the new independent members being the Chairperson and Deputy Chairperson.
BACKGROUND
2 The
Chairperson and Deputy Chairperson are the two independent members of the
Committee as constituted by Council at its meeting held on 11 November 2025.
3 The current
Chairperson (Warren Allen) and Deputy Chairperson (Janet Copeland) have
tendered their resignations which will leave two vacancies to be filled.
DISCUSSION
4 A
recruitment process to appoint the new independent members of the Committee has
commenced. The position is currently advertised in the Otago Daily Times,
on the Dunedin City Council website and various other online platforms.
5 The skills
mix required for Audit and Risk Committees is defined by the Auditor General,
in their guidance to Local Authorities. It recommends Audit and Risk
Committees need a mix of skills and experience to provide the appropriate level
and type of oversight, and in particular an independent Chairperson. As the
current Chairperson has an accounting background and the Deputy Chairperson a legal
background, it would be desirable for their replacements to have similar
skills.
6 Expressions
of Interest are being sought by way of a public process closing Thursday, 5
February 2026.
7 It is
proposed that an appointment panel be established consisting of the Mayor,
Deputy Mayor, Councillors John Chambers, Andrew Simms and Lee Vandervis; and
the Chief Financial Officer.
8 Once
applications are received, a skills matrix, similar to the one used for Dunedin
City Holdings Limited applicants, will be used to assess the applicants and
short-listed applicants will be interviewed by the Appointment Panel.
NEXT STEPS
9 If approved,
the panel will consider the applicants and make a recommendation to Council on 5 March
2026.
Signatories
|
Author:
|
Jackie Harrison - Manager Governance
|
|
Authoriser:
|
Nicola Morand - Manahautū (General
Manager Community and Strategy)
|
Attachments
There are no
attachments for this report.
|
SUMMARY OF CONSIDERATIONS
|
|
Fit with
purpose of Local Government
This decision enables democratic local
decision making and action by, and on behalf of communities.
|
|
Fit with
strategic framework
|
|
Contributes
|
Detracts
|
Not applicable
|
|
Social Wellbeing Strategy
|
☐
|
☐
|
✔
|
|
Economic Development Strategy
|
☐
|
☐
|
✔
|
|
Environment Strategy
|
☐
|
☐
|
✔
|
|
Arts and Culture Strategy
|
☐
|
☐
|
✔
|
|
3 Waters Strategy
|
☐
|
☐
|
✔
|
|
Future Development Strategy
|
☐
|
☐
|
✔
|
|
Integrated Transport Strategy
|
☐
|
☐
|
✔
|
|
Parks and Recreation Strategy
|
☐
|
☐
|
✔
|
|
Other strategic projects/policies/plans
|
✔
|
☐
|
☐
|
|
|
Māori Impact Statement
There are no known impacts for mana
whenua.
|
|
Sustainability
There are no implications for
sustainability.
|
|
LTP/Annual Plan / Financial Strategy
/Infrastructure Strategy
There are no implications for these
documents.
|
|
Financial considerations
There are no financial implications as
the remuneration has been included in the budgets.
|
|
Significance
The decision is considered low in terms
of the Council’s Significance and Engagement Policy.
|
|
Engagement – external
There has been no external engagement.
|
|
Engagement - internal
There has been no internal engagement.
|
|
Risks: Legal / Health and Safety etc.
There are no identified risks.
|
|
Conflict of Interest
There are no known conflicts of interest.
|
|
Community Boards
There are no implications for Community
Boards.
|
|
|
Council
29 January 2026
|
Financial Report - Period ended 30 November 2025
Department: Finance
EXECUTIVE SUMMARY
1 This report
provides the financial results for the period ended 30 November 2025 and the
financial position as at that date.
2 As
this is an administrative report only, there are no options or Summary of
Considerations.
RECOMMENDATIONS
That the Council:
a) Notes the Financial
Performance for the period ended 30 November 2025 and the Financial Position as
at that date.
BACKGROUND
3 This
report attaches a financial update and financial statements for the period
ended 30 November 2025.
DISCUSSION
4 The
net deficit (including Waipori) for the period ended 30 November 2025 was $5.177 million,
an $11.662 million favourable variance to budget. A detailed commentary is provided in Attachment A (Financial Update). In summary, the
following variances were recorded:
a) Revenue was $183.792
million for the period, or $998k unfavourable to budget.
b) Expenditure
was $193.732 million for the period, or $9.994 million favourable to budget.
c) The
Waipori Fund has reported a net operating surplus for the period of $4.763
million, $2.666 million favourable to budget.
5 Capital
expenditure was $60.815 million for the period ended 30 November 2025 or 73.2%
of the year-to-date budget.
6 The
total loan balance at 30 November 2025 was $683.473 million which was $48.700 million
less than budget.
OPTIONS
7 As
this is an administrative report only, there are no options provided.
NEXT STEPS
8 Month
end financial reports continue be presented to future Council meetings.
Signatories
|
Author:
|
Lawrie Warwood - Financial Analyst
|
|
Authoriser:
|
Hayden McAuliffe - Financial Services Manager
Carolyn Allan - Chief Financial Officer
|
Attachments
|
|
Title
|
Page
|
|
⇩a
|
Financial Update
|
104
|
|
⇩b
|
Statement of Financial
Performance
|
115
|
|
⇩c
|
Statement of Financial
Position
|
116
|
|
⇩d
|
Statement of Cashflows
|
117
|
|
⇩e
|
Capital Expenditure
Summary
|
118
|
|
⇩f
|
Capital Expenditure
Detailed
|
119
|
|
⇩g
|
Statement of Operating
Variances
|
125
|
|
⇩h
|
Debt Graph
|
126
|
|
|
Council
29 January 2026
|
|
|
Council
29 January 2026
|
|
|
Council
29 January 2026
|
|
|
Council
29 January 2026
|
|
|
Council
29 January 2026
|
|
|
Council
29 January 2026
|
|
|
Council
29 January 2026
|
Updates to Meeting Schedule for 2026
Department: Civic
EXECUTIVE SUMMARY
1 This
report notes proposed changes to the meeting schedule for 2026 approved by
Council on 11 December 2025, in accordance with Clause 19(6)(a) of Schedule 7
of the Local Government Act 2002.
2 Changes
to the meeting schedule have been made to provide Council with opportunities to
consider budget options. The revised schedule proposes that draft Annual Plan
budgets be presented to Council in early March 2026.
3 The
change in timing will have no material impact on the Annual Plan process or
timeframes. It enables staff to work with all elected members to further
develop and assess opportunities identified by the review group.
4 As
this report is for administrative purposes only, options and the summary of
considerations are not required.
RECOMMENDATIONS
That the Council:
a) Notes the updates to the
meeting schedule for 2026.
discussion
5 In
late 2025, Council established a councillor review group to work with staff to
review draft Annual Plan budgets and present options to full Council for
consideration and decision.
6 The
review group met in January 2026 and identified opportunities to consider
around budget options, with most relating to the next 10-year plan. The
development of the 10-year plan will commence in March/April 2026 and will run
in parallel to the Annual Plan process.
7 The
proposed changes to the Council meeting schedule are as following:
a) Schedule
an additional meeting on 24 February 2026 to address regular Council business.
b) Present
draft budgets to Council on 4 and 5 March 2026. An additional half day meeting
will be scheduled on 4 March, noting that 5 March is already scheduled.
NEXT STEPS
8 If
approved, the Council diary will be updated.
Signatories
|
Author:
|
Jackie Harrison - Manager Governance
|
|
Authoriser:
|
Nicola Morand - Manahautū (General Manager Community
and Strategy)
|
Attachments
There are no attachments
for this report.
|
|
Council
29 January 2026
|
Notice
of Motion
Options
for Recognising Significant Philanthropic and Corporate Contributions
EXECUTIVE SUMMARY
1 In
accordance with Standing Order 26.1, the following Notice of Motion has been
received from Cr Benedict Ong for inclusion on the
agenda for the meeting being held on Thursday, 29 January 2026:
RECOMMENDATIONS
That the Council:
a) Receives the Notice of
Motion.
Attachments
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Title
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Page
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⇩a
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Notice of Motion
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130
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Council
29 January 2026
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