Agenda of Otago Peninsula Community Board - Tuesday, 10 February 2026

Otago Peninsula Community Board

10 February 2026

Otago Peninsula Community Board

MINUTES

Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Tuesday 25 November 2025, commencing at 10:02 a.m.

PRESENT

Chairperson	Paul Pope
Deputy Chairperson	Hoani Langsbury
Members	Stacey Kokaua-Balfour	Cheryl Neill
	Hugh O'Neill	Emma Strybosch
	Cr Mickey Treadwell

IN ATTENDANCE

Sian Sutton (Manager Enterprise Dunedin)

Governance Support Officer Rebecca Murray

1 Opening reflection

Paul Pope opened the meeting with a reflection.

2 Public Forum

There was no Public Forum.

3 Apologies
	There were no apologies.

4 Confirmation of agenda

Moved (Paul Pope/Cheryl Neill):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (OPCB/2025/033)

5 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Stacey Kokaua-Balfour removed Portobello School Board and Pacific Trust Otago from her Register of Interest.

Hugh O’Neill added Trustee of Pukehiki Church to his Register of Interest.

Paul Pope added Member of the Taieri Catchment Group to his Register of Interest.

Hoani Langsbury removed Dark Skies Advisory Group from his Register of Interest.

Moved (Paul Pope/Hoani Langsbury):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (OPCB/2025/034)

6 Confirmation of Minutes

6.1 Otago Peninsula Community Board meeting - 4 November 2025

Moved (Paul Pope/Stacey Kokaua-Balfour):

That the Board:

Confirms the public part of the minutes of the Otago Peninsula Community Board meeting held on 04 November 2025 as a correct record.

Motion carried (OPCB/2025/035)

Part A Reports

7 Board Discretionary Fund Update and Funding Applications
	A report provided an update on the Board’s discretionary fund.

	Moved (Paul Pope/Cheryl Neill): That the Board: Notes the discretionary fund update. Motion carried (OPCB/2025/036)

8 Meeting Schedule
	The Board was requested to consider the date of the next Otago Peninsula Community Board meeting, which is proposed for Tuesday, 17 February 2026 commencing 10.00 am. A meeting schedule for the remainder of 2026 will be presented to the meeting being held on 17 February 2026 for the Board’s confirmation.

	Moved (Paul Pope/Emma Strybosch): That the Board: a) Confirms the preferred Board meeting date of 10 February 2026 commencing at 10.00 am. b) Notes that the meeting schedule for the remainder of 2026 will be considered by the Board at the 10 February 2026 meeting. Motion carried (OPCB/2025/037)

	Moved (Paul Pope/Stacey Kokaua-Balfour): That the Board: Notes the original proposed date of 17 February 2026 as the alternative date if 10 February 2025 is not viable. Motion carried (OPCB/2025/038)

9 Governance Support Officer's Report
	A report from Governance informed the Board of activities relevant to the Board’s area.

	Moved (Paul Pope/Stacey Kokaua-Balfour): That the Board: b) Approves the Board participating in the OAR “Round the Boards” programme for $220.00 excluding GST. Motion carried (OPCB/2025/039)

	Moved (Paul Pope/Hoani Langsbury): That the Board: c) Approves the submission to the Otago Regional Council Draft Indigenous Biodiversity Strategy 2025. d) Agrees to Paul Pope and Hoani Langsbury speaking at any hearing held for this strategy. Motion carried (OPCB/2025/040)
	Moved (Paul Pope/Emma Strybosch): That the Board: a) Notes the Governance Support Officer’s Report. Motion carried (OPCB/2025/041)

10 Community Plan
	The Board’s Community Plan was tabled for discussion.

	Moved (Paul Pope/Hoani Langsbury): That the Board: Updates the Community Plan. Motion carried (OPCB/2025/042)

11 Board Representation and Roles
	Appointment of Board members to various representative roles and other responsibilities.

	Moved (Paul Pope/Cheryl Neill): That the Board: Approves the Board member representatives to the various roles and other responsibilities. I. Paul Pope · Area: Regional Overview – Tomahawk; Liaison with DCC, ORC, DoC · Activities: o Social Media Manager o Media Spokesperson o Civil Defence Contact · Publications: o Liaison for Portobello Inc newsletter and other newsletters as required II. Hoani Langsbury · Area: Ōtākou inc – Marae, Harington Point · Activities: o Biodiversity o Tourism Forum o Te Rauone Beach · Publications: o Liaison for Epanui newsletter as required III. Cheryl Neill · Area: Harwood – All Back Bays · Activities: o Liaison for 3 Schools o Harwood Hall o Harwood Community Garden o Hoopers Inlet Hall o Recycling Management o Civics Programme o Arrange a Civics Day in October 2026 · Publications: o Liaison for all school newsletters as required IV. Hugh O’Neill · Area: Pukehiki – Broad Bay · Activities: o Liaison for Pukehiki Hall & Church o Broad Bay Hall o Broad Bay Yacht Club · Publications: o Liaison for Broad Bay Newsletter V. Stacey Kokaua-Balfour · Area: Portobello · Activities: o Liaison for Portobello Hall, Library, Hub, Toy Library, Museum o Scholarship Programme · Publications: o Liaison for Portobello newsletter (shared as needed) VI. Emma Strybosch · Area: Macandrew Bay – The Cove, Company Bay · Activities: o Liaison for Macandrew Bay Hall, Yacht Club, Bowling Club, Library o Laying the Wreath on ANZAC Day · Publications: o Liaison for Macandrew Bay News Motion carried (OPCB/2025/043)

	Board provided verbal update on the on portfolio areas: Stacey Kokaua-Balfour Acknowledged Paul’s work carried out in public garden spaces in Portobello. Cheryl Neill Back Bay – Sandy Mount Road required regrading. Hoani Langsbury Te Rouane – sand replenishment was underway. Wellers Rock – works being undertaken on site was progressing but had created additional parking space which continue to block the boat launch area. Shared Pathway – cars continue to park on the shared pathway, advised there was need for additional signage to address this issue. Upcoming Road Closures which impact tourism in the peninsula area. Hugh O’Neill Macandrew Bay School had organised a tour of gardens which the Pukehiki Church is part of the tour. Works being carried out on the Community Hall front were going well. Emma Strybosch Shared Pathway – There has been an increase in use of the shared pathway with the good weather. Areas of the shared pathway surfaces were cracking and falling away. Vegetation Maintenance – Enquired if the bottom of Greenacres Street was part of the vegetation maintenance audit.

	Moved (Paul Pope/Cheryl Neill): That the Board: Notes the Board update. Motion carried (OPCB/2025/044)

12 Chairperson's Report
	The Chairperson provided an update on items of interest, which included: Road Closures Irvine Road Tomahawk School Site Tomahawk Fire Site Visit Date Litter Libraries Slip Site Trials Peninsula Tracks Paul Absences Board Christmas Function

	Moved (Paul Pope/Hugh O'Neill): That the Board: Notes the Chairperson’s update. Motion carried (OPCB/2025/045)

13 Councillor Update
	Councillor Mickey Treadwell provided an update on items of interest, which included: Albany Street Governance Structure Upcoming Council Agenda Items for the 27 November 2025 meeting Ōtepoti Shared Pathway Plan Consultation

	Moved (Paul Pope/Stacey Kokaua-Balfour): That the Board: Notes the Council Activities Update. Motion carried (OPCB/2025/046)

14 Items for Consideration by the Chair
	There were no items for consideration by the Chair.

The meeting concluded at 11.59am.

..............................................

CHAIRPERSON

Otago Peninsula Community Board

10 February 2026

Part A Reports

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Otago Peninsula Community Board of activities relevant to the Board area including:

· Portobello Board Walk Update

· Tomahawk Former School Site

· Otago Regional Council Draft Navigation Safety Bylaw

· Community Board Executive Committee Nominations

· Correspondence

· What Dunedin City Council is Currently Consulting On

· Roadworks Schedule

· Dunedin City Council Updates

2 As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Decides if the Board will prepare a submission to the Otago Regional Council’s draft Navigation Safety Bylaw, noting that it will be ratified at the next Board meeting.

c) Votes for the Community Boards’ Executive Committee’s (CBEC) Zone Six Representative.

Portobello Board Walk Update

3 DCC plan to release the tender to market in the coming two weeks for the Latham Bay/Portobello Boardwalk. Depending on the tender prices that come in, there may be an opportunity for some additional associated safety improvements related to getting visitors to the park and path up to Beaconsfield Road.

4 An additional ramp has been investigated and discounted for technical reasons, but other options are being investigated and staff will report back to the Community Board once these are complete and we have received the prices from tenderers. The Boardwalk Layout Plan is (Attachment A).

5 Project Director, Dr Glen Hazelton, will be in attendance to provide an overview of this project.

Tomahawk Former School Site Update

6 The former Tomahawk School site and buildings were purchased by the DCC (from Ngāi Tahu) in 2012. Council recognised the value of the land for community space and as coastal protection. A 2016 report prepared by Parks and Recreation Department recommended future development of the site was done via third party investment while meeting the goals of the Coastal Dune Reserve Management Plan.

7 Various local community groups and the community in general, were active in putting forward views on how the space could be used. Conflicting views and confusion around funding stalled progress.

8 Talks between council and the community resumed in July 2023 via a public meeting. From these discussions a concept plan has been developed and awaiting costing. This will be used to support a submission from the community at the next Long-Term Plan. Tomahawk former school site concept layout plan is (Attachment B).

9 The community are aware that future development for the site is currently not budgeted for by council.

Otago Regional Council’s Draft Navigation Safety Bylaw

10 Otago Regional Council is refreshing its Navigation Safety Bylaw this year and is inviting public feedback before 20 February 2026.

11 Kay proposed updates to the current (2020) bylaw include:

· Requiring vessels 12 metres or longer to carry an Automatic Identification System (AIS).

· Introducing new limits on how long a vessel may remain anchored in one location.

· Implementing a new online reporting system for navigation‑related matters.

12 The bylaw applies to:

· All harbours along the Otago coastline,

· The area extending 12 nautical miles offshore, and

· Lake Dunstan in Central Otago.

13 The bylaw does not apply to waterways within the Queenstown Lakes District, as QLDC has jurisdiction over lakes and rivers in that district.

14 Further information is available on the Otago Regional Council’s website: https://www.orc.govt.nz/your-council/plans-and-strategies/harbourmaster-plans-and-policies/draft-navigation-safety-bylaw/ A map showing the waterways included and excluded from the proposed bylaw is (Attachment C).

15 The Board is asked to consider whether it wishes to make a submission to this consultation.

Community Board Executive Committee Nominations

16 The Community Board Executive Committee (CBEC) represents all community boards across New Zealand. It is an advisory committee to Local Government New Zealand (LGNZ) and provides a national voice on issues affecting community boards. The CBEC is made up of one elected representative from each LGNZ zone. Dunedin City Council Community Boards are part of Zone 6.

17 Following the close of nominations for the Zone 6 representative on the Community Board Executive Committee, three nominations were received. The Board is required to vote for one candidate. The voting form and nominees’ biographies are attached (Attachments D and E).

18 Over the past several years, the CBEC has played an important role in advocating for the interests of community boards at a national level, including contributing to LGNZ policy discussions, promoting best practice, and providing strategic guidance on matters affecting local communities. The Zone 6 representative participates in regular meetings, helps shape the work programme, and ensures the views of southern community boards—including those within Dunedin—are well represented.

19 The Board is now asked to consider the attached information and cast its vote for the preferred Zone 6 representative. The completed voting form will be returned to LGNZ in accordance with the specified process by 27 February 2026.

Correspondence

20 Correspondence received from the Otago Polytechnic Head of Architecture, Associate Professor Tobias Danielmeier, a thank you relating to the Atelier South – Ōtepoti Summer School (Attachment F).

What Dunedin City Council is Currently Consulting On

21 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

22 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

23 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

24 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Sian Sutton - Manager, Enterprise Dunedin

Attachments

	Title	Page
⇩a	Portobello Boardwalk Layout Plan	22
⇩b	Tomahawk Former School Site Concept Layout Plan	23
⇩c	Otago Region Map for draft Navigation Safety Bylaw	24
⇩d	CBEC Voting Form	25
⇩e	CBEC Zone 6 Nominee Bios	26
⇩f	Atelier South - Ōtepoti Summer School - thank you	29

Otago Peninsula Community Board

10 February 2026

Board Discretionary Fund Update and Funding Application

Department: Civic

EXECUTIVE SUMMARY

1 This report provides a copy of a funding application for the Board’s consideration and an update on the amount in the Board’s discretionary fund.

2 As this is an administrative report only, the Summary of Considerations is not required.

RECOMMENDATIONS

That the Board:

a) Notes the discretionary fund update.

b) Considers the funding application from Wild Dunedin – NZ Festival of Nature (The Dunedin Wildlife Trust) towards hosting Co Theatre Physical to perform Wild Feelings.

Discretionary fund

3 The Board has been allocated $10,000.00 for the 2025/26 financial year.

4 The balance remaining in the fund for allocation for the current financial year is $8,180.00. The following funds have been allocated in the 2025/26 financial year:

Meeting Date	Amount	Recipient/Purpose
7 August 2025	$1,000.00	The Anna and John Caselberg Charitable Trust – to support completion of a retaining wall at the Artists residence in Broad Bay.
11 September 2025	$600.00	Kokomuka Harwood Community Garden Manatopu Inc – to support the establishment of a community garden at Harwood.
8 December 2025	$220.00	OARFM Round the Board programme
Total	$1,820.00

Funding Assistance Project Completion

5 There were no funding assistance project completion forms received.

Funding Application

6 Wild Dunedin – NZ Festival of Nature (through the Dunedin Wildlife Trust) has requested $1,000.00 in funding to support hosting Co Theatre Physical to deliver their performance Wild Feelings as part of this year’s festival programme. The application outlines the event’s focus on engaging families and young people with nature through interactive performance and creative storytelling. The funding application is provided as (Attachment A).

Signatories

Author:	Rebecca Murray - Governance Support Officer
Authoriser:	Sian Sutton - Manager, Enterprise Dunedin

Attachments

	Title	Page
⇩a	Wild Dunedin - NZ Festival of Nature (Dunedin Wildlife Trust) Funding Application	34

	Title	Page
A ⇩	Minutes of Otago Peninsula Community Board meeting held on 25 November 2025	10