Extraordinary Grants Subcommittee

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Council Chamber, Dunedin Public Art Gallery, the Octagon, Dunedin on Wednesday 29 April 2026, commencing at 10.13am

PRESENT

Chairperson	Cr Andrew Simms
Deputy Chairperson	Cr Mandy Mayhem
Members	Cr John Chambers
	Cr Cherry Lucas
	Cr Mickey Treadwell

IN ATTENDANCE

Nicola Morand (Manahautū – Kaiwhakahaere Hapori me Rautaki / General Manager – Community and Strategy)

Governance Support Officer                  Rebecca Murray

1          Apologies
	There were no apologies.

2          Confirmation of agenda
	Moved (Cr Andrew Simms/Cr Mandy Mayhem): That the Subcommittee: Confirms the agenda without addition or alteration. Motion carried (GS/2026/001)

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Moved (Cr Andrew Simms/Cr Mandy Mayhem):

That the Subcommittee:

a)         Notes the Elected Members' Interest Register; and

b)        Confirms the proposed management plan for Elected Members' Interests.

Motion carried (GS/2026/002)

Resolution to Exclude the Public

Moved (Cr Andrew Simms/Cr Mandy Mayhem):

That the Subcommittee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Recommendations for Appointment of Community Representatives to the Grants Subcommittee	S7(2)(a) The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (GS/2026/003)

The meeting went into non-public at 10.15 am and then concluded at 11.20 am.

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CHAIRPERSON