Grants Subcommittee

MINUTES

Minutes of an ordinary meeting of the Grants Subcommittee held in the Council Chamber, Dunedin Public Art Gallery, the Octagon, Dunedin on Friday 26 June 2026, commencing at 9:00 am

PRESENT

Chairperson	Cr Andrew Simms
Deputy Chairperson	Cr Mandy Mayhem
Members	Cr John Chambers	Ms Amie Curtis
	Ms Sarah Ellis	Mr Andrew Henderson
	Cr Cherry Lucas	Cr Mickey Treadwell

IN ATTENDANCE

Nicola Morand Manahautū – Kaiwhakahaere Hapori me Rautaki / General Manager – Community and Strategy), Cam McCracken (Director - Dpag, Toitu, Lan Yuan and Olveston), Mike Cartwright (Manager City Growth and Advisory Services), Mark Mawdsley (Team Leader Advisory Services), Karen Gadomski (Waste Minimisation Strategy Officer), Amie Taua (Team Leader Ara Toi Partnerships), Nick Tipa (Creative Partnerships Advisor) Sean Norling (Creative Partnerships Advisor), Gina Hu’akau, Mai Tamimi (Team Leader Community Development), Waiariki Parata-Taiapa (Community Advisor), Logan Taylor (Management Accountant), Lawrie Warwood (Financial Analyst) and Roxanne Davies (Governance Support Officer)

Governance Support Officer                  Rebecca Murray

1          karakia timatanga

Cr Mickey Treadwell opened the meeting with a Karakia Timatanga.

2          Apologies
	There were no apologies.

3          Confirmation of agenda
	Moved (Cr Andrew Simms/Cr Mickey Treadwell): That the Subcommittee: Confirms the agenda without addition or alteration. Motion carried (GS/2026/023)

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Mr Andrew Henderson advised editorial changes with his current register of interest. .

Cr Mandy Mayhem updated her register of interest with the roles she was appointed at the recent Council Meeting.

Moved (Cr Andrew Simms/Cr Cherry Lucas):

That the Subcommittee:

a)         Amends the Elected or Independent Members' Interest Register; and

b)        Amends the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2026/024)

5          Confirmation of Minutes

5.1       Grants Subcommittee meeting - 29 May 2026
	Moved (Cr Andrew Simms/Cr Mandy Mayhem): That the Subcommittee: Confirms the minutes of the Grants Subcommittee meeting held on 29 May 2026 as a correct record. Motion carried (GS/2026/025)

Part A Reports

6          Dunedin Biodiversity Fund Allocated - $5,000 and Under and Completed Projects
	This report provided a summary of applications to the Dunedin Biodiversity Fund for the March 2026 funding round and notes the allocation of grants approved under staff delegation. The Manager City Growth and Advisory Services Manager City Growth and Advisory Services (Mike Cartwright) and Team Leader Advisory Services (Mark Mawdsley) spoke to the report and responded to questions.
	Moved (Cr Andrew Simms/Cr Mandy Mayhem): That the Subcommittee: a)         Notes the allocation of Biodiversity Fund grants approved under delegation for the March 2026 funding round. b)        Notes the project completion reports for Biodiversity Fund projects completed between 1 December 2025 and 30 April 2026. Motion carried (GS/2026/026)

7          Waste Minimisation Grants Allocated - $5,000 and Under
	This report provided a summary of the Waste Minimisation Community grants that were approved under the Chief Executive Officer’s delegation in the March 2026 round, and the Waste Minimisation Small Project grants awarded under the Chief Executive Officer’s delegation in May 2026. The Waste Minimisation Strategy Officer (Karen Gadomski) spoke to the report and responded to questions.
	Moved (Cr Andrew Simms/Cr Mandy Mayhem): That the Subcommittee: a)         Notes that the Waste Minimisation Grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded. b)        Notes the approved funding allocated to organisations for Waste Minimisation Community grants and Waste Minimisation Small Project grants. Motion carried (GS/2026/027)

8          DCC Arts Grants Allocated - $5,000 and Under and DCC Small Arts Grants Report
	This report provided a summary of the DCC Arts Grants (under $5k) that have been approved by staff, under delegation up to 30 April 2026.  The Director - Dpag, Toitu, Lan Yuan and Olveston (Cam McCracken), Team Leader Ara Toi Partnerships (Amie Taua), Creative Partnerships Advisor (Nick Tipa) and Creative Partnerships Advisor (Sean Norling) responded to questions.
	Moved (Cr Andrew Simms/Cr Mickey Treadwell): That the Subcommittee: a)         Notes the DCC Arts Grants approved from the DCC’s Ara Toi/Creative Partnerships team (up to 30 April 2026). b)        Notes the grants allocated between 2 December 2025 and 30 April 2026 for DCC Small Arts Grants. Motion carried (GS/2026/028)

9          CNZ Creative Communities Scheme Grants Allocated
	This report provided a summary of the CreativeNZ Creative Communities Scheme (CCS) funding allocation that have been approved by an Assessment Panel of community arts representatives. The Director - Dpag, Toitu, Lan Yuan and Olveston (Cam McCracken), Team Leader Ara Toi Partnerships (Amie Taua), Creative Partnerships Advisor (Nick Tipa) and Creative Partnerships Advisor (Sean Norling) responded to questions.
	Moved (Cr Andrew Simms/Cr Mandy Mayhem): That the Subcommittee: Notes the Creative Communities Scheme funding round was allocated and approved by the Assessment Panel of community arts representatives. Motion carried (GS/2026/029)

10        DCC Community Grants Allocated - $5,000 and Under and Small Grants Report
	This report provided a summary of the Community Grants (under $5k) that have been approved by staff, under delegation up to 30 April 2026. The Manahautū – Kaiwhakahaere Hapori me Rautaki / General Manager – Community and Strategy (Nicola Morand), Manager Community Partnerships (Gina Hu’akau), Team Leader Community Development (Mai Tamimi) and Waiariki Parata-Taiapa (Community Advisor) responded to questions.
	Moved (Cr Andrew Simms/Cr Mickey Treadwell): That the Subcommittee: a)         Notes the small grants approved from the DCC’s Community Partnerships team (up to 30 April 2026). b)        Notes the grants allocated between 1 December 2025 and 30 April 2026 for Small Project and Neighbourhood Matching Grants. Motion carried (GS/2026/030)

11        City Service City Project Grants 2026/27 - Ara Toi Arts and Culture Sector

This report provided a summary of the arts and culture grant applications to the Dunedin City Council’s (DCC) City Service, City Project Fund for the 2026/27 round.

The Director - Dpag, Toitu, Lan Yuan and Olveston (Cam McCracken), Team Leader Ara Toi Partnerships (Amie Taua), Creative Partnerships Advisor (Nick Tipa) and Creative Partnerships Advisor (Sean Norling) spoke to the report and responded to questions.

Ms Sarah Ellis declared a conflict of interest with Item 9 - Dunedin Midwinter Celebrations and withdrew from this item.

Moved (Cr Andrew Simms/Cr Cherry Lucas):

That the Subcommittee:

Declines the following City Service City Project Fund for the 2026/27 application:

9	Dunedin Midwinter Celebrations

Motion carried (GS/2026/031)

Ms Sarah Ellis returned to the meeting.

Moved (Cr Andrew Simms/Cr Mickey Treadwell):

That the Subcommittee:

Approves the following City Service City Project Fund for the 2026/27 funding application:

1

Blue Oyster (The Blue Oyster Arts Trust)

$20,000.00

Motion carried (GS/2026/032)

Moved (Cr Andrew Simms/Cr Cherry Lucas):

That the Subcommittee:

Approves the following City Service City Project Fund for the 2026/27 funding application:

2

City Choir Dunedin (Dunedin Choral Society)

$12,500.00

Motion carried (GS/2026/033)

Moved (Cr Andrew Simms/Cr Mandy Mayhem):

That the Subcommittee:

Adjourns the meeting for 10 minutes.

Motion carried

The meeting adjourned at 10.37am and reconvened at 10.46am.

Moved (Cr Cherry Lucas/Cr Mandy Mayhem):

That the Subcommittee:

Declines the following City Service City Project Fund for the 2026/27 funding application:

7	Dunedin Fringe Arts Trust

Division

The Subcommittee voted by division

For:                 Cr John Chambers, Ms Amie Curtis, Ms Sarah Ellis, Mr Andrew Henderson, Cr Cherry Lucas, Cr Mandy Mayhem and Cr Andrew Simms (7).

Against:         Cr Mickey Treadwell (1).

Abstained:   Nil

The division was declared CARRIED by 7 votes to 1

Motion carried (GS/2026/034)

Moved (Cr Mandy Mayhem/Mr Andrew Henderson):

That the Subcommittee:

Approves the following City Service City Project Fund for the 2026/27 funding application:

6

Dunedin Collaborative Theatre Trust

$17,000.00

Motion carried (GS/2026/035)

Moved (Cr Cherry Lucas/Cr Andrew Simms):

That the Subcommittee:

Approves the following City Service City Project Fund for the 2026/27 funding application:

5

Dunedin Civic Orchestra Inc. trading as Dunedin Symphony Orchestra

$100,000.00

Motion carried (GS/2026/036)

Moved (Cr Andrew Simms/Cr Mickey Treadwell):

That the Subcommittee:

Approves the following City Service City Project Fund for the 2026/27 funding applications:

3	Connections Education & Development Trust (Studio2) (Connections Studio Account)	$16,000.00
4	Dance Ōtepoti	$15,000.00
8	Dunedin Jazz Foundation	$16,050.00
10	Dunedin Youth Orchestra	$15,000.00
11	Māori & Pasifika Education Trust	$10,000.00
12	Mayfair Theatre Charitable Trust	$10,000.00

Motion carried (GS/2026/037)

12        City Service City Project Grants 2026/27- Social Sector

This report provided a summary of the social sector grant applications to the Dunedin City Council’s (DCC) City Service, City Project Fund for the 2026/27 financial year.

The Manahautū – Kaiwhakahaere Hapori me Rautaki / General Manager – Community and Strategy (Nicola Morand), Manager Community Partnerships (Gina Hu’akau), Team Leader Community Development (Mai Tamimi) and Waiariki Parata-Taiapa (Community Advisor) spoke to the report and responded to questions.

Mr Andrew Henderson declared a conflict of interest with Item 4 - Dunedin Budget Advisory Service and Item 6 - Dunedin Community House Inc and withdrew from these items.

Cr Andrew Simms declared a conflict of interest with Item 7 - Dunedin Night Shelter Trust and withdrew from this item.

Cr Mandy Mayhem declared a conflict of interest with Item 12 - Our Food Network Ōtepoti and withdrew from this item.

Moved (Cr Andrew Simms/Cr Cherry Lucas):

That the Subcommittee:

Declines the following City Service, City Project Fund for the 2026/27 funding applications:

18	Volunteer South/Kaituao O te Taitonga

Division

The Subcommittee voted by division

For:                 Crs John Chambers and Cr Andrew Simms (2).

Against:         Ms Sarah Ellis, Cr Cherry Lucas, Cr Mandy Mayhem and Cr Mickey Treadwell (4).

Abstained:   Ms Amie Curtis and Mr Andrew Henderson (2).

The division was declared LOST by 4 votes to 2

Moved (Cr Andrew Simms/Cr Mandy Mayhem):

That the Subcommittee:

Adjourns the meeting for 5 minutes.

Motion carried

The meeting adjourned at 12.01 pm and reconvened at 12.17 pm.

Cr Mandy Mayhem and Mr Andrew Henderson withdrew from this item.

Moved (Cr Andrew Simms/Cr Cherry Lucas):

That the Subcommittee:

Approves the following City Service, City Project Fund for the 2026/27 funding applications:

1	Age Concern Otago	$12,500.00
2	Citizens Advice Bureau Dunedin Inc	$18,000.00
4	Dunedin Budget Advisory Service	$13,000.00
10	Methodist Mission Southern	$9,000.00
12	Our Food Network Ōtepoti	$9,000.00
14	Red Frogs NZ	$10,000.00
16	The Hills Radio Trust	$17,500.00

Motion carried (GS/2026/038)

Cr Mandy Mayhem and Mr Andrew Henderson returned to the meeting.

Moved (Cr Cherry Lucas/Cr Andrew Simms):

That the Subcommittee:

Approves the following City Service, City Project Fund for the 2026/27 funding application:

6

Dunedin Community House Inc

$20,000.00

Motion carried (GS/2026/039)

Cr Andrew Simms withdrew from this item.  Cr Mandy Mayhem Chaired the meeting.

Moved (Cr Mandy Mayhem/Cr Cherry Lucas):

That the Subcommittee:

Approves the following City Service, City Project Fund for the 2026/27 funding application:

7

Dunedin Night Shelter Trust

$25,000.00

Motion carried (GS/2026/040)

Cr Andrew Simms returned to the meeting and resumed the Chair.

Moved (Cr Andrew Simms/Cr Mandy Mayhem):

That the Subcommittee:

Approves the following City Service, City Project Fund for the 2026/27 funding applications:

3	Drug Injecting Services in Canterbury Trust	$12,500.00
5	Dunedin Community Accounting	$5,000.00
8	Ko ngā Rourou Manaaki	$10,000.00
9	Life Matters Suicide Prevention Trust	$10,000.00
11	Ōtepoti Community Builders	$10,000.00
13	Presbyterian Support Otago Inc - Integrated Practice Accelerator	$10,000.00
15	Te Hou Ora Whānau Services	$15,000.00
17	Victim Support NZ Inc/Manaaki Tāngata Aotearoa Manatōpū	$5,000.00
18	Volunteer South/Kaituao O te Taitonga	$10,000.00
19	Youthline Otago Inc	$10,000.00

Motion carried (GS/2026/041)

Resolution to Exclude the Public

Moved (Cr Andrew Simms/Cr Cherry Lucas):

That the Subcommittee:

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

General subject of the matter to be considered	Reasons for passing this resolution in relation to each matter	Ground(s) under section 48(1) for the passing of this resolution	Reason for Confidentiality
C1  Major Community and Premier Grants Report	S7(2)(h) The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.	S48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

Motion carried (GS/2026/042)

The meeting went into non-public at 12.28 pm concluded at 1.35 pm.

..............................................

CHAIRPERSON