Notice of Meeting:
I hereby give notice that an ordinary meeting of the
Mosgiel-Taieri Community Board will be held on:
Date: Wednesday
3 June 2026
Time: 4:00
p.m.
Venue: Downes
Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel
Sandy Graham
Mosgiel-Taieri Community Board
PUBLIC AGENDA
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Chairperson
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Rebecca Shepherd
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Deputy Chairperson
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Andrew Sutton
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Members
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Austen Banks
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Rose Finnie
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Cr Cherry Lucas
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Brian Peat
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Steve Wilson
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Senior Officer
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Serge Kolman,
Procurement and Contracts Manager
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Governance Support Officer
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Jean Cockram
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Jean Cockram
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Mosgiel-Taieri Community
Board
3 June 2026
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
1.1 Public Forum -
Otago Heritage Bus Society 4
1.2 Public Forum -
Jane McLeod 4
1.3 Public Forum -
Karen Stewart 4
1.4 Public Forum -
Taieri Network 4
1.5 Public Forum -
Taieri Tennis Club 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 8
5.1 Mosgiel-Taieri
Community Board meeting - 1 April 2026 8
Part
A Reports (Mosgiel-Taieri Community Board has power to
decide these matters)
6 Dunedin
Tunnels Trail Trust Update 15
7 MTCB
Logo Competition 16
8 Project
Fund 19
9 Community
Plan 2025/26 26
10 Governance
Support Officer's Report 33
11 Board
Liaison Groups 38
12 Chairperson's
Report 39
13 Councillor
Update 42
14 Items
for Consideration by the Chair 43
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Mosgiel-Taieri Community
Board
3 June 2026
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1 Public
Forum
1.1 Public
Forum - Otago Heritage Bus Society
Mr Andrew Robinson will speak
about the work of the Otago Heritage Bus Society
and the need to find a more permanent home for its nationally significant
collection of heritage buses.
1.2 Public
Forum - Jane McLeod
Ms Jane McLeod
will speak to the Board about the Dukes Road Inland Port.
1.3 Public
Forum - Karen Stewart
Ms Karen Stewart of White Robe Lodge will speak to the Board
about the Dukes Road Inland Port.
1.4 Public
Forum - Taieri Network
Ms Melissa Hawke will present a funding application from the
Taieri Network for funding to support the shared identity of the Taieri Youth
Advisory Panel through provision of branded hoodies.
1.5 Public
Forum - Taieri Tennis Club
A member of the
Taieri Tennis Club will present the Club’s application for funding to
install an external access door to the men’s toilet to enable it to be
converted into a unisex toilet accessed directly from the courts.
2 Apologies
An apology has been received from
Brian Peat.
That the Board:
Accepts the apology from
Brian Peat.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Mosgiel-Taieri Community Board
3 June 2026
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
RECOMMENDATIONS
That the Board:
a) Notes/Amends if
necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the
proposed management plan for Elected Members' Interests.
Attachments
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Title
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Page
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⇩a
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MTCB Register of
Interests as at 3 June 2026
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7
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Mosgiel-Taieri Community Board
3 June 2026
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Mosgiel-Taieri Community Board
3 June 2026
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Confirmation
of Minutes
Mosgiel-Taieri
Community Board meeting - 1 April 2026
RECOMMENDATIONS
That the Board:
a) Confirms the public
part of the minutes of the Mosgiel-Taieri Community Board meeting held on 1
April 2026 as a correct record.
Attachments
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Title
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Page
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A⇩
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Minutes of
Mosgiel-Taieri Community Board meeting held on 1 April 2026
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10
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Mosgiel-Taieri
Community Board
3 June 2026
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Mosgiel-Taieri Community Board
MINUTES
Minutes of an ordinary
meeting of the Mosgiel-Taieri Community Board held in the West Taieri Rugby Club,
102 Formby Street, Outram, on Wednesday 01 April 2026, commencing at 4:00 p.m.
PRESENT
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Chairperson
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Rebecca Shepherd
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Deputy Chairperson
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Andrew Sutton
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Members
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Austen Banks
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Rose Finnie
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Cr Cherry Lucas
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Steve Wilson
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IN ATTENDANCE
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Serge Kolman (Procurement &
Contracts Manager) - Senior
Officer
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Governance Support Officer
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Jean Cockram
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1 Public
Forum
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1.1 Public
Forum – Scouting Mosgiel
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Clint
Gaby, Mosgiel Scouts Group Leader, presented Scouting Mosgiel’s funding
application to purchase a fridge freezer for Scout camping trips. Mr Gaby
advised that the fridge freezer would be used for many events and part of the
cost would be met through fundraising.
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1.2 Public
Forum – Celebrating Excellence Award
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Brian
Cashmere spoke about his wish to nominate Myrie Jenkins for the
Board’s Celebrating Excellence Award. Myrie (known as Paddy) had been
involved in every aspect of the sport of hockey (as a player, coach, manager,
selector and administrator) at local, regional and national levels.
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2 Apologies
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Moved (Rebecca Shepherd/Andrew Sutton):
That the Board:
Accepts the apology from
Brian Peat.
Motion
carried (MTCB/2026/022)
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3 Confirmation
of agenda
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Moved (Rebecca Shepherd/Cr Cherry Lucas):
That the Board:
Confirms the agenda
without addition or alteration
Motion
carried (MTCB/2026/023)
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4 Declarations
of interest
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Members were reminded of the
need to stand aside from decision-making when a conflict arose between their
role as an elected representative and any private or other external interest
they might have.
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Moved (Rebecca Shepherd/Steve Wilson):
That the Board:
a) Notes the Elected Members' Interest Register; and
b) Confirms the proposed management plan for Elected
Members' Interests.
Motion
carried (MTCB/2026/024)
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5 Confirmation
of Minutes
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5.1 Mosgiel-Taieri
Community Board meeting - 18 February 2026
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Moved (Rebecca Shepherd/ Austen Banks):
That the Board:
Confirms the minutes of the Mosgiel-Taieri
Community Board meeting held on 18 February 2026 as a correct record.
Motion
carried (MTCB/2026/025)
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Part
A Reports
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6 Lower
Taieri Flood and Drainage Scheme Update
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Mr Tom Dyer, General Manager (Science and Resilience) at
the Otago Regional Council, briefed the Board about the Lower Taieri Flood
and Drainage Scheme. He foreshadowed public engagement in relation to an ORC
rates review and offered to provide the Board with further information.
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7 Project
Fund
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0Consideration
was given to Scouting Mosgiel’s funding application for $2,607.49
towards the purchase of a fridge freezer to take on camping trips. The Board
was conscious of other potential funding sources and agreed to make a
contribution.
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Moved (Austen Banks/Steve Wilson):
That the Board:
Approves funding of $1,500 to Scouting Mosgiel for the purchase of a fridge
freezer.
Motion
carried (MTCB/2026/026)
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0
The
West of the Taieri Newsletter, delivered
directly to letterboxes, offers the Community Board a way of reaching a
community that it doesn’t reach through its social media.
The
Board considered retrospective approval for payment of two items in this
Newsletter: an annual listing of its contact details; and an advertisement
for the Board’s informal “meet and greet” and meeting in
Outram on 1 April.
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Moved (Rebecca Shepherd/Andrew Sutton):
That the Board:
Approves
funding of $140 to
Outram School Board for the Board’s listing and advertisement in the West of the Taieri Newsletter.
Motion
carried (MTCB/2026/027)
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8 Community
Plan 2025/26
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The Board considered a proposal for updating the text of
Priority 1 of its Community Plan.
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Moved (Andrew Sutton/Rose Finnie):
That the Board:
Approves
the updated text of
Priority 1 of the Community
Plan.
Motion
carried (MTCB/2026/028)
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The Board discussed following a similar process for
updating the other Community Plan priorities, and canvassed the possibility
of holding a workshop in May to discuss this further.
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Moved (Rose Finnie/Austen Banks):
That the Board:
Agrees to update the
remaining Community Plan priorities by circulating draft changes
electronically or at an in-person workshop and submitting drafts for approval
at the 3 June Board meeting.
Motion
carried (MTCB/2026/029)
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9 Governance
Support Officer's Report
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A report from Civic provided an update on matters of
interest since the last Board meeting, including:
· Project Fund
· Celebrating
Excellence Award
· Community Board
Executive Committee (CBEC) Zone 6 Representative
· By-election
· Dunedin City Council – Annual Plan 2026/27 – Public
Consultation
· Proposed Water Supply Bylaw 2026 – Public Consultation
· Discover Dunedin
Pass.
Following discussion of the draft project funding
application and feedback forms, incorporating decisions made at the 18
February meeting, it was further suggested that the timeline for submitting
funding applications be added to the form.
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Moved (Rebecca Shepherd/Steve Wilson):
That the Board:
Approves the revised project application
and completion forms for use starting from the next financial year, with the addition
of:
1) text
specifying that applications should be submitted at least two weeks prior to
a meeting, and
2) information
about meeting dates..
Motion carried (MTCB/2026/030)
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Consideration was given to
the request by Brian Cashmere to reinstate the Celebrating Excellence Award,
sponsored by a previous Board in 2019. Members identified numerous questions
that would need to be investigated before this could happen.
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Moved (Rebecca Shepherd/Andrew Sutton):
That the Board:
Postpones the discussion
on whether the Celebrating Excellence Recognition Wall be reinstated until
the process by which it might continue to be run can be better understood.
Motion
carried (MTCB/2026/031)
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Moved (Rebecca Shepherd/Cr Cherry Lucas):
That the Board:
Notes
the Governance Support Officer’s Report.
Motion
carried (MTCB/2026/032)
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10 Board
Liaison Groups
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Members provided the
following updates:
1. Communications – Rose Finnie proposed
running a competition for local designers to create a graphic that the Board
could use as its profile image on social media. She suggested offering two
small prizes (winner and crowd favourite) and a small amount of funding to
convert the winning graphic into suitable digital formats. Rose advised that
she would develop terms and conditions (to include the Board’s
ownership of the winning graphic) and bring these back to the next meeting.
On
other matters, Rebecca Shepherd noted the need to develop a new pamphlet to
profile the Board’s work. She also mentioned that the Board’s
next OAR FM slot would be at 8.15am on Tuesday 7 April and encouraged other
members to participate.
2. Taieri
Network –
Steve Wilson reported that the Network was seeking a part-time staff member
and planning its annual youth hui with an “Amazing Race” theme.
3. Coronation
Hall Trust –
Rebecca Shepherd informed members about upgrades to the Hall’s stage,
heating and online booking system, and noted that the Trust is seeking new
Trustees.
4. Mosgiel Taieri Community Resilience Group – Rebecca Shepherd noted
that the Group is looking for more volunteers.
5. ORC Lower Taieri Liaison Group –
Andrew Sutton reported that he will organise an Open Day for those interested
in visiting the Lower Taieri flood scheme.
6. Task Tracker Maintenance – Steve
Wilson noted that he will send a link to the Google doc so that Members can
add information following enquiries from members of the public.
7. Transport
and Logistics – Rebecca Shepherd and Andrew Sutton attended
a meeting of the Regional Transport Committee and did a “walk
around” of Mosgiel with DCC Councillor Steve Walker, which assisted in
Mosgiel’s transport issues being heard and understood.
8. Infrastructure –
Cr Lucas gave an update about work on Mosgiel’s stormwater system.
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Moved (Rebecca Shepherd/Austen Banks):
That the Board:
Notes the
Board Liaison Group Updates.
Motion
carried (MTCB/2026/033)
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11 Chairperson's
Report
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Rebecca Shepherd spoke to her report, highlighting the
Board’s efforts to clarify its priorities prior to the development of
the next Long-term Plan and its ongoing efforts to engage with the local
community through a variety of platforms, including face-to-face, radio,
newsletters and social media.
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Moved (Member Austen Banks/Member Steve Wilson):
That the Board:
Notes
the Chairperson’s report.
Motion
carried (MTCB/2026/034)
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12 Councillor
Update
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Councillor Cherry Lucas provided an update on the following
items:
§ Recruitment of DCC Chief
Executive
§ By-election
§ Draft annual plan 2026-27
§ Upcoming by-law reviews
§ A new 5-minute park in Gladstone
Road.
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Moved (Rebecca Shepherd/Andrew Sutton):
That the Board:
Notes
the Council Activities Update.
Motion
carried (MTCB/2026/035)
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13 Items
for Consideration by the Chair
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There were no items for consideration by the Chair.
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The meeting concluded at 6.09 pm.
..............................................
CHAIRPERSON
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Mosgiel-Taieri Community Board
3 June 2026
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Part
A Reports
Dunedin
Tunnels Trail Trust Update
Mr Brent Irving will brief the
Board about the progress the Dunedin Tunnels Trail Trust has
made to date and its plans for the next few months.
Attachments
There are no attachments
for this report.
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Mosgiel-Taieri Community Board
3 June 2026
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MTCB Logo Competition
Department: Civic
EXECUTIVE SUMMARY
1 This
report presents a proposal from MTCB member Rose Finnie for a competition to
develop a logo for the Mosgiel-Taieri Community Board for use in social media
platforms and other mediums.
2 The
logo would be developed through a youth engagement process. It is proposed to
pitch the idea to Taieri College art, IT and graphic design teachers as either
a class project or extracurricular activity.
3 A
design brief has been developed to provide guidance to students about what the
Board is looking for.
RECOMMENDATIONS
That the Board:
a) Approves in-principle
the proposal for a competition to develop a logo for the Mosgiel-Taieri
Community Board.
b) Asks Rose Finnie to
pitch the proposal to Taieri College to establish their interest and bring the
proposal back to a future meeting for final approval.
Signatories
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Author:
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Jean Cockram - Governance Support Officer
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Authoriser:
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Nicola Morand - Manahautū (General Manager Community
and Strategy)
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Attachments
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Title
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Page
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⇩a
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MTCB Logo Competition -
Taieri College
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19
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Mosgiel-Taieri Community Board
3 June 2026
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Mosgiel-Taieri Community Board
3 June 2026
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Project Fund
Department: Civic
EXECUTIVE SUMMARY
1 The
balance of the project fund is $3,751.
2 Funding
applications have been received from:
a) the
Taieri Network for $680 towards hoodies for the Taieri Youth Advisory Panel;
b) The Taieri
Tennis Club for $1,600 to install an external access door to the men’s
toilet to enable it to be converted into a unisex toilet accessed directly from
the courts.
3 Other
upcoming expenses for the Board’s consideration include:
a) Placement
of a half-page advertisement in the West of the Taieri Newsletter, at a fee of
$55, to promote the date of the upcoming August
meeting and public forum.
b) Hire of the
Coronation Hall at a fee of up to $500 for a public meeting to discuss Mosgiel
transport issues and update the community on the latest information.
RECOMMENDATIONS
That the Board:
a) Considers the funding application from the Taieri Network for $680 towards
hoodies for the Taieri Youth Advisory Panel;
b) Considers the funding application
from the Taieri Tennis Club for $1,600 to install an external access door to
the men’s toilet.
c) Considers allocating
$55, payable to Outram School Board, for a Board advertisement in the West of the
Taieri Newsletter.
d) Considers holding a
public meeting to discuss Mosgiel transport issues and update the
community on the latest information.
e) Considers allocating
up to $500 for the hire of Coronation Hall for a public meeting.
Signatories
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Authoriser:
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Serge Kolman - Procurement and Contracts Manager
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Attachments
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Title
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Page
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⇩a
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Taieri Network funding
application
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23
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⇩b
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Taieri Tennis Club
funding application
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26
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Mosgiel-Taieri Community Board
3 June 2026
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Mosgiel-Taieri Community Board
3 June 2026
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Mosgiel-Taieri Community Board
3 June 2026
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Community Plan 2025/26
Department: Civic
EXECUTIVE SUMMARY
1 The
Board’s Community
Plan is tabled for discussion at each meeting, for review and update as
required.
2 The
Community Plan contributes to the Council’s 10-Year Plan and Annual Plan,
with a focus on:
a) new
and current priorities (in order of importance, with justification and
estimated costs for each) for inclusion in the DCC 10-Year Plan;
b) items
the Board would like for delivery to the community (for items that would
not require support or funding from DCC over and above the Community Board
funding).
3 At
its last meeting the Board approved changes to the text of Priority 1 of the
Community Plan. Updated text for the remaining priorities is attached for
consideration.
RECOMMENDATIONS
That the Board:
Approves, with or without
alteration, the proposed updated text for Priorities 2-9 of the MTCB
Community Plan.
Signatories
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Author:
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Jean Cockram - Governance Support Officer
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Authoriser:
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Nicola Morand - Manahautū (General Manager Community
and Strategy)
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Attachments
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Title
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Page
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⇩a
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Revised proposed text
for Community Plan Priorities 2-9
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29
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Mosgiel-Taieri Community Board
3 June 2026
|
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Mosgiel-Taieri Community Board
3 June 2026
|
Governance Support Officer's Report
EXECUTIVE SUMMARY
1 This
report is to inform the Mosgiel-Taieri Community Board of activities relevant
to the Board’s area, including:
· Board submission
to the DCC Annual Plan 2026/27
· Project Fund
· Local Alcohol
Policy Review – Online survey
· DCC By-election
· What
Dunedin City Council is Currently Consulting On
· Roadworks
Schedule
· Dunedin City Council Updates
2 As
this is an administrative report, there are no options or summary of
considerations.
RECOMMENDATIONS
That the Board:
a) Notes the Governance
Support Officer’s Report.
b) Retrospectively ratifies the Mosgiel-Taieri Community Board submission to the Annual Plan 2026/27.
Board
submission to the DCC Annual Plan 2026/27
3 The
Board is requested to retrospectively ratify the submission made to the DCC
Annual Plan 2026/27. Rebecca Shepherd spoke to the Board’s
submission at the Annual Plan hearing on 13 May 2026.
4 Council
deliberations on the Annual Plan 2026/27 were held on Wednesday 27 May
2026. The Council will adopt the Annual Plan and set the rates for the
2026/27 financial year at the 25 June 2026 meeting.
Project Fund
5 The
balance remaining in the Project Fund for allocation in the current financial
year is $3,751.
6 Project
fund spending in the 2025/26 financial year is as follows:
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EXPENDITURE
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Meeting
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Item
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Amount
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6 August 2025
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Mosgiel Rotary Club –
planter boxes
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$1,000
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10 September 2025
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Taieri Network – A Very
Taieri Christmas 2025
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$1,000
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Courtney Smith – Sport
Aerobics World Champs
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$500
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18 February 2026
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MTCP ongoing patrol costs
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$1,250
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OAR Round the Boards
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$200
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Positive Signs –
display board
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$251
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Engagement
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$113
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Coronation Hall Hire –
workshop
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$97
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Outram engagement catering
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$198
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1 April 2026
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Scouting Mosgiel
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$1,500
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West of the Taieri Newsletter
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$140
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Spend to date
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$6,249
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Balance available
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$3,751
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Local Alcohol Policy Review – online survey
7 The
aim of the Local Alcohol Policy (LAP) is to minimise the harm caused by
excessive or in appropriate consumption of alcohol.
8 An
online survey is open from Monday 11 May until 5pm Friday 5 June on the DCC
website for residents to share what they think about alcohol licensing matters
to assist with the review of the Local Alcohol Policy (LAP).
9 The
survey is stage 2 of a 3-stage public engagement process. The first stage
was with key stakeholders such as Police, Health New Zealand/Te Whatu Ora, Te
Rūnaka o Ōtākou, Safe and Well Ōtepoti, Alcohol Licencing
Inspectors, tertiary institutions, Otago Rugby Football Union, Hospitality NZ,
and two supermarkets. The third stage will be to present a draft LAP for
consultation to the public and stakeholders, with a hearing process.
By-Election results
10 Cr Jo Galer
was elected at the recent Council by-election, and took the Oath and
Declaration of office at an Extraordinary Council meeting on 18 May 2026.
What Dunedin City Council is Currently Consulting On
11 For information about
what DCC is currently consulting on, please visit:
https://www.dunedin.govt.nz/council/currently-consulting-on
Roadworks Schedule
12 Information
on current notified road closures and the roadworks schedule (a weekly list of
programmed works) for Council’s maintained roads is available on the DCC
website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Dunedin City Council Updates
13 Board or
members of the public wishing to advise Council of any operational issues or
concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the
Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent
matter please contact council via the online “Fix it form”: https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
.
14 If issues and concerns
are not dealt with in a timely manner, Board Members should contact the
Governance Support Officer, or the Senior Staff Member appointed to the Board.
Attachments
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Title
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Page
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⇩a
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MTCB Annual Plan
submission 2026/27
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38
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Mosgiel-Taieri Community Board
3 June 2026
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Mosgiel-Taieri Community
Board
3 June 2026
|
Board Liaison Groups
Department: Civic
EXECUTIVE
SUMMARY
Board members to provide oral updates on activities:
a) Communications
– Rose Finnie and Rebecca ShepherdTaieri Network - Steve Wilson and Rose Finnie (joint)
b) Coronation
Hall Trust - Rebecca Shepherd
and Rose Finnie
c) Mosgiel
Taieri Community Resilience Group -
Rebecca and Andrew Sutton
d) Taieri
Trails Group – Steve
Wilson and Austen Banks
e) ORC
Lower Taieri Liaison Group – Andrew
Sutton and Austen Banks
f) Taieri
Gorge Train Communication – All
g) Task
Tracker Maintenance – Brian Peat
h) Road
safety Mosgiel and Outram – Brian Peat, All responsible
i) Recreation
Plan – All
j) Transport
and Logisitics – All
k) Infrastructure
– Cr Cherry Lucas
RECOMMENDATION
That the Board:
Notes the Board Liaison Group Updates.
Signatories
|
Authoriser:
|
Nicola Morand - Manahautū (General Manager Community
and Strategy)
|
Attachments
There are no attachments
for this report.
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Mosgiel-Taieri Community Board
3 June 2026
|
Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 A
report from the Chairperson is attached to update the Board on matters of
interest since the last meeting.
RECOMMENDATIONS
That the Board:
Notes the Chairperson’s report.
Signatories
|
Author:
|
Jean Cockram - Governance Support Officer
|
|
Authoriser:
|
Nicola Morand - Manahautū (General Manager Community
and Strategy)
|
Attachments
|
|
Title
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Page
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⇩a
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MTCB Chair's report - 3
June 2026
|
42
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Mosgiel-Taieri Community Board
3 June 2026
|
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Mosgiel-Taieri Community Board
3 June 2026
|
Councillor Update
Department: Civic
EXECUTIVE SUMMARY
1 Councillor
Lucas will provide an update on items of interest.
RECOMMENDATIONS
That the Board:
Notes the Council Activities Update.
Signatories
|
Authoriser:
|
Nicola Morand - Manahautū (General Manager Community
and Strategy)
|
Attachments
There are no attachments for this report.
|
|
Mosgiel-Taieri Community Board
3 June 2026
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Items for Consideration by the Chair
Board Members can put forward items for
discussion at future meetings, for consideration by the Chairperson.
Attachments
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