Otago Peninsula Community Board
MINUTES
Minutes of an ordinary meeting of the Otago Peninsula Community Board held in the Portobello Bowling Club, Sherwood Street, Portobello on Tuesday 02 June 2026, commencing at 10:00 a.m.
PRESENT
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Chairperson |
Paul Pope |
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Deputy Chairperson |
Hoani Langsbury |
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Members |
Stacey Kokaua-Balfour |
Cheryl Neill |
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Cr Mickey Treadwell |
Hugh O’Neill |
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IN ATTENDANCE |
Sian Sutton, Senior Officer |
Governance Support Officer Lauren Riddle
Paul Pope opened the meeting with a reflection on the recent DCC Annual Plan 2026-2027 deliberations.
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There was no Public Forum |
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Moved (Paul Pope/ Hoani Langsbury): That the Board:
Accepts the apology from Emma Strybosch for absence and from Cheryl Neill for lateness.
Motion carried (OPCB/2026/025) |
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Moved (Paul Pope/ Stacey Kokaua-Balfour): That the Board:
Confirms the agenda without addition or alteration
Motion carried (OPCB/2026/026) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Stacey Kokaua-Balfour advised she is a member of Portobello Community Incorporated.
Hoani Langsbury requested t a copy of the register be provided for him to update.
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Moved (Paul Pope/ Hoani Langsbury): That the Board:
a) Amends the Elected Members' Interest Register; and b) Amends the proposed management plan for Elected Members' Interests. Motion carried (OPCB/2026/027) |
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Moved (Hoani Langsbury/Cr Mickey Treadwell): That the Board: a) Confirms the minutes of the Otago Peninsula Community Board meeting held on 31 March 2026 as a correct record. Motion carried (OPCB/2026/028) |
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The item was not held due to Mr Phillip’s unavailability to attend the meeting. |
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The Community Board Plan was tabled for discussion for the purpose of review and update. |
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Cr Mickey Treadwell sat back from the item.
Cheryl Neill entered the meeting at 10:12 a.m.
Discussion was held on the order of Priorities for the Community Plan, with the following updates made for Section 3 – “Priorities for our Community”. The five “Priority One” to now read:
1. Otago Peninsula Connection Project: 1.1 Portobello School 1.2 Inland route from Harwood to Otakou section 2. Tomahawk School site development 3. Macandrew Bay toilets 4. Climate Change Resilience 5. Delivery of Reticulated Services
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Moved (Paul Pope/ Cheryl Neill): That the Board:
a) Agrees to the priority one changes to the Community Plan 2026-27. b) Adopts the Board’s Community Plan for the 2026-27 year. Motion carried (OPCB/2026/029) |
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The report provided information on activities relevant to the Board area, including: · Board submission to the DCC Annual Plan 202-27 to be ratified by the Board. · Board submission to the ORC Regional Public Transport Plan 2025-2035 to be ratified by the Board. · Local Government Reform online survey.
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Moved (Paul Pope/Cr Mickey Treadwell): That the Board:
a) Notes the Governance Support Officer’s Report. b) Retrospectively ratifies the Otago Peninsula Community Board submission to the DCC Annual Plan 2026/27. c) Retrospectively ratifies the Otago Peninsula Community Board submission to the ORC’s Public Regional Transport Plan 2025-2035 Motion carried (OPCB/2026/030) |
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The balance of the Project Fund available for distribution was confirmed as $2,680. Three funding applications were received for the consideration of the Board: · Portobello School seeking for funding support of $500 for the purchase of new library books. · Portobello Community Inc. seeking funding support of $600 for additional planting around the Pump Track area and community orchard. · Portobello Community Inc. seeking funding support of $600 for the Portobello community newsletter.
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Discussion was held on the funding applications received, Board projects and small community projects.
Board Project – Litter Libraries Paul Pope spoke on a previous Board initiative for “Litter Libraries” (in the form of a timber letterbox) to be placed alongside the existing recycling/rubbish collection sites at reserves on the Peninsula, such as Macandrew Bay and Broad Bay. Each Litter library to contain a bucket, disposable gloves and hand sanitizer. The intention of the litter libraries was to encourage members of the public to collect up stray rubbish and dispose of it into the recycle and rubbish bins. A QR code will be signposted to allow upload photos of rubbish collection to the Community Board’s Facebook page.
Paul Pope proposed that the Board fund $600 for the materials to build the Litter Libraries. He would request the Otago Peninsula Lions Group to build the litter libraries. Local schools would be asked to decorate the libraries (paint will be supplied) and then for the Lions Club to place the libraries alongside the public recycling and rubbish stations at the beach areas along the peninsula connection..
Stacey Kokaua-Balfour declared a conflict of interest and sat back from discussion of the Portobello Community Inc. applications.
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Moved (Hoani Langsbury/Cr Mickey Treadwell): That the Board:
a) Approves the funding of $500 to the Portobello School to support the purchase of new library books. Motion carried (OPCB/2026/031)
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Moved (Hoani Langsbury/ Hugh O'Neill): That the Board: b) Approves the funding of $600 to Portobello Community Inc. to support new plantings at the Portobello Pump Track area. Motion carried (OPCB/2026/032) |
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Moved (Hoani Langsbury/ Hugh O'Neill): That the Board: c) Approves the funding of $500 to Portobello Community Incorporated to support the production of the Portobello community newsletter. Motion carried (OPCB/2026/033) |
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Moved (Paul Pope/ Hoani Langsbury): That the Board: d) Approves the funding of $600 for the Board’s Litter Libraries Project to purchase materials from Mitre 10 Mega Dunedin for the construction of the litter libraries. Motion carried (OPCB/2026/034) |
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Discussion was held on the Otago Peninsula Lions Club project work at the Macandrew Bay beach reserve area for install of a community barbecue. Paul Pope advised that funds have been raised for the structure of the barbecue area, with fundraising continuing for the purchase of a DCC approved community barbeque itself.
The Board agreed to provide any balance of discretionary funds for the 2025-26 financial year to support the Otago Peninsula Lions Club project work.
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Moved (Paul Pope/ Hoani Langsbury): That the Board: e) Approves any balance of discretionary funds for the 2025-2026 financial year to be granted to the Otago Peninsula Lions Club to contribute to the Club’s barbeque project for the Macandrew Bay beach reserve area. Motion carried (OPCB/2026/035) |
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Moved (Paul Pope/ Cheryl Neill): That the Board: f) Notes the discretionary fund update. Motion carried (OPCB/2026/036) |
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The Project Fund holds $1,000 in reserve for the current financial year (2025/2026) for the Board’s Annual Youth Scholarship Award. Youth Scholarship applications 2025-26 Nine applications were received for consideration by the Board.
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Discussion was held on each of the applications and the Board acknowledged the high standard of the applications.
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Moved (Paul Pope/ Stacey Kokaua-Balfour): That the Board:
a) Selects the four finalists for consideration at an extraordinary meeting to be held on Tuesday 16 June 2026. The finalist being: Samuel Moore, Alexander Hattrell, Anika Biggin and Ciara Coffey. c) Approves an extraordinary meeting to be held on 16 June 2026 to consider the finalists for the 2025-26 Youth Scholarship Award. Motion carried (OPCB/2026/037) |
12 Board Representation and Roles
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Board members provided an update on their representative roles and other responsibilities, including: Biodiversity and Tourism Forum – Hoani Langsbury advised the forum was well attended and useful discussion held on a better mechanism for engagement with operators for work on the road widening project and for any planned road closures due to the impacts on tourism.
Hoani considered it would be worthwhile to hold pre and post cruise ship season tourism forum sessions (Oct and April).
Harwood and all Back Bays – Cheryl Neill advised the community garden in Harwood is flourishing.
Pukehiki and Broad Bay - Hugh O’Neill advised that a new benefactor is providing funding for install of new toilets at the church.
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Further discussion was held on dark skies planning for the Solar Eclipse (due in 2028) and the planning to be included in the Community Plan, in preparation for the event including: upgrading of street lighting to enable the lights to be dimmed and also turned off for periods of time, planning for parking locations for viewing etc.
Sian Sutton as Senior Officer advised she would have the DCC Destination Manager attend a future board meeting, to talk with the Board on the Dark Skies event. She advised that the DCC would also be seeking tourism infrastructure funding from MBIE.
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Moved (Paul Pope/ Stacey Kokaua-Balfour): That the Board:
a) Notes the Board updates. Motion carried (OPCB/2026/038) |
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Cr Mickey Treadwell provided an update on the Annual Plan hearings held in May and advised the amenity requests and fees and charges for the Annual Plan 2026-27 would be ratified at the 4 June council meeting.
Regional Re-organisation Plans Cr Treadwell also spoke briefly on the background and criteria for the “Head Start” fast-track pathway for locally led plans for regional re-organisation. He advised the Otago mayors have made an online survey (available to 16 June) for feedback from the public. He also advised that the Department of Internal Affairs (DIA) deadline for councils to submit their “Head Start” plans for unitary authorities was 9 August 2026.
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Moved (Cr Mickey Treadwell/ Paul Pope): That the Board:
a) Notes the Council Activities Update from Cr Mickey Treadwell.
Motion carried (OPCB/2026/039) |
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Paul Pope provided a verbal update on items of interest, which included: · Combined OPCB and WHCB events and projects – no progress has been made to date but he outlined ideas for combined fundraising events to be run con-currently at Port Chalmers and Portobello. · Re-vegetation of slip areas on Portobello Road – A meeting with DCC has resulted in two native planting trials to go forward on the two slips areas - Macandrew Bay (near Howard Street) and near Glenfalloch. · Summarised the OPCB presentation by himself and Hoani Langsbury (as Board Chair and Deputy), at the DCC Annual Plan 2026-27 hearing on 13 May focussed on the Priority 1 - Otago Peninsula Connection Project. · Paul Pope sought endorsement from the Board for ex Board Member, Lox Kellas to hold a voluntary role on behalf of the Board in support of Community Response Group work under Civil Defence Emergency Management Otago. |
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Moved (Paul Pope/ Cheryl Neill): That the Board:
a) Notes the Chairperson’s update. b) Approves the appointment of Lox Kellas (in a voluntary role) to support the Board’s Community Response Group work. Motion carried (OPCB/2026/040) |
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There were no items for consideration by the Chair.
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Hugh O’Neill advised his apology for the August meeting.
The meeting concluded at 11:49 p.m.
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CHAIRPERSON