Notice of Meeting:
I hereby give notice that an ordinary meeting of the Saddle
Hill Community Board will be held on:
Date: Wednesday
10 June 2026
Time: 1:00
pm
Venue: Beachlands
Speedway, 130 Friendship Drive, Waldronville
Sandy Graham
Saddle Hill Community Board
PUBLIC AGENDA
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Chairperson
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Paul Weir
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Deputy Chairperson
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Tracey Boereboom
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Members
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Lianna MacFarlane
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Barry McLellan
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John Moyle
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Vianney Santagati
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Senior Officer Mike
Cartwright, City Growth and Advisory Services Manager
Governance Support Officer Rebecca
Murray
Rebecca Murray
Governance Support Officer
Telephone: 03 477 4000
governance.support@dcc.govt.nz
www.dunedin.govt.nz
Note: Reports
and recommendations contained in this agenda are not to be considered as
Council policy until adopted.
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Saddle Hill Community Board
10 June 2026
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ITEM TABLE OF CONTENTS PAGE
1 Public
Forum 4
1.1 Dunedin Tunnels
Trail Trust 4
1.2 Fairfield
Community Pool 4
2 Apologies 4
3 Confirmation
of Agenda 4
4 Declaration
of Interest 5
5 Confirmation
of Minutes 7
5.1 Saddle Hill
Community Board meeting - 8 April 2026 8
Part
A Reports (Saddle Hill Community Board has power to decide these
matters)
6 Governance
Support Officer's Report 13
7 Board
Discretionary Fund Update and Funding Application 18
8 Chairperson's
Report 34
9 Board
Representation and Roles 35
10 Community
Plan 36
11 Items
for Consideration by the Chair 37
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Saddle Hill Community Board
10 June 2026
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1 Public
Forum
1.1 Dunedin
Tunnels Trail Trust
Gerard Hyland, Trustee of the Dunedin Tunnels Trail Trust
wishes to update the Board on the progress the Trust has made to date, and the
plans for the next few months.
1.2 Fairfield
Community Pool
Dean Gordon, Deputy Principal Fairfield School, will be in
attendance to speak in support of the Fairfield Community Pool funding
application.
2 Apologies
At the close of the agenda no
apologies had been received.
3 Confirmation
of agenda
Note:
Any additions must be approved by resolution with an explanation as to why they
cannot be delayed until a future meeting.
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Saddle Hill Community Board
10 June 2026
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Declaration of Interest
EXECUTIVE SUMMARY
1. Members
are reminded of the need to stand aside from decision-making when a conflict
arises between their role as an elected representative and any private or other
external interest they might have.
2. Elected
members are reminded to update their register of interests as
soon as practicable, including amending the register at this meeting if
necessary.
RECOMMENDATIONS
That the Board:
a) Notes/Amends if
necessary the Elected Members' Interest Register attached as Attachment A; and
b) Confirms/Amends the
proposed management plan for Elected Members' Interests.
Attachments
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Title
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Page
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⇩a
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Saddle Hill Community
Board Register of Interest
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6
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Saddle Hill Community Board
10 June 2026
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Saddle Hill Community Board
10 June 2026
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Confirmation
of Minutes
Saddle
Hill Community Board meeting - 8 April 2026
RECOMMENDATIONS
That the Board:
a) Confirms the minutes
of the Saddle Hill Community Board meeting held on 08 April 2026 as a correct
record.
Attachments
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Title
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Page
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A⇩
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Minutes of Saddle Hill
Community Board meeting held on 8 April 2026
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8
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Saddle Hill
Community Board
10 June 2026
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Saddle Hill Community Board
MINUTES
Minutes of an ordinary
meeting of the Saddle Hill Community Board held in the Council Chamber, Dunedin
Public Art Gallery, The Octagon, Dunedin on Wednesday 08 April 2026, commencing
at 1:00 pm
PRESENT
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Chairperson
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Paul Weir
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Deputy Chairperson
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Tracey Boereboom
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Members
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Lianna MacFarlane
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John Moyle
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Vianney Santagati
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IN ATTENDANCE
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Mayor Sophie Barker, Mike
Cartwright (Manager City Growth and Advisory Services)
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Governance Support Officer Rebecca
Murray
1 Public
Forum
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1.1 Eve
Kelleher – Youth Ambassador Award Recipient 2025 Report Back
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Eve Kelleher presented a report
as the 2025 Youth Ambassador Award recipient. She thanked the Board for its
funding support, which contributed to her training and travel. Miss
Kelleher advised that her goal was to compete internationally and achieve
race wins for New Zealand. She also noted that she was the current Under‑17
Women’s Tri‑Series Champion and responded to questions.
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2 Apologies
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An apology was received from Barry McLellan and an apology
for lateness from Lianna MacFarlane.
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Moved (Paul Weir/John Moyle):
That the Board:
Accepts the apology from Barry McLellan and apology for lateness from
Lianna MacFarlane.
Motion
carried (SHCB/2026/029)
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3 Confirmation
of agenda
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Moved (Paul Weir/Tracey Boereboom):
That the Board:
Confirms the agenda with
the following addition and alteration.
Addition of Item 12 –
Civil Defence Emergency Management update to the agenda and to be taken
before Item 6.
Addition to Item 6 –
Funding application from Brighton Club Inc for $340.00 towards supporting the
ANZAC Day community event at the Brighton Club Inc. which was separately
circulated around the Board.
Motion
carried (SHCB/2026/030)
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4 Declarations
of interest
Members were
reminded of the need to stand aside from decision-making when a conflict arose
between their role as an elected representative and any private or other
external interest they might have.
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Moved (Paul Weir/Vianney Santagati):
That the Board:
a) Notes the Elected Members' Interest Register; and
b) Confirms the proposed management plan for
Elected Members' Interests.
Motion
carried (SHCB/2026/031)
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5 Confirmation
of Minutes
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5.1 Saddle
Hill Community Board meeting - 18 March 2026
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Moved (Paul Weir/Tracey Boereboom):
That the Board:
Confirms
the public part of the
minutes of the Saddle Hill Community Board meeting held on 18 March 2026 as a
correct record.
Motion
carried (SHCB/2026/032)
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12 Civil
Defence Emergency Management Update
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Chris Brooker, Civil
Defence Emergency Management (CDEM) Advisor, as in attendance to provide the
Board with an overview of its role and function.
Lianna MacFarlane
entered the meeting at 1.18pm.
Mr Brooker responded to
questions.
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Part
A Reports
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6 Governance
Support Officer's Report
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A report
from Governance provided an update to the Board on activities relevant to the
Board’s area, which included the late funding application received.
Funding Application from the
Brighton Club Inc for $340.00 towards supporting the ANZAC Day community
event at the Brighton Club Inc.
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Moved (Paul Weir/Tracey Boereboom):
That the Board:
a) Notes the Governance Support Officer’s Report.
Motion
carried (SHCB/2026/033)
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Moved (Paul Weir/Tracey Boereboom):
That the Board:
b) Agrees to submit to the DCC Annual Plan 2026/27, noting it
will be ratified at the next Board meeting being held on 10 June 2026.
Motion carried (SHCB/2026/034)
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Moved (Paul Weir/Vianney Santagati):
That the Board:
c) Agrees to submit to the Taieri Mouth Road speed limit change, noting it will be ratified
at the next Board meeting being held on 10 June 2026.
Motion carried (SHCB/2026/035)
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Moved (Paul Weir/Vianney Santagati):
That the Board:
d) Approves the funding application from the
Brighton Club Inc for $340.00 towards supporting the ANZAC Day community
event at the Hall and the Brighton Club Inc.
Motion carried (SHCB/2026/036)
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7 Chairperson's
Report
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The Chairperson provided a
verbal update on items of interest, which included:
CDEM:
It was noted that CDEM staff hold bi‑annual meetings with community
resilience groups. The next meeting is potentially scheduled for late April,
to be held at the Brighton Surf Life Saving Club.
ANZAC
Day: The ANZAC Day parade will proceed to the Brighton Hall. A wreath will be
laid either at the Hall or at the Soldiers’ Monument. John Moyle
advised that he will attend commemorations at Green Island and the Cemetery.
Old
Brighton Road: It was reported that drainage works are expected to commence
shortly.
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Moved (Paul Weir/Vianney Santagati):
That the Board:
Notes
the Chairperson’s update.
Motion
carried (SHCB/2026/037)
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8 Board
Representation and Roles
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Board members provided an update on
activities, which included:
Keep
Dunedin Beautiful
Vianney Santagati advised she was unable to attend the previous meeting. She
noted that a clean‑up activity was planned in the near future.
Community
Pantries
Tracey Boereboom reported that the community pantries are generally in good
condition. The pantry at Ocean View had some minor swelling to the internal
wood; however, no refurbishment is required at this time.
Youth
Ambassador Awards
John Moyle commented positively on the recent Youth Ambassador Award
recipients for 2026 and acknowledged the Board’s support in recognising
emerging talent.
Dunedin
Trails Trust
John Moyle advised there was nothing further to report at this stage. Ongoing
community interest in the Wingatui Tunnel was noted.
Toy
Box
Lianna MacFarlane advised there were no significant updates at this stage,
noting that a stock top‑up may be required prior to the next summer
season.
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Moved (Paul Weir/John Moyle):
That the Board:
Notes
the Board updates.
Motion
carried (SHCB/2026/038)
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9 Community
Plan
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The Community Board Plan was
tabled for discussion.
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Moved (Paul Weir/John Moyle):
That the Board:
Agrees
to update the Board’s Community Plan for the
2026/2r year and the 10 year plan.
Motion
carried (SHCB/2026/039)
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10 Council
Activities Update
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Mayor Sophie Barker provided
an update on items of interest, which included:
Annual Plan
By-Election
CEO Recruitment is now open
Wild Dunedin Festival starts on Friday
Pitch Choir on 11 April with Don McKinnon at Forsyth Barr
Stadium
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Moved (Paul Weir/Vianney Santagati):
That the Board:
Notes
the Council Activities Update.
Motion
carried (SHCB/2026/040)
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11 Items
for Consideration by the Chair
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There were no items for consideration.
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The meeting concluded at 2.10pm.
..............................................
CHAIRPERSON
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Saddle Hill Community Board
10 June 2026
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Part
A Reports
Governance Support Officer's Report
Department: Civic
EXECUTIVE SUMMARY
1 This
report is to inform the Saddle Hill Community Board on activities relevant to
the Board’s area including:
· Ratify
the Dunedin City Council – Annual Plan 2026/27 Submission
· By-election
· Ratify
the Taieri Mouth Road Speed Limit Change Submission
· Roadworks
Schedule
· Currently
consulting on
· Dunedin
City Council Updates
RECOMMENDATIONS
That the Board:
a) Notes the Governance
Support Officer’s Report.
b) Ratifies the DCC
Annual Plan 2026/27 submission retrospectively.
c) Ratifies the Taieri Mouth Road speed limit change submission retrospectively.
Ratify the Dunedin City Council – Annual Plan 2026/27 Submission
2 The
Board’s submission on the Dunedin City Council (DCC) 2026–27 Annual
Plan is attached for ratification (Attachment A).
By-Election
3 Cr
Jo Galer took the Oath and Declaration of office at the 18 May 2026
Extraordinary Council meeting.
Ratify the Taieri Mouth Road
Speed Limit Change Submission
4 The
Board’s submission on the Taieri Mouth Road Speed Limit
Change is attached for ratification (Attachment B).
Roadworks
Schedule
5 Information on current notified road closures and the roadworks
schedule (a weekly list of programmed works) for
Council’s maintained roads is available on the DCC website via these
links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.
Currently Consulting On
6 For the most up to date information on what DCC is consulting on,
please visit https://www.dunedin.govt.nz/council/currently-consulting-on
Dunedin City Council Updates
7 Board
or members of the public wishing to advise Council of any operational issues or
concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the
Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the
online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form
8 If
issues and concerns are not dealt with in a timely manner, Board Members should
contact the Governance Support Officer, or the Senior Staff Member appointed to
the Board.
Signatories
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Author:
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Rebecca Murray - Governance Support
Officer
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Authoriser:
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Mike Cartwright - City Growth and
Advisory Services Manager
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Attachments
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Title
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Page
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⇩a
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Saddle
Hill Community Board Annual Plan 2026/27 Submission
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15
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⇩b
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Taieri
Mouth Road Speed Limit Change Submission
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17
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Saddle Hill Community Board
10 June 2026
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Saddle Hill Community Board
10 June 2026
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Saddle Hill Community Board
10 June 2026
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Board Discretionary Fund Update and Funding Application
Department: Civic
EXECUTIVE SUMMARY
1 This
report provides a copy of an appreciation letter, funding application and draft
funding application and project completion forms for the Board’s
consideration. It also provides an update on the amount in the
Board’s discretionary fund.
2 As
this is an administrative report only, the Summary of Considerations is not
required.
RECOMMENDATIONS
That the Board:
a) Notes the
discretionary fund update.
b) Notes the appreciation
letter for funding received from Brighton Surf Life Saving Club – Dunedin
c) Considers the funding
request from the Fairfield Community Pool for 4,000.00 towards the 10
yearly internal repaint and leak and crack protection of the pool.
d) Considers the Draft Saddle Hill Community Board Funding
Application and Project Completion Forms.
Discretionary fund
3 The
Board has been allocated $10,000.00 for the 2025/26 financial year.
4 The balance remaining in the fund for allocation for the current
financial year is $2,551.68. The following funds have been allocated in
the 2025/26 financial year:
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Meeting Date
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Amount
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Recipient/Purpose
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14 August 2025
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$718.75
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Fairfield
Bowling Club – towards defibrillator battery and pads.
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11
September 2025
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$500.00
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Ōtokia
Creek and Marsh Habitat Trust – purchase of plant protectors.
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25 November 2025
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$220.00
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OAR Fm Round
the Boards Programme
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25 November 2025
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$2,000.00
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Brighton Surf
Life Saving Club – towards upgrading their side-by-side All-Terrain
vehicle.
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18 February 2026
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Up
to $200.00
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Flowers
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18 February 2026
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$500.00
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Brighton Club
Inc – towards recovering the Pool Table
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18 March 2026
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$3,000.00
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Youth
Ambassador Award Recipients -
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8 April 2026
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$340.00
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Brighton Club Inc – towards ANZAC Day
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Total
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$7,448.32
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Funding Assistance Project Completion
5 An
appreciation letter for funding received from Brighton Surf Life Saving Club
– Dunedin (Attachment A).
Funding Application
Fairfield Community Pool
6 The
Fairfield Community Pool has requested funding of 4,000.00 towards the
10 yearly internal repaint and leak and crack protection of the pool (Attachment B).
Draft
Saddle Hill Community Board Funding Application and Project Completion Forms
7 The
Board is requested to consider the draft Saddle Hill Community Board Funding
Application and Project Completion Forms, which are presented for review and
feedback (Attachment C and D).
8 These
templates are intended to support the effective administration and
accountability of community funding, and the Board’s approval is sought
to ensure they are fit for purpose prior to finalisation and implementation.
Signatories
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Author:
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Rebecca Murray - Governance Support Officer
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Authoriser:
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Mike Cartwright - City Growth and Advisory Services
Manager
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Attachments
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Title
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Page
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⇩a
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Brighton Surf Life
Saving Club - Dunedin - Project Completion Report Back
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20
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⇩b
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Fairfield Community
Pool Funding Application
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22
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⇩c
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Draft Saddle Hill
Community Board Funding Application Form
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31
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⇩d
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Draft Saddle Hill
Community Board Project Completion Form
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33
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Saddle Hill Community Board
10 June 2026
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Saddle Hill Community Board
10 June 2026
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Saddle Hill Community Board
10 June 2026
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Saddle Hill Community Board
10 June 2026
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Saddle Hill Community Board
10 June 2026
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Chairperson's Report
Department: Civic
EXECUTIVE SUMMARY
1 The
Chairperson will provide a verbal update on items of interest.
2 As
this is an administration report the Summary of Consideration is not
required.
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RECOMMENDATIONS
That the Board:
a) Notes the
Chairperson’s update.
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Signatories
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Author:
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Rebecca Murray - Governance Support Officer
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Attachments
There are no attachments
for this report.
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Saddle Hill Community Board
10 June 2026
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Board Representation and Roles
Department: Civic
EXECUTIVE SUMMARY
1 Board
members may provide an update on activities including:
Civil Defence
Emergency Management (CDEM) – Barry McLellan
Keep Dunedin
Beautiful – Vianney Santagati
Community
Pantries – Tracey Boereboom
Youth
Ambassador Awards – John Moyle
Toy Box
– Lianna MacFarlane
Dunedin Trails
Trust – John Moyle
2 As
this is an administration report the Summary of Consideration is not
required.
RECOMMENDATIONS
That the Board:
a) Notes the Board
updates.
Signatories
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Author:
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Rebecca Murray - Governance Support Officer
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Attachments
There are no attachments
for this report.
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Saddle Hill Community Board
10 June 2026
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Community Plan
Department: Civic
EXECUTIVE SUMMARY
1 The
Board’s Community Plan will be presented at the meeting for discussion,
review and updating as required by the Board.
2 The
Board’s Community Plan assists in contributing to the Council’s
10-year plan and Annual Plan, with a focus on:
a) New and current priorities (in order of importance, with justification and
estimated costs for each) for inclusion in the DCC 10-year Plan.
b) Items the Board would like delivered to the community that would not require
additional DCC funding beyond existing Community Board funding.
3 The
Community Plan will be discussed at the meeting with any updates to be agreed
by the Board.
4 As this is an administrative report, there are no options or summary
of considerations.
RECOMMENDATIONS
That the Board:
a) Adopts the Saddle Hill
Community Board Community Plan 2026/27.
Signatories
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Author:
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Rebecca Murray - Governance Support Officer
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Attachments
There are no attachments
for this report.
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Saddle Hill Community Board
10 June 2026
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Items for Consideration by the Chair
Any items for
consideration by the Chair.