Saddle Hill Community Board
MINUTES
Minutes of an ordinary meeting of the Saddle Hill Community Board held in the Beachlands Speedway, 130 Friendship Drive, Waldronville on Wednesday 10 June 2026, commencing at 1:00 pm
PRESENT
|
Chairperson |
Paul Weir |
|
|
Deputy Chairperson |
Tracey Boereboom |
|
|
Members |
Lianna MacFarlane |
Barry McLellan |
|
|
John Moyle |
Vianney Santagati |
|
IN ATTENDANCE |
Mike Cartwright (City Growth and Advisory Services Manager) and Roxanne Davies (Governance Support Officer) |
Governance Support Officer Rebecca Murray
|
|
|
Dean Gordon, Deputy Principal Fairfield School, was in attendance to speak in support of the Fairfield Community Pool funding application and responded to questions.
|
|
|
There were no apologies. |
|
|
Moved (John Moyle/Tracey Boereboom): That the Board:
Confirms the agenda without addition or alteration.
Motion carried (SHCB/2026/041) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
|
|
Moved (Paul Weir/Vianney Santagati): That the Board:
a) Notes the Elected Members' Interest Register; and b) Confirms the proposed management plan for Elected Members' Interests. Motion carried (SHCB/2026/042) |
|
|
Moved (Tracey Boereboom/Lianna MacFarlane): That the Board: Confirms the minutes of the Saddle Hill Community Board meeting held on 08 April 2026 as a correct record. Motion carried (SHCB/2026/043) |
|
|
A report from Governance updated the Board on activities relevant to the Board’s area. |
|
|
|
|
|
Moved (Member John Moyle/Member Barry McLellan): That the Board:
a) Notes the Governance Support Officer’s Report. b) Ratifies the DCC Annual Plan 2026/27 submission retrospectively. c) Ratifies the Taieri Mouth Road speed limit change submission retrospectively. Motion carried (SHCB/2026/044) |
|
|
A report from Governance provided a copy of an appreciation letter, funding application and draft funding application and project completion forms for the Board’s consideration. It also provides an update on the amount in the Board’s discretionary fund. Fairfield School Board of Trustees for the Fairfield Community Pool requested $4,000.00 towards the 10 yearly internal repaint and leak and crack protection of the pool. Paul Weir withdrew from this item, Tracey Boereboom Chaired the meeting. |
|
|
|
|
|
Moved (John Moyle/Lianna MacFarlane): That the Board:
c) Approves the funding request from the Fairfield School Board of Trustees for the Fairfield Community Pool for $2,500.00 towards the 10 yearly internal repaint and leak and crack protection of the pool. Motion carried (SHCB/2026/045) |
|
|
|
|
|
Paul Weir returned to the meeting and resumed the Chair. |
|
|
|
|
|
Moved (Paul Weir/Barry McLellan): That the Board:
a) Notes the discretionary fund update. b) Notes the appreciation letter for funding received from Brighton Surf Life Saving Club – Dunedin Motion carried (SHCB/2026/046) |
|
|
|
|
|
Moved (Barry McLellan/Paul Weir): That the Board:
d) Lays the Draft Saddle Hill Community Board Funding Application and Project Completion Forms on the table. e) Requests clarification of any changes to the criteria from the original application form be provided at the Board meeting. Motion carried (SHCB/2026/047) |
|
|
The Chairperson provided a verbal update on items of interest, which included: Overview of ANZAC Day services held in the area. Drive around with DCC Transport staff. LGNZ email updates. Gum tree on DCC land overhanging branches onto a property in Ocean View. |
|
|
|
|
|
Moved (Paul Weir/Vianney Santagati): That the Board:
Notes the Chairperson’s update. Motion carried (SHCB/2026/048) |
|
|
Board members provided an update on activities, which included: Civil Defence Emergency Management (CDEM) Barry McLellan advised that he and Paul Weir had an upcoming meeting on 24 June at 7pm at the Bright Surf Club for the Southern Coast Community Response Group / Civil Defence catch up. A tour of the Civil Defence bunker for the Board was yet to be organised.
Keep Dunedin Beautiful (KDB) Vianney Santagati advised that the KDB t-shirts available at Taste Nature were selling well especially the te reo version. Proposed mural for the wall by the toilets at the Botanic Garden. Submissions for the KDB awards were now open and National Clean up Month was being held in September.
Community Pantries Tracey Boereboom would provide an update at the next meeting.
Dunedin Trails Trust John Moyle advised that the original concept for a cycle way going through Abbotsford was a dynamic change for road users. Regulatory requirements needed to be taken into consideration and advised that regular visitors to Green Island would likely not welcome any loss of carparking. |
|
|
|
|
|
Moved (Paul Weir/Tracey Boereboom): That the Board:
Notes the Board updates. Motion carried (SHCB/2026/049) |
|
|
The Board’s Community Plan was discussed and updated. |
|
|
|
|
|
Moved (Paul Weir/Barry McLellan): That the Board:
Adopts the Saddle Hill Community Board Community Plan 2026/27 with minor editorial changes. Motion carried (SHCB/2026/050) |
|
|
The following items were considered by the Chair:
Letter of support to Simon Noble in support of the Brighton to Green Island cycleway concept. LGNZ Mayoral Forum submission on the Local Government Reform. |
The meeting concluded at 2.02pm.
..............................................
CHAIRPERSON