Agenda of Waikouaiti Coast Community Board

Waikouaiti Coast Community Board

10 June 2026

Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the Karitāne Hall, 1381 Coast Road, Karitāne on Wednesday 08 April 2026, commencing at 5:30pm.

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Anna Knight
Members	Andy Barratt	Sonya Billyard
	Cr John Chambers	Danny Hailes
	Geraldine Tait

IN ATTENDANCE

Heath Ellis (Group Manager Parks and Recreation)

Governance Support Officer Rebecca Murray

Alasdair Morrison welcomed attendees to the meeting.

1 Public Forum

1.1 Public Forum - OneCoast

Judy Martin, the Chairperson of OneCoast spoke in support of the OneCoast funding application for consideration by the Board at the meeting.

1.2 Public Forum - Waikouaiti Coast Heritage Centre

Denise Hutchison from the Waikouaiti Coast Heritage Centre spoke to the quotes obtained for the purchase of a smart television as part of the funding application.

Moved (Alasdair Morrison/Andy Barratt):

That the Board:

Extends Public Forum beyond 30 minutes.

Motion carried (WCCB/2026/014)

1.3 Public Forum - Cr Chanel Gardner, Otago Regional Council (ORC)
	Cr Chanel Gardner provided an overview of her role as a Dunedin Constituency Councillor for the ORC. She spoke about ORC activities relevant to the Board area and responded to questions.

2 Apologies
	There were no apologies received.

3 Confirmation of agenda

Item 5 – Confirmation of Minutes was discussed and removed for confirmation at the meeting. Updated minutes to be provided at the 10 June 2026 meeting.

Moved (Alasdair Morrison/ Sonya Billyard):

That the Board:

Confirms the agenda with the deletion of Item 5 – Confirmations of Minutes

Motion carried (WCCB/2026/015)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

There were no updates provided.

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

a) Notes the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WCCB/2026/016)

Part A Reports

6 Community Plan
	The Board discussed the current priorities in the Waikouaiti Coast Community Board Community Plan and that a workshop to discuss the priorities would be held at the Blueskin Bay Library on Wednesday 15 April 2026.

	Moved (Alasdair Morrison/Andy Barratt): That the Board: Holds a workshop to consider updates to the priorities set in the Board’s Community Plan for the 2026/27 year. Motion carried.

7 Chairperson's Report

The Chairperson provided a verbal update on items of interest at the meeting, including:

· Blueskin Show - Overview of the event held on 29 March 2026.

· Annual Plan 2026/27 - Submissions close at 12 noon on 29 April 2026.

· A Board site visit to the Waikouaiti Water Treatment Plant would be scheduled for the week beginning 18 April.

· Hawksbury Lagoon – modifications of new culverts by the Otago Regional Council

· Tree removal programme for the roading corridor into Waikouaiti – The Chair advised that the Board would be consulted ahead of any tree removal work commencing.

· Warrington half basketball court – work scheduled to commence on 20 April with the project expected to take a month to complete.

· Karitane wharf – work scheduled to commence on the removal of the shed on the Karitane Wharf on 20 April.

· Community Shuttle Service– The Chair outlined a community shuttle service, based out of Oamaru, travelling through to Palmerston and Dunedin. The shuttle van service runs directly from Oamaru to Dunedin and return on Thursdays and Saturdays at a cost of $5/one way with the cost increasing from 1 May 2026 to $15/one way. Information is available through the Otago Regional Council website, Community Transport.

· ORC Passenger transport update – The ORC provided articles to the Blueskin News and the POWA on the new electric buses being introduced to the Route 1 service between Palmerston and Dunedin.

Moved (Alasdair Morrison/Anna Knight):

That the Board:

Notes the Chairperson’s update.

Motion carried (WCCB/2026/017)

8 Councillor Update
	Councillor John Chambers provided a verbal update on items of interest, including: · Summary of decisions of Council from the 24 February, 4 March and 25 March meetings. · Code of Conduct against Cr Ong · Upcoming Bylaws to be reviewed by Council · A report on a Homelessness Outreach Service was scheduled for the April 2026 Council meeting.

	Moved (Cr John Chambers/Alasdair Morrison): That the Board: Notes the update from Cr John Chambers. Motion carried (WCCB/2026/018)

9 Governance Support Officer's Report

A report from Governance provided an update on activities relevant to the Waikouaiti Coast Community Board area.

Moved (Alasdair Morrison/Sonya Billyard):

That the Board:

Notes the Governance Support Officer’s Report.

Motion carried (WCCB/2026/019)

10 Board Discretionary Fund Update and Funding Applications
	A report from Governance provided copies of funding applications for the Board’s consideration, with three new funding applications and two funding applications carried over from the 18 February meeting, for the consideration by the Board. Applications from the 18 February 2026 meeting Waitati Playground Committee At the 18 February 2026 meeting the Board resolved to: Moved (Alasdair Morrison/Andy Barratt): That the Board: b) *Requests* a new application be submitted by the Waitati Playground Committee with a detailed quote for the cost of the play equipment along with a site plan to illustrate the intended layout of the playground. *Motion carried (WCCB/2026/002)* It was confirmed that the Waitati Hall Society were acting as a umbrella organisation to the Waitati Playground Committee funding application. Discussion was held on the new application and supporting information provided by the applicant, which was pre-circulated to the Board Members on 2 April 2026.
	Moved (Anna Knight/Danny Hailes): That the Board: d) Approves the funding application from the Waitati Hall Society on behalf of the Waitati Playground Committee and grants $2,000 towards the purchase of toddler playground equipment for the Blueskin Bay Library grounds. Motion carried (WCCB/2026/020) with Sonya Billyard recording a vote against.
	OneCoast Incorporated Geraldine Tait declared a conflict of interest and withdrew from the item. The application sought funding for improved lighting at the OneCoast Hub, and first aid courses for supervisors.
	Moved (Andy Barratt/Anna Knight): That the Board: Approves funding of $678.00 to OneCoast Incorporated in support of improved lighting at the OneCoast Hub and for first aid courses for supervisors. Motion carried (WCCB/2026/021) Geraldine Tait abstained from the vote.
	East Otago Riding for the Disabled Association.
	Tania Henderson spoke to the funding application and advised that the name had been changed under the Association’s Constitution from Waikouaiti Riding for the Disabled Association to East Otago Riding for the Disabled Association. Information was provided on how the Association was run and the associated costs to providing services and Mrs Henderson responded to questions. Following discussion, the Board suggested the applicant contact an alternate funder for the supply of laptops and a cell phone in the first instance and to report back to the Board.
	Moved (Alasdair Morrison/Anna Knight): That the Board: Lays the funding application from the East Otago Riding for the Disabled Association on the table. Motion carried (WCCB/2026/022)
	East Otago Catchment Group
	Sonya Billyard declared a conflict of interest and withdrew from the item. The application sought funding for a one-off project to provide a functional walkway through the native reserve at Inverary Street (bordering the Hawksbury Lagoon). Following discussion the Board requested further information be provided by the applicant for consideration at a future meeting.
	Moved (Alasdair Morrison/Anna Knight): That the Board: Lays the funding application from the Otago Catchment Group on the table. Motion carried (WCCB/2026/023) Sonya Billyard abstained from the vote
	Waikouaiti Coast Heritage Centre
	Danny Hailes declared a conflict of interest and withdrew from the item. At the 18 February 2026 meeting the Board resolved to: Moved (Andy Barratt/Alasdair Morrison): That the Board: a) *Agrees* to postpone a decision on the funding application until receipt of quotes for the equipment and devices sought by the Waikouaiti Coast Heritage Centre to support the “Unlock the Local Past, Inspire the Future” programme. *Motion carried (WCCB/2026/001)* Danny Hailes abstained from the vote. Discussion was held on the quote information tabled at the meeting by the applicant.
	Moved (Alasdair Morrison/Sonya Billyard): That the Board: Approves funding of $500 to the Waikouaiti District Museum Society Incorporated for the Waikouaiti Coast Heritage Centre, towards the purchase of a smart tv to be used as part of the “Unlock the Local Past, Inspire the Future” programme. Motion carried (WCCB/2026/024) Danny Hailes abstained from the vote.

	Moved (Alasdair Morrison/Sonya Billyard): That the Board: Notes the discretionary fund update. Motion carried (WCCB/2026/025)

11 Board Representation and Roles
	Board members provided updates on activities including: Civil Defence Emergency Management (CDEM) – Alasdair Morrison advised that Taylor Hendl from CDEM was scheduled to present a talk to the community resilience group at the Waitati Hall on 14 April. Community Resilience Groups (CRG) Waikouaiti, Karitāne, Waitati, Warrington Waikouaiti -Sonya Billyard advised she had submitted an application to Port Otago Ltd for a container for CDEM use. She also advised that an article was placed in POWA for the Community Resilience Groups. Warrington – Geraldine Tait advised that a brochure was being developed to identify skills and equipment held within the community, as a record of resources available during an event, to identify vulnerable residents, and raise awareness of the CDEM hubs available during an event (such as the playcentre). Cycleways – Anna Knight advised that the Orokonui to Port Chalmers was the next stage of the Coastal Connection trail. Freedom Camping – Heath Ellis advised the summer rangers working during the freedom camping season (December – April) had finished for the 2025/26 season. Keep Dunedin Beautiful – Anna Knight advised the “Trees for Families” planting day would be held on Sunday 10 May (Mothers Day). Karitāne Foreshore – Andy Barratt advised the demolition of the shed at the Karitane wharf would draw community interest and assist with next steps for community engagement on how to proceed with the plot of land by the wharf. Moana Gow Swimming Pool Committee - Andy Barratt advised the annual fee had increased from $200. Truby King Recreation Reserve Management Committee - Andy Barratt provided an update on planning underway for a plaque to be placed for the Ginkgo trees and that discussion was held on a name change for the committee. Waikouaiti Main Street Beautification Project – Sonya Billyard advised that Dunedin architect Campbell McNeill, is working alongside POWA on the beautification project. A programme has been established by Campbell McNeill, involving 14 first and second year Batchelor of Architecture students on the beautification project (as part of their degree work). The programme involved site visits, community engagement and included considerations of climate adaption and civil defence etc. Sonya advised that a community hui would be held on 24 May for the students to present their findings and to work towards a development plan. Warrington Spit – Anna Knight advised water testing (sediment sampling) by a University of Otago PhD student was underway in Blueskin Bay, as part of a project lead by Blueskin Bay Watch. She also commented about the sycamore trees on Peel Street being an issue.

	Moved (Alasdair Morrison/Sonya Billyard): That the Board: Notes the Board updates. Motion carried (WCCB/2026/026)

12 Items for Consideration by the Chair
	There were no items for consideration.

The meeting concluded at 8:01 pm.

..............................................

CHAIRPERSON

Waikouaiti Coast Community Board

10 June 2026

Waikouaiti Coast Community Board

MINUTES

Minutes of an ordinary meeting of the Waikouaiti Coast Community Board held in the John Brown Room, East Otago Events Centre, Waikouaiti on Wednesday 18 February 2026, commencing at 5:30 p.m.

PRESENT

Chairperson	Alasdair Morrison
Deputy Chairperson	Anna Knight
Members	Andy Barratt	Cr John Chambers
	Danny Hailes	Geraldine Tait

IN ATTENDANCE

Heath Ellis, Group Manager Parks and Recreation (Senior Officer)

Governance Support Officer Lauren Riddle

1 Public Forum

1.1 Public Forum – Constable Toby White

Local Police Constable, Toby White spoke on local policing matters within the Board area and encouraged members of the public to make informal contact with him over issues in the community, for his awareness.

1.2 Public Forum – Judith Mair, GM of Operations, Mainland Poultry

Judith Mair, General Manager of Operations at Mainland Poultry spoke on the future plans for the company to move its packing, grading and distribution operations to Dunedin, projected for early 2027. She advised that the farm and feed mill operations would remain at the Waikouaiti site. Current staff had been advised of the relocation plan and that redeployment would be offered to the new Dunedin site.

Ms Mair advised that once the project plan has been formed, further engagement with staff, contractors and the public would occur.

1.3 Public Forum - Waikouaiti Coast Heritage Centre

Denise Hutchison from Waikouaiti Coast Heritage Centre spoke to the funding application for consideration by the Board at the meeting. She advised funding was sought to support the purchase of digital devices for the “Unlock the Local Past, Inspire the Future” programme to be run in consultation with the local primary and secondary schools.

Mrs Hutchison spoke to the types of resources needed for the programme, such as a mobile whiteboard, television, tv stand, laptop, and gave approximate costs.

Moved (Alasdair Morrison/ Andy Barratt):

That the Board:

Extend Public Forum beyond 30 minutes.

Motion carried.

1.4 Public Forum - Laura Deaker and Mandy Mayhem (Waitati Playground Committee)

Mandy Mayhem and Laura Deaker from the Waitati Playground Committee were in attendance to provide additional information in support of the funding application considered by the Board at its 10 December 2025 meeting.

Alasdair Morrison, as Chairperson, provided background to the building of the new Blueskin Bay Library in 2013 and the development of a playground area at the library site, at that time.

Mandy Mayhem spoke to the information provided to the Board via email on 17 February, including pricing detail on the type of play equipment the Committee had selected for the playground, project costs, and who would be responsible for the installation and maintenance of the playground.

Mandy Mayhem and Laura Deaker responded to questions.

2 Apologies

An apology was received from Sonya Billyard for absence.

Moved (Alasdair Morrison/ Andy Barratt):

That the Board:

Accepts the apology from Sonya Billyard for absence.

Motion carried (WCCB/2026/001)

3 Confirmation of agenda

Moved (Andy Barratt/ Anna Knight):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (WCCB/2026/002)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

· Danny Hailes advised he is a member of the Blueskin A&P Society and the Green Hut Group.

· Anna Knight advised she is a member of the Green Hut Group.

Moved (Alasdair Morrison/ Andy Barratt):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Confirms the proposed management plan for Elected Members' Interests.

Motion carried (WCCB/2026/003)

5 Confirmation of Minutes

5.1 Waikouaiti Coast Community Board meeting - 10 December 2025

Moved (Andy Barratt/ Danny Hailes):

That the Board:

a) Confirms the minutes of the Waikouaiti Coast Community Board meeting held on 10 December 2025 as a correct record.

Motion carried (WCCB/2026/004)

Part A Reports

6 Otago Regional Council (ORC) - Public Transport Update

Julian Phillips, Team Leader, Public Transport Dunedin provided a verbal update on the ORC passenger transport service and advised that two larger, purpose built electric (zero emission) buses were scheduled to be introduced into service in the Board area – for Route 1 between Palmerston and Dunedin. Some of the features of these buses included:

· increased passenger capacity of 89 passengers (from 55 currently)

· seatbelts

· improved seating and comfort for passengers

· priority space for parents or mobility users

· independent axles for a smoother passenger ride

· improved reliability

· transport of passenger bicycles

Mr Phillips advised that the new bus service was scheduled to commence in October 2026 and would pass through Warrington. Discussion underway with the DCC on the establishment of an additional stop in Warrington for northbound passengers.

7 Community Plan

Alasdair Morrison, as Chairperson, requested that Board members review the current Community Plan, note any updates or changes they wish to be considered. The changes and updates to be discussed at a Board workshop to be held in March. The Community Plan would assist the preparation of the Board’s submission to the Annual Plan 2026-2027.

8 Chairperson's Report

Alasdair Morrison provide a verbal update on items of interest at the meeting, including:

· Waikouaiti Coast Community Board stall at the Blueskin Show, Waitati for Sunday 29 March 2026.

· Annual Plan 2026-27 public consultation to be held 1-30 April 2026.

· Tree removal and replacement programme will commence on the southern entrance to Waikouaiti.

· Warrington half basketball court update – DCC have lodged an archaeological authority with Heritage NZ for the site, awaiting confirmation before proceeding.

· Waitati curve on SH1 – speed concerns. Alasdair gave a verbal summary of an email received from NZTA Waka Kotahi on the speed and traffic counts at the Waitati curve.

· Hawksbury Lagoon – discussion held on the need for larger pipes under the causeway.

· Waitati Cemetery – project for water supply via rain water collection.

· Warrington Surf Club – several board members attended the opening of the new clubrooms on 17 January 2026.

· Feedback on road safety concerns for Inverary Street.

· Potential Board project at the lookout at Matanaka Drive.

· Warrington Access track.

· Karitāne wharf – agreement has been reached to demolish the existing shed at the wharf.

· Planned site visit by the Board to the Waikouaiti Water Treatment Plant.

Moved (Alasdair Morrison/ Andy Barratt):

That the Board:

a) Notes the Chairperson’s update.

Motion carried (WCCB/2026/005)

9 Councillor Update

Cr John Chambers provided a verbal update on items of interest to the Board area, including:

· DCC have made submissions to central government on the 2025 Local Elections; Planning Bill and Natural Environment Bill; and Simplifying Local Government consultation

· Council has reinstated the Grants Subcommittee for consideration of grants over $5,000. Grants under $5,000 will be managed by staff.

· Enterprise Dunedin – Council have resolved to move Enterprise Dunedin into a Council Controlled Organisation (CCO).

Cr Chambers also advised that he is the Deputy Lead of the Council’s Haurora Health and Wellbeing Portfolio.

Moved (Cr John Chambers/ Alasdair Morrison):

That the Board:

a) Notes the update from Cr John Chambers.

Motion carried (WCCB/2026/006)

10 Governance Support Officer's Report

The report informed the Board of activities relevant to the Board area including:

· Voting for the Community Board Executive Community (CBEC) Zone 6 representative.

· Nomination period for the Local Body By-Election.

· Pecuniary Interests Register for Community Board Members.

Moved (Alasdair Morrison/ Andy Barratt):

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Endorses the nomination of Anna Knight for the Community Boards’ Executive Committee’s (CBEC) Zone 6 representative.

c) Votes for the Anna Knight as the Board’s preferred CBEC Zone 6 representative

Motion carried (WCCB/2026/007)

11 Board Discretionary Fund Update and Funding Applications
	The report detailed the funding application for consideration by the Board from the Waikouaiti Coast Heritage Centre and the application from the Opera House Trust for uplift from the table. The discretionary fund balance as at 18 February was noted as $4,093.02.
	Waikouaiti Coast Heritage Centre
	The Waikouaiti Coast Heritage Centre application sought funding support of $1,500 to assist with the “Unlock the Local Past, Inspire the Future” programme for local schools. Danny Hailes sat back from the item and did not participate in either the discussion or the vote. Discussion was held on the estimated costs indicated by the applicant for delivery of the programme including: movable whiteboard; television and stand; laptop; consumables such as stationery, clipboards and pens. The Board requested that the applicant provide a quote for each of the items sought for funding. On receipt of this information the Board, would consider the application at the 8 April 2026 meeting.
	Moved (Andy Barratt/ Alasdair Morrison): That the Board: a) Agrees to postpone a decision on the funding application until receipt of quotes for the equipment and devices sought by the Waikouaiti Coast Heritage Centre to support the “Unlock the Local Past, Inspire the Future” programme. Motion carried (WCCB/2026/008) Danny Hailes abstained from the vote.
	Waitati Playground Committee
	The funding application from the Waitati Playground Committee was declined by the Board at the 10 December 2025 meeting, with the Board requesting a new application be submitted with provision of budget, project information and a site plan. Minute Extract from 10 December 2025: Moved (Alasdair Morrison/ Sonya Billyard): That the Board: e) Declines the funding request from the Waitati Playground Committee and seeks a new application (with detailed supporting information, including a plan, budget and other funding sources) to be submitted for consideration by the Board. Motion carried (WCCB/2025/009) The Board discussed the information provided by the Waitati Playground Committee during Public Forum by Mandy Mayhem on the speciality play equipment proposed for the playground area at the Blueskin Public Library. Alasdair Morrison, as Chairperson acknowledged a breakdown in communicating the Board’s decision from the 10 December 2025 meeting to the applicant. He advised that DCC had confirmed that the responsibility for ownership and maintenance of the playground would be taken on by Council.
	Moved (Deputy Anna Knight/Member Danny Hailes): That the Board: Consider the Waitati Playground Committee’s request at this meeting for funding of one item of play equipment, as per the original request, for the “Cat Rocker” as per the specifications and costings provided by the applicant. The motion was lost
	Following discussion the Board expressed their desire to encourage a new application from the Waitati Playground Committee to be considered at the next meeting of the Board on 8 April 2026, and for the application to provide costings, quote for the playground equipment to be installed and a site plan showing the layout of the equipment in the playground.
	Moved (Alasdair Morrison/ Andy Barratt): That the Board: b) Requests a new application be submitted by the Waitati Playground Committee with a detailed quote for the cost of the play equipment along with a site plan to illustrate the intended layout of the playground. Motion carried (WCCB/2026/010)

	Opera House Trust The funding application was withdrawn as the work has already been undertaken.
	Moved (Alasdair Morrison/ Anna Knight): That the Board: a) Notes the discretionary fund update. Motion carried (WCCB/2026/011)
	Discussion was held on the current WCCB funding application format and guidelines. The Board sought a review of the current form and for inclusion of a checklist to assist applicants to provide all information required, at the time of making the application. The Governance Support Officer was requested to undertake a review of the current application form and report back to the next Board meeting.

12 Board Representation and Roles

Board members provided verbal updates on activities including:

Cycleways/Shared Paths – Several board members attended the opening of stage 1 of the Coastal Connection trail between Waitati and Mopanui Road on 13 February 2026.

East Otago Catchment Group – Danny Hailes spoke to the January 2026 East Otago Catchment Group report - Water quality in the Waikouaiti River catchment, Monitoring activities and findings.

Keep Dunedin Beautiful (KDB) – Anna Knight advised that KDB were in attendance at the George Street market day and provided an update on the clean-up day held in the Town Belt Active Travel Trial area, resulting in the collection 100 bags of rubbish.

Karitāne Foreshore – Andy Barratt advised no progress has been made to date and the intent is to provide three concepts to the Rūnaka for their consideration.

Moana Gow Swimming Pool Committee - Andy Barratt advised the pool has been cleaned and tidied up and now filled with water for use.

OneCoast Recycling - Geraldine Tait advised staff have been very busy with a lot of items to be organised.

Truby King Recreation Reserve Management Committee - Andy Barratt advised the reserve is in good shape with an upcoming working bee planned. A major open day is being planned for the reserve in 2027.

Moved (Alasdair Morrison/ Andy Barratt):

That the Board:

a) Notes the Board updates.

Motion carried (WCCB/2026/012)

13 Meeting Schedule for 2026

The Board considered the proposed meeting schedule for the remainder of 2026 as adopted by Council on 11 December 2025. Meeting days were confirmed as a Wednesday, with a start time of 5:30pm.

The proposed dates and meeting venues for 2026 being:

· 18 February (Waikouaiti);

· 8 April (Karitāne);

· 10 June (Warrington);

· 12 August (DCC Civic Centre);

· 28 October (Waitati);

· 9 December (Waikouaiti)

Moved (Alasdair Morrison/ Anna Knight):

That the Board:

a) Adopts the Meeting Schedule for 2026.

Motion carried (WCCB/2026/013)

14 Items for Consideration by the Chair
	There were no items of consideration by the Chair.

The meeting concluded at 8:46 p.m.

..............................................

CHAIRPERSON

Date of next meeting – 8 April 2026, at Karitāne Hall, Coast Road, Karitāne.

Part A Reports

Halo Project Update

Harvey Aughton (DoC/Halo Project Lead), Pru Casey and Susan Wigmore from the Halo Project team will be in attendance to provide an update to the Board on their trapline activities on the Warrington Spit.

Attachments

There are no attachments for this report.

Waikouaiti Coast Community Board

10 June 2026

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the Waikouaiti Coast Community Board of activities relevant to the Board area including:

· Discretionary Fund balance

· Board submission to the Dunedin City Council – Annual Plan 2026/27

· Board submission to the ORC Oamaru to Dunedin ORBus survey

· Board submission to the DCC Keeping of Animals Bylaw Review

· DCC By-election result

· Local Alcohol Policy Review – Online survey

· What Dunedin City Council is Currently Consulting On

· Roadworks Schedule

· Dunedin City Council Updates

2 As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Retrospectively ratifies the Board’s submission to the DCC Annual Plan 2026-27

c) Retrospectively ratifies the Board’s submission to the ORC Oamaru to Dunedin ORBus survey

d) Retrospectively ratifies the Board’s submission to the DCC Keeping of Animals Bylaw Review

e) Approves the change of meeting date from 9 December to 2 December 2026

Discretionary Fund

3 The balance remaining in the Project Fund for allocation for the current financial year (2025/26) is $915.02.

WCCB submission to the Dunedin City Council - Annual Plan 2026-27

4 The Board is requested to ratify the Board’s submission to the Annual Plan 2026-27 as submitted by Alasdair Morrison (as Chairperson) on behalf of the Board. See Attachment A

ORC Oamaru – Dunedin Orbus survey

5 The ORC held an online public survey on the proposed once a day public transport service between Oamaru and Dunedin. The Board’s submission is attached for the Board’s ratification. See Attachment B.

WCCB submissions to the Keeping of Animals Bylaw Review

6 The Board is requested to endorse the submission made to the Keeping of Animals Bylaw Review in May 2026. See Attachment C

By-Election

7 Cr Jo Galer took the Oath and Declaration of office at the 18 May Extraordinary Council meeting.

Change of meeting date – 9 December 2026

8 A Council budget meeting for the 10-year plan is to be held on 9 December, this may clash with staff ability to attend the Board meeting on this day.

9 It is proposed to change the Board’s meeting date to Wednesday 2 December, with the venue to be the John Brown room at the East Otago Events Centre, Waikouaiti

10 The Board is requested to approve this change of meeting date.

Local Alcohol Policy Review – online survey

11 The aim of the Local Alcohol Policy (LAP) is to minimise the harm caused by excessive or in appropriate consumption of alcohol.

12 An online survey was held Monday 11 May to 5pm Friday 5 June on the DCC website for residents to share what they think about alcohol licensing matters to assist with the review of the Local Alcohol Policy (LAP). This is stage 2 of the review

13 The review of the LAP is a stage 2 of the 3 stage of the public engagement process. The first stage was with key stakeholders such as Police, Health New Zealand/Te Whatu Ora, Te Rūnaka o Ōtākou, Safe and Well Ōtepoti, Alcohol Licencing Inspectors, tertiary institutions, Otago Rugby Football Union, Hospitality NZ, and two supermarkets.

What Dunedin City Council is Currently Consulting On

14 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Roadworks Schedule

15 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Dunedin City Council Updates

16 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

17 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Lauren Riddle - Governance Support Officer
Authoriser:	Heath Ellis - Group Manager Parks and Recreation

Attachments

	Title	Page
⇩a	WCCB submission to Annual Plan 2026-27	34
⇩b	WCCB submission to the ORC Orbus survey (Oamaru to Dunedin)	38
⇩c	WCCB submission to Keeping of Animals Bylaw Review	39

Waikouaiti Coast Community Board

10 June 2026

Board Discretionary Fund Update and Funding Applications

Department: Civic

EXECUTIVE SUMMARY

1 This report provides a copy of funding applications for the Board’s consideration and an update on the amount in the Board’s discretionary fund.

2 As this is an administrative report only, the Summary of Considerations is not required.

3 As at the date of the release of the agenda no new funding applications have been received for consideration by the Board:

RECOMMENDATIONS

That the Board:

a) Uplifts from the table the East Otago Riding for the Disabled Association application for consideration of the funding request received at the 8 April 2026 meeting

b) Considers the funding request from East Otago Riding for the Disabled Association

c) Uplifts from the table the Otago Catchment Group application for consideration of the funding request received at the 8 April 2026 meeting.

d) Considers the funding request from the Otago Catchment Group.

e) Notes the discretionary fund update.

Discretionary fund

9 The balance of discretionary funds available for distribution for the 2025/26 financial year is $915.02.

10 Spending for the financial year 2025-26 is as follows:

Meeting Date	Amount	Recipient/Purpose
13 August 2025	$3,000.00	Warrington School – towards refurbishment of the pool.
17 September 2025	$152.98	Retrospective expenditure approved for Mark Brown and Geraldine Tait for the provision of BBQ following the gingko planting at the Truby King reserve.
10 December 2025	$500.00	Karitane Bowling Club – towards replacement of chairs for the clubrooms.
10 December 2025	$2,254.00	Warrington Surf Life Savings Club for the purchase of 10 mattresses for the club’s bunkroom.
8 April 2026	$500.00	Waikouaiti District Museum on behalf of the Waikouaiti Cost Heritage Centre – funding to support the purchase of toddler playground equipment for the Blueskin Bay library grounds.
8 April	$2,000.00	Waitati Hall Society Incorporated on behalf of the Waitati Playground Committee.
8 April 2026	$678.00	OneCoast Incorporated - funding to support improved lighting at the OneCoast Hub and for first aid courses for supervisors.
Total spent to date	$9084.98
Balance of funds	$915.02

Applications from the 8 April 2026 meeting

East Otago Riding for the Disabled

11 East Otago Riding for the Disabled Association has sought funding support of $1,429.32 for improved technology for the Riding for the Disabled Association with the purchase of two laptops.

12 Following discussion at the 8 April meeting, the Board suggested the applicant contact an alternate funder for the supply of laptops and a cell phone in the first instance and to report back to the Board.

Moved (Alasdair Morrison/Anna Knight):

That the Board:

Lays the funding application from the East Otago Riding for the Disabled Association on the table.

Motion carried (WCCB/2026/001)

Otago Catchment Board

13 Otago Catchment Group sought funding for a one-off project to provide a functional walkway through the native reserve at Inverary Street (bordering the Hawksbury Lagoon).

14 Following discussion at the 8 April meeting the Board requested further information be provided by the applicant for consideration at a future meeting.

Moved (Alasdair Morrison/Anna Knight):

That the Board:

Lays the funding application from the Otago Catchment Group on the table.

Motion carried (WCCB/2026/002) Sonya Billyard abstained from the vote

15 A map image of the Inverary Street area has been provided for the proposed functional walkway through the native reserve. See Attachment A

Signatories

Author:	Lauren Riddle - Governance Support Officer
Authoriser:	Heath Ellis - Group Manager Parks and Recreation

Attachments

	Title	Page
⇩a	Inverary Street - Hawksbury Lagoon walkway	44

Chairperson	Mr Alasdair Morrison
Deputy Chairperson	Ms Anna Knight
Members	Mr Andy Barratt	Mrs Sonya Billyard
	Cr John Chambers	Mr Danny Hailes
	Ms Geraldine Tait

	Title	Page
A ⇩	Minutes of Waikouaiti Coast Community Board meeting held on 8 April 2026	10