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Mosgiel-Taieri Community Board

MINUTES

 

Minutes of an ordinary meeting of the Mosgiel-Taieri Community Board held in the Downes Room, Mosgiel Service Centre, Hartstonge Avenue, Mosgiel on Wednesday 12 August 2026, commencing at 4:00 p.m.

 

PRESENT

 

Chairperson

Rebecca Shepherd

Deputy Chairperson

Andrew Sutton

 

Members

Austen Banks

Rose Finnie

 

Brian Peat

Steve Wilson

 

IN ATTENDANCE

Serge Kolman (Head of Commercial Services)

 

 

Governance Support Officer

Jean Cockram

                                                                           

 

 

1          Public Forum

1.1       Public Forum - Scouting Mosgiel

 

Ms Sara Ferguson, Mosgiel Scout Group Chairperson, requested permission to re-purpose the grant of $1,500 to purchase a portable fridge-freezer awarded in April 2026. The Group’s new committee felt that fundraising for the remaining cost of this item would put undue pressure on families. They would like to put the funds towards an access ramp to the main entrance of their hall, enabling more people to use the venue.

 

 

1.2       Public Forum - Arthur Burns Preschool

 

Due to illness, Arthur Burns Preschool was unable to present its grant application.

 

 

2          Apologies

 

Moved (Rebecca Shepherd/Andrew Sutton):

That the Board:

 

Accepts the apologies from Cr Cherry Lucas for absence and from Austen Banks for early departure.

 

Motion carried (MTCB/2026/048)

 

3          Confirmation of agenda

 

Moved (Rebecca Shepherd/Steve Wilson):

That the Board:

 

Confirms the agenda with the following changes to Item 10 (Governance Support Officer’s report): removal of ratification of the Board’s comment to the Southern Link Inland Port fast track consent process; and addition of decisions about whether to make submissions to three consultations (DCC parking changes, Orbus on demand bus service; ORC flood protection and drainage rates review).

 

Motion carried (MTCB/2026/049)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Steve Wilson declared an interest in the Mosgiel Scout Group.

 

 

Moved (Rebecca Shepherd/Austen Banks):

That the Board:

 

a)         Amends the Elected Members' Interest Register; and

b)        Amends the proposed management plan for Elected Members' Interests

 

.Motion carried (MTCB/2026/050)

 

5          Confirmation of Minutes

5.1       Mosgiel-Taieri Community Board meeting - 3 June 2026

 

Moved (Rebecca Shepherd/Andrew Sutton):

That the Board:

Confirms the public part of the minutes of the Mosgiel-Taieri Community Board meeting held on 3 June 2026 as a correct record.

Motion carried (MTCB/2026/051)

 

 

Part A Reports

6          Briefing: ORC Lower Clutha/Mata-Au and Lower Taieri Flood Protection and Drainage Scheme Rating Model Review

 

Mr Tom Dyer, Otago Regional Council (ORC) General Manager, Science and Resilience, briefed the Board about the ORC’s review of the rating model for the Lower Taieri and Lower Clutha Flood Protection and Drainage Schemes. He explained how the proposed model attempted to balance fairness (in how costs are shared between the properties that benefit from services) with administrative simplicity.

 

Consultation on the review was now open and would close on Friday 11 September 2026.

 

 

Moved (Rebecca Shepherd/ Andrew Sutton):

That the Board:

 

 

Notes the briefing on the ORC Lower Clutha/Mata-Au and Lower Taieri Flood Protection and Drainage Scheme Rating Model Review.

 

Motion carried (MTCB/2026/052)

 

7          Briefing: Emergency Management

 

Mr Chris Brooker, Emergency Management Advisor, Emergency Management Otago, presented an overview of emergency management and the Board’s role in civil defence emergencies.

 

He outlined the structure, staffing and framework of emergency response in Otago, noting that the Board had governance oversight of the Mosgiel and Outram Community Resilience Groups (CRGs). During an emergency, the CRGs were responsible for community self-help actions and the Board for reporting local developments to the Emergency Operations Centre.

 

 

Moved (Rebecca Shepherd/Andrew Sutton):

That the Board:

 

Notes the briefing on emergency management.

Motion carried (MTCB/2026/053)

 

8          Project Fund

 

Steve Wilson declared a conflict of interest and sat back from the table while the Mosgiel Scout Group’s request to re-purpose its grant was considered.

 

Members supported this request, which they considered to have benefits for the community.

 

It was suggested that the project application form be amended to include information showing that organisations are appropriately constituted under the Charities Act.

 

 

 

Moved (Rebecca Shepherd/Rose Finnie):

That the Board:

 

a)         Notes the Project Fund report.

b)        Notes the project completion reports received from the Mosgiel Rotary Club, the Taieri Network and the Mosgiel-Taieri Community Patrol.

c)         Approves the request from the Mosgiel Scout Group to re-purpose its grant of $1,500 towards installation of an accessibility ramp to the main entrance of its hall.

  Motion carried (MTCB/2026/054)

 

 

Steve Wilson re-joined the funding deliberations.

 

 

Moved (Rebecca Shepherd/Brian Peat):

That the Board:

 

a)         Approves the funding application from Arthur Burns Preschool for $488 towards the cost of transport to Polyfest;

Motion carried (MTCB/2026/055)

 

9          Meeting Schedule

 

To avoid a clash with a recently-scheduled Council meeting, it was proposed to amend the 2026 meeting schedule by moving the meeting scheduled on Wednesday 9 December to Tuesday 1 December.

 

 

Moved (Rebecca Shepherd/Andrew Sutton):

That the Board:

 

Approves the amended 2026 meeting schedule. 

Motion carried (MTCB/2026/056)

 

10        Governance Support Officer's Report

 

The Governance Support Officer’s report provided an update on activities relevant to the Board area, including:

 

·    ORC public transport fare changes consultation 2026

·    NZTA consultation on proposed speed limit change – Outram

·    DCC consultation on Keeping of Animals Bylaw review

·    Changes to DCC rates notice and payment methods

·    Board Members’ Remuneration 2026/27

·    DCC role in preparing for Avian Influenza (HPAI).

 

 

Moved (Rebecca Shepherd/Austen Banks):

That the Board:

a)       Notes the Governance Support Officer’s report

b)      Retrospectively ratifies the Mosgiel-Taieri Community Board submission to the Otago Regional Council’s public transport fare changes consultation.

Motion carried (MTCB/2026/057)

 

 

The Board discussed making submissions to several current consultation processes. Ratification of the Board’s submission to the Southern Link Inland Port Fast Track Consent was deferred to the next meeting.

 

 

Moved (Rebecca Shepherd/Steve Wilson):

That the Board:

Resolves to make a submission to the following consultations:

                                 i.            NZTA proposed speed limit reduction on State Highway 87 near Outram;

                               ii.            DCC proposed parking changes in Riccarton, Gladstone and Gordon Roads;

                             iii.            ORC/Orbus On Demand Bus Service

                             iv.            ORC Flood Protection and Drainage Rating Review.

 

Motion carried (MTCB/2026/058)

 

11        Community Plan 2026/27

 

Following recent revision to the Priorities listed in the Community Plan, the Activities section of the Plan would be updated next.

 

 

Moved (Rebecca Shepherd/Austen Banks):

That the Board:

 

 

Notes the MTCB 2026/27 Community Plan.

 

Motion carried (MTCB/2026/059)

 

12        Board Liaison Groups

 

Board members provided updates on the following items:

·         Communications (Rebecca Shepherd and Rose Finnie) – Facebook engagement was  going well and all posts shared to the Mosgiel noticeboard. The Otago Access Radio slots had been well received and other Members of the Board would participate in future.

·         Coronation Hall Trust (Rebecca Shepherd) – There had been a raft of improvements to building maintenance, upkeep, equipment and facilities. Venue hire charges increased by 5% from 1 July.

·         Mosgiel Taieri Community Resilience Group (Rebecca Shepherd) – During the recent weather event, the Outram WhatsApp group worked well, providing updates to the Emergency Operations Centre (EOC), but more contacts may be needed south of Outram.

·         ORC Lower Taieri Liaison Group (Andrew Sutton/Brian Peat) – A list of residents affected by the recent weather event would be reviewed. The issue of “bubble pits” would be discussed at a future workshop.

·         Taieri Gorge Train Communication (Rebecca Shepherd)  – Rebekah Jenkins, General Manager of Dunedin Railways Ltd, would be invited to the next Board meeting.

·         Task Tracker Maintenance (Brian Peat) – The importance of logging all issues with 1) DCC/ORC and 2) the Task Tracker was reiterated.

·         Road safety Mosgiel and Outram  (Brian Peat) – Signage on speed limits around schools was being rolled out gradually.

·         Transport and Logistics (Rebecca Shepherd) – The Mosgiel Transport Issues workshop was well attended and had generated ideas and momentum. The next step would be to develop a plan for inclusion of Mosgiel’s roading needs in the DCC Long-term Plan.

·         Infrastructure – The Park and Ride facility was on track to open in 2026.

 

Moved (Rebecca Shepherd/Brian Peat):

That the Board:

 

Notes the Board Liaison Group updates.

Motion carried (MTCB/2026/060)

 

13        Chairperson's Report

 

Rebecca Shepherd spoke to her written report on matters of interest since the last meeting, including:

 

·         The Board was pursuing immediate safety improvements to Mosgiel’s roading and pedestrian infrastructure while continuing to build the case for a heavy-traffic by-pass;

·         The Board had been active in making submissions to public consultations on behalf of the Mosgiel-Taieri community;

·         Local Government reform required close attention to ensure that any amalgamation proposal ensured strong representation and sustainable infrastructure funding for the Taieri;

·         The July rain event tested community resilience arrangements. Communication with the Emergency Operation Centre worked well. To be better prepared for future events, clarification of certain roles and systems was needed.

 

Moved (Rose Finnie/Brian Peat):

That the Board:

 

Notes the Chairperson’s report.

Motion carried (MTCB/2026/061)

 

14        Items for Consideration by the Chair

 

The following items were put forward for consideration by the Chair:

 

·         Impact of proposed Smooth Hill landfill facility on the Taieri;

·         Problems caused by trees at Peter Johnstone Park;

·         Standard Operating Procedures for community resilience activities.

 

 

 

 

The meeting concluded at 6.29 pm.

 

 

 

..............................................

CHAIRPERSON