Agenda of West Harbour Community Board - Wednesday, 12 August 2026

Notice of Meeting:

I hereby give notice that an ordinary meeting of the West Harbour Community Board will be held on:

Date: Wednesday 12 August 2026

Time: 6.00 pm

Venue: Ravensbourne Hall, 5 Wanaka Street, Ravensbourne

Sandy Graham

Chief Executive Officer

West Harbour Community Board

PUBLIC AGENDA

MEMBERSHIP

Chairperson	Jarrod Hodson
Deputy Chairperson	Barbara Olah
Members	Duncan Eddy	Cr Doug Hall
	Angela McErlane	Marian Poole
	Wayne Sefton

Senior Officer Cam McCracken, Director DPAG and Toitū, Lan Yuan & Olveston

Governance Support Officer Lauren Riddle

Lauren Riddle

Governance Support Officer

Telephone: 03 477 4000

governance.support@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

West Harbour Community Board

12 August 2026

ITEM TABLE OF CONTENTS PAGE

1 Public Forum 4

1.1 Public Forum 4

2 Apologies 4

3 Confirmation of Agenda 4

4 Declaration of Interest 5

5 Confirmation of Minutes 9

5.1 West Harbour Community Board meeting - 10 June 2026 9

Part A Reports (West Harbour Community Board has power to decide these matters)

6 Governance Support Officer's Report 15

7 Project Fund 37

8 Community Plan 42

9 Board Updates 43

10 Chairperson's Report 44

11 Items for Consideration by the Chair 45

West Harbour Community Board

12 August 2026

West Harbour Community Board

MINUTES

Minutes of an ordinary meeting of the West Harbour Community Board held in the Ravensbourne Hall, 5 Wanaka Street, Ravensbourne on Wednesday 10 June 2026, commencing at 6.00 pm

PRESENT

Chairperson	Jarrod Hodson
Deputy Chairperson	Barbara Olah via audio visual link
Members	Duncan Eddy	Cr Doug Hall
	Angela McErlane	Marian Poole
	Wayne Sefton

IN ATTENDANCE

Cam McCracken (Director DPAG and Toitū, Lan Yuan & Olveston)

Governance Support Officer Rebecca Murray

1 Public Forum

There was no Public Forum.

2 Apologies
	There were no apologies.

3 Confirmation of agenda

Moved (Jarrod Hodson/Cr Doug Hall):

That the Board:

Confirms the agenda without addition or alteration.

Motion carried (WHCB/2026/022)

4 Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

Cr Doug Hall and Marian Poole update their registers of interest.

Moved (Jarrod Hodson/Marian Poole):

That the Board:

a) Amends the Elected Members' Interest Register; and

b) Amends the proposed management plan for Elected Members' Interests.

Motion carried (WHCB/2026/023)

5 Confirmation of Minutes

5.1 West Harbour Community Board meeting - 1 April 2026

Moved (Jarrod Hodson/Wayne Sefton):

That the Board:

Confirms the minutes of the West Harbour Community Board meeting held on 01 April 2026 as a correct record.

Motion carried (WHCB/2026/024)

Part A Reports

6 Community Plan
	The Board’s Community Plan was discussed and updated. During discussion it was noted that the Board would trial an Arts Award from the Board’s 2026/27 fund.

	Moved (Duncan Eddy/Marian Poole): That the Board: Adopts the West Harbour Community Board Community Plan 2026/27 with the addition of resurfacing the George Street, Port Chalmers car park and minor editorial changes. Motion carried (WHCB/2026/025)

7 Governance Support Officer's Report
	This report is to inform the West Harbour Community Board on activities relevant to the Board’s area including:

	Moved (Cr Doug Hall/Jarrod Hodson): That the Board: a) Notes the Governance Support Officer’s Report. b) Approves the payment to Signbiz Ltd of $1,543.22 (excluding GST) for the installation cost of the historic panels. c) Ratifies the DCC Annual Plan 2026/27 submission retrospectively. d) Approves the ANZAC day material supplied by Digiart and Design Ltd, totalling $109.15 (excluding GST) retrospectively. e) Approves the draft West Harbour Community Board Funding Application and Project Completion Forms. f) Approves the allocation of the remaining balance of the Board’s discretionary fund of $2,131.00 to Ravensbourne Fire Brigade as a grant to support volunteer firefighting and emergency response activities within the West Harbour Community Board area. g) Requests a Board member to work with the Ravensbourne Fire Brigade to identify equipment, training, community preparedness, or operational support needs that would provide the greatest benefit to the West Harbour community. Motion carried (WHCB/2026/026) with Barbara Olah withdrawing from the volunteer firefighting discussion and resolution.

8 Board Updates
	Board members may provide an update on activities including: Port Noise Liaison Committee Marian Poole provided an update following the recent Committee meeting, including discussion on potential future liaison group arrangements. General operational updates were noted, including reduced noise levels, upcoming infrastructure improvements, and current dredging works. Ongoing concerns were raised in relation to noise, vehicle movements, and light spill effects. Members were advised these matters are being addressed through appropriate channels, with environmental issues to be referred to ORC. Ravensbourne Liaison (including Ravensdown Community Liaison Group) Jarrod Hodson spoke to the circulated update and provided a brief overview of the Ravensdown facility and its impact on the surrounding community. He also acknowledged the liaison group at its recent meeting on behalf of the Board. A query was raised regarding vegetation on site, with further information to be confirmed. Infrastructure Liaison Ange McErlane raised concerns regarding overhanging vegetation near the monument on Blueskin Road, noting a similar issue at another location along the road. Long Beach and Pūrākaunui Liaison Duncan Eddy advised a group who had founded the Halo Project was interested in purchasing wetlands near Long Beach, and advised that road works in the had now been completed. Aramoana Liaison Barbara Olah reported on the Aramoana League meeting held on 5 May, noting concerns raised regarding the condition of Aramoana Road and ongoing vegetation issues near power lines. She also highlighted recent changes in arrangements involving DoC and the provision of updated Aramoana welcome packs, which include civil defence information. West Harbour Emergency Response Group Ange McErlane had requested the Civil Defence advisor to meet with the Board. Policing Matters Wayne Sefton provided an update from Constable Liam Guthrie which included the recent Port Chalmers School lockdown, driving matters, update to stalking and harassment legislation and understanding fire arms safety and the Dog Control Act. Social Media Duncan Eddy advised that any updates received from DCC relevant to West Harbour communities were being shared on the Board’s social media. Community Housing Duncan Eddy advised that the Regional Manager for Kāinga Ora had recently left the role, and that a replacement had not yet been appointed.

	Moved (Jarrod Hodson/Angela McErlane): That the Board: Notes the Board updates. Motion carried (WHCB/2026/027)

9 Chairperson's Report
	The Chairperson provided a verbal update on matters of interest since the last meeting, which included: Local Government Reform submission to the Otago Mayoral Forum was tabled for discussion Otago Harbour Reserves Management Plan

	Moved (Jarrod Hodson/Duncan Eddy): That the Board: a) Notes the Chairperson’s report. b) Approves the Board’s submission on the Local Government Reform to the Otago Mayoral Forum with minor editorial changes. Motion carried (WHCB/2026/028)

10 Councillor Update
	Councillor Doug Hall provided an update on items of interest, which included: Mayoral Forum updates Annual Plan 2GP was now fully operative

	Moved (Jarrod Hodson/Wayne Sefton): That the Board: Notes the Council Activities update. Motion carried (WHCB/2026/029)

11 Items for Consideration by the Chair

There were no items for consideration by the Chair.

The meeting concluded at 7.53pm.

..............................................

CHAIRPERSON

West Harbour Community Board

12 August 2026

Part A Reports

Governance Support Officer's Report

Department: Civic

EXECUTIVE SUMMARY

1 This report is to inform the West Harbour Community Board on activities relevant to the Board’s area including:

· Halo Project update

· Dunedin and Coast Integrated Coastal Action Plan

· Project Fund

· Keeping of Animals Bylaw Review

· Proposed Parking Changes

· Draft West Harbour Community Board Funding Application and Project Completion Forms

· Local Government Elected Members Determination 2026

· Changes to DCC rates notice and payment methods

· Have your Say (online)

· Roadworks Schedule

· Currently consulting on

· Dunedin City Council Updates

2 As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the Governance Support Officer’s Report.

b) Approves the West Harbour Community Board Funding Application and Project Completion Forms for use from the 2026-27 financial year.

Halo Project Update

3 Rhys Millar, Director Halo Project will be in attendance to provide the Board with an update on the proposed purchase of the Wharauwerawera Wetland and the engagement with the Long Beach community for the project.

Dunedin and Coast Integrated Coastal Action Plan

2 ORC Councillor Chanel Gardner will speak to the Board on the ORC’s Dunedin and Coast Integrated Catchment Group (DCICG) development of a Catchment Action Plan for a modified Dunedin and Coast, Freshwater Management Unit.

3 The focus of the DCICG is to develop a Catchment Action Plan (CAP) that builds on the strong foundation of work and engagement which is already occurring in Dunedin and the coastal area, and to develop a vision that meets the aspirations of the community. See attachments A and B.

Project Fund

4 The balance remaining in the Project Fund for allocation for the current financial year (2026-27) is $10,000. The following funds were allocated in the 2025/26 financial year:

Meeting Date	Recipient	Amount
6 August 2025	Rothesay News (annual cost for Community Board advertisement)	$1,500.00
6 August 2025	Scholarship – Ngaki Koire (attendance at the Nga Manu Korero national speech competition (15-19 September 2025)	$500.00
6 August 2025	Metonymic Trust for “Line of Flight” music festival (16-18 October 2025)	$700.00
6 August 2025	Cost of printing an additional historic information panel for the Board project.	$78.00
25 February 2026	Aedan Lehr - scholarship	$500.00
25 February 2026	Port Chalmers Swim Club towards the cost of engraving trophies, ribbons and medals for their upcoming season events.	$938.60
25 February 2026	Ravensbourne School towards the cost of creating a picnic area and refurbishing the sandpit area and playground.	$2,000.00
10 June 2026	Digiart and Design Ltd – ANZAC day material (Retrospectively approved)	$109.15 (exl GST)
10 June 2026	Signbiz Ltd for the installation cost of the historic panels.	$1,543.22
10 June 2026	Ravensbourne Fire Brigade to support volunteer firefighting and emergency response activities in the Board area	$2,131.00
	Total spend for the 2025-26 financial year	$9,999.75

Keeping of Animals Bylaw review

8 Submissions are being sought of the Keeping of Animals Bylaw Review. Submissions close at 5pm on Friday 21 August 2026.

9 Online submissions can be made on the DCC website at https://www.dunedin.govt.nz/do-it-online/have-your-say/keeping-of-animals-bylaw-review

Proposed Parking Changes

10 The DCC is proposing to install approximately 6 metres of no stopping lines in front of the bus stop located at 3 George Street, Port Chalmers. The change is proposed to improve access and safety for public transport buses. Information on the proposed changes can been seen at https://www.dunedin.govt.nz/services/roads-and-footpaths/projects/parking-changes/george-street-port-chalmers-parking-changes

11 Public feedback is sought through online feedback form at https://www.dunedin.govt.nz/do-it-online/have-your-say/parking-changes-feedback or feedback can be provided by post to the DCC, or via person to the DCC Customer Service Centre, Civic Centre, the Octagon, Dunedin. Submissions close at 12 midnight on Wednesday 20 August 2026.

Draft West Harbour Community Board Funding Application and Project Completion Forms

10 The Board considered the draft West Harbour Community Board Funding Application and Project Completion Forms at the 10 June 2026. These templates are intended to support the effective administration and accountability of community funding

11 Following discussion amendments were made to the forms which are attached for the Board’s approval and use from the 2026-27 financial year. The forms will be made available on the DCC website in an editable format and the Board’s Facebook page could provide a link through to the forms.

Local Government Elected Members Determination 2026

12 Board members received an email on 24 June which advised of the DCC elected members remuneration for 2026. The remuneration for the West Harbour Community Board for 2026 was advised as: Chairperson – $19,721; Member – $9,860

Changes to DCC rates notice and payment methods

13 DCC has improved the readability of the rates notice and now offers a paperless option for those who would like to receive it electronically. Ratepayers can sign up for this option at: https://www.dunedin.govt.nz/services/rates-information/email-my-rates

14 Rates can now be paid via direct debit, with options for weekly, fortnightly, monthly, or by instalment payments. Instructions for swapping to direct debit payments are at:

https://www.dunedin.govt.nz/services/rates-information/direct-debit-payment

Roadworks Schedule

15 Information on current notified road closures and the roadworks schedule (a weekly list of programmed works) for Council’s maintained roads is available on the DCC website via these links: https://www.dunedin.govt.nz/news-and-events/public-notices/roadworks-schedule and https://www.dunedin.govt.nz/news-and-events/public-notices/notified-road-closures.

Currently Consulting On

16 For the most up to date information on what DCC is consulting on, please visit https://www.dunedin.govt.nz/council/currently-consulting-on

Have your Say (online)

17 The DCC website provides members of the public the ability to “Have your Say” to submit views, objections to applications or general feedback, online at https://www.dunedin.govt.nz/do-it-online/have-your-say

Dunedin City Council Updates

18 Board or members of the public wishing to advise Council of any operational issues or concerns, e.g., potholes, vegetation, burst pipes are reminded to contact the Dunedin City Council Customer Services Agency on 03 477 4000 or email dcc@dcc.govt.nz. For any non-urgent matter please contact council via the online “Fix it form” https://www.dunedin.govt.nz/do-it-online/report/fix-it-form

19 If issues and concerns are not dealt with in a timely manner, Board Members should contact the Governance Support Officer, or the Senior Staff Member appointed to the Board.

Signatories

Author:	Lauren Riddle - Governance Support Officer
Authoriser:	Cam McCracken - Director DPAG and Toitū, Lan Yuan & Olveston

Attachments

	Title	Page
⇩a	Terms of Reference - Integrated Coastal Action Plan	20
⇩b	CAG hui slides - April 2026 (redacted)	26

West Harbour Community Board

12 August 2026

Project Fund

Department: Civic

EXECUTIVE SUMMARY

1 An application from the Historic Iona Church Restoration Trust seeking funding support of $1,011.42 for the production of flyers on the historic church. See attachments A and B.

2 The Trust has advised is preferred option for a flyer is a A4 double-sided folded design, the other option provided is an A5 size double-sided printed card design. Examples of the style of the flyers will be provided at the meeting.

3 The balance remaining in the Project Fund is $10,000 for the 2026-27 financial year.

4 As this is an administrative report only, the Summary of Considerations is not required.

RECOMMENDATIONS

That the Board:

a) Approves/declines the funding application from the Historic Iona Church Restoration Trust towards the cost of the production of flyers to highlight Iona Church.

b) Agrees to the allocation of funding for a trial of an Arts Award in the 2026-27 financial year.

c) Notes the Project Fund report.

WCHB Arts Award 2026-27

The Board indicated its interest at the 10 June 2026 meeting to trial an Arts Award for the 2026-27 financial year. Discussion to be held on costings for the Arts Award at the 12 August meeting.

Signatories

Author:	Lauren Riddle - Governance Support Officer
Authoriser:

Attachments

	Title	Page
⇩a	Historic Iona Church Restoration Trust application	40
⇩b	Speedprint quotation	42

West Harbour Community Board

12 August 2026

Board Updates

Department: Civic

EXECUTIVE SUMMARY

1 Board members may provide an update on activities including:

· Port Noise Liaison Committee – Marian Poole

· Ravensbourne Liaison (including Ravensdown Community Liaison Group – Jarrod Hodson

· Infrastructure Liaison – Ange McErlane

· Community Pool – Marian Poole

· Long Beach and Pūrākaunui Liaison – Duncan Eddy

· Aramoana Liaison – Barbara Olah

· West Harbour Emergency Response Group – Barbara Olah and Ange McErlane

· Policing Matters – Wayne Sefton

· Social Media – Duncan Eddy and Jarrod Hodson

· Historic Information panels (Board Project) – Marian Poole

· Community Housing – Duncan Eddy

· West Harbour Community Board Grants Liaison – Marian Poole.

2 As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the Board Updates

Signatories

Author:	Lauren Riddle - Governance Support Officer
Authoriser:

Attachments

There are no attachments for this report.

Chairperson's Report

Department: Civic

EXECUTIVE SUMMARY

1 The Chairperson will provide a verbal update on matters of interest since the last meeting, including:

· Cruise ship season – provision of buses by ORC.

2 As this is an administrative report, there are no options or summary of considerations.

RECOMMENDATIONS

That the Board:

a) Notes the Chairperson’s report

Signatories

Author:	Lauren Riddle - Governance Support Officer
Authoriser:

Attachments

There are no attachments for this report.

	Title	Page
A ⇩	Minutes of West Harbour Community Board meeting held on 10 June 2026	10