Audit and Risk Subcommittee
MINUTES
Minutes of an ordinary meeting of the Audit and Risk Subcommittee held in the Otaru Room, Civic Centre, The Octagon, Dunedin on Thursday 02 March 2023, commencing at 2.00 pm
PRESENT
Chairperson |
Warren Allen
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Members |
Cr Sophie Barker |
Cr Christine Garey |
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Cr Cherry Lucas |
Mayor Jules Radich |
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Cr Lee Vandervis |
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IN ATTENDANCE |
Sandy Graham (Chief Executive Officer), Gavin Logie (Chief Financial Officer) and Hayley Knight (Quality, Compliance and Assurance Advisor) |
Governance Support Officer Wendy Collard
Moved (Warren Allen/Cr Lee Vandervis): That the Subcommittee:
Accepts the apology from Janet Copeland.
Motion carried (AR/2023/001) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Warren Allen provided an update to his register of interests.
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Moved (Warren Allen/Cr Christine Garey): That the Subcommittee:
a) Amends the Elected or Independent Members' Interest Register; and b) Confirms the proposed management plan for Elected or Independent Members' Interests. Motion carried (AR/2023/002) |
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The Chairperson provided an overview of roles and responsibilities of an Audit and Risk Subcommittee and responded to questions. |
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A report from Civic provided a copy of the Audit and Risk Subcommittee Work Plan for 2023.
The Chief Executive Officer (Sandy Graham) spoke to the report and responded to questions.
Following discussion, it was agreed that Business Continuity Planning would be included in the work plan replacing Central Government Reforms risk overview.
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Moved (Warren Allen/Mayor Jules Radich): That the Subcommittee:
a) Notes the Audit and Risk Subcommittee Work Plan for 2023. Motion carried (AR/2023/003) |
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A report from Finance provided a copy of the Financial Results for the period ending 31 December 2022 that was presented to the Finance and Council Controlled Organisations Committee meeting held on 14 February 2023. The Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.
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Moved (Warren Allen/Cr Cherry Lucas): That the Subcommittee:
a) Notes the Financial Results for the period ending 31 December 2022 report. Motion carried (AR/2023/004) |
Moved (Warren Allen/Cr Christine Garey): That the Subcommittee:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item. Motion carried (AR/2023/005) |
The meeting moved into non-public at 2.40 pm and concluded at 4.21 pm.
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CHAIRPERSON