Civic Affairs Committee
MINUTES
Minutes of an ordinary meeting of the Civic Affairs Committee held in the Council Chambers, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 06 August 2024, commencing at 10.00 am
PRESENT
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Chairperson |
Cr Bill Acklin |
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Deputy Chairperson |
Cr Marie Laufiso |
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Members |
Cr Sophie Barker |
Cr David Benson-Pope |
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Cr Christine Garey |
Cr Kevin Gilbert |
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Cr Carmen Houlahan |
Cr Cherry Lucas |
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Cr Mandy Mayhem |
Cr Jim O'Malley |
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Mayor Jules Radich |
Cr Lee Vandervis |
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Cr Brent Weatherall |
Cr Andrew Whiley |
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IN ATTENDANCE |
Scott MacLean (General Manager Climate and City Growth). |
Governance Support Officer Clare Sullivan
There was no Public Forum.
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Apologies were received from Cr Steve Walker for absence and Cr Laufiso for early departure.
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Moved (Cr Bill Acklin/Cr Marie Laufiso):
That the Committee:
Accepts the apologies from Cr Walker for absence and Cr Laufiso for early departure.
Motion carried (CAC/2024/009) |
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Moved (Cr Bill Acklin/Cr Marie Laufiso): That the Committee:
Confirms the agenda without addition or alteration
Motion carried (CAC/2024/010) |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Bill Acklin/Cr Marie Laufiso): That the Committee:
a) Notes if necessary the Elected or Independent Members' Interest Register attached as Attachment A in the agenda; and b) Confirms the proposed management plan for Elected or Independent Members' Interests.
Motion carried (CAC/2024/011) |
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Moved (Cr Bill Acklin/Cr Cherry Lucas): That the Committee:
a) Confirms the public part of the minutes of the Civic Affairs Committee meeting held on 21 May 2024 as a correct record. Motion carried (CAC/2024/012) |
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6 Actions from Resolutions of Civic Affairs Committee Meetings |
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A report from Civic provided the open actions from resolutions of Civic Affairs Committee meetings from the start of the triennium in October 2022. The General Manager Corporate Services responded to questions. |
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Moved (Cr Bill Acklin/Cr Marie Laufiso): That the Committee:
a) Notes the Open Actions from resolutions of Civic Affairs Committee meetings shown in Attachment A in the agenda.
Motion carried (CAC/2024/013) |
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A report from Civic provided an update of the Civic Affairs Committee forward work programme to show areas of activity, progress and expected timeframes for decision making across a range of areas of work. |
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Moved (Cr Bill Acklin/Cr Marie Laufiso): That the Committee:
a) Notes the Civic Affairs Committee forward work programme as shown in Attachment A. Motion carried (CAC/2024/014) |
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West Harbour Community Board Duncan Eddy, Member of the West Harbour Community Board, addressed the Committee and raised a number of matters which included: · More proactive management regarding impact of cruise ships on Port Chalmers community · Provision of sufficient public toilets in West Harbour · Requesting a disability park outside the chemist in Port Chalmers · In 2021 several historical information panels were going to be erected in Port Chalmers but they have not yet been built · Tree maintenance on Upper Junction Road Saddle Hill Community Board Paul Weir, Chair of the West Harbour Community Board addressed the Committee and raised the raised a number matters which included: · success of the Board’s Youth Ambassador’s Scheme · Thanked the Council for contractors gritting the roads when frosty · Board seeks a lower speed limit on the Brighton – Kuri Bush road · More proactive maintenance for stormwater drains in Ocean View- always an issue when heavy rainfall especially depending on the tides · Shared pathway Waldronville – Brighton · Shoreline erosion especially Brighton – Kuri bush · Residents of McMaster road would like this tarsealed as there is an increasing number of developments now using it so more dust accumulates |
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The Chair thanked the Board representatives for the presentations. |
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A report from Community Services and Community and Planning provided an overview of Place Based Community Groups (PBCG). It summarised key outcomes achieved by PBCGs funded by Council over the past year. |
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Moved (Cr Bill Acklin/Cr Marie Laufiso): That the Committee:
a) Notes the update report on Place Based Community Groups Motion carried (CAC/2024/015) |
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Kristy Compton, Chair and Teresa Christie, Community Connector from the Taieri Network to speak to the Committee and updated them on the broad range of activities and connections with various groups in the community including the Community Board. |
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11 DCC Submission on the Otago Regional Council Representation Review |
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A report sought approval from the Committee of a draft Dunedin City Council (DCC) submission on the Otago Regional Council Representation Review (the Review). |
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Moved (Cr Bill Acklin/Cr Marie Laufiso): That the Committee:
a) Approves the draft DCC submission, on the Otago Regional Council’s Representation Review. b) Authorises the Chief Executive to make any minor editorial changes to the submission if required. c) Authorises the Mayor or delegate to speak at any hearings in regard to the DCC submission. Motion carried (CAC/2024/016) |
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12 Amendment to Local Government Members (2024/25) - Determination 2024 |
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A report from Civic noted the new rates payable for mileage allowance. |
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Moved (Cr Lee Vandervis/Cr Christine Garey): That the Committee:
a) Notes the Local Government Members (2024/25) Amendment Determination 2024 Motion carried (CAC/2024/017) |
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There were no items raised for consideration by the Chair
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The meeting concluded at 12.08 pm.
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CHAIRPERSON