Civic Affairs Committee
MINUTES
Minutes of an ordinary meeting of the Civic Affairs Committee held in the Council Chambers, Dunedin Public Art Gallery, The Octagon, Dunedin on Tuesday 11 March 2025, commencing at 10.00 am
PRESENT
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Chairperson |
Cr Bill Acklin |
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Deputy Chairperson |
Cr Marie Laufiso |
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Members |
Cr Sophie Barker |
Cr David Benson-Pope |
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Cr Christine Garey |
Cr Kevin Gilbert |
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Cr Carmen Houlahan |
Cr Cherry Lucas |
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Cr Mandy Mayhem |
Cr Jim O'Malley |
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Mayor Jules Radich |
Cr Brent Weatherall |
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Cr Steve Walker |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Rob West (General Manager Corporate Services), Scott MacLean (General Manager Climate and City Growth), Paul Henderson (Acting Group Manager Customer and Regulatory), Mike Perkins (City Development Engineer), Jeanine Benson (Group Manager Transport), Sharon Bodeker (Special Projects Lead), Anna Neilson (Group Manager Property), Mike Cartwright (Quality Improvement Specialist), Chief Information Officer (Graeme Riley), Archives Project Manager (Jill Haley), Prue Milbank (Archivist) and Project Manager (Martine Smith) |
Governance Support Officer Jennifer Lapham
There was no Public Forum.
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Moved (Cr Bill Acklin/Cr Mandy Mayhem): That the Committee:
Confirms the agenda with the addition of supplementary “Mayoral Scholarship” to be taken before item 9.
Motion carried |
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
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Moved (Cr Bill Acklin/Cr Marie Laufiso): That the Committee:
a) Confirms the public and non public of the minutes of the Civic Affairs Committee meeting held on 5 November 2024 as a correct record. Motion carried (CAC/2025/001) |
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In a report from Civic an update was provided on the Civic Affairs Committee Forward Work Programme.
The General Manager Corporate Services (Mr Rob West) spoke to the report and responded to questions.
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Moved (Cr Bill Acklin/Cr Marie Laufiso): That the Committee:
a) Notes the Civic Affairs Committee forward work programme. Motion carried (CAC/2025/002) |
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Mosgiel Taieri Community Board The Chairperson, Andrew Simms and Board member, Austen Banks spoke to the Committee and provided an overview of the key points in the Boards Community Plan. · Transport Issues in and around Mosgiel is the Board’s number one priority · Priority Two is the development of shared paths onto and across the Taieri. · The Third priority is flood protection for the Taieri · Priority Four is pedestrian and road safety across the Taieri
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Otago Peninsula Community Board The Chairperson, Paul Pope and Deputy Chairperson Hoani Langsbury spoke about the key issues in the Board area and responded to questions. · The importance of getting the section of the Transport Connection completed around Harington Point · Requested that a toilet be installed on the beach side of Macandrew Bay. The area is popular and it is dangerous crossing the road to the hall. · The future of the old school site at Tomahawk needs to get resolved.
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Saddle Hill Community Board The Chairperson, Paul Weir spoke the main issues for the Community Board: · During the last Civil Defence activation there had been a flooding issue in Ocean View, but pipes had been replaced. · The Board were concerned about the maintenance of open drains and the impact on flooding in heavy rain. · The Board would like a coastal erosion report as a lot of road on the way to Taieri Mouth is falling into the sea. · Brighton Gala day, and one of the big issues is the shared pathway from Brighton to Ocean view. · Shared pathway from Waldronville to Ocean View. He advised that it was tourist trail and shared path would make it safer for people walking or cycling. · The Board had a Civil Defence open day, in conjunction with Civil Defence, Red Cross and the Fire Brigade. They had about 130 people attend.
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Strath Taieri Community Board The Deputy Chairperson, Anna Wilson and Board member Robin Thomas commented on the following issues: · Spoke on the activities and community groups which are contributing to a thriving community. · Request ongoing involvement in the following key points a) Resolving the flooding issues in Middlemarch. b) Continue assistance with the Place Based funding programmes. c) Support and advice to develop an overarching development plan for upgrading the township d) Creation and formalisation of the significant heritage buildings in relation to the Railway Station and maintenance of these buildings before the train returns. e) Assistance and advice in creating a destination experience for the Strath Taieri area f) That attractions on the newly created scenic highway be promoted at the visitor’s centre. |
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Waikouaiti Coast Community Board The Chairperson, Alasdair Morrison and Deputy Chairperson, Andy Barratt commented on the key issues for the Board: · Requested that the funding remain in the budgets for the Northern Wastewater schemes · Asked that a grant of $30,000 be approved to support the operation, development, and expansion of the One Coast Community Waste Management facility. · Truby King Recreational Reserve is in better shape, but they are concerned the lack of progress for implementing the Management Plan for this reserve. · Suggested the Boards be allocated another equal amount to the project fund, to allow the boards to engage local people to undertake various tasks within the community, i.e. grass verge maintenance, vegetation clearance and address the arise from time to time. · Still looking for signage indicating Truby King Recreational Reserve. Cr Walker entered the meeting at 10.57 pm
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The Chairperson, Ange McErlane spoke to the Committee on key issues for the Board: · The Board would like the cycleway to finish at the Jan Tucker memorial seat in Port Chalmers, instead the other side of the State Highway. She advised that it was dangerous for cyclists crossing the road. · The road from Careys Bay to Port at Boiler Point has had a bus stop installed and this is causing the road to become unsafe. · Would like the Council to consider using the water reservoirs as a recreational asset for the area, as they are very popular as recreational facilities. |
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In a report from Business Information Services an update was provided on the upgrade of the Council’s archives to meet the Archives New Zealand Standards for maintenance of a public archive mandated under the Public Records Act 2005.
The Chief Information Officer (Graeme Riley), Archives Project Manager (Jill Haley), Archivist (Prue Milbank) and Project Manager (Martine Smith) provided a presentation on the project and responded to questions.
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Moved (Cr Bill Acklin/Cr Marie Laufiso): That the Committee:
a) Notes the DCC Archive Update report Motion carried (CAC/2025/003) |
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A report from the Executive Leadership team advised that the report provided options and costs for a possible Mayoral Scholarship, as requested by the Committee at the 5 September 2023 meeting.
The General Manager Corporate (Rob West) spoke to the report and responded to questions.
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Moved (Cr David Benson-Pope/Cr Steve Walker):
a) Approves the establishment of a Dunedin City Council Scholarship with the University of Otago - Ōtākou Whakaihu Waka to be awarded by Council each Triennium (commencing in 2025) for undergraduate study at a cost of $5,000 per annum for 3 years. b) Authorises the CEO to sign the final agreement with the University of Otago - Ōtākou Whakaihu Waka. Division The Council voted by division
For: Crs David Benson-Pope, Christine Garey, Carmen Houlahan, Marie Laufiso, Mayor Jules Radich, Steve Walker and Bill Acklin (7). Against: Crs Sophie Barker, Kevin Gilbert, Cherry Lucas, Mandy Mayhem, Jim O'Malley, Brent Weatherall and Andrew Whiley (7). Abstained: Nil
An equality of votes was recorded 7:7 following which the Chairperson used his casting vote in favour of the motion.
Motion carried (CAC/2025/004) |
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Cr O’Malley - asked for some feedback on the suggestion by the Waikouaiti Coast Community Board that the Boards be allocated funding to allow them to contract local people to do minor maintenance work.
Cr O’Malley requested for a mechanism to enable the DCC and ORC to work together on issues where they have over lapping responsibilities i.e. flooding in Middlemarch.
Cr Walker requested a definitive response regarding the end of the Port Chalmers shared path.
Cr Whiley left the meeting at 12.31 pm.
Cr Lucas – Asked for a way for Community Boards to resolve minor issues i.e. Truby King Sign.
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The meeting concluded at 12.34 pm .
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CHAIRPERSON