Council Annual Plan
MINUTES
Minutes of an ordinary meeting of the Annual Plan Council held via zoom audio visual link on Monday 31 January 2022, commencing at 9.03 am and Tuesday 1 February 2022, commencing at 9.05 am
PRESENT
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Mayor |
Mayor Aaron Hawkins |
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Deputy Mayor |
Cr Christine Garey
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Members |
Cr Sophie Barker |
Cr David Benson-Pope |
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Cr Rachel Elder |
Cr Doug Hall |
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Cr Carmen Houlahan |
Cr Marie Laufiso |
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Cr Mike Lord |
Cr Jim O'Malley |
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Cr Jules Radich |
Cr Chris Staynes |
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Cr Lee Vandervis |
Cr Steve Walker |
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Cr Andrew Whiley |
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IN ATTENDANCE |
Sandy Graham (Chief Executive Officer), Gavin Logie (Chief Financial Officer), Robert West (General Manager Corporate and Quality), Simon Drew (General Manager Infrastructure and Development), John Christie (Manager Enterprise Dunedin) and Simon Pickford (General Manager Community Services), Claire Austin (General Manager Customer and Regulatory), Scott MacLean (Group Manager Parks and Recreation), Chris Henderson (Group Manager Waste and Environmental Solutions), Carolyn Allan (Senior Management Accountant), Jeanine Benson (Group Manager Transport), Anna Nilsen (Group Manager, Property Services), Kate Milton (Manager Housing), Sharon Bodeker (Corporate Planner) and Clare Sullivan (Manager Governance) |
Governance Support Officer Lynne Adamson
There was no Public Forum.
Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.
Cr Andrew Whiley advised of changes to be recorded on his Interest Register.
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A report from the Executive Leadership Team provided an overview of the budgets to be included in the draft 2022/23 Annual Plan which was an update of year two of the 10 year plan 2021-31. |
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The Chief Executive Officer (Sandy Graham) and Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.
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Moved (Cr Rachel Elder/Cr Jim O'Malley): That the Council:
a) Adopts the draft 2022/23 operating budget for the DCC overall. Motion carried (CAPCC/2022/001)
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Moved (Cr Rachel Elder/Cr Jim O'Malley): That the Council: b) Notes that any resolution made in this meeting related to the 2022/23 Annual Plan reports may be subject to further discussions and decision by the meeting. Motion carried (CAPCC/2022/002) |
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6 Annual Plan Budget Update - Reserves and Recreational Facilities |
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A report from Parks and Recreation provided an overview of the operating expenditure (opex) budgets for the 2022/23 Annual Plan year for the Reserves and Recreational Facilities Group. |
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The General Manager Community Services (Simon Pickford) and Group Manager Parks and Recreation (Scott MacLean) spoke to the report and responded to questions.
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Moved (Cr Jules Radich/Cr Christine Garey): That the Council:
a) Approves the draft 2022/23 operating budget for the Reserves and Recreational Facilities Group. b) Approves the draft 2022/23 fees and charges schedules for Reserves and Recreational Facilities. Motion carried (CAPCC/2022/003) |
Moved (Mayor Aaron/Cr Steve Walker):
That the Council:
Adjourns the meeting for 15 minutes.
Motion carried
The meeting adjourned at 10.52 am and reconvened at 11.12 am.
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A report from Parks and Recreation responded to a Council resolution which requested options for the establishment of a sports administration hub at Logan Park and summarised the associated work with Sport Otago, Tennis Otago, the Otago Polytechnic, and other stakeholders to date. |
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The General Manager Community Services (Simon Pickford) and Group Manager Parks and Recreation (Scott MacLean) spoke to the report and responded to questions.
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Moved (Cr Andrew Whiley/Cr Christine Garey): That the Council:
a) Requests staff prioritise the development of a Reserve Management Plan for Logan Park in order to inform the potential development of a sports hub. Motion carried (CAPCC/2022/004)
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A report from Parks and Recreation responded to a Council resolution which requested options for the development of a new destination playspace. |
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The General Manager Community Services (Simon Pickford) and Group Manager Parks and Recreation (Scott MacLean) spoke to the report and responded to questions.
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Moved (Mayor Aaron Hawkins/Cr Christine Garey):
That the Council:
Adjourns the meeting.
Motion carried
The meeting adjourned at 12.20 pm and reconvened at 1.06 pm.
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Moved (Mayor Aaron Hawkins/Cr David Benson-Pope): That the Council:
Requests a report in time for Annual Plan 2022/23 deliberations, looking at resourcing options for the development of concept and community engagement plans for destination playspaces, including:
a) a single site development on council owned land; and b) a distributed network of investment across three sites. Division The Council voted by division:
For: Crs David Benson-Pope, Sophie Barker, Rachel Elder, Christine Garey, Doug Hall, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker and Mayor Aaron Hawkins (12). Against: Crs Jules Radich, Lee Vandervis and Andrew Whiley (3). Abstained: Nil The division was declared CARRIED by 12 votes to 3
Motion carried (CAPCC/2022/005)
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Moved (Mayor Aaron Hawkins/Cr Christine Garey):
That the Council:
Adjourns the meeting.
Motion carried
The meeting adjourned at 1.42 pm and reconvened at 1.45 pm
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9 Proposal for the development of a covered winter cricket training facility |
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A report from Parks and Recreation summarised work to date with Otago Cricket Association in response to their submission to the Council’s 2021/31 10 Year Plan in which they requested permission to construct a winter training facility on Council Land. |
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The General Manager Community Services (Simon Pickford) spoke to the report and responded to questions.
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Moved (Cr Lee Vandervis/Cr Andrew Whiley): That the Council:
a) Notes the report and ongoing positive discussions with the Otago Cricket Association regarding the development of a covered winter cricket training facility. b) Notes that a number of sites were assessed, and Tonga Park is the Otago Cricket Association’s preferred location. c) Notes that further consultation needs to be undertaken with affected parties if Tonga Park is progressed as the preferred site. d) Notes that the proposed development and its ongoing maintenance will come at no cost to Council. Motion carried (CAPCC/2022/006) |
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A report from Waste and Environmental Solutions provided an overview of the operating expenditure (opex) budgets for the 2022/23 Annual Plan year for the Waste Management Group. |
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The General Manager Infrastructure and Development (Simon Drew) and Group Manager Waste and Environmental Solutions (Chris Henderson) spoke to the report and responded to questions.
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Moved (Cr Jim O'Malley/Cr Chris Staynes): That the Council:
a) Approves the draft 2022/23 operating budget for the Waste Management Group. b) Approves the draft 2022/23 fees and charges schedules for Waste Management. Motion carried (CAPCC/2022/007) |
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11 Kerbside Collection - Update on pay as you throw technology |
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A report from Waste and Environmental Solutions provided an update on the development of Pay As You Throw technology (PAYT) as part of the 2022-23 Annual Plan process. |
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The General Manager Infrastructure and Development (Simon Drew) and Group Manager Waste and Environmental Solutions spoke to the report and responded to questions.
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Moved (Cr Jim O'Malley/Cr Steve Walker): That the Council:
Notes the report ‘Kerbside collection – update on pay as you throw technology’. Motion carried (CAPCC/2022/008) |
Moved (Mayor Aaron Hawkins/Cr Christine Garey):
That the Council:
Extends the meeting beyond 6 hours.
Motion carried
Moved (Mayor Aaron Hawkins/Cr Steve Walker):
That the Council:
Adjourns until 3.00 pm.
Motion carried
The meeting adjourned at 2.42 pm and reconvened at 3.03 pm.
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A report from Finance provided the options for both flat and progressive targeted rates to fund the new kerbside collection service approved at the 2021 Council 10 year plan meeting. |
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The Chief Financial Officer (Gavin Logie) and Senior Management Accountant (Carolyn Allan) spoke to the report and responded to questions.
The General Manager Infrastructure and Development (Simon Drew) and Group Manager Waste and Environmental Solutions spoke to the report and responded to questions.
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Moved (Mayor Aaron Hawkins/Cr Christine Garey):
That the Council:
Adjourns the meeting.
Motion carried
The meeting adjourned at 3.12 pm and reconvened at 3.17 pm. |
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Moved (Cr Mike Lord/Mayor Aaron Hawkins): That the Council: Requests in time for the next Annual Plan 2023/24, a report outlining options for both flat and progressive targeted rates for the kerbside collection service.
Motion carried (CAPCC/2022/009) |
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A report from the Executive Leadership Team provided an overview of the operating expenditure (opex) budgets for the 2022/23 Annual Plan year for the Regulatory Services Group. |
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The General Manager Customer and Regulatory (Claire Austin) spoke to the report and responded to questions.
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Moved (Cr Lee Vandervis/Cr David Benson-Pope): That the Council:
a) Approves the draft 2022/23 operating budget for the Regulatory Services Group. b) Approves the draft 2022/23 fees and charges schedules for Regulatory Services. |
The Mayor advised that due to staff availability, Items 17, 18 and 19 would be taken before Item 14 when the meeting reconvened.
Moved (Mayor Aaron Hawkins/Cr David Benson-Pope):
That the Council:
Adjourns the meeting and reconvenes at 9.00 am on Tuesday 1 February 2022.
Motion carried
The meeting adjourned at 3.27 pm and reconvened at 9.05 am on Tuesday 1 February 2022
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A report from 3 Waters provided an overview of the operating expenditure (opex) budgets for the draft 2022/23 Annual Plan year for the 3 Waters Group. |
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The General Manager Infrastructure and Development (Simon Drew) spoke to the report and responded to questions.
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Moved (Cr Jim O'Malley/Cr Jules Radich): That the Council:
a) Approves the draft 2022/23 operating budget for the 3 Waters Group. b) Approves the draft 2022/23 fees and charges schedules for 3 Waters. |
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A report from Transport provided an overview of the operating expenditure (opex) budgets for the 2022/23 Annual Plan year for the Roading and Footpaths Group. |
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The General Manager Infrastructure and Development (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.
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Moved (Cr Jim O'Malley/Cr Rachel Elder): That the Council:
a) Approves the amended draft 2022/23 operating budget for the Roading and Footpaths Group. b) Approves the amended draft 2022/23 fees and charges schedules for Roading and Footpaths. Motion carried (CAPCC/2022/012) |
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Cr Doug Hall withdrew from this item. A report from Transport presented options for delivering projects within the 10 Year Plan 2021-31 Dunedin Urban Cycleways programme. |
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The General Manager Infrastructure and Development (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.
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Moved (Mayor Aaron Hawkins/Cr Steve Walker):
That the Council:
Adjourns the meeting.
Motion carried
The meeting adjourned at 10.28 am and reconvened at 10.48 am.
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Members conveyed their thanks to the Tunnels Trust for all their work.
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Moved (Cr Rachel Elder/Cr Steve Walker): That the Council:
Amends the timing and approves a $11.4m increase to Dunedin Urban Cycleways budget to deliver the Tunnels Trail from Mosgiel to Dunedin. Division The Council voted by division:
For: Crs David Benson-Pope, Sophie Barker, Rachel Elder, Christine Garey, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (13). Against: Cr Lee Vandervis (1). Abstained: Nil
The division was declared CARRIED by 13 votes to 1
Motion carried (CAPCC/2022/013)
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A report from Property provided an overview of the operating expenditure (opex) budgets for the 2022/23 Annual Plan year for the Property Group. |
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The General Manager Corporate and Quality (Robert West) and Group Manager, Property Services (Anna Nilsen) spoke to the report and responded to questions.
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Moved (Cr David Benson-Pope/Cr Mike Lord): That the Council:
a) Approves the draft 2022/23 operating budget for the Property Group. b) Approves the draft 2022/23 fees and charges schedules for Property. Motion carried (CAPCC/2022/014) |
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A report from Property presented the draft Dunedin City Council Community Housing Policy 2022 for consideration. |
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The General Manager Corporate and Quality (Robert West) and Group Manager, Property Services (Anna Nilsen) and Manager Housing (Kate Milton) spoke to the report and responded to questions. |
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Moved (Cr Jim O'Malley/Cr David Benson-Pope): That the Council:
Adopts the draft DCC Community Housing Policy 2022.
Division The Council voted by division:
For: Crs David Benson-Pope, Sophie Barker, Rachel Elder, Christine Garey, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Lee Vandervis, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (14). Against: Nil Abstained: Nil
The division was declared CARRIED by 14 votes to 0
Motion carried (CAPCC/2022/015) |
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A report from Property provided an update for Council on the building at 2 Beach Street, Port Chalmers, known as the Sims Building, and the work done with the Port Chalmers Foundry Trust (‘The Trust’) since 10 Year Plan 2021-2031 deliberations in May 2021. |
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The General Manager Corporate and Quality (Robert West) and Group Manager, Property Services (Anna Nilsen) spoke to the report and responded to questions.
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Moved (Cr Steve Walker/Cr Christine Garey): That the Council:
Notes the Sims Building Update Report.
Motion carried (CAPCC/2022/016) |
Moved (Mayor Aaron Hawkins/Cr Christine Garey):
That the Council:
Adjourns the meeting.
Motion carried
The meeting adjourned at 12.16 pm and Cr Doug Hall left the meeting.
The meeting reconvened at 1.04 pm.
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20 Annual Plan Budget Update - Galleries, Libraries and Museums |
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A report from the Executive Leadership Team provided an overview of the operating expenditure (opex) budgets for the 2022/23 Annual Plan year for the Galleries, Libraries and Museums Group. |
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The General Manager Community Services (Simon Pickford) spoke to the report and responded to questions.
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Moved (Cr Carmen Houlahan/Cr Christine Garey): That the Council:
a) Approves the draft 2022/23 operating budget for the Galleries, Libraries and Museums Group. b) Approves the draft 2022/23 fees and charges schedules for Galleries, Libraries and Museums. Motion carried (CAPCC/2022/017) with Cr Lee Vandervis recording his vote against |
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A report from the Executive Leadership Team provided an overview of the operating expenditure (opex) budgets for the 2022/23 Annual Plan year for the Community and Planning Group. The General Manager Community Services (Simon Pickford) spoke to the report and responded to questions. |
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Moved (Cr Marie Laufiso/Cr David Benson-Pope): That the Council:
c) Approves the draft 2022/23 operating budget for the Community and Planning Group. Motion carried (CAPCC/2022/018) with Cr Lee Vandervis recording his vote against
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Moved (Cr Marie Laufiso/Cr David Benson-Pope): That the Council: b) Approves the draft 2022/23 fees and charges schedules for Community and Planning. Motion carried (CAPCC/2022/019) |
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A report from Community and Planning presented options for additional support for the Task Force Green scheme following a request from Council in May 2021. The General Manager Community Services (Simon Pickford) and Manager Community Development and Events (Joy Lanini) spoke to the report and responded to questions.
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Moved (Cr Sophie Barker/Cr Marie Laufiso): That the Council:
Increase the value of vouchers provided to eligible Task Force Green volunteers to $25.00 from 1 July 2022.
With the leave of the meeting the motion was amended to $30.00 from 1 July 2022.
Motion carried (CAPCC/2022/020)
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Moved (Cr Sophie Barker/Cr Marie Laufiso): That the Council: Increase the value of vouchers provided to eligible Task Force Green volunteers to $30.00 from 1 July 2022.
Motion carried (CAPCC/2022/021) |
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A report from Enterprise Dunedin provided an overview of the operating expenditure (opex) budgets for the 2022/23 Annual Plan year for the Economic Development Group. |
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The Manager Enterprise Dunedin (John Christie) spoke to the report and responded to questions.
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Moved (Cr Chris Staynes/Cr Christine Garey): That the Council:
a) Approves the draft 2022/23 operating budget for the Economic Development Group. b) Approves the draft 2022/23 fees and charges schedules for Economic Development. Motion carried (CAPCC/2022/022) |
Moved (Mayor Aaron Hawkins/Cr Christine Garey):
That the Council:
Adjourns the meeting.
Motion carried
The meeting adjourned at 2.19 pm and reconvened at 2.41 pm.
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27 Annual Plan Budget Update - Governance and Support Services |
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A report from the Executive Leadership Team provided an overview of the operating expenditure (opex) budgets for the 2022/23 Annual Plan year for the Governance and Support Services Group. |
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The Chief Executive Officer (Sandy Graham) and Chief Financial Officer (Gavin Logie) spoke to the report and responded to questions.
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Moved (Cr Mike Lord/Cr Chris Staynes): That the Council:
a) Approves the draft 2022/23 operating budget for the Governance and Support Services Group. Motion carried (CAPCC/2022/023) with Cr Lee Vandervis recording his vote against |
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Moved (Cr Mike Lord/Cr Chris Staynes): That the Council: b) Approves the draft 2022/23 fees and charges schedules for Governance and Support Services. Motion carried (CAPCC/2022/024)
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Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council:
c) Asks Dunedin City Holdings Ltd to work with Dunedin Venues Management Ltd to develop options for a ticket levy on touring productions, the revenue from which would be used to support local music venues in time for the deliberations meeting in May 2022.
Division The Council voted by division:
For: Crs David Benson-Pope, Sophie Barker, Rachel Elder, Christine Garey, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Jules Radich, Chris Staynes, Steve Walker, Andrew Whiley and Mayor Aaron Hawkins (13). Against: Cr Lee Vandervis (1). Abstained: Nil
The division was declared CARRIED by 13 votes to 1
Motion carried (CAPCC/2022/025) |
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A report from Finance advised that the draft budget as presented for 2022-23 proposed an overall increase in rates of 6.5%. |
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The Chief Financial Officer (Gavin Logie) and Senior Management Accountant (Carolyn Allan) spoke to the report and responded to questions.
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Moved (Mayor Aaron Hawkins/Cr Steve Walker): That the Council: Adjourns the meeting. Motion carried with Cr Lee Vandervis recording his vote against The meeting adjourned at 3.46 pm and reconvened at 3.59 pm. Moved (Mayor Aaron Hawkins/Cr Steve Walker):
That the Council:
Adjourns the meeting. Motion carried The meeting adjourned at 4.03 pm and reconvened at 4.05 pm.
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Moved (Cr Jules Radich/Cr Lee Vandervis):
That the Council, for the purposes of the draft budget:
a) Approves an increase in the community services targeted rate for the 2022-23 year of $3.00 to $105.00 including GST. b) Approves an increase in the Stadium 10,000 plus seat differentiated rates for the 2022‑23 year by 3.0%. c) Approves the current rating method for the setting of all other rates for the 2022-23 year. Division The Council voted by division:
For: Crs Jules Radich and Lee Vandervis (2). Against: Crs David Benson-Pope, Sophie Barker, Rachel Elder, Christine Garey, Carmen Houlahan, Marie Laufiso, Mike Lord, Jim O'Malley, Chris Staynes, Steve Walker, Andrew Whiley and Aaron Hawkins (12). Abstained: Nil
The division was declared LOST by 12 votes to 2
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Moved (Cr David Benson-Pope/Cr Marie Laufiso): That the Council:
a) Approves an increase in the community services targeted rate for the 2022-23 year of $1.50 to $103.50 including GST. b) Approves an increase in the Stadium 10,000 plus seat differentiated rates for the 2022‑23 year based on the June 2021 Local Government Cost Index of 1.4%. c) Approves the current rating method for the setting of all other rates for the 2022-23 year. Motion carried (CAPCC/2022/026) with Crs Carmen Houlahan, Jules Radich and Lee Vandervis recording their vote against |
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A report from Corporate Policy discussed the options available for providing assistance to ratepayers on limited or fixed incomes. |
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The Chief Financial Officer (Gavin Logie) and Corporate Planner (Sharon Bodeker) spoke to the report and responded to questions.
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Cr Sophie Barker left the meeting at 4.30 pm.
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Moved (Cr Jim O'Malley/Cr Christine Garey): That the Council:
Notes the Assistance to Ratepayers on Limited or Fixed Incomes report. Motion carried (CAPCC/2022/027) |
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A report from Transport recommended Council approve the temporary closure of roads for events to be held in February 2022. |
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The General Manager Infrastructure and Development (Simon Drew) and Group Manager Transport (Jeanine Benson) spoke to the report and responded to questions.
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Moved (Cr David Benson-Pope/Cr Jim O'Malley): That the Council:
Resolves to close the roads detailed below, pursuant to Section 319, Section 342, and Schedule 10 clause 11(e) of the Local Government Act 1974: Motorsport Hillclimb, Scroggs Hill Road Sunday, 20 February 2022, 9:00am until 5:00pm: · Scroggs Hill Road, from 85 Scroggs Hill Road to the intersection with Bush Reserve Road. Motion carried (CAPCC/2022/028) |
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Moved (Mayor Aaron Hawkins/Cr Christine Garey): That the Council:
Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.
Motion carried (CAPCC/2022/029) |
The meeting moved into non-public at 4.37 pm and concluded at 4.47 pm
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MAYOR