Notice of Meeting:

I hereby give notice that an ordinary meeting of the Annual Plan Council will be held on:

Date:                                                    Monday 2 May 2022

Time:                                                   9.00 am

Venue:                                                Edinburgh Room, Municipal Chambers, The Octagon, Dunedin

Sandy Graham

Chief Executive Officer

Council Annual Plan

PUBLIC AGENDA

MEMBERSHIP

Mayor	Mayor Aaron Hawkins
Deputy Mayor	Cr Christine Garey
Members	Cr Sophie Barker	Cr David Benson-Pope
	Cr Rachel Elder	Cr Doug Hall
	Cr Carmen Houlahan	Cr Marie Laufiso
	Cr Mike Lord	Cr Jim O'Malley
	Cr Jules Radich	Cr Chris Staynes
	Cr Lee Vandervis	Cr Steve Walker
	Cr Andrew Whiley

Senior Officer                                               Sandy Graham, Chief Executive Officer

Governance Support Officer                  Lynne Adamson

Lynne Adamson

Governance Support Officer

Telephone: 03 477 4000

Lynne.Adamson@dcc.govt.nz

www.dunedin.govt.nz

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

Council Annual Plan 2 May 2022

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

1             Apologies                                                                                                                                                                    4

2             Confirmation of Agenda                                                                                                                                        4

3             Declaration of Interest                                                                                                                                           5      

Part A Reports (Annual Plan Hearings/Deliberations  has power to decide these matters)

4 Hearing Scheduled for the Annual Plan and Late Submissions                                                             18             

Council Annual Plan 2 May 2022

1          Apologies

An apology has been received from Cr Doug Hall.

That the Council:

Accepts the apology from Cr Doug Hall.

2          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.

Annual Plan Council 2 May 2022

Declaration of Interest

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

1.

3.         Staff members are reminded to update their register of interests as soon as practicable

RECOMMENDATIONS

That the Council:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

c)     Notes the Executive Leadership Teams’ Interest Regist.

Attachments

	Title	Page
⇩a	Councillors' Register of Interest	6
⇩b	ELT Register of Interests	16

Annual Plan Council 2 May 2022

Annual Plan Council 2 May 2022

Annual Plan Council 2 May 2022

Part A Reports

Hearing Scheduled for the Annual Plan and Late Submissions

Department: Corporate Policy

EXECUTIVE SUMMARY

1 The purpose of this report is to provide the Councillors with a schedule of submitters wishing to present their views at the Annual Plan hearings to be held on 2 and 3 May 2022, and to consider whether or not to accept late submissions received.

2 Approximately 320 submissions have been received, with 42 submitters wishing to present their submissions to Councillors.  Submissions closed on 22 April 2022.  Two submissions have been received since the closing date.

RECOMMENDATIONS

That the Council:

a)     Considers whether to allow the late submissions to be accepted.

DISCUSSION

4          Hearings for the Annual Plan will be held as follows:

Monday 2 May                                       9.00 a.m. to 5 p.m.

Tuesday 3 May                                       9.00 a.m. to 12.00 noon

5          Attached to this report is the Annual Plan Speaking Schedule (Attachment A). Please note that the schedule for next week may be subject to change. An updated scheduled will be emailed to Councillors as necessary. 

Late submissions

6          Submissions closed at 12 p.m. on 22 April 2022, however due to timing issues, requests were made by three submitters to provide their submissions after that time, the Waikouaiti Coast Community Board, Business South, and the Disabled Persons Assembly.  These submissions have not been treated as late.

7          The two late submissions received have been tagged as “late submissions” and have not been assigned topics.  Late submissions have been received from:

Name	Submission number
David Philips	866448
Bronwyn Powell	866347

8          Late submissions received on annual plans and 10 year plans in previous years have been accepted by Council, and it is recommended that these submissions are also accepted.

9          As this is an administrative only report, a summary of considerations is not required.

Signatories

Author:	Sharon Bodeker - Corporate Planner
Authoriser:	Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy)

Attachments

	Title	Page
⇩a	Speaking Schedule	20

Annual Plan Council 2 May 2022