Notice of Meeting:

I hereby give notice that an ordinary meeting of the Community and Culture Committee will be held on:

 

Date:                                                    Tuesday 3 August 2021

Time:                                                   1.00 pm

Venue:                                                Edinburgh Room, Municipal Chambers, The Octagon, Dunedin

 

Sandy Graham

Chief Executive Officer

 

Community and Culture Committee

PUBLIC AGENDA

 

MEMBERSHIP

 

Chairperson

Cr Marie Laufiso

 

Deputy Chairperson

Cr Christine Garey

Cr Carmen Houlahan

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Mayor Aaron Hawkins

Cr Mike Lord

 

Cr Jim O'Malley

Cr Jules Radich

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Steve Walker

Cr Andrew Whiley

 

Senior Officer                                               Simon Pickford, General Manager Community Services

 

Governance Support Officer                  Rebecca Murray

 

 

 

Rebecca Murray

Governance Support Officer

 

 

Telephone: 03 477 4000

Rebecca.Murray@dcc.govt.nz

www.dunedin.govt.nz

 

Note: Reports and recommendations contained in this agenda are not to be considered as Council policy until adopted.

 


Community and Culture Committee

3 August 2021

 

 

ITEM TABLE OF CONTENTS                                                                                                                                         PAGE

 

1             Public Forum                                                                                                                                                              4

1.1       Public Forum - Aspiring Leader Delegate - Isla Thomas                                                                4

1.2       Public Forum - Aspiring Leader Delegate - Duncan Campbell                                                     4

1.3       Public Forum - Aspiring Leader Delegate - Ben Sommerville                                                      4

2             Apologies                                                                                                                                                                    4

3             Confirmation of Agenda                                                                                                                                        4

4             Declaration of Interest                                                                                                                                           5

5             Confirmation of Minutes                                                                                                                                    17

5.1       Community and Culture Committee meeting - 15 June 2021                                                  18  

Minutes of SubCommittee and Board

6             Grants Subcommittee - 5 May 2021                                                                                                               23

7             Toitū Otago Settlers Museum Board - 22 February 2021                                                                       46   

Part A Reports (Committee has power to decide these matters)

8             Actions From Resolutions of Community and Culture Committee Meetings                                  50

9             Community and Culture Committee Forward Work Programme                                                        53

10           Dunedin Youth Council Six Monthly Report for the Period 1 January - 30 June 2021                  56

11           Play Spaces Plan 2021                                                                                                                                          60

12           Update - Mayor's Taskforce for Housing - Housing Action Plan 2019-2039                                     64

13           Community and Culture Activity Report for the Quarter Ending 30 June 2021                              72

14           Summary of Advisory Group Meetings (April - June 2021)                                                                    85

15           Items for Consideration by the Chair                                                                                                             97             

 

 


Community and Culture Committee

3 August 2021

 

 

1          Public Forum

1.1       Public Forum - Aspiring Leader Delegate - Isla Thomas

Aspiring Leader Delegate, Isla Thomas, will be in attendance to report back on their experience at the Aspiring Leaders Forum.

 

1.2       Public Forum - Aspiring Leader Delegate - Duncan Campbell

 

Aspiring Leader Delegate, Duncan Campbell, will be in attendance to report back on their experience at the Aspiring Leaders Forum.

 

1.3       Public Forum - Aspiring Leader Delegate - Ben Sommerville

 

Aspiring Leader Delegate, Ben Sommerville, will be in attendance to report back on their experience at the Aspiring Leaders Forum.

2          Apologies

At the close of the agenda no apologies had been received.

3          Confirmation of agenda

Note: Any additions must be approved by resolution with an explanation as to why they cannot be delayed until a future meeting.


Community and Culture Committee

3 August 2021

 

Declaration of Interest

 

  

EXECUTIVE SUMMARY

1.         Members are reminded of the need to stand aside from decision-making when a conflict arises between their role as an elected representative and any private or other external interest they might have.

 

2.         Elected members are reminded to update their register of interests as soon as practicable, including amending the register at this meeting if necessary.

 

 

RECOMMENDATIONS

That the Committee:

a)     Notes/Amends if necessary the Elected Members' Interest Register attached as Attachment A; and

b)     Confirms/Amends the proposed management plan for Elected Members' Interests.

 

 

Attachments

 

Title

Page

a

Community and Culture Committee Register of Interest

7

  



Community and Culture Committee

3 August 2021

 

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Community and Culture Committee

3 August 2021

 

Confirmation of Minutes

Community and Culture Committee meeting - 15 June 2021

 

 

 

RECOMMENDATIONS

That the Committee:

Confirms the Community and Culture Committee meeting held on 15 June 2021 as a correct record.

 

 

 

Attachments

 

Title

Page

A

Minutes of Community and Culture Committee meeting  held on 15 June 2021

18

 

 


Community and Culture Committee

3 August 2021

 

 

 

Community and Culture Committee

MINUTES

 

Minutes of an ordinary meeting of the Community and Culture Committee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Tuesday 15 June 2021, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Marie Laufiso

 

Deputy Chairperson

Cr Carmen Houlahan

 

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Mayor Aaron Hawkins

Cr Mike Lord

 

Cr Jim O'Malley

Cr Jules Radich

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Steve Walker

Cr Andrew Whiley

 

 

IN ATTENDANCE

Simon Pickford (General Manager Community Services), Robert West (Acting General Manager City Services), Joy Lanini (Manager Community Development and Events), Cam McCracken (Director – Dpag, Toitū, Lan Yuan and Olveston), Bernie Hawke (Manager Library Services) and Clare Sullivan (Manager Governance)

 

Governance Support Officer                  Rebecca Murray

 

 

 

1          Public Forum

There was no Public Forum.  

 

2          Apologies

An apology was received from Cr Christine Garey.

 

Moved (Cr Marie Laufiso/Cr Carmen Houlahan):

That the Committee:

 

Accepts the apology received from Cr Christine Garey.

 

Motion carried

 

3          Confirmation of agenda

 

 

Moved (Cr Marie Laufiso/Cr Carmen Houlahan):

That the Committee:

 

Confirms the agenda without addition or alteration.

 

Motion carried

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Cr Vandervis entered the meeting at 1.01pm.

 

 

Moved (Cr Marie Laufiso/Cr Carmen Houlahan):

That the Committee:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion carried

 

5          Confirmation of Minutes

5.1       Community and Culture Committee meeting - 16 February 2021

 

Moved (Cr Marie Laufiso/Cr Steve Walker):

That the Committee:

 

Confirms the minutes of the Community and Culture Committee meeting held on 16 February 2021 as a correct record.

Motion carried

  

6          Minutes of SubCommittee and Board

6          Grants Subcommittee - 7 October 2020

 

Moved (Cr Marie Laufiso/Cr Rachel Elder):

That the Committee:

 

Notes the minutes of the Grants Subcommittee meeting held on 7 October 2020.

Motion carried

 

7          Grants Subcommittee - 5 November 2020

 

Moved (Cr Marie Laufiso/Cr Rachel Elder):

That the Committee:

 

Notes the minutes of the Grants Subcommittee meeting held on 5 November 2020.

Motion carried

 

8          Toitū Otago Settlers Museum Board - 5 October 2020

 

Moved (Cr Rachel Elder/Cr Doug Hall):

That the Committee:

 

Notes the minutes of the Toitū Otago Settlers Museum Board meeting held on 5 October 2020.

Motion carried

  

Part A Reports

9          Actions From Resolutions of Community and Culture Committee Meetings

 

The report detailed the open and completed actions from resolutions of the Community and Culture Committee meetings from the start of the triennium in October 2019.

The General Manager Community Services (Simon Pickford) responded to members’ questions.

 

Moved (Cr Marie Laufiso/Cr Carmen Houlahan):

That the Committee:

 

Notes the Open and Completed Actions from resolutions of the Community and Culture Committee meetings.

Motion carried (COM/2021/010)

 

10        Community and Culture Committee Forward Work Programme

 

The report provided the forward work programme for the 2021-2022 year. 

 

The General Manager Community Services (Simon Pickford) responded to members’ questions.

 

 

 

 

 

 

Moved (Cr Marie Laufiso/Cr Carmen Houlahan):

That the Committee:

 

a)     Notes the Community and Culture Committee forward work programme.

Motion carried (COM/2021/016)

 

11        Otago Museum Report to Contributing Local Authorities for the periods ending February 2021 and April 2021

 

The report, prepared by Otago Museum, provided an update on the key activities for periods ending 28 February 2021 and 30 April 2021.

Dr Ian Griffin, Dr Craig Grant and Murray Bailey from the Otago Museum spoke to the report and responded to members’ questions.

Dr Griffin agreed to share the museum’s economic impact statement with the councillors.

 

Moved (Cr David Benson-Pope/Cr Doug Hall):

That the Committee:

 

a)     Notes the Otago Museum Report to Contributing Local Authorities to 28 February 2021.

b)     Notes the Otago Museum Report to Contributing Local Authorities to 30 April 2021.

Motion carried (COM/2021/017)

 

12        Community and Culture Activity Report for the Quarter Ending 31 March 2021

 

The report updated the Committee on key city, community, arts and culture outcomes for the quarter ended 31 March 2021. 

The Manager Community Development and Events (Joy Lanini), Director - DPAG, Toitū, Lan Yuan and Olveston (Cam McCracken) and the Manager Library Services (Bernie Hawke) spoke to the report and responded to members’ questions.

 

Moved (Cr Steve Walker/Cr Carmen Houlahan):

That the Committee:

 

Notes the Community and Culture Activity Report for the quarter ending 31 March 2021.

Motion carried (COM/2021/018)

 

13        Summary of Advisory Group Meetings (January- March 2021)

 

The report provided a summary of the meetings and actions of the DCC’s Social Well-being Advisory Group, Disabilities Issues Advisory Group and Dunedin Refugee Steering Group during the period 1 January – 31 March 2021.

The Manager Community Development and Events (Joy Lanini) spoke to the report and responded to members’ questions.

 

 

Moved (Cr Sophie Barker/Cr Rachel Elder):

That the Committee:

 

Notes the summary of the Social Well-being and Disabilities Issues Advisory Groups and the Dunedin Refugee Steering Group for the period 1 January – 31 March 2021.

Motion carried (COM/2021/019)

 

14        Items for Consideration by the Chair

 

There were no items for consideration.

        

The meeting concluded at 1.58 pm.

 

 

 

..............................................

CHAIRPERSON

   

 

 


Community and Culture Committee

3 August 2021

 

Minutes of SubCommittee and Board

Grants Subcommittee - 5 May 2021

 

 

gg

RECOMMENDATIONS

That the Committee:

Notes the minutes of the Grants Subcommittee meeting held on 05 May 2021.

 

 

 

Attachments

 

Title

Page

A

Minutes of Grants Subcommittee held on 5 May 2021

24

  


Community and Culture Committee

3 August 2021

 

 

 

Grants Subcommittee

Arts, Creative Communities Scheme, Community Events, Community,

Covid-19 Response, Waste Minimisation, Dunedin Biodiversity

MINUTES

 

Minutes of an ordinary meeting of the Grants Subcommittee held in the Edinburgh Room, Municipal Chambers, The Octagon, Dunedin on Wednesday 05 May 2021, commencing at 9.30 am

 

PRESENT

 

Chairperson

Cr Christine Garey

 

Deputy Chairperson

Cr Marie Laufiso

 

Members

Cr Sophie Barker

Cr Rachel Elder

 

Peter Hayden

Dan Hendra

 

Don Hunter

Adam Keane

 

Anna Parker

Cr Steve Walker

 

Craig Wilson

 

 

IN ATTENDANCE

Joy Lanini (Manager Community Development and Events), Wai Piggott (Financial Analyst), Kirsten Glengarry (Relationship Manager – Creative Industries and Strategic), Lisa Wilkie (Relationship Advisor Council Initiatives), Paul Coffey (Senior Community Advisor), Becks New (Community Advisor), Ruth Harrison (Community Advisor), Vicki Lenihan (Community Events Advisor – Cultural), Allison Wallace (Events Coordinator), Olha Viazenko (Events Advisor – Civic and Community), Tammy Jackman (Events Special Projects Coordinator), Cath Gledhill (Supervisor Waste Minimisation), Leigh McKenzie (Waste Minimisation Officer) and Richard Ewans (Biodiversity Advisor)

 

Governance Support Officer                  Rebecca Murray

 

 

1          Opening

Adam Keane opened the meeting with a karakia timataka.

 

2          Apologies

Apologies were received from Hannah Molloy and Sarah Davie-Nitis.

 

 

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

 

Accepts the apologies from Hannah Molloy and Sarah Davie-Nitis.

 

Motion carried (GS/2021/006)

3          Confirmation of agenda

 

 

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

 

Confirms the agenda without addition or alteration.

 

Motion carried (GS/2021/007)

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

 

a)     Notes the Elected or Independent Members' Interest Register; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (GS/2021/008)

 

 

5          CONFIRMATION OF Minutes

6          Grants Subcommittee - 7 October 2020

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

 

Confirms the minutes of the Grants Subcommittee meeting held on 7 October 2020 as a correct record.    

Motion carried (GS/2021/009)

 

 

 

7          Grants Subcommittee - 5 November 2020

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

 

Confirms the minutes of the Grants Subcommittee meeting held on 5 November 2020 as a correct record.   

Motion carried (GS/2021/010)

Part A Reports

8          Arts, Creative Communities Scheme, Community Events, Community, COVID-19 Response, Small Projects (Community and Art) and Neighbourhood Matching Applications

 

Arts Grants

 

The Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.

 

Dan Hendra declared a conflict of interest with Item 6 - Filipa Fairy and withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Declines the following funding application:

 

11

Warwick Blair – Blue Oyster as umbrella (Blue Oyster Arts Trust Ref: Picture Project)

 

Motion carried (GS/2021/011)

 

 

 

 

Moved (Cr Christine Garey/Cr Marie Laufiso):

That the Subcommittee:

Approves the funding as follows:

 

6

Filipa Fairy

$2,850.00

 

Motion carried (GS/2021/012) with Dan Hendra withdrawing.

 

 

 

 

Moved (Cr Rachel Elder/Peter Hayden):

That the Subcommittee:

Approves the funding as follows:

 

1

Blue Oyster Arts Trust

$4,800.00

2

Cargo Bike Art Space (Blue Oyster Art Project Space)

$5,000.00

3

Chamber Music New Zealand (Chamber Music New Zealand Trust)

$2,500.00

4

Dunedin Opera Company Inc - Opera Otago (Dunedin Opera Company Inc

$5,000.00

5

Dunedin WEA (Southland Education)

$2,038.00

7

Indian Ink Theatre Company

$5,000.00

8

Otago Pioneer Women’s Memorial Association Inc

$4,510.00

9

The Friends of the Globe Theatre

$2,290.00

10

The Just Atelier Trust – umbrella organisation (Arati Kushwaha)

$2,228.00

 

Motion carried (GS/2021/013)

 

 

 

 

 

Creative Communities Scheme Grants

 

The Relationship Advisor Council Initiatives – Ara Toi (Lisa Wilkie) and the Relationship Manager – Creative Industries and Strategic – Ara Toi (Kirsten Glengarry) spoke to the applications and responded to members’ questions.

 

Cr Christine Garey declared a conflict of interest with Item 2 - Broad Bay School (Broad Bay School Board of Trustees) and withdrew from this item.  Cr Marie Laufiso chaired the meeting while this item was discussed.

 

Dan Hendra declared a conflict of interest with Item 11 - Luke Easterbrook-Clarke and Item 14 - New Zealand International Science Festival/Phillipa Crofskey (International Festival of Environment, Science and Technology Dunedin NZ) and withdrew from these items.

 

Cr Sophie Barker declared a conflict of interest with Item 3 - Brophy Aerials and Dunedin Midwinter Celebrations (Dunedin Midwinter Celebrations) and withdrew from this item.

 

Peter Hayden declared a conflict of interest with Item 23 - theartdept – artists and art educators (The Art Dept – Artists & Art Educators) and withdrew from this item.

 

Adam Keane declared a conflict of interest with Item 9 - IHC New Zealand Inc and withdrew from this item.

 

Cr Steve Walker declared a conflict of interest with Item 5 - Dunedin-Edinburgh Sister City Society and withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

 

Adjourns the meeting.

 

Motion carried (GS/2021/014)

 

 

 

 

The meeting adjourned at 10.18 am and reconvened at 10.36 am.

 

 

 

 

 

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Declines the following funding application:

 

26

Warwick Blair (YMB)

 

Motion carried (GS/2021/015)

 

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Declines the following funding application:

 

11

Luke Easterbrook-Clarke

 

Motion carried (GS/2021/016) with Dan Hendra withdrawing and an abstention from Peter Hayden.

 

 

 

 

Moved (Cr Sophie Barker/Adam Keane):

That the Subcommittee:

Approves the funding as follows:

 

2

Broad Bay School (Broad Bay School Board of Trustees)

$1,918.88

 

Motion carried (GS/2021/017) with Cr Garey withdrawing.  Cr Laufiso chaired the meeting while this resolution was passed.

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

3

Brophy Aerials and Dunedin Midwinter Celebrations (Dunedin Midwinter Celebrations)

$4,359.44

 

Motion carried (GS/2021/018) with Cr Barker withdrawing.

 

 

 

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

 

5

Dunedin-Edinburgh Sister City Society

$2,000.00

 

Motion carried (GS/2021/019) with Cr Walker withdrawing.

 

 

 

 

Moved (Cr Steve Walker/Cr Marie Laufiso):

That the Subcommittee:

Approves the funding as follows:

 

9

IHC New Zealand Inc

$3,500.00

 

Motion carried (GS/2021/020) with Adam Keane withdrawing.

 

 

 

 

Moved (Cr Rachel Elder/Cr Sophie Barker):

That the Subcommittee:

Approves the funding as follows:

 

14

New Zealand International Science Festival/Phillipa Crofskey (International Festival of Environment, Science and Technology Dunedin NZ)

$2,150.00

 

Motion carried (GS/2021/021) with Dan Hendra withdrawing.

 

 

 

 

 

 

Moved (Dan Hendra/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

23

theartdept – artists and art educators (The Art Dept – Artists & Art Educators)

$2,400.00

 

Motion carried (GS/2021/022) with Peter Hayden withdrawing.

 

 

 

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

 

1

Around the World in 80 Tales (ATW80)

$3,809.44

4

Connections Trust on behalf of The Great Sunday Shindig (Connections Education and Development Trust)

$1,600.00

6

Dunedin Opera Company Inc – Opera Otago (Dunedin Opera Company Inc)

$4,200.00

7

Dunedin Workers Educational Association (Southland Education)

$2,078.64

8

Dunedin Youth Orchestra

$3,485.00

10

Little Green Man Productions

$4,359.44

12

National Flash Fiction Day Otepoti Dunedin (Michelle Elvy)

$4,359.44

13

New Edinburgh Folk Club

$4,359.44

15

NZ Society of Authors (PEN NZ Inc) Otago/Southland Branch

$3,500.00

16

Otago Society for Music Education - operating as Music Education Otago (Otago Society for Music Education

$2,500.00

17

Rakuto Kurano

$1,800.00

18

Rhian D M Gallagher (Rian Gallagher/Margin Works)

$2,900.00

19

Rob Thorne with Yellow Eye Ltd (Yellow Eye Ltd)

$2,000.00

20

Spring Chamber Music Weekend (Spring Chamber Music Weekend C/- R E Mutch)

$2,000.00

21

The Brain Injury Association (Otago) Ltd (Jane Butterfield or The Brain Injury)

$2,148.00

22

The Look After Me Writer’s Group (Look After Me WG)

$1,250.00

24

Veronica Brett

$2,020.00

25

Waitati Music Festival Inc Society (Waitati Music Festival Inc)

$4,975.00

 

Motion carried (GS/2021/023)

 

 

Peter Hayden and Don Hunter left the meeting at 10.49 am.

 

 

 

Community Events Grants

 

The Manager Community Development and Events (Joy Lanini) and Senior Community Advisor (Paul Coffey), Community Events Advisor -  Cultural (Vicki Lenihan), Events Coordinator (Allison Wallace and Events Special Projects Coordinator (Tammy Jackman) spoke to the applications and responded to members’ questions.

 

Cr Christine Garey declared a conflict of interest with Item 17 - Radio One 91FM (Otago University Students’ Assoc Inc) and withdrew from this item.  Cr Marie Laufiso chaired the meeting while this item was discussed.

 

Cr Sophie Barker declared a conflict of interest with Item 6 - Dunedin Midwinter Celebrations and Item 12 - Otago Peninsula Trust and withdrew from these while these items were discussed.

 

Adam Keane declared a conflict of interest with Item 8 - Dunedin Pride Inc and withdrew from this item.

 

Cr Steve Walker declared a conflict of interest with Item 9 - Dunedin-Edinburgh Sister City Society and withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Dan Hendra):

That the Subcommittee:

Declines the following funding applications:

 

3

Dine Dunedin Sustainable Food Trust (Brand Amp)

11

OSPC – Otago Students Parents’ Club (Otago Students Parents’ Club)

20

Sri Lankan Students Association (Otago Uni-SriLankan)

 

Motion carried (GS/2021/024)

 

 

 

 

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Subcommittee:

Declines the following funding application:

 

17

Radio One 91FM (Otago University Students’ Assoc Inc)

 

Motion carried (GS/2021/025) With Cr Garey withdrawing.  Cr Laufiso chaired the meeting while this resolution was passed.

 

 

 

 

Moved (Cr Sophie Barker/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

19

Southern Heritage Trust

$10,000.00

 

Motion carried (GS/2021/026)

 

 

 

 

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

 

8

Dunedin Pride Inc

$3,073.50

 

Motion carried (GS/2021/027) with Adam Keane withdrawing.

 

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

 

Adjourn the meeting.

 

Motion carried (GS/2021/028)

 

 

 

The meeting adjourned at 11.30 am and reconvened at 11.38 am.

 

 

 

Moved (Cr Marie Laufiso/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

6

Dunedin Midwinter Celebrations

$3,997.84

 

Subject to:  Requiring that there are concessions for low income whanau/family.

 

Motion carried (GS/2021/029) with Cr Barker withdrawing.

 

 

 

 

 

 

 

Moved (Cr Rachel Elder/Cr Sophie Barker):

That the Subcommittee:

Approves the funding as follows:

 

9

Dunedin-Edinburgh Sister City Society

$4,997.75

 

Motion carried (GS/2021/030) with Cr Walker withdrawing.

 

 

 

 

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

 

13

Otago Railway and Locomotive Society Inc

$4,997.75

 

Motion carried (GS/2021/031)

 

 

 

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

 

12

Otago Peninsula Trust

$5,000.00

 

Motion carried (GS/2021/032) with Cr Barker withdrawing.

 

 

 

Moved (Cr Christine Garey/Dan Hendra):

That the Subcommittee:

Approves the funding as follows:

 

1

Badminton New Zealand Inc (New Zealand Badminton Federation Inc)

$2,846.47

2

Connections Education and Development Trust

$1,500.00

4

Diving Ōtakou (2015) Inc

$2,000.00

5

Dunedin Fringe Arts Trust

$4,000.00

7

Dunedin Open Gardens Association

$900.00

10

Ignition Children’s Book Festival

$3,000.00

14

Otago Society for Music Education – operating as Music Education Otago (Otago Society for Music Education

$1,255.00

15

Pioneers

$1,225.00

16

Royal Dunedin Male Choir

$2,500.00

18

Shonkho (Shonkho (Society Cheque))

$2,850.00

21

Tennis Otago Inc (Tennis Otago Inc ASB Society Cheque Account)

$2,000.00

22

Waitati Music Festival Inc Soc (Waitati e)

$5,000.00

 

Motion carried (GS/2021/033)

 

 

 

Community Grants

 

The Manager Community Development and Events (Joy Lanini), Senior Community Advisor (Paul Coffey), and Community Advisors (Ruth Harrison) and (Becks New) spoke to the funding applications and responded to members’ questions.

 

Anna Parker declared a conflict of interest with Item 4 - Aspire Kids Tamariki Matana Charitable Trust and withdrew from this item.

 

Cr Marie Laufiso declared a conflict of interest with Item 20 - Lupe Faalele a Samoa i Otago (The Lupe Faalele a Samoa i Otago Incorporated) and withdrew from this item.

 

Cr Steve Walker declared a conflict of interest with Item 25 - Pioneer Opportunities and Resources Trust and withdrew from this items.

 

Cr Christine Garey declared a conflict of interest with Item 27 - Radio One 91FM (Otago University Students' Association Incorporated) and withdrew from this item.  Cr Marie Laufiso chaired the meeting while this item was discussed.

 

Adam Keane declared a conflict of interest with Item 33 - Te Hou Ora Otepoti Inc trading as Te Hou Ora Whānau Services (Te Hou Ora Otepoti Inc.) and withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Declines the following funding:

 

38

UpsideDowns Education Trust

 

Motion carried (GS/2021/034)

 

 

 

 

 

 

 

 

 

 

 

Moved (Cr Sophie Barker/Dan Hendra):

That the Subcommittee:

Declines the following funding:

 

27

Radio One 91FM (Otago University Students' Association Incorporated)

$0.00

 

Motion carried (GS/2021/035) with Cr Garey withdrawing.  Cr Laufiso chaired the meeting while this resolution was passed.

 

 

 

 

Moved (Cr Steve Walker/Dan Hendra):

That the Subcommittee:

Approves the funding as follows:

 

4

Aspire Kids Tamariki Matana Charitable Trust

$4,000.00

 

Motion carried (GS/2021/036) with Anna Parker withdrawing.

 

 

 

 

Moved (Cr Steve Walker/Anna Parker):

That the Subcommittee:

Approves the funding as follows:

 

20

Lupe Faalele a Samoa i Otago (The Lupe Faalele a Samoa i Otago Incorporated)

$4,000.00

 

Motion carried (GS/2021/037) with Cr Laufiso withdrawing.

 

 

 

 

Moved (Cr Sophie Barker/Cr Rachel Elder):

That the Subcommittee:

Approves the funding as follows:

 

25

Pioneer Opportunities and Resources Trust

$2,200.00

 

Motion carried (GS/2021/038) with Cr Walker withdrawing.

 

 

 

 

 

 

 

Moved (Cr Sophie Barker/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

33

Te Hou Ora Otepoti Inc trading as Te Hou Ora Whānau Services (Te Hou Ora Otepoti Inc.)

$4,000.00

 

Motion carried (GS/2021/039) with Adam Keane withdrawing.

 

 

 

 

Moved (Cr Christine Garey/Dan Hendra):

That the Subcommittee:

Approves the funding as follows:

 

1

Able Charitable Trust (Southern Family Support)

$2,200.00

2

Aphasia New Zealand (AphasiaNZ) Charitable Trust

$2,200.00

3

Asthma Otago also known as The Otago Asthma Society (Otago Asthma Society)

$2,200.00

5

Autism New Zealand Incorporated

$2200.00

6

Catholic Social Services Dunedin (Catholic Social Services)

$2,200.00

7

CCS Disability Action Octagon Incorporated

$2,200.00

8

Diabetes New Zealand

$2,200.00

9

Disabled Persons Assembly (DPA) Dunedin (DPA Dunedin)

$4,000.00

10

Dunedin Community Learning Centre Charitable Trust (Dunedin Community Learning Centre)

$3,000.00

11

East Taieri Church

$4,000.00

12

English Language Partners Dunedin (English Language Partners NZ Trust)

$3,000.00

13

Epilepsy Association of New Zealand Incorporated

$1,500.00

14

Good Bitches Trust

$2,900.00

15

Just Atelier Trust

$4,000.00

16

Kiwi Family Trust

$1,500.00

17

Life Education Trust Coastal Otago

$1,550.00

18

Life Education Trust Heartland Otago Southland

$1,550.00

19

Life Matters Suicide Prevention Trust

$4,000.00

21

Male Survivors Otago

$4,000.00

22

Otago Youth Wellness Trust

$1,500.00

23

Parent to Parent Otago (Parent to Parent NZ Inc T/A Otago)

$2,200.00

24

Parenting Place Charitable Trust (The Parenting Place current account)

$1,000.00

26

Pregnancy Help Inc Dunedin Branch

$4,000.00

28

Royal New Zealand Plunket Trust (Royal New Zealand Plunket Trust Otago Area)

$2,200.00

29

Royal New Zealand Foundation of the Blind Incorporated t/a Blind Low Vision NZ (RNZFB Auckland Fundraising Account)

$2,200.00

30

Salvation Army Addictions & Supportive Accommodation Services (The Salvation Army Red Shield Appeal)

$2,200.00

31

Servants Health Centre (Servants Health Centre Trust)

$4,000.00

32

SuperGrans Dunedin Charitable Trust

$4,000.00

34

The CaInspire Trust (The CanInspire Charitable Trust)

$1,250.00

35

The Hearing Association Dunedin Branch Inc. T/A Hearing Support Otago (The Hearing Association Dunedin Branch Inc.)

$2,200.00

36

The Malcam Charitable Trust

$4,000.00

37

The Straight Up Trust/Rock Solid Youth Development Programmes (The Straight Up Trust/Rock Solid)

$4,000.00

39

Waitati School

$850.00

 

Motion carried (GS/2021/040)

 

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

 

Adjourns the meeting.

 

Motion carried (GS/2021/041)

 

 

 

The meeting adjourned at 12.32 pm and reconvened at 1.07 pm.

 

 

 

 

 

Covid-19 Response Fund

 

The Manager Community Development and Events (Joy Lanini) Senior Community Advisor (Paul Coffey), the Community Advisors (Ruth Harrison) and (Becks New) spoke to the funding applications and responded to members’ questions.

 

Cr Christine Garey declared a conflict of interest with Item 1 - Broad Bay Community Centre (Broad Bay Community Centre Inc) and Item 6 - Save The Otago Peninsula (STOP) Inc Soc (Save The Otago Peninsula Inc) and withdrew from these items.  Cr Marie Laufiso chaired the meeting while these items were discussed.

 

Anna Parker declared a conflict of interest with Item 3 - Otago Neighbourhood Support Charitable Trust and withdrew from this item.

 

Cr Marie Laufiso declared a conflict of interest with Item 3 - Otago Neighbourhood Support Charitable Trust and Item 5 - Samoan Methodist Dunedin Parish and withdrew from these items.

 

 

 

Moved (Cr Rachel Elder/Adam Keane):

That the Subcommittee:

Approves the funding as follows:

 

1

Broad Bay Community Centre (Broad Bay Community Centre Inc)

$3,367.00

 

Motion carried (GS/2021/042) with Cr Garey withdrawing and Cr Walker recording his vote against.  Cr Laufiso chaired the meeting while this resolution was passed.

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

3

Otago Neighbourhood Support Charitable Trust

$2,000.00

 

Motion carried (GS/2021/043) with Cr Laufiso and Anna Parker withdrawing.

 

 

 

 

Moved (Cr Christine Garey/Dan Hendra):

That the Subcommittee:

Approves the funding as follows:

 

5

Samoan Methodist Dunedin Parish

$5,000.00

 

Motion carried (GS/2021/044) with Cr Laufiso withdrawing.

 

 

 

 

Moved (Cr Rachel Elder/Dan Hendra):

That the Subcommittee:

Approves the funding as follows:

 

2

Life Matters Suicide Prevention Trust – Corinda Taylor (Life Matters Suicide Prevention Trust)

$5,000.00

4

Salvation Army Addictions & Supportive Accommodation Services (The Salvation Army Red Shield Appeal)

$5,000.00

7

The Brain Injury Association (Otago) Inc

$3,500.00

8

The Straight Up Trust/Rock Solid Youth Development Programmes (The Straight Up Trust/Rock Solid)

$5,000.00

 

Motion carried (GS/2021/045)

 

 

 

 

Moved (Cr Sophie Barker/Dan Hendra):

That the Subcommittee:

Approves the funding as follows:

 

6

Save The Otago Peninsula (STOP) Inc Soc (Save The Otago Peninsula Inc)

$2,548.39

 

Motion carried (GS/2021/046) with Cr Garey withdrawing and Cr Walker recording his vote against.

 

 

 

 

Neighbourhood Matching and Small Project Grants

 

The Manager Community Development and Events (Joy Lanini) and Senior Community Advisor (Paul Coffey) spoke to the report and responded to members’ questions.

 

 

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

 

Notes the funds allocated between 1 October 2020 and 31 March 2021 for Small Project and Neighbourhood Matching grants.

 

Motion carried (GS/2021/047)

 

 

9          Waste Minimisation Community Project/Initiative, Innovation and Development (Commercial) and Small Grant Applications

 

Waste Minimisation Community Projects/Initiatives Grants

 

The Supervisor Waste Minimisation (Cath Gledhill) and Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.

 

Adam Keane declared a conflict of interest with Item 2 - Fire In Ice Outrigger Canoe Club (Fire In Ice) and withdrew from this item.

 

Dan Hendra declared a conflict of interest with Item 5 - NZ International Science Festival (International Festival of Environment, Science, Technology Dunedin Ltd) and withdrew from this item.

 

 

 

 

Moved (Cr Christine Garey/Cr Sophie Barker):

That the Subcommittee:

Declines the following funding:

 

3

Green Thumbs Compost

 

Motion carried (GS/2021/048)

 

 

 

 

Moved (Cr Steve Walker/Cr Sophie Barker):

That the Subcommittee:

Approves the funding as follows:

 

2

Fire In Ice Outrigger Canoe Club (Fire In Ice)

$2,440.00

 

Motion carried (GS/2021/049) with Adam Keane withdrawing.

 

 

 

Moved (Cr Sophie Barker/Cr Marie Laufiso):

That the Subcommittee:

Approves the funding as follows:

 

5

NZ International Science Festival (International Festival of Environment, Science, Technology Dunedin Ltd)

$4,680.00

 

Motion carried (GS/2021/050) with Dan Hendra withdrawing.

 

 

 

 

Moved (Cr Marie Laufiso/Dan Hendra):

That the Subcommittee:

Approves the funding as follows:

 

1

Aurora Tamariki Early Years Care and Kindergarten (Aurora)

$5,000.00

4

Just Atelier Trust

$5,000.00

6

Pregnancy Help Inc Dunedin Branch

$5,000.00

7

Sawyers Bay School (Sawyers Bay School Board of Trustees)

$4,027.80

8

Sustainable Dunedin City Inc

$5,000.00

 

 

 

Motion carried (GS/2021/051)

 

Waste Minimisation Development (Commercial) Grants

 

The Supervisor Waste Minimisation (Cath Gledhill) and Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.

 

Adam Keane declared a conflict of interest with Item 3 - McEwan Haulage Ltd and withdrew from this item.

 

Cr Steve Walker declared a conflict of interest with Item 7 - Taste Nature Ltd and withdrew from this item.

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

 

Adjourns the meeting.

 

Motion carried (GS/2021/052)

 

 

 

 

The meeting was adjourned at 2.06 pm and reconvened at 2.14 pm.

 

 

 

Moved (Cr Christine Garey/Cr Rachel Elder):

That the Subcommittee:

Declines the following funding applications:

 

1

EZGrab Ltd

6

Southern Recycling Ltd

8

The Greatest Good (TGG) c/o Novataro Ltd (Novataro Ltd)

 

 

Motion carried (GS/2021/053)

 

 

 

 

Moved (Cr Christine Garey/Dan Hendra):

That the Subcommittee:

Declines the following funding application:

 

7

Taste Nature Ltd

 

 

Motion carried (GS/2021/054) with Cr Walker withdrawing.

 

 

 

 

Moved (Cr Steve Walker/Cr Marie Laufiso):

That the Subcommittee:

Declines the following funding application:

 

2

Holy Cow (AS & M MacNeille)

 

 

Motion carried (GS/2021/055)

 

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

3

McEwan Haulage Ltd

$24,225.71

 

 

Motion carried (GS/2021/056) with Adam Keane withdrawing and Cr Barker recording her vote against.

 

 

 

Moved (Cr Steve Walker/Anna Parker):

That the Subcommittee:

Approves the funding as follows:

 

4

Nova Partnership (Nova)

$5,000.00

5

Res.Awesome Ltd

$24,225.71

9

Toosh & Co. Ltd (Toosh & Co. Ltd – Business Current Account)

$5,574.78

 

 

Motion carried (GS/2021/057)

 

 

 

Waste Minimisation Small Project Grants

 

The Supervisor Waste Minimisation (Cath Gledhill) and Waste Minimisation Officer (Leigh McKenzie) spoke to the report and responded to members’ questions.

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

 

a)     Notes that Waste Minimisation grants are funded by Waste Disposal Levy funds provided by the Ministry for the Environment and are not rates funded.

b)     Notes the approved funding allocated to organisations for Waste Minimisation Small Project Grants.

 

Motion carried (GS/2021/058)

 

Anna Parker and Dan Hendra left the meeting at 2.37 pm.

 

Craig Wilson entered the meeting at 2.38 pm.

 

 

 

10        Dunedin Biodiversity Fund - Final reports on completed projects

 

The Biodiversity Officer (Richard Ewans) spoke to the report and responded to members’ questions.

 

 

Moved (Cr Steve Walker/Cr Christine Garey):

That the Subcommittee:

 

Notes the project completion reports on Dunedin Biodiversity Fund projects.

 

Motion carried (GS/2021/059)

 

 

11        Dunedin Biodiversity Fund Applications

 

The Biodiversity Officer (Richard Ewans) spoke to the report and responded to members’ questions.

 

 

 

Moved (Cr Rachel Elder/Cr Steve Walker):

That the Subcommittee:

Declines the following funding applications:

 

BIO-2021-08

Blueskin Youth and Community Amenities Association Inc

$0.00

BIO-2021-11

Anita Zainey

$0.00

BIO-2021-16

Jo Forrester

$0.00

BIO-2021-18

Rachel Kerr

$0.00

 

Motion carried (GS/2021/060)

 

 

 

 

 

 

 

 

 

 

 

 

Moved (Cr Rachel Elder/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

BIO-2021-01

Springwater AG Ltd – Ray Parker

$2,500.00

 

Division

Votes by division.

 

For:                  Crs Christine Garey, Rachel Elder, Steve Walker and Mr Craig Wilson (4).

Against:          Crs Marie Laufiso and Sophie Barker (2).

Abstained:    Nil

 

The division was declared CARRIED by 4 votes to 2

 

Motion carried (GS/2021/061)

 

 

 

 

Moved (Cr Rachel Elder/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

BIO-2021-14

University of Otago – Department of Marine Science

$4,500.00

 

Motion carried (GS/2021/062) with Cr Laufiso recording her vote against.

 

 

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Subcommittee:

Approves the funding as follows:

 

BIO-2021-02

Ian Stephenson

$2,500.00

BIO-2021-03

Alex Yarnell

$1,379.03

BIO-2021-04

David and Rose Swete-Kelly

$2,500.00

BIO-2021-05

Hilary Lennox

$5,000.00

BIO-2021-06

Jill McIlraith

$2,000.00

BIO-2021-07

Russell Frew

$2,500.00

BIO-2021-09

Ponne and van der Meulen Trust

$5,000.00

BIO-2021-10

Rod Eales

$775.00

BIO-2021-12

Andrew McCurdy

$3,000.00

BIO-2021-13

Angelina Young

$3,590.96

BIO-2021-15

Katelin Wilson

$4,900.00

BIO-2021-17

Andy Covey

$3,281.82

 

Motion carried (GS/2021/063)

 

12        Karakia Whakamutuka

 

Adam Keane closed the meeting with a karakia whakamutuka.

 

             

 

The meeting concluded at 3.12 pm.

 

 

 

..............................................

CHAIRPERSON   

 


Community and Culture Committee

3 August 2021

 

Toitū Otago Settlers Museum Board - 22 February 2021

 

 

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RECOMMENDATIONS

That the Committee:

Notes the minutes of the Toitū Otago Settlers Museum Board meeting held on 22 February 2021.

  

 

 

Attachments

 

Title

Page

A

Minutes of Toitū Otago Settlers Museum Board held on 22 February 2021

47

  


Community and Culture Committee

3 August 2021

 

 

 

Toitū Otago Settlers Museum Board

MINUTES

 

Minutes of an ordinary meeting of the Toitū Otago Settlers Museum Board held in the Otago Settlers Association Board Room, Toitū Otago Settlers Museum, 31 Queens Gardens, Dunedin on Monday 22 February 2021, commencing at 9.30 am

 

PRESENT

 

Chairperson

Phil Dowsett

 

 

 

 

Members

Cr Rachel Elder

Cr Doug Hall

 

Cr Carmen Houlahan

Susan Schweigman

 

Peter Smith

 

 

 

IN ATTENDANCE

Nick Dixon (Group Manager Ara Toi) and Cam McCracken (Director - Dpag, Toitū, Lan Yuan)

 

Governance Support Officer                  Rebecca Murray

 

 

  

 

1          Apologies

There were no apologies.

 

 

2          Confirmation of agenda

 

 

Moved (Phil Dowsett/Cr Rachel Elder):

That the Board:

 

Confirms the agenda without addition or alteration.

 

Motion carried

 

 

3          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

Member Peter Smith advised the new name for the Rotary Club of Dunedin North.

 

 

Moved (Phil Dowsett/Cr Doug Hall):

That the Board:

 

a)     Amends the Elected or Independent Members' Interest Register; and

b)     Confirms the proposed management plan for Elected or Independent Members' Interests.

Motion carried (TOSM/2021/001)

 

4          Confirmation of Minutes

4.1       Toitū Otago Settlers Museum Board meeting - 5 October 2020

 

Moved (Phil Dowsett/Cr Doug Hall):

That the Board:

 

Confirms the Toitū Otago Settlers Museum Board meeting held on 05 October 2020 as a correct record.

Motion carried

   

Reports

5          Toitū Otago Settlers Museum and Lan Yuan Activity Report

 

The report covered the activities of Toitū Otago Settlers Museum and Lan Yuan Dunedin Chinese Garden (DCG) as at 31 December 2020 and discusses activities from 1 September 2020.

The Group Manager Ara Toi (Nick Dixon) and the Director - Dpag, Toitū, Lan Yuan (Cam McCracken) spoke to the report and responded to members’ questions.

 

Moved (Phil Dowsett/Cr Rachel Elder):

That the Board:

 

a)     Notes the Toitū Otago Settlers Museum and Lan Yuan Activity Report for the period 1 September 2020 to 31 December 2020.

b)     Requests a meeting between senior staff and the Board Chair to explore a possible pathway to provide financial information in future Activity Reports.

Motion carried (TOSM/2021/002)

 

6          Toitū Otago Settlers Museum Collection Management Policy

 

The report provided an update on the Collections Management Policy for Toitū Otago Settlers Museum.

The Group Manager Ara Toi (Nick Dixon) and the Director - Dpag, Toitū, Lan Yuan (Cam McCracken) spoke to the report and responded to members’ questions.

Members agreed that the amended policy would be forwarded to the Board by 22 March 2021. 

 

Moved (Phil Dowsett/Cr Doug Hall):

That the Board:

 

Endorses the Toitū Otago Settlers Museum Collections Management Policy with the minor amendments as agreed.

Motion carried (TOSM/2021/003)

      

The meeting concluded at 11.15 am.

 

 

 

..............................................

CHAIRPERSON

   

 

  


Community and Culture Committee

3 August 2021

 

Part A Reports

 

Actions From Resolutions of Community and Culture Committee Meetings

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          The purpose of this report is to detail the open and completed actions from resolutions of the Community and Culture Committee meetings from the start of the triennium in October 2019.  As there were no completed actions from resolutions to note this round, only open actions from resolutions has been provided as Attachment A.

2          As this report is an administrative report only, there are no options or Summary of Considerations.

 

RECOMMENDATIONS

That the Committee:

Notes the open actions from resolutions of the Community and Culture Committee meetings as shown in Attachment A.

 

 

NEXT STEPS

3          Updated actions report will be provided to future meetings of the Community and Culture Committee.

 

Signatories

Author:

Rebecca Murray - Governance Support Officer

Authoriser:

Clare Sullivan - Manager Governance

Simon Pickford - General Manager Community Services

Attachments

 

Title

Page

a

Community and Culture Committee Public Open Actions from Resolutions

51

 

 


Community and Culture Committee

3 August 2021

 

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Community and Culture Committee

3 August 2021

 

 

Community and Culture Committee Forward Work Programme

Department: Corporate Policy

 

 

 

EXECUTIVE SUMMARY

1          The purpose of this report is to provide the forward work programme for the 2021-2022 year (Attachment A). 

2          As this is an administrative report only, there are no options or Summary of Considerations. 

RECOMMENDATIONS

That the Committee:

Notes the Community and Culture Committee forward work programme as shown in Attachment A.

 

discussion

3          The forward work programme is a regular agenda item which shows areas of activity, progress and expected timeframes for decision making across a range of areas of work. 

4          As an update report, purple highlights show changes to timeframes.  New items added to the schedule are highlighted in yellow. Items that have been completed or updated are shown as bold. 

5          Months were no Committee meetings are scheduled are highlighted as grey.  At this stage, the 2022 meeting dates have not been confirmed, but will be when the 2022 meeting schedule is adopted later this year.

NEXT STEPS

6          An updated report will be provided to future meetings of the Community and Culture Committee.

Signatories

Author:

Sharon Bodeker - Corporate Planner

Authoriser:

Simon Pickford - General Manager Community Services

Attachments

 

Title

Page

a

Community and Culture forward work programme - August 2021

54

  


Community and Culture Committee

3 August 2021

 

PDF Creator


 

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Community and Culture Committee

3 August 2021

 

 

Dunedin Youth Council Six Monthly Report for the Period 1 January - 30 June 2021

Department: Civic

 

 

 

EXECUTIVE SUMMARY

1          The attached Dunedin Youth Council Six-Monthly Report has been prepared by the Dunedin Youth Council (DYC), for the period 1 January – 30 June 2021.

2          DYC members Max Cunninghame and Jess Christie will speak to the report. 

3          As this report is an administrative report only, there are no options or Summary of Considerations.

 

RECOMMENDATIONS

That the Committee:

Notes the Dunedin Youth Council Six-Monthly Report for the period 1 January – 30 June 2021.

 

 

Signatories

Author:

Rebecca Murray - Governance Support Officer

Authoriser:

Joy Lanini - Manager Community Development and Events

Simon Pickford - General Manager Community Services

Attachments

 

Title

Page

a

Dunedin Youth Council six-monthly report for the period 1 January - 30 June 2021

57

  


Community and Culture Committee

3 August 2021

 

PDF Creator


 

PDF Creator


 

PDF Creator


Community and Culture Committee

3 August 2021

 

 

Play Spaces Plan 2021

Department: Parks and Recreation

 

 

 

EXECUTIVE SUMMARY

1          The purpose of this report is to present the draft Play Space Plan 2021, which will replace the Play Spaces Strategy 2006.

2          The Play Spaces Strategy 2006 was reviewed and found to be no longer fit for purpose.

3          The draft Play Spaces Plan 2021 has been in development since 2019.

4          Public consultation has been undertaken during the development of the draft Play Spaces Plan 2021, which included working directly with key stakeholders, over 900 completed community play space surveys and direct engagement with over 1,000 children.

5          That community feedback informed the development of the draft Play Spaces Plan 2021. 

RECOMMENDATIONS

That the Committee:

a)     Adopts the Play Spaces Plan 2021.

b)     Notes that the draft Play Spaces Plan 2021 replaces the Play Spaces Strategy 2006.

c)     Notes that the community will continue to be engaged throughout the implementation of the Play Spaces Plan 2021.

 

BACKGROUND

6          The Play Spaces Strategy 2006 was adopted in 2006 and set out how Council would maintain safety and services and recommended a playground priority plan.  Projects identified in that priority plan have been completed.

7          Since the development of the Play Spaces Strategy 2006, trends for the provision of play have changed.  Those changes include a desire for greater exposure to natural play, increased diversity of play, the rise in popularity of modern destination playgrounds and desire for a more connected network of play spaces.

8          The Play Spaces Strategy 2006 was reviewed in 2019.  The findings were presented in a report to Council in April 2019.  That report discussed the development of a play spaces plan.

9          The Play Spaces Plan 2021 (Attachment A) has been in development since 2019.

10        Public engagement took place, including 900 community survey responses and direct feedback from over 1,000 children covering topics such as play trends, play values, cultural values, accessibility and play types.

11        Discussions were held with other stakeholders including; Sport Otago, Dunedin Skateboarding Association, Sport New Zealand, Access for All, Place-based Community Groups, University of Otago, OUSA, Otago Polytechnic, Rotary Club, Halberg Disability, and the Sara Cohen School.

12        Telephone surveys were carried out, assisted by CCS Disability, with just over 40 families and/or carers with disabilities, or with children who have disabilities.

DISCUSSION

13        Feedback received through public consultation identified several themes, including:

a)         Children and parents value a variety of play equipment and would like opportunities to play together in different ways.

b)        It is important to provide play spaces designed to support those with lower physical abilities and enable them to play alongside other children.

c)         Younger (kindergarten age) children like to interact with water, sand, and nature.  Primary school children want to play on equipment with friends and want spaces to ride scooters, skateboards and bikes and explore natural environments.  Older Pre-teen and early teen) children want more age-appropriate risky play, safe places to hang out, and more space to play with wheels and ball sports, particularly basketball.

d)        Playing with wheels (skateboards, bikes, scooters, roller blades, roller skates etc) is a popular recreational activity for all ages.

e)        There should be greater investment in play experiences, but for that investment to be spread across the city.

14        The draft Plan includes an implementation plan (Attachment B), outlining the neighbourhoods we will be working in.  This will be reviewed and updated annually in accordance with approved annual budgets.

15        The draft Plan sets up the framework for continued engagement of the community throughout the implementation to ensure that the community have input into the development of the play spaces that are important to them.

OPTIONS

Option 1 – Preferred Option – Adopt the Play Space Plan 2021

Advantages

·        The Plan can be implemented without further delay noting that community engagement will continue to occur through the annual implementation plan.

Disadvantages

·        No further public input into the Play Spaces Plan 2021.

Option 2 – Don’t adopt the Play Spaces Plan 2021

Advantages

·    Allows more opportunity for public input into the Play Spaces Plan 2021.

Disadvantages

·    Delays the implementation of the Play Spaces Plan 2021.

NEXT STEPS

16        The Play Spaces Plan 2021 is implemented in accordance with the associated annual implementation plan and within approved annual budgets.

 

Signatories

Author:

Scott MacLean - Group Manager Parks and Recreation

Authoriser:

Simon Pickford - General Manager Community Services

Attachments

 

Title

Page

a

Draft Play Space Plan 2021 (Under Separate Cover 1)

 

b

Draft Implementation Plan 2021/22 (Under Separate Cover 1)

 

 

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social wellbeing, and economic wellbeing of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The Plan Spaces Plan contributes specifically to the priorities outlined in the Parks and Reserves Strategy.

Māori Impact Statement

Mana whenua will be engaged on projects identified in the Plan that are of cultural importance to them.

Sustainability

Major issues and implications for sustainability will be considered on individual projects that are included within the Plan.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

The Play Spaces Plan provides levels of service for Parks and Recreation activities that are incorporated in the 10 Year Plan.

Financial considerations

Financial considerations for delivering the plan have been included in the 10 Year Plan.

Significance

This report is assessed as low significance under the Significance and Engagement Policy.

Engagement – external

There has been public engagement in the development of the draft Play Spaces Plan 2021.

Engagement - internal

There has been internal engagement with Communications and Marketing.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The Play Spaces Plan will be of interest to Community Boards, as there will be developments and changes to play spaces in all Community Board areas.

 

 


Community and Culture Committee

3 August 2021

 

 

Update - Mayor's Taskforce for Housing
Housing Action Plan 2019-2039

Department: Property

 

 

 

EXECUTIVE SUMMARY

1          This report provides an update on the Mayor’s Taskforce for Housing (MTFH); Housing Action Plan for Dunedin 2019-2039 (Housing Action Plan).

2          There has been progress in key areas including work to complete a Housing Capacity Assessment for Dunedin City (report to Planning and Environment Committee on 3 August 2021), and the appointment, in partnership with Kāinga Ora, of a Housing Action Plan Advisor in July.

3          Staff have met with internal stakeholders to understand progress made thus far, challenges faced, and opportunities going forward for implementation.  The first function of the Housing Action Advisor will be to leverage the outcomes of this work and develop an implementation plan.

4          This work is aligned to the review of Dunedin City Council Community Housing Policy 1997 and Dunedin City Social Housing Strategy, and a report on ‘waitlist prioritisation criteria’ to Council in September 2021.

RECOMMENDATIONS

That the Committee:

a)     Notes the update on the Mayor’s Taskforce for Housing; Housing Action Plan for Dunedin 2019-2039

b)     Notes staff will present a plan for implementation of the Housing Action Plan to the Community and Culture Committee meeting in September.

 

BACKGROUND

5          The Housing Action Plan, developed by the MTFH, sets out 16 actions aimed at providing increased and improved housing stock in Dunedin. The actions address three key result areas; Healthy Housing, Planning, and Delivery.

6          In May 2019 Council adopted the actions outlined in the plan and agreed to take a stewardship role in implementing and advocating for it, as requested by the MTFH.

7          Over the last five years, Dunedin’s population is estimated to have grown by between 0.8% and 1.4% per year, compared to an average annual growth rate of 0.4% over the preceding 15 years.

8          Growth in house values has also been significant, with the average value increasing 99.6% from $323,735 to $646,313 over the last five years (CoreLogic NZ).

DISCUSSION

9          The Housing Action Plan requires a long term and cross sector response. To date, Council’s planning and response work has primarily involved City Development, Community Development, Property Services, 3 Waters, Building Services and Corporate Policy departments.

10        A Housing Co-ordination Group meets regularly to share information and plan next steps. Staff continue to engage with stakeholders across various sectors on housing and housing need.

11        Key achievements in the last six months are summarised below and an item by item update follows as Appendix A. 

Action Area 1 Healthy Housing Recommendations: Promote Healthy Homes across all tenures

·    $3 million is allocated in the 10 year plan 2021-31 for DCC Community Housing, Healthy Homes work. This work involves heating, ventilation and draught stopping.

·    $20 million is allocated in the 10 year plan 2021-31 for the development of new community housing units.

Action Area 2 Planning Recommendations: Leadership to Deliver Community Outcomes

·    Work to complete a Housing Capacity Assessment for Dunedin City has been completed by City Development, and is reported to the Planning and Environment Committee on 3 August 2021.

·    A Heads of Agreement has been reached between Dunedin City Council and Kāinga Ora, to explore the potential for housing at 658 Princes Street.

·    A full-time, fixed term Housing Action Plan Advisor has been appointed in partnership with Kāinga Ora. The advisor will be responsible for developing the Housing Action Plan implementation plan, enabling further cross-sector collaboration and facilitating Council’s housing initiatives.

Action Area 3 Delivery Recommendations: Building Homes to Meet Community Need

·    Council wrote to the Minister of Housing (Hon Dr Megan Woods) and the Minister of Social Development and Employment (Hon Carmel Sepuloni) on 30 April 2021 requesting a review of the income related rent subsidy, to encourage more social and affordable housing and investigate the inclusion of local authorities as eligible providers.

·    Hon Dr Megan Woods replied on 7 July 2021 outlining the current policy settings, confirming that there are no plans for local authorities to become eligible for the income related rent subsidy, and advising that officials are engaged with Local Government New Zealand and a number of councils, on the challenges in increasing their social housing stock.

 

OPTIONS

12        There are no options as this is a progress report only.

NEXT STEPS

13        Staff will continue to work together, with key external stakeholders, to respond to the recommendations within the Housing Action Plan. 

14        A report to the Committee in November 2021 will outline an implementation plan, including a review of the action items themselves, governance structure and milestones.

 

Signatories

Author:

Anna Nilsen - Planning and Support Manager

Gill Brown - Housing Action Plan Advisor

Authoriser:

Robert West - General Manager Corporate and Quality

Attachments

 

Title

Page

a

Action item progress summary

68

 

SUMMARY OF CONSIDERATIONS

 

Fit with purpose of Local Government

This decision enables democratic local decision making and action by, and on behalf of communities.

This decision promotes the social and economic well-being of communities in the present and for the future.

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Recommendations made within the Housing Action Plan align primarily with the Social Wellbeing, Spatial Plan and 3 Waters Strategies.

Māori Impact Statement

Māori and Pāsifika are identified as being over-represented in public housing waiting lists.  Iwi will be asked how they would like to be involved.

Sustainability

Ensuring there is adequate healthy housing which meets the needs of all residents means the city can sustain residents’ quality of life, economically, socially and from a health perspective.

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

As this report is for noting, there are no specific strategy considerations.

Financial considerations

There are no financial considerations associated with this report.

Significance

As this report is an update only it has been assessed under the Council's Significance and Engagement Policy as being of low significance.

Engagement – external

The Housing Action Plan Advisor, and planning and regulatory staff continue to meet with developers on housing need.  Staff also meet with social housing providers and government departments involved in provision of housing.

Engagement - internal

An internal Housing Co-ordination Group meets regularly to share information and work together to address gaps or issues. This includes staff from City Development, Community Development, Resource Consents, Building Services, Property Services, 3 Waters, Policy, Customer Services, Enterprise Dunedin and Transport.

Risks: Legal / Health and Safety etc.

There are no known risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no specific implications for Community Boards at this time. 

 

 


Community and Culture Committee

3 August 2021

 

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Community and Culture Committee

3 August 2021

 

 

Community and Culture Activity Report for the Quarter Ending 30 June 2021

Department: Community and Planning and Arts and Culture

 

 

 

EXECUTIVE SUMMARY

1          This report updates the Committee on key city, community, arts and culture outcomes for the quarter ended 30 June 2021. 

2          Some highlights for the quarter detailed in the report include:

·        Creative Partnerships (Ara Toi) were successful in securing funding from Creative New Zealand’s Local Government Fund to support the online Artists’ Advice Ōtepoti professional development web resource.  The Artists’ Advice Ōtepoti workshops were funded through DCC’s COVID-19 Response Funding and form the basis of an online professional development resource for local creatives that will be available on the DCC website.

·        Dunedin took part in a number of local, national and international City of Literature collaborations including the Ulyanovsk (Russia) Literary Tram which featured a number of Dunedin poets.

·        Resource Consent and Exemption from Building Consent have been approved for the Octagon public artwork, Ko te Tūhono.

RECOMMENDATIONS

That the Committee:

Notes the Community and Culture Activity Report for the quarter ending 30 June 2021.

 

BACKGROUND

Activities

3          The Community and Planning group of activities works with other agencies to set the direction for managing Dunedin’s built and natural environment.  It also works to enable a strong sense of community and social inclusion through the provision of advice and support to community groups and social agencies and provides events for the enjoyment of residents and visitors.

4          The Arts and Culture group of activities operates Dunedin Public Libraries, the Dunedin Public Art Gallery, the Toitū Otago Settlers Museum, the Lan Yuan Dunedin Chinese Garden and Olveston Historic Home.

Visitation Numbers and Cultural Institutions

Dunedin Public Libraries

Public Programmes

5          Table 1 shows a total of 271,979 visits were made to Dunedin Public Libraries during this quarter.  Overall visitation to all libraries during 2020/21 was 1,025,026, up by 3.5% or 34,441 visits on 2019/20 due to reduced impact of COVID-19 service restrictions.

6          The Dunedin City Library was one of the venues for the Wild Dunedin Festival in April, hosting about a dozen different events, all very well attended.

7          New Zealand Music Month 2021 was launched in the City Library on 2 May with the Nook & Cranny Festival which was attended by an audience of 1,500 with 50 different bands and soloists playing throughout the Library on the day.

8          The Library hosted a Dunedin Public Libraries Association talk on Dunedin romance writer Essie Summers as part of the Dunedin Writers and Readers Festival in May.

9          Two significant book launches were hosted in June in partnership with Dunedin UNESCO City of Literature, both with capacity audiences – A Clear Dawn: anthology of Asian Writing; and Prague in my Bones – a memoir by Czech-NZ author Jindra Tichy.

Dunedin Public Art Gallery

10        Table 2 shows a total of 51,602 visits were made to Dunedin Public Art Gallery during this quarter. 

11        The Dunedin Public Art Gallery experienced strong numbers in the April to June quarter with consistent numbers across the three-month period. It is difficult to compare to the corresponding period last year given that for a large majority of the time the Gallery was closed due to COVID.

Toitū Otago Settlers Museum

12        Table 3 shows a total of 55,671 visits were made to Toitū Otago Settlers Museum during this quarter.  

13        Visitor numbers for the April to June quarter were strong at Toitū.  It was Toitū’s strongest quarter in the financial year with good numbers particularly in April and May It is difficult to compare to the corresponding period last year given that for a large majority of the time the Museum was closed due to COVID.

Lan Yuan Dunedin Chinese Garden

14        Table 4 shows a total of 6,973 visits were made to Lan Yan Dunedin Chinese Garden during this quarter.  

Olveston Historic Home

15        Table 5 shows a total of 4,734 visits were made to Olveston during this quarter.  Olveston has had a steady three months, not only with daily tours, but with locals and out of town visitors attending the various functions held in the House.  The Olveston LEOTC program has seen over 400 School children attend one of the many educational programs Olveston has to offer.

16        The Olveston team has had a steady three months with several Community focused events including the Pink Ribbon fundraiser, Emily Duncan play reading “Snow Blind” and two children’s book readings organised by the reader writers’ group.

17        Olveston was well supported during the Dunedin Arts Festival with four sold out recitals organised by local pianist Tom McGrath.  Other events at Olveston have included two sold out Murder Mystery evenings, several privately organised birthday celebrations and six high tea events.

Major Initiatives

18        The following section is not confined to the quarter ending June 2021 and provides updates on the current status of the initiatives.

Community

South Dunedin Library and Community Complex

19        The concept design for the facility has been adjusted to reflect the change in project approach from reuse of the existing buildings to a demolition and new build project.  There are some project management processes to be completed before the concept design is presented to Council for its information and shared with the community.  Funding for construction of the facility has been confirmed by Council in 2021/31 10 Year Plan capital expenditure programme.  Staff are continuing to work with existing tenants regarding relocation from the site.

Civic Events

20        The Events Team partnered with the Dunedin RSA to coordinate the annual ANZAC Day Commemorations on 25 April. Approximately 7,000 people attended the Dawn Service at the Cenotaph at Queens Gardens, marking the 106th anniversary of the ANZAC Forces landing at Gallipoli. A small service at Andersons Bay Cemetery followed, with posies laid on the soldier memorials by the Girl Guides, Brownies and Pippins.

21        The 2021 Puaka Matariki Festival was held from 2 to 16 July, with more than 30 events held across the city to celebrate the Te tau Hou Māori (the Māori New Year). All the city’s cultural institutions participated in the Festival. The Otago Community Trust contributed $12,500 toward community-led activities held as part of the Festival.  DCC funding supported promotion and key events, including Matariki Ahuka Nui. Matariki Ahuka Nui was held at the Otago Museum on 4 July, a partnership between Kati Huirapa Rūnaka ki Puketeraki, Te Rūnaka o Ōtākou, the Museum and Council. The event included karakia, whakamaumahara, waiata and a community breakfast.

Support for Event Organisers

22        An Events Sector Hui was held in May for Major Community and Premier Event organisers. Topics discussed included the Regional Events Fund, the upcoming review of the Festivals and Events Plan and discussion on further opportunities for collaboration. A further workshop, focused on successful running of events, will be held in August.

23        An updated Events Toolkit for event organisers is due to go live on the DCC website on 30 July.  The Toolkit will provide information for event organisers seeking advice on holding events within the city.

City Activations and Premier and Major Events (includes Masters Games)

24        Severe weather warnings led to the cancellations of planned city activations in the Octagon for the All Blacks vs Flying Fijians International Test on 10 July.  However, staff are now working on city activations for the 25 September All Blacks vs Spring Boks International Test at Forsyth Barr Stadium. The match is expected to generate significant visitor nights within the city, with accommodation currently close to capacity.

25        Events, Parks, Enterprise Dunedin and Marketing and Communications staff are well underway in planning for three ICC WWC 2022 matches, to be held at the University Oval in March 2022.  “A Week of Women” theme will be created as matches will be played either side of International Women’s Day (8 March).

26        In July the city hosted visits from FIFA delegates ahead of the FIFA WWC 2023 matches in the city. While details of matches and facilities required are still to be confirmed, significant planning is required for an event of this scale and staff in regular communication with FIFA representatives in New Zealand and overseas.

27        The New Zealand Masters Games will be held in Dunedin from 5 – 13 February 2022. A Games Village will be created at the University of Otago.

Community Development (place-based community development, grants, youth development, housing, community development projects, engagement, refugee and migrant support, disability support, community sector support)

Ōtepoti Youth Vision

28        Around 70 young people and signatories to the Ōtepoti Youth Vision attended the six-monthly monitoring meeting in May. Key themes were youth spaces in the city, and reporting on signatory activity.  The Ōtepoti Youth Vision is jointly assisted by the DCC and Dunedin Youth Council (DYC).

29        Staff are working with the School of Occupational Therapy on development of project to better understand the spaces and places frequented by youth within the central business district, and what activities or spaces would make the area more youth friendly.  The project, to be undertaken from September 2021, has been developed as one response to increasing levels of youth isolation, mental health issues and loneliness. Information collected will be shared with signatories to the Ōtepoti Youth Vision, with the potential to create a collaborative plan to create more youth friendly spaces or activities within the CBD. The project will be reported on in February 2022, following surveys with young people.

Aspiring Leaders

30        The DCC partnered with the Otago Community Trust to send three youth delegates to the Aspiring Leaders’ Forum in Wellington from 1-4 July. Delegates work in areas such as business development, te ao Māori, the arts, and the environment, and will provide a verbal report to Council later this year.

Community Engagements

31        The Ōtepoti Community Support Network (established for social, community-led and government groups during lockdown to support information sharing and COVID-19 response), continues to meet six-weekly. The highlight during this period was a hui looking at the positive actions happening around housing in the city.  Topics presented included work being undertaken with the Variation 2 to the Second-Generation District Plan, MSD, Kāinga Ora, DCC housing and Salvation Army.

32        The Social Well-being Advisory Group (SWAG), Ōtepoti Pāsifika Network, Disabilities Issues Advisory Group (DIAG) and the Dunedin Refugee Steering Group continued to meet, with the key topic of discussion being the 10 Year Plan consultation.  Staff continue to meet regularly with Place Based groups in the city, providing information and advice. 

Grants

33        During the reporting quarter $1,287,149 in grant funding was allocated to 103 groups.  Grants included:

a)         $100,200 in Community Grants to 37 groups,

b)        $61,143 in Community Events grants to 18 groups,

c)         $31,415 in COVID-19 Response Community Grants to seven groups,

d)        $27,591 in Hapori Māori Innovation and Development Fund Grants to three groups,

e)        $448,100 in City Service, City Project to 20 groups,

f)         $508,700 in Major Community Events and Premier Events Grants to 16 groups,

g)         $110,000 in Regional Events Funds to two groups.

34        The New Zealand International Science Festival and Otago Community Trust New Zealand Masters Games both received grants in the inaugural Regional Events Fund application round. The Science Festival received $75,000 to upscale the national marketing of its festival and the New Zealand Masters Games received $35,000 to employ a marketing assistant to promote the bi-annual Dunedin rotation of the event. The Ministry of Business, Innovation and Employment (MBIE), provided the funding as part of a suite of national visitor industry recovery initiatives.  The second contestable round for Dunedin opens in October 2021.

Enviroschools

35        The annual Enviroschools Teacher Hui was held in May, attended by 23 teachers from Dunedin, South Otago and Waitaki and 10 visitors from various local and national organisations. The key theme for the day was Conscious Consumer – the choice is yours! The hui included speakers from Keep Dunedin Beautiful, The Litter Intelligence Programme and the Marine Studies Centre.

36        In May, Enviroschools Facilitators also participated in the Ōtākou STEAM (Science, Technology, Engineering, Arts, Maths) Cluster Workshop. The theme was Mission Mars – creating a circular economy, using the concept of being the first people to populate Mars and the resources that would need to be sourced and allocated to sustain life.  Areas discussed were-buildings, water allocation, forms of energy and zero waste.

37        The Secondary Student Gathering was held in June with 18 students attending from seven high schools, alongside representatives from the Dunedin Youth Council and Town Belt Kaitiaki. The theme for this was sharing projects and connecting with others.  Feedback has been positive, and another hui will be held in August.

Keep Dunedin Beautiful

38        The annual Trees for Families planting event was held on Mothers’ Day in early May. Fifty trees were planted at the Harbour Cycleway site at the end of Magnet Street, including trees in memory of former Mayor, Dave Cull and former Keep Dunedin Beautiful Chairperson Jan Tucker, both of whom passed away weeks before the event. The annual tree planning was supported by Task Force Green and the Rotary Club of Dunedin.

Taskforce Green

39        During the reporting period Task Force Green volunteers assisted with 49 projects volunteers including support for DPAG Pop up Events, South Dunedin Street Festival, Community Gardens, Restoration planting at Tomahawk/Smails Beach, refurbishment of bus shelter for the East Taieri Dog Park, pack in and pack down for the National Poultry Show, graffiti removal and core DCC work. Currently 38 volunteers are based at the Tahuna depot.

Cultural Initiatives

Creative Partnerships (Ara Toi Ōtepoti)

Arts Grants

40        Staff processed a total of 11 DCC Arts Grants and 26 CNZ Creative Communities Scheme Grants in the March 2021 round. The Grants Subcommittee approved the disbursement of $36,216 to DCC Arts applicants and $69,672 to CCS applicants. The CCS funding pool benefitted from an additional $20,000 given by Creative New Zealand as part of their COVID-19 support strategies.

41        In this quarter, staff also processed a total of 10 DCC City Service City Projects grants totalling $224,100 to Arts applicants.

COVID-19 Support Fund

42        Council granted funds of $35,000 to Dunedin Dream Brokerage and $25,000 to the Boosted Ambassador to assist the local creative community through COVID-19.  The Off the Ground Project by Dunedin Dream Brokerage was delivered and the remaining DCC COVID-19 funding is being used to contract Boosted Ambassador Dallas Synnott to produce a series of professional development workshops for artists; these include practical training modules and speakers from a range of creative industries.  

Artists’ Advice Ōtepoti

43        Staff applied to the Creative New Zealand Local Government Arts Fund and have been awarded $21,576 to support the development costs of Artists’ Advice Ōtepoti. This online resource will build upon the success of the professional development workshops that were supported by the COVID-19 Support Fund. The goal is the provision of an accessible online hub where artists can find relevant, practical, and up-to-date information to support their creative practices.

Dunedin Dream Brokerage

44        The focus of the Dunedin Dream Brokerage is to bring life into empty urban and retail environments through brokering a lively programme of creative projects in the CBD. The Dunedin Dream Brokerage team have continued to deliver projects in this quarter including The Lime Burners and Ōtepoti Overlays in association with the New Zealand International Science Festival.

Boosted

45        Boosted is Aotearoa’s only crowdfunding platform dedicated to the arts.  An Ara Toi partnership with Boosted supports the Dunedin Boosted mentor. Support and advice to our local creative community has remained strong through this reporting period and will be continued with extra Council support from the DCC COVID-19 fund.

Performing Arts Feasibility Study

46        Two options for the location of a new venue for the performing arts were selected by Council and these options were presented for public consultation as part of the ten-year planning process. Staff are working to summarise the Performing Arts Feasibility Study process thus far and on the creation of community re-engagement plan.

Live Music Action Plan - Joined Up Approach

47        Ara Toi staff are working with the Save Dunedin Live Music collective to create a Live Music Action Plan.  Ara Toi staff continue to work towards a more coordinated approach to music across Ara Toi, City Planning and Regulatory teams, including the creation of a toolkit or ‘how too’ guide on the DCC website. 

Public Art

48        Resource Consent and Exemption from Building Consent have been approved for Ko te Tūhono and staff are working with the artist, Events, Parks, and Transport to ensure that timelines for production and installation line up. Preparations for the final installation in the Octagon will start on 15 November and the formal blessing of the sculpture is expected to take place in the first week of December.

49        Following approval of the updated Trading in Public Places Bylaw, staff are working with the Policy team to look at how performance space within the central city can be best managed within this framework. The aim is to ensure equity of access for all performers, and to minimise conflict between street performers and between street performers and retailers. A brief survey to canvas the views of street performers and other interested parties has been drawn up and will be distributed widely in mid-July.

Arts and Creativity in Infrastructure (ACII)

50        Te Rauone:  A final design produced by artist Aroha Novak in collaboration with Kirsten Parkinson for the formal entranceway to the Te Rauone Reserve has been approved by Nga Rūnaka o Ōtākou and the Te Rauone Working Party. Phase 2 will involve a new contract for the project management of the production and installation of the successful artwork. The timing of this will depend on Port Otago’s progress with the building of the three groynes and the development of the carpark.

51        Tomohaka: The Exemption from Building Consent has been approved for Alex Whitaker’s pou whenua to be installed by the Tomohaka carpark, at the dune pathway to the beach.

52        Bath St Pump surround: Working with 3 Waters, young local artist Bruno Willis successfully completed a mural on the plywood pump surround that is in place for the remainder of the year.

53        Broad Bay Bus shelters: Thomas Hancock and Natalie Cheetham have been selected to decorate two new bus shelters in Broad Bay. Each artist will provide two designs and the community will have the opportunity to select their preferred option.

54        Public toilets: Ara Toi will be working with Property to look at ways in which the Arts and Creativity in Infrastructure Policy can be implemented in the building and refurbishment of the city public toilets over the next ten years.

Communities of Readers

55        Ara Toi Staff are involved in the Communities of Readers project which is led by The National Library in partnership with The Ministry of Education, local rūnaka, The Methodist Mission Southern and the Dunedin City Council (including Ara Toi Strategy, Dunedin Public Libraries and UNESCO City of Literature). This project aims to build the concept of reading for pleasure in children aged 3 – 7 in the South Dunedin community and has been generated in response to falling levels of literacy in Aotearoa that affects wellbeing and employment opportunities.

56        Ten thousand (10,000) books have been delivered to early childhood centres, primary schools, community groups and businesses in South Dunedin.  The Read Share Grow team attend South Dunedin Community Network meetings and other local community events such as The South Dunedin Street Festival and the South Dunedin Teddy Bear Hospital.

Creative Industries

Artist Space Research

57        Research continues to map the artist spaces in the central city and Port Chalmers.  The intention is to chart artist spaces annually to track change and availability of studio, rehearsal and presentation space in Ōtepoti.  The purpose of this project is to secure artist making spaces for creation and presentation of music and art in Dunedin.

Creative Workforce Development Committee

58        The Village Ōtepoti is a creative workforce framework that seeks to increase connection and support for local practitioners.  The Village team includes partners from DCC, the Ministry of Education and the College of Creative Practice and Enterprise at Otago Polytechnic.  The team presented to the Innovation fund (Ministry of Culture and Heritage) for seed funding and await the decision.

City of Literature

Global Campaign

59        Ōtepoti He Puna Auaha/Dunedin UNESCO City of Literature (CoL) contributed to a Creative Cities campaign, in line with the 2030 Sustainable Development Goals, showcasing projects that offer hope during the COVID-19 pandemic. Shared campaigns for the Cities of Literature network are supported by its Communications & Promotions Working Group, led digitally by Dunedin’s Director CoL with representation from Kraków (Poland), Óbidos (Portugal), Seattle (USA), and Ulyanovsk (Russia).

International Collaboration

60        Dunedin featured again in the annual Literary Tram that travels around Ulyanovsk UNESCO City of Literature (Russia) at night, and which sees passengers enjoy translated poems read by Russian celebrities. Photographs and video of the poems by CoL’s Iona Winter, David Howard and Carolyn McCurdie were shared around the 39 Cities of Literature.

International Profiles

61        CoL was invited by Ljubljana UNESCO City of Literature (Slovenia) to send images and extended captions about CoL activities for inclusion in its digital newsletter; this follows a feature article in the newsletter of Nottingham UNESCO City of Literature.

Local Collaboration

62        City of Literature SuperGrans Readaloud was run by CoL in South Dunedin kindergartens (24-28 May 2021) as part of the National Library’s Read Share Grow collaboration. Two children’s picture book writers from Dunedin read and discussed their stories and took part in crafting activities, supported by volunteer readers from SuperGrans.

Publication of Significance for Dunedin and Prague

63        CoL partnered with Quentin Wilson Publishing and Dunedin Public Libraries to launch Jindra Tichý’s memoir Prague in My Bones. A slideshow featured the author’s native city, Prague UNESCO City of Literature, and speakers included the Czech Honorary Consul; in 2012 Jindra Tichý, the author of 19 novels, was voted the 11th most influential personality out of the two million Czechs living abroad.

Celebrating New Voices

64        CoL partnered with Auckland University Press and Dunedin Public Libraries for the Dunedin launch of the first-ever anthology of Asian New Zealand creative writing, A Clear Dawn: New Asian Voices from Aotearoa New Zealand edited by Paula Morris and Alison Wong. The free event featured readings by local writers published in the anthology, musical performances on veena and erhu and hot yum cha and received attention nationwide.

OPTIONS

67        As this is an update report, there are no options.

NEXT STEPS

68        Staff will continue supporting community development and place-based initiatives, will deliver the Keep Dunedin Beautiful, Enviroschools and Task Force Green programmes, and will continue planning for Civic and Major events within the city. A funding hui is planned for August; a joint initiative with other key funders with the city. Applications for Place Based Community Grants, Community, Community Events, Arts, and Creative Communities Grants will be open.

 

Signatories

Author:

Joy Lanini - Manager Community Development and Events

Cam McCracken - Director DPAG, Toitū, Lan Yuan and Olveston

Authoriser:

Jeanette Wikaira - Manahautū (General Manager Māori Partnerships and Policy)

Simon Pickford - General Manager Community Services

Attachments

There are no attachments for this report.

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This decision promotes the social and economic well-being of communities in the present and for the future. 

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

 

The Community and Culture portfolio of activities support the outcomes of a number of strategies.

Māori Impact Statement

There are no known impacts on Māori.

Sustainability

There are no specific implications for sustainability.

10YP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no specific implications for Annual Plan or Financial Strategies.

Financial considerations

There are no financial considerations.

Significance

This report is assessed as low significance under the Significance and Engagement Policy.

Engagement – external

No external engagement has been undertaken.

Engagement - internal

No internal engagement has been undertaken.

Risks: Legal / Health and Safety etc.

There are no identified risks.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

The updates in this report do not relate specifically to Community Boards, but are likely to be of general interest to them.

 

 


Community and Culture Committee

3 August 2021

 

 

Summary of Advisory Group Meetings (April - June 2021)

Department: Community and Planning

 

 

 

EXECUTIVE SUMMARY

1          This report provides a summary of the meetings and actions of the DCC’s Social Well-being Advisory Group, Disabilities Issues Advisory Group and Dunedin Refugee Steering Group during the period 1 April – 30 June 2021.

RECOMMENDATIONS

That the Committee:

Notes the summary of the Social Well-being and Disabilities Issues Advisory Groups and the Dunedin Refugee Steering Group for the period 1 April – 30 June 2021.

 

BACKGROUND

2          The Social Well-being Advisory Group, Disabilities Issues Advisory Group (DIAG) and Dunedin Refugee Steering Group are Council Advisory Groups providing advice to Council on issues relevant to the well-being of communities and whānau, marginalised groups, former refugees and people with disabilities.  The groups have no decision-making powers.

3          The Terms of Reference for all three groups state that they will report to the Community and Culture Committee. It is the intention that a quarterly summary will be provided to the Committee, including meeting minutes and relevant documents (see Attachments A – C).

DISCUSSION

Social Well-being Advisory Group

4          The Social Well-being Advisory Group met once during the reporting period with the 10 Year Plan being a key topic (see Attachment A: Social Well-Wellbeing Advisory Group Minutes 12 April 2021). In addition to topics raised in response to discussions on the 10 Year Plan, a presentation was provided on the Otago Polytechnic School of Occupational Therapy third year placement programme. An outcome of this presentation is that the DCC Community Development Team is working with the School on a project to better understand what spaces young people use in the CBD, why and what they would like to use. It is hoped the project will start in September 2021 with reporting in February 2022.

Disabilities Issues Advisory Group

5          The Disabilities Issues Advisory Group met once during the reporting period (see Attachment B: Disabilities Issues Advisory Group Minutes 4 May 2021). Topics discussed included parking, public transport, South Dunedin Future, and Changing Places facilities.  The progress report on topics raised from the DIAG meeting will be provided to the Committee in the next quarterly report as this is currently being updated.

Dunedin Refugee Steering Group

6          The Dunedin Refugee Steering Group met once during the reporting period (see Attachment C: Dunedin Refugee Steering Group Minutes 21 May 2021).  The Group continued its work on development of its three-year Action Plan.  The Group also engaged with MBIE staff regarding national plans for resettlement of former refugees nationally and within Dunedin. 

7          The Action Plan will be provided to the Committee later this year.

OPTIONS

8          There are no options.  The report is for noting only.

NEXT STEPS

9          Staff will continue to support the Advisory Groups in their roles and agreed actions. Advisory Group meetings held between July and September 2021 will be reported on in the next quarterly report.

 

Signatories

Author:

Joy Lanini - Manager Community Development and Events

Authoriser:

Simon Pickford - General Manager Community Services

Attachments

 

Title

Page

a

Dunedin Refugee Steering Group Minutes 21 May 2021

88

b

Disabilities Issues Advisory Group Meeting 4 May 2021

92

c

Social Wellbeing Advisory Group 12 April 2021

95

 

SUMMARY OF CONSIDERATIONS

Fit with purpose of Local Government

This enables democratic local decision making and action by, and on behalf of communities and promotes social, economic, environmental and cultural well-being of communities in the present and for the future..

Fit with strategic framework

 

Contributes

Detracts

Not applicable

Social Wellbeing Strategy

Economic Development Strategy

Environment Strategy

Arts and Culture Strategy

3 Waters Strategy

Spatial Plan

Integrated Transport Strategy

Parks and Recreation Strategy

Other strategic projects/policies/plans

Māori Impact Statement

There are no known implications for Māori.

Sustainability

All advisory groups have an interest in the social, economic and cultural sustainability of people and communities within the city.  Members individually and collectively identify barriers to sustainability and look to address these. 

LTP/Annual Plan / Financial Strategy /Infrastructure Strategy

There are no known implications.

Financial considerations

There are no known implications.

Significance

This decision is considered low in terms of the Council’s Significance and Engagement Policy.

Engagement – external

All three advisory groups comprise community / sector representatives with high levels of engagement within their own communities.  Representatives from Otago Polytechnic, the Otago Regional Council and MBIE also attended specific advisory group meetings.

Engagement - internal

Various staff from across the Council present to / engage with the advisory groups. Within the reporting quarter engagement occurred with Customer Services, Transport, Parks, Parking, Policy, and Community Development and Events.

Risks: Legal / Health and Safety etc.

There are no known implications.

Conflict of Interest

There are no known conflicts of interest.

Community Boards

There are no known implications for Community Boards.

 

 


Community and Culture Committee

3 August 2021

 

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Community and Culture Committee

3 August 2021

 

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Community and Culture Committee

3 August 2021

 

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Community and Culture Committee

3 August 2021

 

Items for Consideration by the Chair