Community and Culture Committee

MINUTES

 

Minutes of an ordinary meeting of the Community and Culture Committee held via Audio Visual Link on Tuesday 15 February 2022, commencing at 1.00 pm

 

PRESENT

 

Chairperson

Cr Marie Laufiso

 

Deputy Chairperson

Cr Christine Garey

Cr Carmen Houlahan

Members

Cr Sophie Barker

Cr David Benson-Pope

 

Cr Rachel Elder

Cr Doug Hall

 

Mayor Aaron Hawkins

Cr Mike Lord

 

Cr Jim O'Malley

Cr Jules Radich

 

Cr Chris Staynes

Cr Lee Vandervis

 

Cr Steve Walker

Cr Andrew Whiley

 

 

IN ATTENDANCE

Simon Pickford (General Manager Community Services), Jeanette Wikaira (Manahautū – General Manager Māori, Partnerships and Policy), Cam McCracken (Director – DPAG, Toitū, Lan Yuan and Olveston), Joy Lanini (Manager Community Development and Events), Kirsten Glengarry (Manager Creative Partnerships) and Clare Sullivan (Manager Governance)

 

Governance Support Officer                  Rebecca Murray

 

 

 

 

1          Public Forum

There was no Public Forum.   

 

2          Apologies

There were no apologies.

 

3          Confirmation of agenda

 

 

Moved (Cr Marie Laufiso/Cr Christine Garey):

That the Committee:

 

Confirms the agenda without addition or alteration.

 

Motion Carried

 

 

4          Declarations of interest

Members were reminded of the need to stand aside from decision-making when a conflict arose between their role as an elected representative and any private or other external interest they might have.

 

 

Moved (Cr Marie Laufiso/Cr Mike Lord):

That the Committee:

 

a)     Notes the Elected Members' Interest Register; and

b)     Confirms the proposed management plan for Elected Members' Interests.

Motion Carried

 

5          Confirmation of Minutes

5.1       Community and Culture Committee meeting - 2 November 2021

 

Moved (Cr Marie Laufiso/Cr Carmen Houlahan):

That the Committee:

 

Confirms the Community and Culture Committee meeting held on 02 November 2021 as a correct record.

Motion Carried

  

6          Minutes of subCommittee and board

6          Grants Subcommittee - 29 June 2021

 

Moved (Cr Marie Laufiso/Cr Steve Walker):

That the Committee:

 

Notes the public minutes of the Grants Subcommittee meeting held on 29 June 2021.

Motion Carried

 

7          Grants Subcommittee - 29 September 2021

 

Moved (Cr Marie Laufiso/Cr Christine Garey):

That the Committee:

 

Notes the public minutes of the Grants Subcommittee meeting held on 29 September 2021.

Motion Carried

 

8          Grants Subcommittee - 17 November 2021

 

Moved (Cr Marie Laufiso/Cr Rachel Elder):

That the Committee:

 

Notes the public minutes of the Grants Subcommittee meeting held on 17 November 2021.

Motion Carried

 

9          Grants Subcommittee - 24 November 2021

 

Moved (Cr Marie Laufiso/Cr Steve Walker):

That the Committee:

 

Notes the public minutes of the Grants Subcommittee meeting held on 24 November 2021.

Motion Carried

 

10        Toitū Otago Settlers Museum Board - 27 September 2021

 

Moved (Cr Rachel Elder/Cr Doug Hall):

That the Committee:

 

Notes the public minutes of the Toitū Otago Settlers Museum Board meeting held on 27 September 2021.

Motion Carried

 

11        Toitū Otago Settlers Museum Board - 8 November 2021

 

Moved (Cr Rachel Elder/Cr Carmen Houlahan):

That the Committee:

 

Notes the public minutes of the Toitū Otago Settlers Museum Board meeting held on 08 November 2021.

Motion Carried

  

Part A Reports

12        Actions From Resolutions of Community and Culture Committee Meetings

 

The report detailed the open and completed actions from resolutions of the Community and Culture Committee meetings from the start of the triennium in October 2019.

The General Manager Community Services (Simon Pickford) responded to members’ questions.

 

Moved (Cr Marie Laufiso/Cr Christine Garey):

That the Committee:

 

 

Notes the open actions from resolutions of the Community and Culture Committee meetings.

Motion Carried

 

13        Community and Culture Committee Forward Work Programme

 

The report provided an update of the Community and Culture Committee forward work programme.

 

Moved (Cr Marie Laufiso/Cr Carmen Houlahan):

That the Committee:

 

 

Notes the Community and Culture Committee forward work programme.

Motion Carried

 

14        Dunedin Youth Council Six Monthly Report, 1 July - 31 December 2021

 

The report provided an update from the Dunedin Youth Council (DYC) on activities from 1 July – 31 December 2021.

DYC representatives (Jaiyushka Pratap) and (Tallulah Costa) spoke to the report and responded to members’ questions.

 

Moved (Cr Steve Walker/Cr Rachel Elder):

That the Committee:

 

 

Notes the Dunedin Youth Council Six Monthly Report, 1 July – 31 December 2021.

Motion carried

 

15        Community and Culture Activity Report for the period to 31 December 2021

 

The report provided an update on progress towards achieving levels of service for the Galleries, Libraries and Museums, incorporating Ara Toi and City of Literature activities, and Community Development and Events, for the period 1 July 2021 to 31 December 2021.

The General Manager Community Services (Simon Pickford), Director – DPAG, Toitū, Lan Yuan and Olveston (Cam McCracken) and Manager Community Development and Events (Joy Lanini) responded to members questions.

 

Moved (Cr Marie Laufiso/Cr Carmen Houlahan):

That the Committee:

 

 

Notes the update reports on the Galleries, Libraries and Museums, and Ara Toi activities, and the Community Development and Events activities.

Motion carried

 

16        Performing Arts Venue Update

 

The report updated the Committee on the re-engagement with the performing arts community about options for a mid-sized performing arts venue.

The Manahautū – General Manager Māori, Partnerships and Policy (Jeanette Wikaira) and Manager Creative Partnerships (Kirsten Glengarry) responded to members’ questions.

 

Moved (Cr Christine Garey/Cr Steve Walker):

That the Committee:

 

 

Notes the Performing Arts Venue update report.

Motion carried

 

17        Summary of Advisory Group Meetings (October - December 2021)

 

The report provided a summary of the DCC’s Social Well-being Advisory Group, Disabilities Issues Advisory Group and Dunedin Refugee Steering Group meetings during the period 1 October – 31 December 2021.

 

Moved (Cr Marie Laufiso/Cr Christine Garey):

That the Committee:

 

 

Notes the summary of the Social Well-being and Disabilities Issues Advisory Groups and the Dunedin Refugee Steering Group meetings for the period 1 October – 31 December 2021.

Motion carried

 

18        Items for Consideration by the Chair

 

Cr Lee Vandervis – Grants Subcommittee – Grants over $50k, should these grants be considered by the whole Committee of elected members rather than just those that sit on the subcommittee

Cr Jim O’Malley – Waste Minimisation Grants.  Requested a way for these be referenced into the Waste and Environmental Solutions Activity Reports.

             

 

Resolution to exclude the public

Moved (Chairperson Marie Laufiso/Cr Steve Walker):

That the Committee:

 

Pursuant to the provisions of the Local Government Official Information and Meetings Act 1987, exclude the public from the following part of the proceedings of this meeting namely:

 

General subject of the matter to be considered

Reasons for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

 

Reason for Confidentiality

C1  Grants Subcommittee - 29 June 2021 - Public Excluded

S7(2)(j)

The withholding of the information is necessary to prevent the disclosure or use of information for improper gain or improper advantage.

 

.

 

C2  Grants Subcommittee - 24 November 2021 - Public Excluded

S7(2)(j)

The withholding of the information is necessary to prevent the disclosure or use of information for improper gain or improper advantage.

 

.

 

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987, and the particular interest or interests protected by Section 6 or Section 7 of that Act, or Section 6 or Section 7 or Section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above after each item.

 

Motion Carried

 

 

The meeting went into non-public at 2.48 pm and concluded at 2.55 pm

 

 

 

..............................................

CHAIRPERSON